Chapters 12 to 16 apply to all members who perform duty overseas. This includes members on Reserve service.

Chapters 12 to 16 do not apply to these members.

a.

The CDF.

b.

The Vice Chief of the Defence Force.

c.

Service Chiefs.

The definitions in this Part apply to Chapters 12 to 17.

1.

An accompanied member means a member who has a spouse or partner who meets all the following conditions.

a.

The spouse or partner meets the requirements under subsection 12.3.5.3 to be paid benefits under Chapters 12, 14, 15 and 16.

b.

The spouse or partner lives with the member at the posting location.

c.

The spouse or partner is not away from the posting location for a continuous period of more than four weeks.

Exception: Paragraph c does not apply if accompanying the member on recreation leave that the member accrued at the posting location.

2.

A spouse or partner may accompany a member at private expense. In these cases, the member is regarded as unaccompanied.

1.

Allowable travel cost means the minimum cost of air travel between two locations. These conditions apply.

a.

Travel is by an airline with seats available.

b.

The airline offers a standard of safety and security comparable to air travel within Australia.

c.

Stopovers are avoided if possible.

d.

Concessions and discounts are used if possible. This includes discounts for advance purchase.

2.

The CDF may approve travel at a class higher than economy class. The benefit is the cost of the higher standard of travel, considered reasonable in the circumstances.

3.

For subsection 2, the CDF must consider all these criteria.

a.

The standards of safety, security, amenity and hygiene at both ground facilities and on board the aircraft.

b.

The time of year when the travel is undertaken.

c.

The duration of the travel.

d.

The extent to which the person may, in the course of travel, be subjected to discrimination within the meaning of the Human Rights and Equal Opportunity Commission Act 1986.

e.

Any other factor relevant to the person's travel.

4.

The allowable travel cost also includes these costs, if applicable.

a.

Compulsory insurance costs the member paid to secure a discounted fare.

b.

Rebooking or cancellation fees, because travel was not possible on the scheduled date, for Service reasons.

Data service provider means the company contracted by the Department of Defence to provide data about living costs and conditions at overseas posting locations.

1.

For overseas conditions of service, a dependant means any of these persons.

a.

A spouse or partner who normally lives with the member.

b.

A child of the member, or of the member’s spouse or partner. The child must meet all these conditions.

i.

The child must be less than 18 years old.

ii.

The child must be dependent on the member.

iii.

The child must normally live with the member.

c.

A person recognised as a dependant with special needs under section 1.3.84, regardless of age.

2.

The CDF may approve another person as a member's dependant. The following conditions apply.

a.

The person must be a relative of the member or of the member's spouse or partner.

b.

The CDF must specify the period the person is the dependant of the member and for what conditions of service benefits.

c.

The CDF must consider all of the following criteria before giving approval.

i.

The extent of the person’s dependency on the member.

ii.

Whether the person’s normal place of residence is the member’s normal place of residence.

iii.

The length and timing of the member’s posting period.

iv.

The period during which the person intends to live with the member at the posting location.

v.

If the person intends to leave the posting location, their reason for that.

vi.

The expected effect on the person, if the member could make alternative arrangements for the person’s care and maintenance.

vii.

Any other special circumstance bearing on the member’s relationship to the person.

3.

Benefits under Chapters 12, 14, 15 and 16 are provided for dependants. These conditions apply.

a.

The member must be on a long-term posting.

b.

The dependant must meet one of these conditions.

i.

The dependant lives, or intends to live, with the member at the posting location for at least 12 months.

ii.

The dependant is eligible for education assistance under Chapter 15 Part 6.

4.

For subparagraph 3.b.i, the CDF may approve a period of longer than six months but less than 12 months. The CDF must consider all these criteria.

a.

The nature of the posting.

b.

The length of the posting period.

c.

The likely cost and benefit to the Commonwealth of providing benefits for the dependant.

d.

The family circumstances of the member.

e.

Any other factor relevant to the posting.

Deployment means warlike or non-warlike service overseas by members assigned for duty with a UN mission or a similar force.

Head of Post means the Australian Ambassador or High Commissioner responsible for the member’s posting location.

A location in Australia where a member normally lives is where the CDF considers reasonable in the circumstances. This is if the member does not normally live at a particular location in Australia.

1.

A long-term posting overseas is one of these periods.

a.

A continuous period of duty in an overseas country, for longer than six months.

b.

A continuous period of duty in a series of overseas countries, for longer than six months in total. The CDF may approve these periods of duty as a long-term posting. The CDF must consider all these criteria.

i.

The accommodation and living arrangements likely to be adopted by the member during the period of duty.

ii.

The period the member is to spend in each country.

iii.

Any other factor relevant to the period of duty.

c.

A period of short-term duty that the CDF extends beyond six months. The long-term posting starts on the date of approval of the extension.

2.

This subsection applies to a member who has spent time at a location while assigned to a deployment, and then does further duty there after the end of their deployment. The further duty is a long-term posting if the total period is longer than six months. The long-term posting starts on the date of approval of the further duty.

Most economic means the most efficient, practical and appropriate means of travel in terms of having regard to, but not limited to, the following.

a.

The cost of the travel.

b.

The availability of the travel.

c.

The total travel time.

Non-warlike service means both these kinds of service for the purposes of the Veterans’ Entitlements Act 1986.

a.

Service with a Peacekeeping Force for the purposes of Part IV.

b.

Hazardous service for the purposes of section 120.

Operational area means the specified area for the deployment in the table in section 17.7.6.

The ordinary period of posting means any of the following.

a.

A period of 3 years.

b.

A period specified for the posting location in Annex 16.B column 2.

An overseas post means any office or other establishment of the Commonwealth where a member is required by the Commonwealth to serve overseas, for any purpose. This includes a mission, appointment, station or place in a country overseas.

A parent includes a guardian or other person who is responsible for the day-to-day care of a child.

1.

Subject to subsection 2, the post index for a post index location in an item in column A of the following table is the standard figure provided to Defence by a data service provider for a location specified in Annex 12.3.B column B of the same item.

Note: The figure is modified by exchange rate variance from time to time.

2.

If either of the following circumstances apply, the post index for the posting location is 100.

a.

If the figure provided by the data service provider for the post index location is less than 100.

b.

The post index location is not listed in Annex 12.3.B column A.

3.

The post index location listed in Annex 12.3.B column A for a member's posting location is determined according to the following.

a.

If the posting location is Manhattan — the post index location is Manhattan.

b.

If the posting location is a city listed in Annex 12.3.B column A — the post index location is the city.

c.

If the posting location is a city that is not listed in Annex 12.3.B column A or an establishment and the state where the city or establishment is located is listed — the post index location is the state.

d.

If the posting location is a city or establishment and the state where the city or establishment is located is not listed in Annex 12.3.B column A — the post index location is the country where it is located.

e.

If paragraphs a, b, c or d do not apply, the post index is determined by subsection 12.3.14A.2.

4.

For the purpose of subsection 3 the following apply.

City means the city and any part of the city (unless otherwise specified).

State means a state, county, region, province or territory.

Posting location, in relation to a long-term posting overseas, means one of the following.

a.

The location to which the member is posted.

b.

If the member is posted to a position on Manhattan Island — New York State, excluding Manhattan.

c.

If the member is posted to a position on Manhattan Island and is directed to live on Manhattan Island — Manhattan.

1.

A posting period overseas means the period between the following days.

a.

The day the member starts duty at the posting location after any rest period.

b.

The day the member leaves their settling-out accommodation at the posting location.

2.

Despite subsection 1, if the member arrives or departs on a day observed locally as a weekend or public holiday, the following applies.

a.

If the member arrives at the posting location on a day observed locally as a weekend or public holiday and starts duty on the next working day — the posting period begins the day the member arrives at the posting location.

b.

If the member departs the posting location on a day observed locally as a weekend or public holiday and finishes duty on the preceding working day — the posting period ends on the day the member departs from the posting location.

Senior ADF representative means the most senior Defence Force member at a posting location. This member has administrative authority for members serving at that location.

Short-term duty overseas means a temporary absence to go to an overseas location, away from the normal place of duty. The absence is authorised by the Commonwealth for the purpose of performing duty overseas, either from Australia or from a posting location overseas. The period of absence is expected to be no longer than six months.

A time zone hour is a change of one time zone during air travel. It is measured using Coordinated Universal Time (old Greenwich Mean Time). Summer time and daylight saving time are disregarded for the purposes of this definition.

An unaccompanied member means a member who is not an accompanied member. This can happen for one of these reasons.

a.

The member does not have dependants.

b.

The member informs the Overseas Administration Team in writing that they will be unaccompanied at the post.

c.

The member is required to be unaccompanied at the post for one of these reasons.

i.

Hardship.

ii.

Safety.

iii.

The long-term posting is too short to justify a removal.

d.

The member ceases to be an accompanied member while at the post.

Item

Column A

Post index location

Column B

Data service provider location

1.

BELGIUM

Brussels

2.

BRUNEI

Bandar Seri Begawan

3.

CAMBODIA

Phnom Penh

4.

CANADA

Canada

5.

- British Columbia

Vancouver

6.

- Ontario

Toronto

7.

- Quebec

Montreal

8.

CHINA

Beijing

9.

CYPRUS

Cyprus

10.

ETHIOPIA

Addis Ababa

11.

FIJI

Suva

12.

FRANCE

France

13.

- Paris

Paris

14.

GERMANY

Berlin

15.

INDIA

New Delhi

16.

INDONESIA

Jakarta

17.

ISRAEL

Tel Aviv

18.

ITALY

Italy

19.

- Genoa

Genoa

20.

- Rome

Rome

21.

JAPAN

Tokyo

22.

JORDAN

Amman

23.

KIRIBATI

Tarawa

24.

KUWAIT

Kuwait City

24A.

LAOS

Vientiane

25.

MALAYSIA

Kuala Lumpur

26.

MARSHALL ISLANDS

Majuro

27.

MICRONESIA

Pohnpei

28.

MYANMAR

Yangon

29.

NETHERLANDS

Amsterdam

29A.

NEW CALEDONIA

Noumea

30.

NEW ZEALAND

New Zealand

31.

- Auckland (Region)

Auckland

32.

- Christchurch

Christchurch

33.

 -Wellington (Region)

Wellington

34.

PAKISTAN

Islamabad

35.

PALAU

Koror

36.

PAPUA NEW GUINEA

Port Moresby

37.

PHILIPPINES

Manila

38.

SAMOA

Apia

39.

SAUDI ARABIA

Riyadh

40.

SINGAPORE

Singapore

41.

SOLOMON ISLANDS

Honiara

42.

SPAIN

Spain

43.

- Madrid

Madrid

44.

SOUTH KOREA

Seoul

45.

SRI LANKA

Colombo

46.

THAILAND

Bangkok

47.

TIMOR-LESTE

Dili

48.

TONGA

Nukualofa

49.

TURKEY

Ankara

50.

TUVALU

Funafuti Atoll

51.

UNITED ARAB EMIRATES

Abu Dhabi

52.

UNITED KINGDOM

United Kingdom

53.

- London

Central London

54.

UNITED STATES OF AMERICA

United States of America

55.

- Alaska

Anchorage

56.

- California

Los Angeles

57.

- Colorado

Denver

58.

- Connecticut/Rhode Island

Hartford

59.

- Florida

Miami

60.

- Georgia

Atlanta

61.

- Guam

Guam

62.

- Hawaii

Honolulu

63.

- Illinois

Chicago

64.

- Maryland/Virginia, including Washington DC

Washington DC

65.

- Massachusetts

Boston

66.

- Missouri

St Louis

67.

- New York State

New York (excluding Manhattan)

68.

- Manhattan

Manhattan

69.

- Texas

Dallas

70.

- Washington State

Seattle

71.

VANUATU

Port Vila

72.

VIETNAM

Hanoi

The purpose of this Part is to outline the conditions of service for members undertaking a period of service with the United Nations (UN).

An approved period of service with the UN counts as service for the purpose of salary increments and accrual of service for long service leave.

The purpose of this Division is to outline the conditions of service for members who meet both of the following conditions.

a.

They are undertaking a period of service with the UN.

b.

They are receiving remuneration from the UN.

This Division applies to a member who meets both of the following conditions.

a.

They are released from duty to undertake a period of service with the UN.

b.

They are receiving remuneration from the UN.

1.

A member and their dependants are not eligible for benefits under Chapters 1 to 17 for the following periods.

a.

The period of service with the UN.

b.

Any period immediately before or after the period of service with the UN, in relation to the following.

i.

Conditions of service for long-term posting overseas that would be payable in relation to the period of service.

ii.

Travel costs or any other costs incurred by the member or a dependant in connection with the service with the UN.

2.

Despite subsection 1, the CDF may approve the following benefits, as if the member were going on, or on a long-term posting.

a.

Storage of the member's and dependant's possessions within Australia at Commonwealth expense, while the member is on a period of service with the UN.

b.

Reimbursement for insurance of the possessions stored under paragraph a.

c.

Outlay advance.

d.

Assistance with health services provided overseas for a member and their dependants.

e.

Temporary accommodation allowance while in Australia.

3.

For subsection 2, the CDF must consider all the following factors.

a.

Whether there is a similar benefit provided by the UN.

b.

The costs incurred by the member and dependants.

c.

Any other factor relevant to the member's circumstances during the approved period of service with the UN.

The purpose of this Division is to outline the conditions of service for members undertaking a period of service with the UN and receiving remuneration from the ADF.

This Division applies to a member who meets both of the following conditions.

a.

The member is released from duty to undertake a period of service with the UN.

b.

The member is receiving remuneration from the ADF.

Chapters 1 to 12 and Chapters 14 to 16 apply to a member under this Division as if the member were on a long-term posting overseas.

Note: The member is subject to any eligibility conditions set out in the allowance or benefit.

The member must use their ADF leave credits when taking any period of leave during their service with the UN.

Note: This includes periods of leave that the member has been directed to take by the UN.

This Part provides benefits for members and their dependants who are required to isolate for the purpose of responding to public health and safety emergencies that is related to a member’s service overseas.

This Part applies to any of the following persons.

a.

A member on short-term duty overseas.

b.

A member on long-term posting overseas.

c.

A member travelling for the purpose of commencing either of the following.

i.

Short-term duty overseas.

ii.

Long-term posting overseas.

d.

A dependant who accompanied a member specified in paragraph a, b or c.

1.

A person who meets all of the following is eligible to receive the costs associated with a requirement to isolate if they satisfy all of the following.

a.

They are required to isolate in specified accommodation.

b.

They are required to pay a charge for the accommodation.

c.

The requirement to isolate is in connection with travel provided under Chapters 12 to 17 of this Determination.

Note: A benefit is not available under this section for travel undertaken for any other purpose.

2.

The member is eligible for the amount of charge for the accommodation occupied during isolation period.

Note: A person may receive this benefit more than once for a journey.

3.

This section does not apply in any of the following circumstances.

a.

The charge is for board or rent that the person would pay had they not been required to isolate.

b.

The member has received a benefit for the same accommodation under this Determination.

c.

The charge has been paid by another organisation.

4.

The benefit under this section may be provided as a reimbursement to the member or by direct payment to the organisation responsible for collecting the charge.

1.

This section applies to a member who meets the following.

a.

The member is not required to isolate.

b.

The member’s dependants are required to isolate.

c.

The member’s dependants isolate in the member’s home at the posting location overseas.

d.

The member occupies temporary accommodation for the dependant’s isolation period.

2.

The member is eligible for temporary accommodation for themself in their posting location for the dependant’s isolation period.

1.

This section applies to any of the following.

a.

A person who is required to isolate.

b.

A member who occupies alternative accommodation under section 12.5.4.

2.

Subject to subsection 3, a person is eligible for meal supplement allowance for each day of the isolation period.

3.

Meal supplement allowance is not payable for a day on which a person receives 3 or more meals without a fee being charged to the person.

4.

The rate of meal supplement allowance is one of the following.

a.

If the person is required to isolate in Australia, one of the following applies.

i.

If the person is 13 years old or older — $42.50 per day.

ii.

If the person is younger than 13 years old — $21.25 per day.

b.

If the person is required to isolate outside of Australia and the country where the person is required to isolate is listed in Annex 13.3.A Part 2, one of the following applies.

i.

If the person is 13 years old or older — two-thirds of the rate specified for the limit for each day: meals in the table at in Annex 13.3.A Part 2.

ii.

If the person is younger than 13 years old — two-thirds of the rate specified in subparagraph i.

c.

If the person is required to isolate outside of Australia and the country where the person is required to isolate is not listed in Annex 13.3.A Part 2 — the rate that would apply under paragraph a. if they were in Australia.

This Part sets out what happens to a member’s benefits during a period of imprisonment, detention or custody while overseas.

This Part applies to all members, including a member of the Reserves on Reserve service, on short-term duty or long-term posting overseas.

1.

The CDF or the Chief of Defence Intelligence may identify a member to whom this Part does not apply for a particular period or activity.

2.

When making a decision under subsection 1, the CDF or the Chief of Defence Intelligence must have regard to the nature of the member’s duty.

1.

If a member's dependants remain in the overseas location while the member is imprisoned, detained or in custody.

a.

The member must pay 30% of their salary which was payable immediately before their imprisonment, detainment or custody for the dependant's housing.

b.

The member is not eligible for a reimbursement of utilities costs under section 15.4.15.

2.

If the member is in financial hardship the CDF may reduce the amount payable under subsection 1.

If a member has been imprisoned, detained or held in custody, and the member is released before the end of the duty period, the member's return travel benefits to Australia apply.

1.

If a member was imprisoned or taken into custody overseas and is released after their duty period has ended, the member is eligible for return travel to Australia as soon as practicable after release.

2.

The member is eligible for travel costs under the relevant of the following from the date of their release until the member arrives in Australia.

a.

For a member on short-term duty — Chapter 13 Part 3 Division 1.

b.

For a member on long-term posting — Chapter 14 Part 4.

3.

Travel on return to Australia must be by a route that meets the conditions under subsection 14.4.5.3.

4.

The member is not eligible for a rest period during the return travel to Australia. The member may be eligible for a rest period on their return to the member’s posting location in Australia.

1.

If a member is deported from the country where the member was imprisoned or in custody, either of the following applies.

a.

If the member is deported to Australia — the member is not eligible for travel benefits to return to Australia.

b.

If the member is deported to a third country — the member is eligible for travel benefits from the third country to Australia as soon as practicable after the member's arrival in the third country to return to Australia.

2.

If the member voluntarily leaves the country before their deportation and within the specified deportation period, the member is eligible for travel benefits to return to Australia.

1.

If the member is accompanied overseas, the following apply.

a.

The member’s dependants are eligible for return travel to Australia under Chapter 14.

b.

If the dependants return to Australia while the member is still imprisoned or in custody, the dependants are not eligible for travel benefits to return to the location where the member is imprisoned.

c.

If the dependants remain in the overseas posting location the dependants are not eligible for assisted leave travel under Chapter 16 Part 4.

2.

If the member is unaccompanied, the member and dependants are not eligible for overseas reunion travel.

A member who is imprisoned, detained or taken into custody overseas is not eligible for additional recreation leave or assisted leave travel during the period of the imprisonment, detention or custody.

A member who has been released from imprisonment or custody is not eligible to take any form of leave until either of the following.

a.

The member returns to their overseas posting location.

b.

If the member does not have an overseas posting location, the member returns to the location that was their posting location immediately before their departure from Australia.

1.

If the member has furniture and effects stored under Chapter 6 Part 5 Division 7 and the CDF decides to end the benefit under subsection 1.7.4.3, the member is liable for the costs of storage from the day on which they are imprisoned or taken into custody until their release.

2.

The member may appoint an agent to take possession of the property. Both of the following conditions apply.

a.

The appointment must be in writing.

b.

The agent must remove all of the property from storage.

3.

The Commonwealth is not liable for any loss or damage to the property while the property is not being removed or stored at Commonwealth expense.

If a member dies while imprisoned or in custody overseas the member's dependant or their legal representative is eligible for the following.

a.

The reasonable cost of preparing the remains.

b.

The cost of returning the member’s remains to Australia, if requested by the member’s next of kin.

This Part sets out the rules for the benefits and allowances that apply to members who travel overseas on short-term duty.

This Chapter applies to a member who performs short-term duty overseas. This includes both the following.

a.

A member who performs short-term duty overseas while on a long-term posting.

b.

A member on Reserve service.

1.

This Chapter does not apply to any of these members.

a.

The CDF.

b.

The Vice Chief of the Defence Force.

c.

Service Chiefs.

2.

Parts 1, 2 and 3 do not apply to a member officially approved activities under Part 4 Division 2.

A member on short-term duty overseas who is seriously or very seriously ill, may be eligible for support under the Australians dangerously ill scheme under Chapter 17 Part 4.

In this Part the following apply.

Travel time means the period that meets all of the following.

a.

It begins on the latest allowed check-in time for the scheduled departure.

b.

It ends on the actual arrival time at the destination airport.

c.

It does not include any of the following.

i.

Rest periods.

ii.

Leave.

iii.

A stopover where the member is not on duty.

This Division does not apply to these members.

a.

Members who hold the rank of Colonel or lower, travelling to, on or from a deployment.

b.

Members who travel in an aircraft owned or chartered by the Commonwealth. The travel arrangements are as provided on board the aircraft.

c.

Groups of members who hold the rank of Colonel or lower, travelling together by commercial air service on operations, exercises, training or to perform ceremonial duties. These groups are eligible for travel economy class.

Exception 1: A member with the rank of Brigadier may choose to travel in business class.

Exception 2: The CDF may approve a higher class of travel for a class of members on an overseas study tour. The CDF must consider the costs and benefits of travel at the higher class, the members' rank, and the nature of the study tour.

A member has special travel requirements if both these conditions are met.

a.

A doctor certifies them as pregnant at the time of travel.

b.

Their actual travel time in an aircraft is longer than five hours.

1.

If a member is required to travel by air on short-term duty overseas, then they are eligible for travel in these classes.

a.

Business class, if available.

b.

First class, if business class is not available and they hold the rank of Brigadier or higher.

c.

Economy class, if business class is not available and they hold the rank of Colonel or lower.

d.

First class, if business class is not available on a USA domestic carrier for travel between Hawaii and the USA mainland.

2.

This section applies to all these kinds of travel.

a.

Overseas from Australia.

b.

Domestically within a foreign country.

c.

Between foreign countries.

d.

Within Australia on flights that are directly associated with the member's overseas travel.

A member must not downgrade their class of air travel or depart from their approved itinerary for personal or financial gain.

1.

The CDF may upgrade a member to first class for special reasons. This can happen if a member is not eligible for first class air travel under paragraph 13.2.6.1.b.

2.

When making this decision, the CDF must consider all these criteria.

a.

The standards of hygiene and amenities that the class of air travel would otherwise provide. This includes both at the airport in and the air.

b.

The member’s health.

c.

The time of year the travel is happening.

d.

The length of the journey.

e.

If any duties are being performed during travel.

f.

If part of a delegation, its size and structure, and any need to conduct business during travel.

g.

If the member is travelling with someone for duty, that person's status and class of air travel. This includes travel with senior government officials.

h.

If the member might be subjected to discrimination during travel, as defined by the Human Rights and Equal Opportunity Commission Act 1986.

i.

Any other factor relevant to the travel.

Rest periods provide a chance to recover from jet lag, during or after air travel undertaken for duty.

1.

A rest period is between 12 and 24 hours. The member is considered on duty for conditions of service purposes.

2.

A member is eligible for 1 rest period if they travel by the direct route for at least four time zone hours, or with a travelling time of at least 12 hours.

2A.

A member is eligible for 2 rest periods if they travel by the direct route for at least six time zone hours.

3.

The same eligibility applies to the journey, whether it is by a direct or indirect route.

4.

The member may choose whether to take a rest period during the journey or at the final destination, or both.

5.

If a rest period taken at the journey’s destination falls outside normal working hours, it will not entitle the member to time off duty instead.

6.

A member may have an unavoidable stopover on the journey. If the stopover is at least 12 hours, it will be regarded as a rest period. This will satisfy the rest period benefit under this section.

7.

No journey can have more than two rest periods.

8.

For an overnight rest period, the member is eligible to be paid both these costs.

a.

Accommodation costs as if the member were on duty.

b.

The meal and incidental costs up to the daily limit as provided under Annex 13.3.A.

1.

This section applies to a member who has been approved to take recreation leave during or after a journey.

2.

A member may take a rest period at the same location as recreation leave. The duration of the rest period is the same as if the member was to continue the journey without taking leave.

3.

Time spent on a rest period is not to be deducted from recreation leave credits.

1.

A member is not eligible to have their spouse or partner accompany them at Commonwealth expense on short-term duty overseas.

Exception: The CDF may approve travel for a spouse or partner to accompany the member at Commonwealth expense for representational purposes. Approval may only be given if the CDF is satisfied that it is demonstrably in the interests of the Commonwealth, given the purpose of the travel, for the member to be accompanied by their spouse or partner.

2.

If the CDF approves accompanied travel on short-term duty overseas, the member is eligible for all the following, as applicable.

a.

The reasonable additional cost of accommodation (including for rest periods).

b.

The spouse’s or partner's transportation cost by the same mode and class of travel as the member. This is the only transportation cost payable for the member's spouse or partner.

c.

Costs incurred for meals, up to the same daily limit as the member’s meal costs benefit under Annex 13.3.A for short-term duty overseas.

1.

The Commonwealth may provide or arrange insurance against loss or damage to members' personal effects carried on overseas visits.

2.

If the Commonwealth does not do this, members are eligible for the reimbursement of one of the following, whichever is less.

a.

The premium paid to insure personal effects.

b.

The cost of a premium that would insure personal effects for AUD 3,000.

If a member or dependant dies while on short-term duty overseas, Chapter 15 Part 9 section 15.9.3 or section 15.9.3A applies.

This Part sets out how a member who travels on short-term duty overseas may use an official charge card (the Defence travel card) to pay their reasonable travel costs.

Use of the travel card is based on the principle that a member will neither gain nor lose financially when they travel on Defence business.

Subject to this Part, a member on short-term duty overseas is eligible to use the travel card to pay the cost of meals, accommodation, incidentals and equipment.

A member on short-term duty overseas is not eligible to use the travel card while they are on either of the following types of leave.

a.

Recreation leave.

b.

Long service leave.

1.

A member who lives out during short-term duty overseas may use the travel card to pay the travel costs set out in this table.

Item

If the member's rank is…

then they may use the travel card to pay for…

up to a daily
maximum amount of…

1.

Brigadier or higher

accommodation on each night in the period

the cost of accommodation of a reasonable standard for:

a. their classification, and

b. the nature of the duties performed.

meals for each day of the period

the rate in Part 1 of Annex 13.3.A for the location.

incidentals for each day of the period

the rate in Part 1 of Annex 13.3.A for the location.

2.

Colonel or lower

accommodation on each night in the period

the cost of accommodation of a reasonable standard for:

a. their classification, and

b. the nature of the duties performed.

meals for each day of the period

the rate in Part 2 of Annex 13.3.A for the location.

incidentals for each day of the period

the rate in Part 2 of Annex 13.3.A for the location.

Related Information:
1. See section 13.3.9 for maximum costs for incomplete days at the start and end of the period of duty at a location overseas.
2. For a member travelling to Australia on short-term duty see Chapter 9 Part 5, Payment of travel costs.

2.

The member may not be able to use the card to pay for a meal directly. In this case, they may use the card to withdraw cash from an automatic teller machine (ATM) to pay for the meal. They must not withdraw more than their maximum benefit.

3.

A member might get an allowance for accommodation, meals or incidentals from a
non-Commonwealth organisation for a period and location. The member has no eligibility under this Part for the costs for the same period and location.

See also: Section 13.3.12, Top-up of costs paid by another organisation

4.

For this Part, a member attending the Royal College of Defence Studies in the UK is taken to hold the rank of Brigadier.

1.

A member may be eligible for an allowance to pay their travel costs if they meet both these conditions.

a.

They are on short-term duty overseas.