Chapter 7: ADF housing and meals

Part 1: Overview and indexes

7.1.1 Overview

	This Part gives an overview of the assistance that an eligible member may get for their housing and meals. It defines key terms and concepts. An index helps the member find information quickly based on their family type.
	Related information: Chapter 6 provides information for members buying their own home. It sets out the rules for the home purchase assistance scheme and home purchase or sale expenses allowance and provides guidance on the benefits available under the Defence Home Ownership Assistance Scheme.

7.1.2 How it assists

Housing assistance helps a member handle the hardships caused by the need to move location regularly or at short notice.

7.1.3 Types of housing assistance – contributions and choices

1.	This table sets out the types of housing assistance an eligible member may get. The member may also have to contribute towards the cost.

Assistance	Description
Housing	The Commonwealth makes available living-in accommodation and Service residences for a member to occupy. See: Part 3, Living-in accommodation Part 5, Service residences
Temporary accommodation allowance	A member who cannot live in suitable accommodation for a short time may be given an allowance to pay for a stay in a serviced apartment or hotel. See: Part 4, Temporary accommodation allowance
Rent allowance	A member who lives in a rented home may be able to get an allowance to assist with the rent. See: Part 6, Rent allowance
Meal costs	A member who has to live in may be provided with meals in the mess. See: Part 7 Division 1, Contribution for meals.
Meal costs	Some members who live out may be given an allowance to pay for meals. See: Part 7 Division 2, Food allowances for certain members who live out.
Utility costs	The Commonwealth may pay part of the cost of utilities, such as water, gas and electricity. See: Part 8, Utilities

Housing assistance does not provide all the cost of the housing, meals and utilities. The member may have to pay some of the cost. The payment is called a contribution. In some cases, the contribution is reduced or not charged to the member.

See: The relevant Parts in this Chapter for contributions for different kinds of accommodation.

7.1.4 Contents

	This Part includes the following Divisions:
	Division 1	Introduction
	Division 2	Family type fast-find index
	Division 3	Definitions and key concepts
	Division 4	House-hunting trips

Division 1: Introduction

7.1.5 Purpose

	The purpose of this Division is to outline these issues.
	a.	The types of assistance a member can get to pay their housing and meal costs.
	b.	Who is eligible for housing assistance.
	c.	The kinds of accommodation a member may choose.

7.1.6 Eligibility for housing assistance

Housing assistance may be given to a member who needs suitable accommodation and does not have a suitable own home in their posting location. The choice and type of suitable accommodation will depend on the member's category.

See:
Division 3 clause 7.1.16 for the definition of suitable accommodation.
Chapter 8, Members and their dependants.

7.1.7 Allowance not payable

Except as authorised under clause 5.8.6 or 5.8.14 or subclause 7.6.31.3, a member is not entitled to an allowance or reimbursement under this Chapter for any period when the member is not entitled to salary.

Note: Clauses 5.8.6 and 5.8.14 deal with allowances payable during leave without pay and part-time leave without pay, respectively.
Subclause 7.6.31.3 deals with payment of rent allowance during leave without pay.

7.1.8 Discretion in special circumstances

1.	The CDF may approve payment of an amount to a member who is not otherwise entitled to an allowance or reimbursement under this Chapter for reasons beyond the member’s control. Approval may only be given if the CDF is satisfied that it is reasonable in the special circumstances and consistent with the purposes of this Chapter.
2.	However, the amount must not be more than that payable in the circumstances to a member who is entitled to an allowance or reimbursement under this Chapter.

7.1.9 Amount of allowance for member serving a period of detention

This clause applies to a member who is serving a period of detention under Service law.

The member is entitled to any allowance that would otherwise have been payable to the member under this Chapter, if the allowance was payable to the member immediately before the member began to serve a period of detention.

Note: Regulation 68 of the Defence Force Regulations 1952 provides that a member undergoing detention under service law forfeits all allowances, other than those specifically provided for under this Determination.

Division 2: Family type fast-find index

7.1.10 Overview

Many housing conditions depend on a member's dependant category. This Division is an index to the housing conditions that apply to each type of member. It provides a quick reference to the main features of housing assistance for members. The references link to the rules for housing entitlements.

7.1.11 Members without dependants

These references apply to members without dependants.

Item	Reference	What it does
Introduction
1.	...
Definitions
2.	7.1.15 Posting location See: Division 3	Posting location is a concept used throughout housing assistance. This clause defines some exceptions to the basic meaning.
3.	7.1.16 Suitable accommodation See: Division 3	The type of housing a member may live in is defined differently for each type of member.
Living-in accommodation
4.	7.3.9 Member who may choose to live in See: Part 3 Division 2	Allows members to choose to live in, if they have no suitable own home.
5.	7.3.32.1 Member exempt from contribution See: Part 3 Division 5	Exemption from contribution for a member living in temporarily for Service reasons.
6.	7.3.45 Contributions for accommodation ashore See: Part 3 Division 6	Members must pay for accommodation ashore, when their ship is in its home port.
Temporary accommodation allowance
7.	7.4.13 Number of rooms in temporary accommodation See: Part 4 Division 2	Shows the number of bedrooms in the accommodation member is entitled to stay in.
8.	7.4.26 Rate of contribution See: Part 4 Division 5	Members without dependants have different rates of contribution.
House hunting trips
9.	7.1.18 Member who is eligible See: Division 4	Members without dependants may be eligible for a house-hunting trip to find a rented home.
Choice accommodation
10.	Part 5A Member without dependants and member with dependants (unaccompanied) choice accommodation See: Part 5A	Members without dependants may be offered accommodation provided under Part 5A by Defence Housing Australia.

7.1.12 Members with dependants

These special conditions apply to members with dependants.

Item	Reference	What it does
Definitions
1.	7.1.15 Posting location See: Division 3	Posting location is a concept used throughout housing assistance. This clause defines some exceptions to the basic meaning.
2.	7.1.16 Suitable accommodation See: Division 3	The type of housing a member may live in is defined differently for each type of member.
House hunting trips
3.	7.1.18 Member who is eligible See: Division 4	Members with dependants may be eligible for a house-hunting trip to find a Service residence or rented home.
4.	7.1.25 Families with special needs See: Division 4	A member with dependants may get a pre-posting visit, if the member's family has special needs.
Living-in accommodation
5.	7.3.8 Member required to live in See: Part 3 Division 2	Housing for the dependants of a member who is required to live in.
6.	7.3.9 Member who may choose to live in See: Part 3 Division 2	Allows a member with dependants to choose to occupy living-in accommodation that is not required for another member.
7.	7.3.32 Members who do not pay to live in See: Part 3 Division 5	Exemption from contribution for a member living in temporarily for Service reasons.
Temporary accommodation allowance
8.	7.4.12 Member required to live in See: Part 4 Division 2	Requires members with the rank of Major or lower to use living-in accommodation, if available.
9.	7.4.26 Rate of contribution See: Part 4 Division 5	Members with dependants have different rates of contribution.
Choice accommodation
10.	Part 5A Member without dependants and member with dependants (unaccompanied) choice accommodation See: Part 5A	Members with dependants may continue to live in accommodation provided under Part 5A by Defence Housing Australia. The member must have been living in the accommodation before they become a member with dependants and have approval under clause 7.5A.10 to remain in the accommodation.

7.1.13 Members with dependants (unaccompanied)

These special conditions apply to members with dependants (unaccompanied).

Item	Reference	What it does
Introduction
1.	...
Definitions
2.	7.1.15 Posting location See: Division 3	Posting location is a concept used throughout housing assistance. This clause also defines some exceptions to the basic meaning.
3.	7.1.16 Suitable accommodation See: Division 3	The type of housing a member may live in is defined differently for each type of member.
Living-in accommodation
4.	7.3.8 Member required to live in See: Part 3 Division 2	Members who are required to live in, are also entitled to housing for their dependants.
5.	7.3.32 Members who do not pay to live in See: Part 3 Division 5	Members do not have to pay a contribution.
Temporary accommodation allowance
6.	7.4.12 Member required to live in See: Part 4 Division 2	Member may be required to live in.
House hunting trips
7.	7.1.18 Member who is eligible See: Division 4		Members with dependants (unaccompanied) may be eligible for a house-hunting trip to find a rented home.
Choice accommodation
8.	Part 5A Member without dependants and member with dependants (unaccompanied) choice accommodation See: Part 5A		Members with dependants (unaccompanied) may be offered accommodation provided under Part 5A by Defence Housing Australia.

Division 3: Definitions and key concepts

7.1.14 Definitions

This table defines terms used in this Chapter.

Term	Definition in this Chapter
Date of purchase	The date they enter into a contract to buy their own home. Example: The member formally exchanges contracts.
Date of sale	For a member’s own home, the date they enter into a contract to sell the home.
Hotel	Includes a motel, boarding house or similar accommodation. It does not include a serviced apartment. See: The definition of serviced apartment in this clause.
HomeFind	The electronic database and home allocation system maintained by the Defence Housing Australia.
Resident child carer	A person who has not been recognised as a dependent for conditions of service purposes and who is living with the member's family for the purpose of providing child care for the member's dependent children. Note: A resident child carer is not provided at Commonwealth expense. This relationship is an arrangement between the member and the child carer. See: Part 5 Division 2 clause 7.5.8, Resident child carer, for Service residences Part 6 Division 4 clause 7.6.20B, Resident child carer, for rent allowance
Own home and 'ownership'	a. The member is taken to own a home when one or a combination of these people hold an interest as an owner of the home. i. The member. ii. A dependant of the member. iii. A company, trust, partnership or joint venture that the member or their dependant hold a controlling interest or equal share in. b. The interest can be a controlling interest or an equal share. Example: Three members buy an equal third share in a home. They rent it out when posted out of the home's location. When one of the members returns to the home's location, the member is taken to own the home. c. The interest in the home may be legal or equitable. Example 1: The member is the sole beneficiary of a trust. Their dependant is the trustee who holds the legal title. The home is still the member's because they have an equitable interest in it. Example 2: The member's home is mortgaged to a lender. The member is still taken to own the home even though the lender also has an interest in it. See: Chapter 7 Part 2.

Term	Definition in this Chapter
Posting location	See: Division 3 clause 7.1.15
Rank	Worn rank.
Rent	A charge for a rented home for which rent allowance is payable. It includes both these charges if they apply. a. A charge for a garage at the home. b. A charge for rental of furniture or household appliances for the home. See: Part 6 Division 4 clause 7.6.19, Working out rent allowance.
Rent ceiling	An amount that is the maximum weekly rent that can be used to work out a member's rent allowance. See: Part 6 Division 2, How rent allowance is worked out Annex 7.B, Rent ceilings
Service residence	A home provided by the Commonwealth.
Serviced apartment	Accommodation that the CDF is satisfied is a serviced apartment. The CDF must consider all these criteria. a. Whether it has facilities that are similar to those generally available in an apartment or flat. b. The level of services provided. c. The level of cooking and dining facilities. Note: As a guide, these would be regarded as suitable cooking and dining facilities.
		i. A kitchen separate from bedrooms. ii. A stove with two rings and an oven. iii. A microwave. iv. A suitable sized refrigerator. v. A sink for washing dishes, with hot water supply. vi. A pantry or other food storage area. vii. Enough pots, pans, cutlery and crockery for the member or dependants. viii. A dining table and dining chairs.
Suitable accommodation	See: Division 3 clause 7.1.16
Utilities	See: Part 8 clause 7.8.2, Utilities – definition
Utility connection deposit	A deposit required before water, gas or electricity services can be supplied to a home.

7.1.15 Posting location

Chapter 1 Part 3 Division 1 clause 1.3.52 defines the basic meaning of posting location for service within Australia. This table defines exceptions and particular cases under this Chapter. This makes sure that housing assistance is targeted at a member's home even if they are away from it.

Item	If the member is…	and the member…		then their posting location is…
1.	a former member	rejoins the ADF		where they lived just before they rejoined the ADF.
2.	a member with dependants	meets both these conditions. a. They are undergoing initial training. b. They are not entitled to a removal See: Chapter 6 Part 6 Division 1 for removals		where the dependants lived immediately before the member joined the ADF.
2A.	a member with dependants (unaccompanied)	meets both of these conditions.		the location of the member's dependants' first Australian home.
		a.	The member was recruited from overseas.
		b.	The member's dependants' first Australian home is not in the member's first posting location.
3.	a member with dependants	is deployed for six months or longer		either of these places. a. Where the dependants were last removed before the deployment. b. Where the dependants are given a removal to for extended family support. See: Chapter 17 Part 5 Division 1 clause 17.5.6 Chapter 17 Part 7 Division 1 clause 17.7.6.
4.	a member with dependants	meets all these conditions. a. They are entitled to rent allowance. b. They are notified of a posting to take effect within the same calendar year. c. They go on posting unaccompanied. d. The dependants continue to live in the rented home in the losing location.		where their dependants live until the end of the calendar year. See: Part 5 Division 4 clause 7.5.29, Member keeps a Service residence at losing location.
5.	a member with dependants (unaccompanied)	is posted away from their dependants' home		where their dependants live until the member stops being a member with dependants (unaccompanied).

Item	If the member is…	and the member…	then their posting location is…
5A.	a member with dependants (unaccompanied)	has dependants who live in a personal location for which housing assistance benefits are not provided	the location where the member is posted.
5B.	a member with dependants (unaccompanied)	has dependants who live in a personal location for which housing assistance benefits are provided	the location where the member is posted.
6.	a member with or without dependants	is posted to any of these locations. a. A seagoing vessel. b. A Navy aircraft squadron or a flight liable to embark on a seagoing ship	the location they are given a removal to. See: Chapter 6 Part 6 Division 4 clause 6.6.31.
7.	a member with or without dependants	is posted to a location in a greater area approved by the CDF under Chapter 1 Part 3 Division 1 paragraph 1.3.52.1.b	whichever of these locations has the lower rent ceiling. a. The location where they live. b. The location with the highest rent ceiling where they could live if they lived within the posting location. See: Examples below
8.	A Sydney/Holsworthy housing scheme member, described in clause 7.1.15A	retains housing assistance in the Sydney location	Sydney.

Examples of item 7

1. A member is posted to Newcastle. They are given permission to live at Singleton. Their posting location extends to Singleton. They are only entitled to the rent ceiling for Singleton as it has the lower rent ceiling.

2. A member is posted to Singleton. They are given permission to live in Newcastle. Their posting location extends to Newcastle. They are still only entitled to the rent ceiling for Singleton, as it has the lower rent ceiling.

7.1.15A Sydney/Holsworthy housing scheme member

1.	A Sydney/Holsworthy housing scheme member is a member who meets all of the following conditions.
	a.	The member is in the Navy.
	b.	The member is posted to 2 Commando Regiment, Holsworthy Barracks, Liverpool.
	c.	The member was posted to the Sydney posting location immediately before their posting to 2 Commando Regiment.
	d.	The member had a Service residence or rent allowance residence in the Sydney posting location immediately before their posting to 2 Commando Regiment, Holsworthy.
	e.	The member has applied to have their posting location extended to include their current Service residence or rent allowance residence in the Sydney posting location.
	f.	The CDF has decided the member has an extended posting location from Holsworthy, using the powers in clause 1.3.52.
		See: Chapter 1 Part 3 Division 1 clause 1.3.52, Posting location – within Australia

	g.	The member is living in a location that would normally fall within the Sydney posting location.
	h.	The member has given the following to the Housing Management Centre Manager for the Sydney location.
		i.	A copy of the member's application for an extension of posting location.
		ii.	A copy of the approval.
2.	If the member moves to the Holsworthy area which does not also form part of the Sydney area, the extended posting location is revoked and the normal Holsworthy posting location applies.

7.1.16 Suitable accommodation

1.	Suitable accommodation must meet all of these conditions.
	a.	It is in the member's posting location.
	b.	It can accommodate the member and dependants, if any.
	c.	It meets any levels or standards that depend on the rank of the member. Exception: A rented home or an own home. See: Part 3 Division 3 clause 7.3.16 for levels of living-in accommodation Part 5, clauses 7.5.13 and 7.5.16 for rank groups and allocation principles.
	d.	It is available within a reasonable time.
2.	The type of housing that is suitable also depends on the category of member, as shown in this table.

Item	If the member…	then suitable accommodation may be…
1.	is a member with dependants	any of the following.
		a.	The member’s suitable own home (see Part 2).
		b.	A suitable Service residence (see Part 5).
		c.	A home for which rent allowance is payable (see Part 6).
2.	is a member with dependants (unaccompanied)	a.	for the member, any of the following.
			i.	Appropriate living-in accommodation (see Part 3 Division 3 clause 7.3.15).
			ii.	A rented home for which rent allowance is payable (see Part 6).
			iii.	A surplus Service residence (see Part 5 clause 7.5.28).
			iv.	Accommodation provided under Part 5A.
			v.	An appointment, tied or assigned Service residence under Part 5 Division 8.
		b.	for the member's dependants – the accommodation that was approved as suitable for them to live in at the losing location.

Item	If the member…		then suitable accommodation may be…
2A.	meets both the following conditions		a.	for the member, any of the following.
	a.	The member is a member with dependants (unaccompanied).		i.	Appropriate living-in accommodation (see Part 3 Division 3 clause 7.3.15).
	b.	The member has dependants at a personal location for which housing assistance benefits are not provided.		ii.	A rented home for which rent allowance is payable (see Part 6).
				iii.	A surplus Service residence (see Part 5).
				iv.	Accommodation provided under Part 5A.
			b.	for the member's dependants – not applicable.
3.	is a member without dependants		any of the following.
			a.	The member’s suitable own home (see Part 2).
			b.	Appropriate living-in accommodation (see Part 3 Division 3 clause 7.3.15).
			c.	A rented home for which rent allowance is payable (see Part 6).
			d.	A surplus Service residence (see Part 5 clause 7.5.29).
			e.	Accommodation provided under Part 5A.
			f.	An appointment, tied or assigned Service residence under Part 5 Division 8.

Division 4: House-hunting trips

7.1.17 Purpose

	House-hunting trips allow a member to visit a new posting location to find a Service residence or home for which rent allowance is payable. The ADF and the member benefits in these ways.
	a.	A Service residence, or a home that attracts rent allowance, can be arranged before the member starts duty in the new location.
	b.	Members and dependants (if any) will spend less time in temporary accommodation at the new location.
	c.	Costs and stress levels are reduced because members are more likely to have a door-to-door removal.

7.1.18 Member who is eligible

1.	A member with dependants who meets all of the following conditions may apply for a house-hunting trip.
	a.	They have been posted to a new location within Australia.
	b.	They are entitled to a full removal. See: Chapter 6 Part 6, Removals.
	c.	They are eligible for a Service residence or a home that attracts rent allowance.
2.	Any other member who meets all these conditions may apply for a house-hunting trip.
	a.	They have been posted to a new location within Australia.
	b.	They intend to live in a rented home at the new location.
	c.	They will be eligible for rent allowance for that home.

7.1.19 Member who is not eligible

	A member is not eligible for a house-hunting trip for one of these purposes.
	a.	To prepare for a removal on ceasing continuous full-time service. This applies whether the removal is taken before or after ceasing. See: Chapter 6 Part 6, Removals.
	b.	To look for a suitable own home to buy in the gaining location.
	c.	To prepare the member's suitable own home to move into.

7.1.20 Member to apply in writing

A member must apply by completing the Defence Housing Australia Request for a house hunting trip form. This form can be found in Annex E.

See: Annex 7.E, Request for a house hunting trip form

7.1.21 CDF may approve a house-hunting trip

1.	The CDF may approve a house-hunting trip. Approval may only be given if the CDF is satisfied on these grounds.
	a.	The trip has the purpose of house-hunting stated in clause 7.1.17.
	b.	At least one of these conditions applies.
		i.	There is a selection of Service residences available at the new location.
		ii.	Rent allowance has been approved for the member and there are homes that rent allowance could be paid for available at the new location.
	c.	The member has been granted leave for the trip.
2.	The member may be unable to take leave for the trip because they are required to stay on duty. In this case, the CDF may give the entitlement to the member's spouse.

7.1.22 House-hunting trip payments

1.	The CDF may approve up to $600 each for the member and adult dependant for the house-hunting trip. The total payment the CDF may approve to the member is $1,200.
2.	The CDF may increase the individual limit in subclause 1 to $1,200, for a person travelling alone. The CDF must be satisfied that exceptional circumstances make this necessary.
3.	A payment made under subclause 1 or 2 may be used to pay for these items.
	a.	Return travel to the new location by the most economical means, including Service transport if available. The normal departmental liability for travel to the location is the most that can be paid to the member for the travel. See: Chapter 9 Part 1, Basic travel entitlements
	b.	Accommodation and meal costs up to what would be paid if the member and dependant (if any) were eligible for travelling allowance. See: Chapter 9 Part 5, Payment of travel costs Exception 1: Costs are payable only for accommodation that is commercially provided. For other accommodation, the member and any dependant would only get half the travelling allowance amount for meals. Exception 2: If the member travels alone, they must live in if practicable and get meals from a mess at the new location.
	c.	Hire of a car to use for the house-hunting trip. This does not apply if the member or adult dependant drives their own car.
	d.	For a member with dependants travelling unaccompanied, up to $20 for the cost of telephone calls with their dependants.
4.	Travelling leave may be approved for the member, if they need to use surface transport to get to the location. See: Chapter 5 Part 7 Division 5, Travelling leave

7.1.23 Costs that will not be paid

	The Commonwealth will not pay these costs.
	a.	Costs for longer than three days and nights at the new location.
	b.	Costs for a person other than the member and their adult dependant.

7.1.24 Car hire for member returning to Australia

1.	This clause applies to a member returning to Australia from a long-term posting overseas.
2.	The CDF may approve the cost of the member hiring a self-drive motor vehicle to look for a home. The member must meet all these conditions.
	a.	They have no motor vehicle of their own because they sold or stored it for the overseas posting.
	b.	They do not have a suitable own home in the gaining location.
	c.	Suitable accommodation for the member and their dependants has not already been arranged.
3.	The member will not be paid for more than three days' hire costs.
4.	The member is not entitled to any other assistance or allowance for house-hunting.

7.1.25 Families with special needs

A member, who has a dependant recognised with special needs under clause 1.3.82, may be eligible for a special needs pre-posting visit. This visit is separate from a house-hunting trip but may be taken at the same time as a house-hunting trip.

See:
Chapter 8 Part 6 clause 8.6.7, Special needs pre-posting visits
Chapter 1 Part 3 Division 2 clause 1.3.82, Dependant with special needs

7.1.26 House not chosen during house-hunting trip

1.	The rules on accepting and rejecting a reasonable offer of a Service residence or rented home apply to a member on house-hunting trips. See: Part 5, Service residences Part 6, Rent allowance
2.	If the member rejects a reasonable offer, they must repay to the Commonwealth any payment they received for the house-hunting trip.
3.	A member may go on a house-hunting trip but be unable to secure suitable accommodation. Subject to clause 7.1.27, they do not have to repay to the Commonwealth the payment they received for the trip.
4.	If their circumstances change, a member can reject a house that they chose on an earlier house-hunting trip. This must be because it is no longer suitable accommodation. Example: The member gains an extra dependant.

7.1.27 Evidence of house-hunting trip costs

House-hunting trip payments may be made before the member goes on the trip.

After the trip, the member must give copies of written records of the costs of the trip to the Toll Transitions Removal Administration Services Manager.

Examples: Hotel, meals and hire car receipts or statutory declaration of expenses.

The member must repay to the Commonwealth any payment under this Part for which they do not provide a written record under subclause 2.

Part 2: Suitable own home

7.2.1 Purpose

	This Part sets out these matters.
	a.	What a member's suitable home is.
	b.	When a member who owns a suitable home at their posting location may or may not be entitled to housing assistance.

7.2.2 Member's own home and housing assistance

	Normally, a member who owns a suitable home at their posting location is not entitled to housing assistance. They may be entitled to assistance if one of these things happens.
	a.	The home becomes unsuitable.
	b.	The home is unavailable to live in when the member is posted to the location.
	c.	The member is required by their Service to occupy another home. See: Clauses 7.2.11, 7.2.12, 7.2.16, 7.2.17 and 7.2.18.

7.2.3 Contents

	This Part includes the following Divisions:
	Division 1	Introduction to suitable own home
	Division 2	Home becomes unsuitable
	Division 3	Home may be unsuitable if it is rented out

Division 1: Introduction to suitable own home

7.2.4 Purpose

This Division defines a suitable own home and whether a member is entitled to housing assistance.

7.2.5 Suitable own home

1.	A home is a suitable own home if it meets all these conditions.
	a.	It is owned by the member or their dependant. See: Part 1 Division 3 clause 7.1.14, Definitions, for how to work out who owns the home.
	b.	It is at the member's posting location. See: Part 1 Division 3 clause 7.1.15 Posting location Chapter 1 Part 3 Division 1 clause 1.3.52, Posting location – within Australia.
	c.	It has the number of bedrooms a member and their dependants need to live in. The table is a guide to how this can be worked out. These principles apply.
		i.	The presence of a member's spouse or interdependent partner has no effect on the number of rooms needed. This is because they are taken to share with the member.
		ii.	A child in year seven and over has their own bedroom.
		iii.	Children of the same gender with an age difference of more than four years have their own separate bedrooms.
		See: The definition of dependant in Chapter 1 Part 3 Division 2.

Guide to minimum bedroom requirement
Item	If the member has...	and the children are...	and their gender is...	then the minimum bedroom requirement is...
1.	no children	–	–	1 bedroom or a studio apartment
2.	one child	any age	any gender	2 bedrooms
3.	two children	in school year 6 or under	the same	2 bedrooms
4.	two children	in school year 7 or over	the same	3 bedrooms
5.	two children	in school year 6 or under	different	3 bedrooms
6.	two children	in school year 7 or over	different	3 bedrooms
7.	an adult dependant who is not a spouse or interdependent partner. Example: an elderly parent	–	–	2 bedrooms

		Non-example: A member has a spouse, a 12 year old son and a six year old daughter. The member has a resident child carer. The member owns a three bedroom home in the posting location. The resident child carer is not considered as a factor when deciding whether a member's own home is suitable. The member's three-bedroom own home is considered suitable for the purpose of assessing eligibility for housing assistance.
		See: Part 1 Division 3 clause 7.1.14, for the definition of resident child carer
2.	Pets are not taken into account in working out whether a home is suitable.
3.	The CDF may decide that a smaller home is suitable for exceptional reasons. Example: A member has six teenage children and a seven bedroom entitlement. They are posted to a very small town. There are no homes with seven bedrooms for rent or sale in the town. The only available Service residences have four bedrooms. The member buys a six-bedroom home. Two of the children share a room. The member would not be eligible for housing assistance at that location.
4.	A suitable own home is taken to include any of these homes. See: Clause 7.2.6, Own home bought with Defence assistance.
	a.	A home for which the member has received home purchase assistance (HPAS).
	b.	A home for which the member has received home sale and purchase expenses allowance (HPSEA).
	c.	A home that the member lives in at the posting location and has a real or equitable interest in, although the interest is not an equal or controlling share.
5.	This subclause applies to a member who has a suitable own home that they regard as unsuitable. Their eligibility for housing assistance is assessed on the basis that they have a suitable own home until a decision is made under clause 7.2.12 to declare the home unsuitable. See: Division 2 clause 7.2.12, CDF may decide a member's home is unsuitable

7.2.6 Own home bought with Defence assistance

1.	Despite clause 7.2.5, this clause applies to a member who buys a home using one of these types of assistance.
	a.	Home purchase assistance scheme (HPAS). See: Chapter 6 Part 2 Division 1, Initial home purchase.
	b.	Reimbursement for home purchase expenses (HPSEA). See: Chapter 6 Part 2 Division 2, Sale of home or subsequent purchase – general.
	c.	A Defence Service Home Loan.
	d.	Defence Home Owner Scheme.
	e.	Defence Home Ownership Assistance Scheme.
		See: Defence Home Ownership Assistance Scheme Act 2008 Defence Home Ownership Assistance Scheme Regulations 2008 Department of Veterans' Affairs website: www.dhoas.gov.au
2.	The home is taken to be a suitable own home.

3.	A home bought using a benefit listed under subclause 1 is a suitable own home for all further postings to that home's location.
	Exception: This subclause does not apply if the home ceases to be suitable for any of the following reasons.
	a.	The number of the member's dependants has increased since the member last occupied the home.
	b.	The member has an acquired disability and needs to be located near rehabilitation facilities.
	c.	The member has an acquired disability that cannot be accommodated in the home.
4.	Subclauses 2 and 3 apply even if one of these events occurs.
	a.	The member has been approved to live in a greater posting location and purchases a home in it using a benefit listed under subclause 1. See: Chapter 1 Part 3 Division 1 clause 1.3.52, Posting location -
	b.	The member's marital or interdependency status changes.
5.	...

7.2.7 No housing assistance for member who has a suitable own home

A member may be posted to a location where they have a suitable own home. They are not entitled to housing assistance when they live at that posting location.

If the home stops being suitable for the member and their dependants, then the member may be eligible for housing assistance.

See:
Division 2, Home becomes unsuitable
Division 3, Home may be unsuitable if it is rented out.

If the member purchases a suitable own home in their posting location, their entitlement to housing assistance stops.

Exception: The CDF may decide that housing assistance may continue until the end of the posting.
See: Clauses 7.2.12, 7.5.26 and 7.6.28.

7.2.8 Member to give notice of home ownership at posting location

A member must notify the Housing Management Centre Manager if they own, buy or sell a residential property in or near their posting location.

Note: When a member is posted to a new location, they can notify the Housing Management Centre Manager by writing in the space provided on the DHA Application for relocation form.

See:
Clause 7.1.14, Definition of own home ('ownership')
Chapter 6 Part 6 Annex 6.6.A, Application for Relocation form

7.2.9 When a member's home is unsuitable

A home that the definition of a suitable own home applies to is taken not to be suitable in any of the following cases.
a.	The CDF has decided that the home is not suitable under Division 2 of this Part.
b.	The member's own home is deemed unsuitable because it is rented out.
	See: Division 3, Home may be unsuitable if it is rented out
c.	Both the following circumstances apply.
	i.	The member buys a new home at the posting location.
	ii.	The member is to be posted out of the location within three months of buying the home.
Note: The effect of paragraph 7.2.9.1.c is that if the member lived in a service residence or rent allowance residence before buying their new home, the member is eligible to remain in that residence until their removal to the new posting location.

Division 2: Home becomes unsuitable

7.2.10 Purpose

This Division sets out when a member's suitable own home may cease to be suitable. This may create an entitlement to housing assistance under Part 3, 5 or 6 of this Chapter.

7.2.11 Member required to live in tied, appointment or assigned residence

1.	This clause applies to a member who is required by their Service to occupy a particular Service residence. Example: A tied residence. See: Part 5 Division 8, Appointment, tied and assigned residences.
2.	If the member owns a home at the posting location, it is not a suitable own home. The member may not live in it during the period they are required to occupy the particular Service residence.
3.	The CDF may approve a member's request to live in their own home at the posting location.
4.	For approval under subclause 3, the CDF must consider the following factors.
	a.	Whether the residence is suitable for the member's representative duties.
	b.	The location of the residence.
	c.	The impact on any other members.
	d.	Any additional cost to the Commonwealth.
5.	A home that is approved by the CDF under subclause 3 is taken to be the member's suitable own home.
	Related Information: Members may also be granted permission to live in an equivalent Service residence. See clause 7.5.40A, Other arrangements.

7.2.12 CDF may decide a member's home is unsuitable

1.	The CDF may decide that a member's home is not a suitable own home for any of the following reasons.
	a.	There are not enough bedrooms for the member's dependants.
		Examples:
		a.	The member has more dependants than when they last lived in the home.
		b.	The member needs an additional room to accommodate a recognised live-in carer.
	b.	The member or a dependant has medical needs that the home cannot meet. Exception: It may be reasonably practical to modify the home to meet the member's or dependant's needs. In this case the CDF may decide that it remains a suitable own home.

	Examples: 1. A child in a wheelchair may not be able to access a second-floor apartment if the only entrance is by a staircase. The member would not be expected to install a lift. 2. A member owns a two story home. The member is undergoing rehabilitation and is unable to climb stairs. The member would not be expected to install a lift. 3. A member's dependant has special needs and a qualified medical specialist has declared in writing that the dependant needs to live close to the hospital. The family home is further away than the specialist's requirement. Non-example: A child with severe allergy to dust mites may be able to live in a home if the member removes the carpet or gets a special vacuum cleaner.
c.	The member's marriage has broken down and all these conditions are met.
	i.	The member's spouse or interdependent partner lives in the home.
	ii.	The member can show they are unable to live in the home.
	iii.	The member is not receiving rent for the home from their spouse.
	iv.	A final property settlement has not been made.
	Example: A member could show this using these documents.
	a.	Statutory declarations from the member and spouse.
	b.	Family Court orders (including consent orders).
	c.	Letters from the Defence Community Organisation or a Defence Chaplain.
d.	...
e.	The home was advertised for sale before the member was posted to the location but has not been sold by the time the posting commences.
f.	It is not reasonable for the member or their family to live in the home for reasons beyond the member's control, having regard to the following matters.
	i.	Whether a qualified person has certified the home as uninhabitable, or recommended it not be lived in. Example: The member's home is damaged by fire and a qualified building assessor or structural engineer has certified it uninhabitable.
	ii.	The severity of any risk to the safety of the member or family members associated with living in the home.
		Example: The member buys a home not knowing that it is contaminated with loose-fill asbestos. The house is technically habitable but only if no cavities are disturbed and large parts of the property cannot be used or repaired. The home insurance policy excludes any claim for asbestos contamination.
	iii.	Whether there is an insurance policy or compensation scheme that could assist the member with replacement housing or remedy the problem.
Related Information: 1. Chapter 6 Part 6 Division 4 clause 6.6.4, Members entitled to removal 2. Chapter 6 Part 6 Division 4 clause 6.6.24, Removal between residences in the posting location – Australia.

1A.	To avoid doubt, if CDF decides a home is unsuitable under this clause, that decision displaces any previously applicable decision or rule that provided the home was a suitable own home for the purposes of eligibility for housing assistance.
2.	A decision under subclause 1 is subject to the following limitations.
	a.	The CDF must not make a decision if satisfied that the primary reason that the member has applied for a decision under subclause 1. is that the member has arranged for work to be done on the home. Example: The member's suitable home continues to be suitable when the member decides to remove the carpet and install polished flooring instead.
	b.	This paragraph applies if a member has demolished their residence before a decision under subclause 1 is made. The CDF must make the decision as if the residence had not been demolished. Exception: If the demolition was outside of the member's control this paragraph does not apply. Example: This paragraph does not apply if the member's home is destroyed in a bushfire.
2A.	A decision under subclause 1 may be made for a specified period of time. It may be revoked or varied if there is a change in the circumstances it was made to address. Examples: 1. A member's home has been flooded, and this has caused some structural problems. An appropriately qualified person has assessed it will take four weeks for the work to be done so that the home is fit to live in. The CDF decides that the home is unsuitable for four weeks. 2. A structural engineer's report shows a member's home is so damaged it is unable to be repaired. The member plans to knock it down and build another home on the block. The CDF decides the member's home is unsuitable until the new home is built.
3.	The CDF may revoke a decision made under subclause 1.e. if satisfied that the member is not making reasonable attempts to sell the home.
4.	The Director Relocations and Housing may also decide that it is unreasonable for a member to live in a home if, after the member's written notice of their posting to the location is issued, the member decides to sell the home and it is advertised for sale.
5.	The Director Relocations and Housing must consider all of the following factors.
	a.	Advice from the member's Service Director-General of Personnel about the service requirements of the member.
	b.	The period of time between the date of the member's written notice of posting being issued and the following dates.
		i.	The date when the posting order commences.
		ii.	The date the member's home is advertised for sale.
	c.	The circumstances in which the member has decided to sell the home.
	d.	Any other matter that the Director Relocations and Housing considers relevant.
6.	Decisions under subclause 4 are subject to the limits in subclauses 2 and 3.

7.2.13 Member's home is outside the posting location

1.	Normally, a member's own home is not a suitable own home if it is outside the posting location. However, a member may own a home that is outside the normal posting location. See: Chapter 1 Part 3 Division 1 clause 1.3.52, Posting location – within Australia. Part 1 Division 3 clause 7.1.15, Posting location.
2.	If subclause 1 applies, then the CDF may approve the greater posting location for the member. The CDF must be satisfied that the extra travel time will not affect the member's attendance for duty. Exception: A home in a greater posting location that has been purchased with Defence assistance is a suitable own home. See: Chapter 1 Part 3 Division 1 clause 1.3.52, Posting location – within Australia. Part 1 Division 3 clause 7.1.15, Posting location. Division 1 clause 7.2.6, Own home bought with Defence assistance.
3.	If the CDF does not approve the greater posting location and the member's own home is outside the usual posting location, then the home will be unsuitable. See: Division 1 clause 7.2.5, Suitable own home.
4.	If a member's home is unsuitable because it is outside the posting location, then these conditions will apply.
	a.	The member is not entitled to housing assistance for a Service residence that is the same or a greater distance from the place of duty as the member's own home.
	b.	The member is not entitled to rent allowance for a property that is the same or a greater distance or travelling time away from the place of duty as the member's own home.

Division 3: Home may be unsuitable if it is rented out

7.2.14 Purpose

This Division sets out how a member's own home may be deemed to be unsuitable because it is rented out and the member cannot get vacant possession. This may entitle the member to housing assistance under Part 3, 5 or 6 of this Chapter.

7.2.15 Member to include release clause in lease

A member who rents out their own home must include a release clause in a fixed-term lease if State or Territory legislation permits it.

Note: This includes seeking approval by a Residential Tenancy Tribunal or a similar body, if necessary.

A member might lease their own home for longer than 12 months and they could (but do not) include a release clause in the lease. In this case, they are not entitled to housing assistance for a posting at the location of the home.

Exception: The CDF may exercise discretion to grant assistance under clause 7.2.17.

7.2.16 Member waiting for a tenant to leave their home

	If a member has included a release clause in a lease, their own home is taken to be unsuitable when all these conditions are met.
	a.	They rented the house to a tenant before they knew of their posting to the location of the home.
	b.	Notice to terminate the tenancy has been given in time to allow the member to occupy the house on posting.
	c.	They must wait for a period set out in the lease before they can live in the home.
	Example: A member has rented out their home for a fixed term of 12 months. A release clause is included in the lease. It provides that the lease can be ended with two months’ notice. They are posted back to the home's location seven months into the lease. They must wait two months before they can live in the home. They are entitled to housing assistance for the period that their home is unsuitable.

7.2.17 CDF discretion to grant assistance

1.	If a member does not include a release clause in a lease, they must tell the Housing Management Centre Manager in writing all the following.
	a.	Why a release clause was not in the lease.
	b.	The length of the lease and when the lease was signed.
	c.	What they are doing to be able to live in the home.
2.	The CDF may grant housing assistance to the member. The CDF must take into account whether the member has done all the following.
	a.	Notified the tenant in writing that the lease is to be terminated at the earliest practicable date.
	b.	Taken any other formal steps under the relevant legislation needed to get vacant possession of the home.

	c.	Written to the Housing Management Centre giving the earliest date they would be able to live in the home and what action they have taken to get vacant possession.
	Example: The member writes to the Housing Management Centre to explain that they could not include a release clause under the legislation. However, the member can still get vacant possession after the posting starts because the tenant has given notice to leave. The CDF authorised person approves housing assistance until the tenant leaves.
3.	A member who is refused housing assistance by CDF is subject to these conditions.
	a.	The Housing Management Centre Manager may offer them a Service residence (if available) at Defence Housing Australia rent for the period that they are not eligible for housing assistance. See: Clause 7.5.15, Member not eligible for Service residence.
	b.	No rent allowance or other assistance is provided to the member for the period.

7.2.18 Home leased for commercial purposes

A member may have leased their home for commercial purposes. The home will still be considered a suitable own home if it has enough bedrooms for the member’s dependants.

No housing assistance is available to a member whose suitable own home is unavailable because it is commercially leased.

Example: A member leases their home to the Defence Housing Australia for it to use as a Service residence for five years.

Part 3: Living-in accommodation

7.3.1 Overview

1.	A member may be required to live in at a barracks or similar accommodation provided by the ADF. Some members may choose to live in.
2.	This Part details who may live in, their level of accommodation, contribution, responsibilities and rights.
3.	This Part also includes rules about the following situations.
	a.	When a member must live in. See: Division 2 clause 7.3.8, Member required to live in Annex 7.3.A, Licence to live in
	b.	When a member may choose to live in. See: Division 2 clause 7.3.9, Member who may choose to live in Annex 7.3.A, Licence to live in
	c.	The standard and type of living in accommodation that may be available to a member. See: Division 3, Suitable living-in accommodation
	d.	The contributions a member must make for the living-in accommodation. See: Division 4, Contribution for living-in accommodation Division 5, Exemptions from contribution
	e.	Special rules for members based on the condition and location of their ship or nuship. See: Division 6, Members posted to seagoing ships and nuships

7.3.2 Principles for the provision of living-in accommodation

1.	Living-in accommodation is provided to meet the operational, training and duty of care responsibilities of Defence.
2.	Members who live in are subject to the responsibilities and conditions that apply under the licence to live in provisions.
3.	Members occupying living-in accommodation make a contribution based on rank, sharing arrangements and the level of accommodation.

7.3.3 Contents

	This Part includes the following Divisions.
	Division 1	Licence to live in overview
	Division 2	Being required or choosing to live in
	Division 3	Suitable living-in accommodation
	Division 4	Contribution for living-in accommodation
	Division 5	Exemptions from contribution
	Division 6	Members posted to seagoing ships and nuships
	Annex 7.3.A	Licence to live in
	Annex 7.3.B	Rates of contribution for living-in accommodation

7.3.4 Definitions

This table defines terms used in this Part.

Term	Definition in this Part
Accommodation manager	means a person responsible for managing living-in accommodation on behalf of the Department of Defence. The person may be any of the following persons.
	a.	An employee, agent, subcontractor of a contracted service provider, or person authorised to act on behalf of the contracted service provider.
	b.	An ADF member or an APS employee who's duties require them to manage living-in accommodation.
Common areas	means areas inside and outside of the accommodation buildings which can be used or accessed by the member. These areas can include, but is not restricted to, any of the following.
	a.	Barbeque areas.
	b.	Laundries and clothesline areas.
	c.	Car parks.
	d.	Common rooms.
Contracted service provider	means a body corporate, including a joint venture, that manages living-in accommodation under a contract with Defence. The contracted service provider may not actually own the property which the member lives in.
Defence	means the Commonwealth, as represented by the Department of Defence, and includes the contracted service provider, unless otherwise stated.
Key	includes an access card or a keypad access code.
Licence	is the name for the rights and responsibilities that attach to a benefit granted to the member when they are permitted to live in. Note: A licence under this Part does not come in the form of a paper document.
Service property	has the meaning given in the purposes of the Defence Force Discipline Act 1982 and includes living-in accommodation, and any furnishings and fixtures that are in the accommodation.
Fair wear and tear	means the normal deterioration of an element of the room or building due to the ageing process and use.
Non-fair wear and tear	means the faster deterioration of an element of the room or building caused by neglect or mistreatment.

Division 1: Licence to live in overview

7.3.5 What is a licence to live in?

1.	A member can be permitted to live in. This kind of permission is called a licence. Note: A licence under this Part does not come in the form of a paper document. See: Clause 7.3.4, Definitions, for the definition of licence.
2.	A licence to occupy living-in accommodation can be granted by the Commonwealth as represented by the Department of Defence, or by the contracted service provider that manages the accommodation that is subject to the licence.
3.	A licence to live in is granted subject to conditions that must be complied with. Related Information: Clause 7.3.6, Conditions for licence to live in – easy guide
4.	A member's licence to live in has the following conditions.
	a.	The licence may be terminated by changes in circumstances. Related Information: Chapter 1 Part 5 clause 1.5.2, Change in member's circumstances Division 2 clause 7.3.14, Revoking a licence to live in Division 3 clause 7.3.17, Change in member's rank group Division 3 clause 7.3.18, CDF may decide that accommodation is unsuitable Division 4 clause 7.3.31, Failure to make contributions
	b.	The licence may be varied. Related Information: Division 3 clause 7.3.17, Change in member's rank group.
	c.	The licence may be revoked, terminated or varied by changes to this Part.
5.	No compensation is payable if a licence is revoked, terminated or varied under subclause 4.

7.3.6 Conditions for licence to live in – easy guide

The conditions that relate to a licence to live in are described throughout this Part and Annex 7.3.A.

See: Annex 7.3.A, Licence to live in

The following table provides a quick reference guide for this Part.

Item	Subject	Reference
A.	About the licence
1.	Definitions	Clauses 7.3.3 and 7.3.5
2.	Condition reports	Clause 7.3.13
3.	What is a licence to live in?	Clause 7.3.A.1
4.	Start of a licence to live in	Clause 7.3.A.6
5.	Permitted use	Clause 7.3.A.7
6.	When a licence to live in ends	Clause 7.3.A.22
7.	What happens if a member fails to comply with the licence to live in	Clause 7.3.A.24

Item	Subject	Reference
8.	Disputes	Clause 7.3.A.25
9.	Licence to live in – Quick guide	Annex 7.3.A Part 1
10.	What happens if you don't comply with the conditions of the licence	Clause 7.3.A.5
11.	Conduct and values	Clause 7.3.A.9
B.	Member's benefits
12.	Right to own room	Clause 7.3.19
13.	Exemptions from contribution	Division 5
14.	What you get	Clause 7.3.A.2
15.	Conduct – security	Clause 7.3.A.14
16.	Access to a member's room	Clause 7.3.A.18
C.	Member's duties
17.	What you must do and not do	Clause 7.3.A.3
18.	Care of the living-in accommodation	Clause 7.3.A.8
19.	Absence from the accommodation	Clause 7.3.A.21
20.	Vacating the accommodation	Clause 7.3.A.23
21.	Conduct of visitors to your accommodation	Clause 7.3.A.17
D.	Eligibility
22.	Swapping rooms	Clause 7.3.A.19
23.	Member who can live in	Clause 7.3.7
24.	Member required to live in	Clause 7.3.8
25.	Member who may choose to live in	Clause 7.3.9
26.	Licence to live on a ship	Clause 7.3.42
27.	Accommodation on board for seagoing member	Clause 7.3.43
28.	Accommodation ashore for seagoing member	Clause 7.3.44
29.	Accommodation and contributions for seagoing member on temporary duty	Clause 7.3.47
30.	Member required to share room	Clause 7.3.19
E.	Care of the property
31.	Care of the living-in accommodation	Clause 7.3.A.8
32.	Conduct – animals	Clause 7.3.A.10
33.	Conduct – damage	Clause 7.3.A.11
34.	Responsibility for living-in accommodation	Clause 7.3.12
35.	Conduct – disturbance	Clause 7.3.A.12
36.	Conduct – lighting, heating and cooking	Clause 7.3.A.13
37.	Conduct – security	Clause 7.3.A.14
38.	Conduct – smoking	Clause 7.3.A.15
39.	Conduct – vehicles	Clause 7.3.A.16
40.	Moving furniture and fittings	Clause 7.3.A.20

Item	Subject	Reference
F.	Paying
41.	Contribution for living-in accommodation	Division 4
42.	Contributions for accommodation ashore – member without dependants	Clause 7.3.45
43.	Contribution for accommodation ashore – ship is uninhabitable	Clause 7.3.46
44.	Accommodation and contributions for seagoing member on temporary duty	Clause 7.3.47

Division 2: Being required or choosing to live in

7.3.7 Member who can live in

1.	A member in one of the following groups can be granted a licence to live in.
	a.	A member who must live in under clause 7.3.8. See: Clause 7.3.8, Member required to live in
	b.	A member who chooses to accept an offer of living-in accommodation under clause 7.3.9. See: Clause 7.3.9, Member who may choose to live in
	c.	A member who already has suitable accommodation but chooses to live in under clause 7.3.10. See: Clause 7.3.10, Member with suitable accommodation who chooses to live in
2.	The member must comply with the conditions listed in Annex 7.3.A. See: Annex 7.3.A, Licence to live in

7.3.8 Member required to live in

1.	The CDF may require a member to live in for any of these reasons.
	a.	The member is undertaking a training course.
	b.	An operational reason, including any one or combination of the following.
		i.	The member is performing as duty personnel, such as a watch keeper or sentry.
		ii.	The member is posted to a seagoing billet.
		iii.	The member is part of a deployment or exercise.
		iv.	The member is in an Army unit with a response notice of 28 days or less.
		v.	The member is required to live in for 12 months after initial Army training.
		Note: An operational reason is an operational requirement that is lawful to impose in the circumstances.
	c.	The member fills a specific position on a base.
	d.	The member is under the age of 18 years and the ADF is responsible for their care while they are away from their parents or guardian.
	e.	The member is the rank of Major or equivalent rank or below and is either in transit or on a short visit to the location.

A member is given a licence to live in for the period that they are required to live in under subclause 1.

Exception 1: There is no suitable living-in accommodation available.

Exception 2: The member has not complied with the conditions in the licence to live in, under Annex 7.3.A.

See: Annex 7.3.A, Licence to live in

Note: If the member is required to live in to meet an operational requirement inherent in their duties but is not permitted to live in because of their failure to comply with reasonable conditions, then the member may not be able to perform their duties. This may have administrative or disciplinary consequences.

A member who is entitled to housing assistance under Part 5 or Part 6 of this Chapter may keep that assistance when they are required to live in temporarily.

See:
Part 5, Service residences
Part 6, Rent allowance

7.3.9 Member who may choose to live in

1.	The CDF may decide that accommodation not used for members required to live in under clause 7.3.8 can be used for a member who chooses to live in.
	See: Clause 7.3.8, Member required to live in
2.	A member may be eligible for a licence to live in the accommodation described in subclause 1 if they belong to any of the following categories.
	a.	A member without dependants who does not have either of the following at the posting location.
		i.	A suitable own home.
		ii.	Suitable accommodation. Example: A Service residence.
	b.	A member with dependants (unaccompanied).
	c.	A member on temporary duty away from their posting location and choosing to live in at the temporary duty location.
	d.	A member with dependants travelling to a new posting before their dependants and before their permanent accommodation is available.
	e.	A member whose on-board accommodation becomes uninhabitable under subclause 7.3.44.4. See: Division 6 subclause 7.3.44.4, Accommodation ashore for seagoing member

3.	The CDF can revoke a decision made under subclause 1 at any time, by notifying the member of one of the following decisions.
	a.	That living-in accommodation is needed for a member required to live in under clause 7.3.8. See: Clause 7.3.8, Member required to live in
	b.	That a member's licence to live in under this clause will end on a date specified in the notice to the member. Example: The member has a licence to live in for 12 months. Eight months into the period, the CDF revokes the licence to live in and the notice specifies that the members licence will cease in one month.
	c.	That the accommodation needs repair and is not fit for the member to live in.

7.3.10 Member with suitable accommodation who chooses to live in

1.	A member who meets all the following conditions is subject to subclause 2.
	a.	The member is not required to live in.
	b.	The member is not categorised as a member with dependants (unaccompanied).
	c.	The member has suitable accommodation in the posting location.
	d.	The CDF is satisfied that the member is unable to live in their suitable accommodation.
2.	A member who meets the conditions in subclause 1 may choose, in writing, to live in accommodation described in subclause 7.3.9.1. They must pay a contribution at the rate for a member on leave without pay. See: Clause 7.3.9, Member who may choose to live in Division 4 clause 7.3.27, Member on leave without pay
	Example: A member whose marriage breaks down may choose to live in while they work out arrangements for reconciliation or final separation. Non-example: A member cannot choose to occupy living-in accommodation if they have a suitable own home in the posting location and decide to rent it out.
3.	A member with dependants (unaccompanied) may choose to live in under clause 7.3.9 regardless of any other accommodation they own in the posting location. See: Clause 7.3.9, Member who may choose to live in

7.3.11 Living-in accommodation not available

If living-in accommodation is not available to a member, the member may be eligible for rent allowance under clause 7.6.5.

See: Part 6 Division 1 clause 7.6.5, Member entitled and period of entitlement

7.3.12 Responsibility for living-in accommodation

1.	When the member takes the key to living-in accommodation from an accommodation manager, the member must acknowledge in writing that they will take strict care of the property they live in under the licence. Note: If the member fails or refuses to give written acknowledgement that they will take strict care of the living-in accommodation, no licence to live in will be given. Related Information: This written acknowledgement makes the member the custodian of the living-in accommodation that they occupy, for the purposes of subsection 68 of the Public Governance, Performance and Accountability Act 2013.
2.	To help minimise the cost of damage to living-in accommodation, a member must immediately notify an accommodation manager of any damage affecting a room they live in or use, or the common areas.
	Note: If the living-in accommodation is damaged while the member is its custodian, then the member may be required to pay the costs related to the damage as a debt to the Commonwealth, unless the member can demonstrate that reasonable steps were taken to prevent the damage. Example 1: The member has intentionally, carelessly or negligently caused damage to any part of the living-in accommodation. The member decides to hang a picture, while hammering in a nail the hammer goes into the wall and leaves a large hole. The member must pay for the repair to the wall. Example 2: The member lets a person stay in the living-in accommodation without Defence permission. The person breaks a window in the member's room. The cost of replacing the glass may be recovered from the member. Non-example: Damage caused by fair wear and tear. See: Annex 7.3.A clause 7.3.A.8, Care of the living-in accommodation
	Authority: Accountable Authority Instructions Chapter 9, Managing debt Note: Accountable Authority Instructions Chapter 9, Managing debt, includes processes for payment by instalment and debt waiver.
3.	A member who is living in before 14 March 2013 is taken to have a licence to live in. The member must acknowledge in writing that they will take strict care of the property they live in under the licence as soon as practicable after this date.

7.3.13 Condition reports

1.	When a member moves into living-in accommodation, the member must be given a report listing the condition of the accommodation and its contents.
2.	A member has 48 hours, or the first working day after the 48 hours, to assess the report, take either of the following actions and return the report to an accommodation manager.
	a.	Sign the condition report to show that they agree with it.
	b.	If member disagrees with all or part of the condition report – write the reason that they disagree on the report and sign it.
		Example: The member receives a report stating that the condition of the paint on the walls is good. He believes this is not true and feels that the condition of the paint is poor. The member writes on the report that he believes the condition of the painting is different to that in the report and the reasons why. He then signs the report and returns it to an accommodation manager.

3.	On receipt of the condition report, if the accommodation manager disagrees with the member's assessment of their allocated room then the following items must be placed on file with the report.
	a.	Photographs of the room.
	b.	A signed document listing the name of the photographer, time, date and location of the photographs.
4.	If a member does not return the condition report within the time specified in subclause 2, it is taken that the member agrees with the condition report.
5.	A member who is living in before 14 March 2013 is deemed to have a licence to live in. If the member has not signed a condition report, the member must sign one, as under subclause 2, for the living-in accommodation and contents as soon as practicable after this date.
6.	The following actions must occur before the member's licence to live in ends.
	a.	A member's living-in accommodation is inspected in the presence of the member or the member's agent.
	b.	The inspection is to be done having regard to the condition report.
7.	The accommodation manager may waive a condition report when the member will only be in the accommodation for a short period of time. Note: If a condition report has been waived it is at the accommodation manager's and the member's own risk.
	Example: A member is on duty at a base in a location other than their posting location, and will occupy living-in accommodation on that base for two nights. The accommodation manager decides that the member does not need to sign a condition report for the room the member will be occupying for those two nights.
8.	A member, whose condition report has been waived under subclause 7, may request a condition report from an accommodation manager.

7.3.14 Revoking a licence to live in

1.	The CDF may, in writing, revoke a member's licence to live in for a period of no longer than three years, if the member meets any of the following circumstances.
	a.	Deliberately, recklessly or negligently breaches the conditions listed in Annex 7.3.A. See: Annex 7.3.A, Licence to live in
	b.	Fails or refuses to comply with any reasonable request or direction from an accommodation manager relating to their living-in accommodation.
	c.	Fails to give notice that the living-in accommodation will be unoccupied for a period of 28 days or longer. The member may be taken to have abandoned responsibility for the accommodation. Exception: The member is absent for the period due to an emergency, or other situation beyond the member's control. Non-example: The member is sick in hospital. The member's partner advises Defence that the member is in hospital and is unable to occupy the living-in accommodation. The member retains the accommodation.
	Exception: A member under the age of 18.

2.	In making the decision in subclause 1, the CDF must have regard to any relevant considerations, including the following.
	a.	The nature and severity of any breach by the member, including any risk assessment of the effect on other members in the living-in accommodation. See: Section 17 of the Workplace Health and Safety Act 2011
	b.	Any pattern of similar behaviour by the member.
	c.	Whether the member is required to live in.
	d.	Whether revocation would affect the member's ability to perform their duties.
	e.	If any hardship is likely to be caused to the member if their licence to live in is revoked, including the availability of reasonable quality off-base accommodation.
	Example: A member accidentally damages a wall in their accommodation and does not report the damage for a week. The member has been in the living-in accommodation for two years with no other incidents occurring. The CDF takes these facts into consideration when deciding on whether or not to end the member's licence to live in.
3.	The CDF must advise the relevant contract service provider and the member's Service when a member's licence to live in has been revoked.
4.	A member whose licence has been revoked under this clause is not eligible for living-in accommodation, rent allowance or a Service residence while their licence to live in is revoked.
5.	The member may seek redress of a decision to revoke a licence to live in made under this clause.

Division 3: Suitable living-in accommodation

7.3.15 Suitable living-in accommodation

1.	Living-in accommodation is suitable for a member if it meets the following conditions.
	a.	It is in the member's posting location or temporary duty location.
	b.	It is available for the member to live in.
	c.	It is fit to live in at the time the member is issued with their room key.
	d.	For a member required to live in, it is at a level that corresponds to the member's reason for living in or rank group, under the following table.

Item	If the member is required to live in...	this level applies for their rank group...
1.	while on transit or on a short visit to the location	any available level.
2.	on exercise or preparing for deployment	any available level, including shared rooms, camps and tents.
3.	as a normal entry recruit or Reserve recruit during basic recruit training Related Information: DFRT Determination No. 15 of 2008, Salaries, Schedule B.13 Part 1 Item 1 and Part 2 Item 1.	Level 1.
4.	to undertake Navy category school training	Level 1.
5.	to undertake a period of initial employment training in the Infantry Corps of the Army	Level 1.
6.	they are undertaking a period of initial employment training in the Army or Air Force Exception: Infantry trainees are dealt with under item 5.	Level 3.
7.	to undertake career development training for less than six months	Level 3.
8.	to undertake initial officer training	Level 3.
9.	to undertake a period of training for a period of six months or more Exception: This does not include training described in items 3-8 of the table.	Level 5.
10.	for a period of six months of more for an operational reason See: Division 2 paragraph 7.3.8.1.b.	Level 5.
11.	to fill a specific position on a base for a period of six months or more See: Division 2 paragraph 7.3.8.1.c	Level 5.

If suitable accommodation is not available at the level set out for the member under subclause 1, the member may be given accommodation that is available closest to the level listed for them in the table.

Example 1: Two members are undertaking career development training for less than six months. One member’s course lasts for two months and the other member’s course lasts for five months. There is no Level 3 accommodation available, but there is a Level 2 room and a Level 4 room. The member whose course lasts for two months is given the Level 2 room and the member whose course lasts for five months is given the Level 4 room.

Example 2: A member moves to a new posting location and is required to live in. She is entitled to a Level 5 room. No Level 5 rooms are available, but a Level 3 room is. She is provided with a Level 3 room.

See: Division 4 clause 7.3.25, Contribution if accommodation is not at level for a member's rank group

7.3.16 Classification of living-in accommodation by rank group and purpose

1.	The CDF may classify living-in accommodation into levels. The CDF must consider these aspects of the living-in accommodation.
	a.	The size, standard and number of amenities.
	b.	Its age.
	c.	What it is built from.
	d.	Upgrades to it.
	e.	Any other factor relevant to the accommodation.
2.	This table sets out the level of living-in accommodation for each rank by rank group.

Item	If the member is a…	then their rank group is...	and they may occupy living-in accommodation at level…
1.	Corporal or below	other ranks	1	2	3	4	5
2.	Sergeant to Warrant Officer	senior non-commissioned officer
3.	Second Lieutenant to Captain	junior officer
4.	Major and above	senior officer	5

7.3.17 Change in member's rank group

1.	If a member's rank changes, the member's rank group for living-in accommodation may change under clause 7.3.16. See: Clause 7.3.16, Classification of living-in accommodation by rank group and purpose
2.	If the member changes rank group, the CDF may take any of the following actions.
	a.	Offer the member living-in accommodation under clause 7.3.9, at a level that corresponds to the new rank group. See: Division 2 clause 7.3.9, Member who may choose to live in
	b.	End the member's licence to live in their accommodation in accordance with a notice to the member.

Allow the member to remain in the accommodation they are currently in and pay the relevant contribution for that accommodation.

Note: This may affect the rate at which the member must contribute to the cost of living-in.

See:

Division 4 clause 7.3.24, Contribution for living-in accommodation

Annex 7.3.B, Rates of contribution for living-in accommodation

7.3.18 CDF may decide that accommodation is unsuitable

1.	The CDF may decide that living-in accommodation is unsuitable for a member. The CDF must consider these factors.
	a.	Anything that prevents accommodation being lived in. It need not relate to the group level of accommodation. Example: Flooding or fire damage. Non-example: The member is promoted into a new rank group and their accommodation level is below their rank group accommodation level.
	b.	Anything that makes the member's individual situation exceptional when compared with that of other members. Example: A Medical Officer who is undertaking compulsory residency at a civilian hospital. The member is on 24-hour call and unable to live in. Non-example: The member works a continuous shift roster and the other residents do not. Shift work is not exceptional in the ADF.
2.	If the CDF decides that the accommodation is unsuitable, the CDF may end a member's licence to live in. The CDF should consider whether other accommodation is available. Example: A member's accommodation needs significant repairs and has been found unsuitable and the member's licence is ended. There is other living-in accommodation available for the member to move into. The member is granted a new licence to live in for the new accommodation.
3.	If a member's licence to live in has been ended under this clause the member may still be eligible for living-in accommodation, rent allowance or a Service residence. See: Part 5, Service Residences Part 6 Division 1, Member entitled to rent allowance

7.3.19 Member required to share room

1.	Subject to subclause 2, a member living in will have their own room.
2.	A member may be required to share when living in, if they are in one of the groups in the following table.

Item	A member in this group...	may be required to share...
1.	normal entry recruit or Reserve recruit during basic recruit training, in item 3 of the table in clause 7.3.15 Related Information: DFRT Determination No. 15 of 2008, Salaries, Schedule B.13 Part 1 Item 1 and Part 2 Item 1 See: Clause 7.3.15, Suitable living-in accommodation	with three or more other members per room.
2.	Navy category school trainee in item 4 of the table in clause 7.3.15 See: Clause 7.3.15, Suitable living-in accommodation	with at least one other and up to three other members per room.
3.	initial employment trainee in the Infantry Corps of the Army in item 5 of the table in clause 7.3.15 See: Clause 7.3.15, Suitable living-in accommodation
4.	any member the rank of Major (E) or below	by the CDF, when there are not enough rooms for one each.

3.	Sharing affects the rate of contribution the member must pay for the living-in accommodation. See: Division 4, Contribution for living-in accommodation Division 5 paragraph 7.3.32.1.c, Members who do not pay to live in

7.3.20 Medical officer taken to live in during compulsory residency

1.	This clause applies to a member who is a medical officer working at a hospital during a period of compulsory residency.
2.	If the hospital requires the member to live in accommodation it provides, it is taken to be living-in accommodation.
	Related Information: See subclause 7.3.24.5, Contribution for living-in accommodation, for rates of contribution.

7.3.21 Chaplain in training taken to live in

1.	This clause applies to a member who meets both the following conditions.
	a.	The member is in training as a Chaplain at a seminary or theological college.
	b.	The member must live in accommodation provided by the seminary or theological college.
2.	The accommodation described in paragraph 1.b is taken to be living-in accommodation.
	Related Information: See subclause 7.3.24.5, Contribution for living-in accommodation, for rates of contribution.

7.3.22 Member buys a suitable own home

If the member purchases a suitable own home, they cannot choose to live in under clause 7.3.9.

Note: If the home is deemed unsuitable under Part 2 clause 7.2.12, owning the home will not affect eligibility for living-in accommodation.

Exception: The member may be given a licence to live in if they meet the conditions in clause 7.3.10.

See:
Part 2 Division 2 clause 7.2.12, CDF may decide a member's home is unsuitable
Division 2 clause 7.3.9, Member who may choose to live in
Division 2 clause 7.3.10, Member with suitable accommodation who chooses to live in

7.3.23 Living-in accommodation on deployment – six months or longer

1.	This clause applies to a member who meets all the following conditions.
	a.	The member is living in.
	b.	The member is a member without dependants or a member with dependants (unaccompanied).
	c.	The member is deployed for six months or longer.
		Exception: A member who meets all the following requirements.
		i.	The member is deployed for a period of less than six months.
		ii.	While deployed, the member's deployment is extended.
		iii.	The total period of a member's deployment is six months or longer.
2.	A member may make a choice between the following options.
	a.	To keep the living-in accommodation for the period of the member's deployment.
	b.	To leave the living-in accommodation. Related Information: A member who chooses to leave living-in accommodation becomes entitled to a range of removal and storage conditions. Summaries are in clauses 17.5.12 (for warlike deployments) and 17.7.12 (for non-warlike deployments). See: Chapter 17 Part 5 Division 1 clause 17.5.12, Member living in Part 7 Division 1 clause 17.7.12, Member living in

3.	The choice in subclause 2 must be in writing to the member's Commanding Officer and made before the member is deployed.
4.	A member who fails to make a choice under subclause 2 is taken to have chosen to keep the living-in accommodation under paragraph 2.a.
5.	The CDF may decide that a member who has made a choice under paragraph 2.a must leave the living-in accommodation.
	a.	The CDF must consider the following issues.
		i.	Other members' need for the living-in accommodation.
		ii.	Maintenance and repair requirements.
	b.	If the CDF decides a member must leave the living-in accommodation under this subclause, the member is to be treated as a member who chose to leave the living-in accommodation under paragraph 2.b.

Division 4: Contribution for living-in accommodation

7.3.24 Contribution for living-in accommodation

1.	Subject to this Division and Division 5, a member must pay part of the cost of living in to the Commonwealth. The payment is called a contribution. See: Division 5, Exemptions from contribution
2.	The member must pay a contribution for their rank and accommodation level. The table in Annex 7.3.B sets out the rate of contribution a member must make for their living-in accommodation. Exception: The table specifies some situations in which no contribution is payable. Division 5 specifies some situations in which members are exempt from paying contributions. See: Annex 7.3.B, Rates of contribution for living-in accommodation See also: Division 3 Clause 7.3.15, Suitable living-in accommodation Clause 7.3.16, Classification of living-in accommodation by rank group and purpose
3.	A member must pay the contribution for the period of their licence to live in. Exception 1: When the member lives in for more than one day, they do not need to pay for the last day they live in. Exception 2: See clause 7.3.30, When a licence to live in ends.
4.	A member may have a licence to live in for a fixed period under clause 7.3.9. They must pay the contribution in clause 7.3.27 for the type of living-in accommodation they occupy. Example: A member whose marriage breaks down may be permitted to live in while they work out arrangements for reconciliation or final separation. They would pay the higher rate of contribution as if they were a member on leave without pay in clause 7.3.27, as they already have subsidised accommodation or an own home. Non-example: A member does not pay a living-in contribution while on temporary duty outside their posting location. See: Division 2 clause 7.3.9, Member who may choose to live in Clause 7.3.27, Member on leave without pay
5.	A member in either of the following situations must pay the level 3 contribution rate listed for their rank and share arrangement (if any) in Annex 7.3.B.
	a.	The member is a medical officer taken to live in during compulsory residency. See: Division 3 clause 7.3.20, Medical officer taken to live in during compulsory residency
	b.	The member is in training as a Chaplain and is taken to live in at a seminary or theological college. See: Division 3 clause 7.3.21, Chaplain in training taken to live in See also: Chapter 1 Part 3 Division 1 clause 1.3.70, Trainee

Note: In these situations the Commonwealth pays the accommodation provider for the cost of the member's accommodation.

Exception: A member who is a trainee must pay the rate of contribution related to their living arrangement under item 5 of the table in Annex 7.3.B.

See: Annex 7.3.B, Rates of contribution for living-in accommodation

7.3.25 Contribution if accommodation is not at level for a member's rank group

This table shows what contribution a member must pay if their accommodation is not at the level that corresponds to their rank in clause 7.3.16.

Authority: Division 3 clause 7.3.16, Classification of living-in accommodation by rank group and purpose

Item	If the member lives in accommodation that is…	then their contribution is the one in the table that applies for…
1.	below the level for their rank group	the lower rank group.
2.	above the level for their rank group	their rank group.

	Example: A room is classified as senior non-commissioned officer Level 3.
	a.	If a Warrant Officer occupies it, the contribution is the one for senior non-commissioned officer Level 3.
	b.	If a Corporal occupies it, the contribution is the one for other rank Level 3.
	c.	If a Major occupies it, the contribution is the one for senior non-commissioned officer Level 3.

7.3.26 Member on part-time leave without pay

This clause applies to a member on part-time leave without pay for more than nine days, including weekends, in each pay period.

The member's contribution is 150% of the rate that would apply to them under the table in Annex 7.3.B.

See: Annex 7.3.B, Rates of contribution for living-in accommodation

The CDF may decide that the member was granted the part-time leave without pay for exceptional reasons. In this case, they must pay the same contribution as a member who is not on leave without pay.

7.3.27 Member on leave without pay

1.	This clause applies to a member who is granted leave without pay. It does not apply to a member granted part-time leave without pay.
2.	The member must pay to live in. They must pay the rate in the table below.

Item	If the member's accommodation is...	then their fortnightly contribution is...
1.	a single room with own facilities	$314.30.
2.	a single room with shared facilities	$270.20.
3.	a shared room	$224.70.
4.	a dormitory room	$114.10.

3.	The CDF may decide that the member was granted the leave without pay for exceptional reasons. In this case, the member must pay the same contribution they were paying before they went on leave without pay.
4.	An additional contribution of $96.60 a fortnight applies if housekeeping services are included with the accommodation.

7.3.28 Contribution on change of rank

1.	A member who is promoted or reduced in rank may move into a different rank group for living-in accommodation contributions. If their rank group changes, then their contribution will change.
2.	The member must pay a contribution at the rate that applies to their new rank in the table in Annex 7.3.B. See: Annex 7.3.B, Rates of contribution for living-in accommodation
3.	The new rate will apply from the later of these dates.
	a.	The day the rank changes.
	b.	The day the member moves into accommodation that corresponds to their new rank group under clause 7.3.16. See: Division 3 clause 7.3.16, Classification of living-in accommodation by rank group and purpose

7.3.29 Higher contribution for single bedroom apartments – Homebush and North Strathfield

1.	This clause applies to a member who occupies a single bedroom apartment at one of the following Navy accommodation complexes.
	a.	Homebush, New South Wales.
	b.	North Strathfield, New South Wales.
2.	A member must make a fortnightly contribution of $259.95 towards the cost of the accommodation.

7.3.29A ...

7.3.30 When a licence to live in ends

A member must leave their living-in accommodation neat and tidy and in essentially the same condition as it was when they commenced living in it.

Exception: Fair wear and tear.

See: Part 3 clause 7.3.4, Definitions, for the definition of fair wear and tear.

The member must vacate the rooms they live in and use, including common areas, and remove all their possessions by the end of the day the licence to live in ends.

Exception: If the member gets a new licence to live in the room for a period following the end of the earlier licence, then the member does not need to move out until the end of the new licence.

A member who is in any of the following circumstances on the day they must vacate the room, must pay the charges shown in the following table.

Item	If the member...	then the member must pay...
1.	does not vacate the room	a contribution to cover the cost of the room until they vacate the room.
2.	does not remove rubbish, items or possessions when they vacate the room, and common areas	for removal and cleaning required to return the room to its standard at the start of the licence period.
3.	does not leave the room in its former state Exception: Fair wear and tear. See: Part 3 clause 7.3.4, Definitions	both the following. 1. The costs of repairing non-fair wear and tear. 2. Any additional cleaning costs (other than fair wear and tear) required to return the room to its former standard.
4.	does not return their key, and the room can be reallocated	for securing the room and controlling access. Example: A member does not return his key. The accommodation manager has a spare key, and is able to allocate the room to another member that night. The member is charged the cost of replacing the key.
5.	does not return their key, and the room is not able to be reallocated	both the following. 1. The contribution charge for the room until the earlier of the following dates. a. The date the member returns the key. b. The date the room is secured and is available to be reallocated. 2. The cost of replacing the key if the key is not returned by the member. Example: A member does not return her key. The accommodation manager does not have a spare key, so cannot reallocate the room. The member is charged the contribution charge until the locksmith replaces the lock and key.

4.	If the member fails to make any contribution required under this clause, the amount is considered as an overpayment. The amount may be recovered from any amount of salary and allowances payable to the member. See: Clause 7.3.31, Failure to make contributions

7.3.31 Failure to make contributions

1.	Failure to pay a contribution required under this Part may result in a notice revoking the member's licence to live in.
2.	The following arrangements apply to unpaid contributions required under this Part.
	a.	The member must reimburse Defence within a reasonable time of a request.
	b.	If the member fails to make the payment of contribution for living in accommodation under paragraph a, then the amount may be recovered from any amount of salary and allowances payable to the member.
	c.	If the amount cannot be recovered under paragraph b, it is to be treated as a debt under the Accountable Authority Instructions. See: Accountable Authority Instructions Chapter 9, Managing debt.
		Examples: The repair of non-fair wear and tear damage, or the cost of a replacement key to the accommodation.

Division 5: Exemptions from contribution

7.3.32 Members who do not pay to live in

1.	For a period a member is in any of the following groups, they do not have to pay a contribution to live in.
	a.	A member with dependants who lives in temporarily for Service reasons.
	b.	A member with dependants (unaccompanied).
	c.	A normal entry recruit during basic recruit training.
	d.	A Reserve recruit during basic recruit training.
	e.	...
	f.	...
	g.	...
	h.	A member sharing a room with four or more other persons.
	i.	A member who is in hospital.
	j.	A member who is entitled to Antarctic allowance. See: Chapter 4 Part 4 Division 8, Allowances for service in Antarctica – Antarctic allowance
	k.	A member in custody, in prison or on detention under the Defence Force Discipline Act 1982.
	l.	A member who performs the role of a Residential Support Officer at the Australian Defence Force Academy.
2.	For a period a member is in any of the following groups, they do not have to pay to live in. They must meet the conditions for their group.
	a.	A member temporarily living in accommodation that is below Level 1 but suitable for a short stay. Example: A member in transit accommodation. Note: It is expected that members will occupy living-in accommodation in these circumstances for less than 21 days.
	b.	A member on Reserve service who meets all these conditions.
		i.	They are required to live in temporarily for Service reasons.
		ii.	The period of living-in is less than six months.
		iii.	They are undertaking a training commitment.
			Examples: Overnight duty, courses or operational requirements.

c.	A member on Reserve service who meets all these conditions.
	i.	They are performing consecutive days of duty.
	ii.	They cannot return home overnight.
	iii.	Living-in accommodation has been made available to the member.
	Example: A member working Monday to Friday. Their unit is too far away from their home to commute each day. The member returns home on weekends.

7.3.33 Member without dependants living under field conditions, on a seagoing ship, a submarine or deployed

A member's contribution towards living-in accommodation ceases and recommences as per the following table.

Exception: This clause deals with living-in accommodation on land. Clause 7.3.38 sets out an exemption for contributions towards living-in accommodation on ships.

Item	If the member is...	the contribution ceases on...		and the contribution recommences…
1.	living under field conditions	the twenty-second day of a continuous period in which the member was living under those conditions. This applies even if the period after that day is broken by either or both of the following events.		after the period in which the member was living under those conditions is broken by more than seven days. The member must contribute for those seven days.
		a.	The member returns to their accommodation for up to seven days.
		b.	The member takes up to seven days of leave.
2.	living on a seagoing ship
3.	posted to a seagoing submarine	the day the posting period starts		the day the posting period ends.
4.	on deployment	the day they board a ship or aircraft for the journey from Australia to the operational area		when they disembark in Australia at the cessation of their deployment. Note: Contributions do not recommence for a member who returns part-way through their deployment, for example, while on leave. They only recommence at the cessation of their deployment.

7.3.34 Member without dependants required to live in temporarily

	A member without dependants who meets all of the following conditions does not have to pay a contribution to live in.
	a.	They normally live out.
	b.	They must live in temporarily for Service reasons.
	c.	They keep their living-out accommodation while they are living-in.

7.3.35 Member without dependants on temporary duty in another location

	A member without dependants does not have to pay to live in when they are on temporary duty and they meet all these conditions.
	a.	They normally live in.
	b.	They must perform temporary duty at another location.
	c.	They keep paying for their living-in accommodation at their normal place of duty while they are at the other location.

7.3.36 Member on leave

1.	This clause applies to a member who lives in and is away from their accommodation on leave.
2.	During the period the member is on leave they do not have to make a contribution to keep their living-in accommodation if both these conditions are met.
	a.	They and any other members living in with them are directed to take leave. Example: A unit stand-down.
	b.	Their living-in accommodation is closed to them during the period of leave.
3.	A member without dependants does not have to contribute to live in when they meet all these conditions.
	a.	They are absent on leave for more than 72 hours.
	b.	They choose to vacate their living-in accommodation.
	c.	Their accommodation is available to be reallocated to other members.
4.	A member who subclause 3 applies to is subject to these conditions on housing and removal assistance.
	a.	They must arrange and pay for the removal and storage of their personal effects and furniture.
	b.	Their accommodation may be given to another member while they are away.
	c.	Living-in accommodation may not be available on their return, unless they are required to live in.

Division 6: Members posted to seagoing ships and nuships

7.3.37 Purpose

This Division sets out when a member must pay for meals and accommodation while posted to a seagoing vessel or a nuship.

7.3.38 Basis

	This Division applies these principles to living-in entitlements for members posted to seagoing vessels and Nuships.
	a.	Members who have chosen to live on board their ship do not pay for accommodation or meals taken on board. See: Clause 7.3.39, Definitions, for the definition of an on-board member
	b.	Members who choose not to live on board their ship are only entitled to meals on board when they are on duty there over a meal period. See: Clause 7.3.39, Definitions, for the definition of a shore member
	c.	Members entitled to free meals on board while on duty may be entitled to take those meals in a mess ashore when the ship's galley is not operating.

7.3.39 Definitions

This table defines terms used in this Division.

Term	Definition in this Division
Nuship	A Navy ship that is being built, upgraded or trialled. It is not yet commissioned into naval service.
On-board member	A member who chooses not to keep on-shore accommodation at the ship’s home port or refitting port. Example: On-shore accommodation could be living-in accommodation, a Service residence or a home for which the member gets rent allowance.
Shore member	A member who keeps on-shore accommodation at the ship’s home port or refitting port. Example: Living-in accommodation, Service residence or home for which the member gets rent allowance.
Uninhabitable vessel	A vessel that the CDF declares unfit to live in. A member cannot live on board when the vessel is alongside. The CDF's decision is based on any of these issues. a. Environment. b. Maintenance. c. Crew comfort. d. Whether there are galley facilities for catering.

7.3.40 Member this Division applies to

This Division applies to a member posted to a seagoing ship or a nuship. It sets out their accommodation and meal entitlements.

7.3.41 Conditions for member posted to a seagoing submarine

1.	Members posted to a seagoing submarine are entitled to the special housing and meals assistance summarised in this table.

Item	Assistance for members posted to a seagoing submarine	Reference
1.	Exemption from living-in contributions	Division 5 clause 7.3.33, table item 3
2.	Licence to live on a ship	Clause 7.3.42
3.	Exemption from rent contributions	Part 6 Division 3 clause 7.6.18, table item 3
4.	Transitional food allowance while on rent allowance	Part 7 Division 2 clause 7.7.17
5.	Assistance with the cost of utilities	Part 8 clause 7.8.3

2.	Members posted to a seagoing submarine are not provided with other benefits under this Part.

7.3.42 Licence to live on a ship

Members who may live on board a seagoing ship are taken to have a licence to live on the ship.

Related Information: Division 5 paragraph 7.3.33, Members living under field conditions or on a seagoing ship

The conditions that apply to a licence to live on a ship are those that relate to normal shipboard discipline.

The following arrangements do not apply to a licence to live on a ship.

Item	Condition	Reference
1.	Condition reports	Clause 7.3.13
2.	Suitable living-in accommodation	Division 3
3.	Licence to live in Exception: Conditions that are in accordance with subclause 2.	Annex 7.3.A

7.3.43 Accommodation on board for seagoing member

1.	These members may live on board when posted to a seagoing ship, and the ship is in port.
	a.	A member without dependants. Exception: A member who has a suitable own home in the ship's home port.
	b.	A member with dependants (unaccompanied).
2.	Subclause 1 does not apply if the CDF decides the ship is uninhabitable. See: Clause 7.3.39, definition of uninhabitable vessel Subclause 7.3.44.4, Accommodation ashore for seagoing member

	Example 1: A minor war vessel is alongside in the home port. The crew are not permitted to live on board. The vessel is always uninhabitable. A member cannot choose to live on board.
	Example 2: A major war vessel is temporarily uninhabitable. It stays this way for over six months. The crew is normally allowed to live on board. While the ship is uninhabitable, the crew is not allowed to live on board. No-one can choose to live on board in this period.

7.3.44 Accommodation ashore for seagoing member

1.	If they are posted to a seagoing ship, the following members may apply to be granted a licence to live in at the ship's home port.
	a.	A member without dependants. Exception: A member who has a suitable own home in the ship's home port.
	b.	A member with dependants (unaccompanied).
2.	Subject to subclause 4, if the member is not required to live in, then they may choose to live out.
3.	Subject to subclause 4, if no living-in accommodation is available clause 7.3.11 entitles the member to rent allowance. See: Division 2 clause 7.3.11, Living-in accommodation not available
4.	A member whose on-board accommodation becomes uninhabitable may be eligible for temporary shore-based accommodation in this order for up to six months. This depends on availability of the accommodation.
	a.	Meals and licence to live in ashore, if granted under paragraph 7.3.9.2.e. See: Paragraph 7.3.9.2.e, Member who may choose to live in
	b.	A commercial accommodation and meals package paid for by Navy.
	c.	Commercial accommodation paid for by Navy, with use of the travel card or travelling allowance to assist with meal costs.
	d.	Accommodation for which rent allowance is payable.
	Exception: A shore member who is on duty away from their home port for six months or more may not be entitled to keep living-in accommodation at the home port. The member is entitled to a removal. See: Division 3 clause 7.3.23, Living-in accommodation on deployment– six months or longer Related Information: Division 2 clause 7.3.9, Member who may choose to live in Chapter 9 Part 5, Payment of travel costs, for information on travel card and allowance

7.3.45 Contributions for accommodation ashore – member without dependants

A member without dependants with a licence to live in ashore must pay the contribution set out in clause 7.3.33.

See: Division 5 clause 7.3.33, Member living under field conditions or on a seagoing ship

7.3.46 Contributions for accommodation ashore – ship uninhabitable

This clause applies to a member posted to a seagoing vessel or Nuship when they are required to live ashore because their ship is uninhabitable.

Example: A ship may be uninhabitable when members are not permitted to live in it because it is alongside for maintenance or in refit.

This table shows how on-board and shore members must contribute to the cost of living-in accommodation, meals and utilities when the ship is uninhabitable.

See:
Division 4, Contribution for living-in accommodation
Part 7 Division 1, Contribution for meals
Part 8, Utilities

Exception: For a member with dependants (unaccompanied), the contribution is nil.

On-board member contributions – ship uninhabitable
Item	If the ship is...	for a period of...	then if they live in, the member must contribute...
1.	at the home port	less than six months	nil.
2.	at the home port	six months or more	the amount for accommodation, utilities and meals that applies for their rank, level of accommodation and mess arrangements.
3.	away from the home port	less than six months	nil.
4.	away from the home port	six months or more	the amount for accommodation, utilities and meals that applies for their rank, level of accommodation and mess arrangements.
Shore member contributions – ship uninhabitable
Item	If the ship is...	for a period of...	then if they live in, the member must contribute...
5.	at the home port	less than six months	the amount for accommodation, utilities and meals that applies for their rank, level of accommodation and mess arrangements.
6.	at the home port	six months or more	the amount for accommodation, utilities and meals that applies for their rank, level of accommodation and mess arrangements.
7.	away from the home port	less than six months	nil, while they contribute for living-in accommodation in their home port. Otherwise, the amount for accommodation, utilities and meals that applies for their rank, level of accommodation and mess arrangements. See: Division 4 clause 7.3.24, Contribution for living-in accommodation.
8.	away from the home port	six months or more	the amount for accommodation, utilities and meals that applies for their rank, level of accommodation and mess arrangements. Note: The member is not entitled to keep their living-in accommodation in the ship's home port.

7.3.47 Accommodation and contributions for seagoing member on temporary duty

1.	A ship may sail from its home port and loan a crew member to another unit for temporary duty. This clause applies to those members.
2.	This table shows the following.
	a.	The member's eligibility to live in.
	b.	The type of accommodation the member will be eligible for.
	c.	Whether the member must contribute to the cost of their accommodation, meals and utilities.

Item	A member who is...	and who is on temporary duty...	has this accommodation entitlement...	and their contribution for the accommodation is...
1.	a shore member	in the ship's home port	their existing entitlement to accommodation ashore	the contribution that applies to the member under Chapter 7 Part 5 or 6 or Annex 7.3.B.
2.	a shore member	away from the ship's home port	whichever of these applies to the member. a. They may apply for a licence to live in and eat in the mess under clause 7.3.7 and Part 7. b. If living-in accommodation is not available, they are entitled to use the Defence travel card or travelling allowance. See: Division 2 clause 7.3.7, Member who can live in Part 7, Meals	nil while they contribute for living-in accommodation in their home port. See: Division 5 clause 7.3.34, Member without dependants required to live in temporarily
3.	an on-board member	in the ship's home port	whichever of these applies to the member. a. They may apply for a licence to live in and eat in the mess under clause 7.3.9 and Part 7. b. If living-in accommodation is not available, they are entitled to use the Defence travel card or travelling allowance. See: Division 2 clause 7.3.9, Member who may choose to live in Part 7, Meals	nil.
4.	an on-board member	away from the ship's home port	whichever of these applies to the member. a. They may apply for a licence to live in and eat in the mess under clause 7.3.9 and Part 7. b. If living-in accommodation is not available, they are entitled to use the Defence travel card or travelling allowance. See: Division 2 clause 7.3.9, Member who may choose to live in Part 7, Meals	nil.

7.3.48 Food allowance for seagoing member in temporary accommodation ashore

1.	A member is entitled to a food allowance if all these conditions are met.
	a.	They are posted to a seagoing ship or a nuship.
	b.	The ship is temporarily an uninhabitable vessel.
	c.	They are required to occupy temporary commercial accommodation ashore.
	d.	The accommodation has cooking facilities.
2.	The rates of food allowance are set out in this table.

Item	If the member is…	the weekly rate is ($)…
1.	a member provided with lunch at Commonwealth expense	63.00.
2.	any other member	86.00.

Related Information: Chapter 7 Part 7 Division 1, Contributions for meals

7.3.49 Laundry allowance for seagoing member in temporary accommodation ashore

	A member is entitled to a laundry allowance of $7.00 a week if all these conditions are met.
	a.	They are posted to a seagoing ship or a nuship.
	b.	The ship is temporarily an uninhabitable vessel.
	c.	They are required to occupy temporary commercial accommodation ashore.
	d.	The accommodation has no free laundry facilities.

Annex 7.3.A: Licence to live in

Part 1: Quick guide

Note: The quick guide in this Part must be read in conjunction with the information provided in Part 2, Conditions of licence to live in.

7.3.A.1 What is a licence to live in?

1.	Living in accommodation is made available for members of the ADF.
2.	You might be required to live in, or you might choose to.
3.	When a room becomes available for you, and you are permitted to live in it, you hold a licence to live in.

7.3.A.2 What you get

	When you have a licence to live in, you get the following things.
	a.	A lockable room in living-in accommodation that is suitable for your rank and situation. Exception: Barracks or shared accommodation may not be lockable.
	b.	Access to common areas and facilities at the living-in accommodation.
	c.	Privacy to use the assigned room and facilities, without unreasonable interference by Defence. Exception: Barracks or shared accommodation will not be private.
	d.	Maintenance and repair of the living-accommodation provided in a timely manner by Defence.

7.3.A.3 What you must do and not do

1.	Your licence to live in is conditional on you complying with rules set out in this Annex.
2.	The main conditions that you must comply with are as follows.
	a.	When you take the key to your living-in accommodation from the accommodation manager, you must acknowledge in writing that you will take strict care of the property that you are to live in under the licence.
	b.	You must not let another person live in your room without Defence permission.
	c.	Ensure that your room remains in the same condition as on the day you first live in it, other than fair wear and tear.
	d.	You must not intentionally, recklessly or negligently cause damage to any part of the accommodation or common areas.
	e.	You must avoid any disturbance, nuisance or annoyance to other members.

	f.	You must tell Defence if you notice a hazard in your room or other part of the accommodation or common areas.
	g.	You must not make any alterations to your room without written consent from Defence.

7.3.A.4 What happens if you don't comply with the conditions of the licence

	These circumstances may apply if you fail to comply with the conditions in this Annex.
	a.	Defence may revoke your licence and you will have to move out. You will not be eligible for rent allowance or a Service residence while the licence to live in is revoked.
	b.	You might have to pay for cleaning or repairs to damage that you caused.
	c.	You might have to keep contributing to the cost of the accommodation for a period, even though you have moved out.
	d.	You might face disciplinary action.

Part 2: Conditions of licence to live in

7.3.A.5 Member must comply with the conditions in this form

1.	A member who is required to live in, or who chooses to, may be permitted to live in accommodation made available by Defence. That permission is the member's licence to live in. Note: A licence under this Annex does not come in the form of a paper document.
2.	A member of the ADF has a licence to live in when they are permitted to occupy living-in accommodation by Defence.
3.	Living-in accommodation is a benefit made available to members under section 58B of the Defence Act 1903. A licence to live in is not an agreement, tenancy or contract between a member and the Commonwealth. See: Part 3, Living-in accommodation
4.	This Annex sets out the conditions upon which a member is permitted to occupy and use living-in accommodation. These are conditions on the licence to live in.
5.	The conditions in Chapter 7 Part 3 do not limit the legal authority of ADF commanders to issue commands or general orders associated with the use of living-in accommodation by ADF members.

7.3.A.6 Start of a licence to live in

1.	When the member takes the key to their living-in accommodation from an accommodation manager, the member must acknowledge in writing that they will take strict care of the property they live in under the licence.
2.	The member's licence to live in commences from the day they are given the key to the room that they are permitted to live in under subclause 1.
3.	Defence may provide the member with a list of the room's contents, listing the condition of the contents and the condition of the room, fixtures and fittings. This is called a condition report.
4.	The member must return the condition report to an accommodation manager within 48 hours of receiving it, or the first working day after the 48 hours, after doing either of the following actions.
	a.	Sign the condition report to show that they agree with it.
	b.	If the member disagrees with all or part of the condition report – write the reason that they disagree with the contents of the report, sign it.
		Example: The member receives a report stating that the condition of the paint on the walls is good. He believes this is not true and feels that the condition of the paint is poor. The member writes on the report that he believes the condition of the painting is different to that in the report and the reasons why. He then signs the report and returns it to Defence.
5.	Failure to return the condition report within the required period will be taken to be an implied agreement by the member of the contents of the report.
6.	Defence may decide not to provide a condition report if it is reasonable to expect that the member will only be in the accommodation for a short period of time.
7.	The member may request a condition report if Defence does not provide one.

7.3.A.7 Permitted use

1.	The licence to live in is for the member only. Only the member may use the assigned room as a private residence.
2.	Another member can only live in the room if that member is permitted by Defence to access and use it too. Example: This might happen if the living-in accommodation is a shared room.
3.	The member must not allow any other person to live in the room. Exception 1: The member is in a shared room and there is a requirement for members to share the room. Exception 2: An accommodation manager or a contracted service provider may permit the other person to stay in the room for a very short period of time because of exceptional circumstances.
4.	The member may use the common areas and shared amenities allocated to their rank group in the complex in which their assigned room is located.
	Exception: An accommodation manager may allow the use of other common areas and shared amenities if the ones in the complex the member has an assigned room in become unusable.

7.3.A.8 Care of the living-in accommodation

1.	The member must ensure that their assigned room remains in essentially the same condition as at the starting date, other than fair wear and tear. Exception: Events outside a member's control, like a flood, earthquake or cyclone.
2.	The member must comply with the following specific conditions drawn from the condition in subclause 1.
	a.	The member must not make any alterations to a room they live in or use without written consent from an accommodation manager.
	b.	The member must not alter, remove or add any lock or security device to or in their assigned room.
	c.	The member must not mark, deface or paint a room they live in or use, common areas in the building, or the areas surrounding the building.
3.	The member must take care of the room they live in and any common areas they are permitted to use. The member must keep them in a clean and tidy condition.
4.	The member must inform an accommodation manager immediately whenever maintenance or repairs are needed. This means that if the member becomes aware of any defect in the water, gas, drainage, sewerage or electrical installations, appliances, furniture, or fittings, they must inform an accommodation manager.
5.	The member must not engage a repair person or make repairs without an accommodation manager's permission.
6.	Defence will undertake any repairs and maintenance that the member is not required to under the conditions in this clause, in a reasonable time.

7.3.A.9 Conduct and values

1.	A member must comply with the conditions of conduct specified in this Annex while they live in.
2.	The member must also comply with conditions of conduct set out in any instructions made under section 9A of the Defence Act 1903 which are relevant to conduct and behaviour. Examples: a. Defence Instruction (General) Personnel 33-4, Management and administration of Australian Defence Force members under 18 years of age b. Defence Instruction (General) Personnel 35-5, Defence multicultural policy
3.	Additional conditions for use of the accommodation may be set from time to time by the accommodation manager, Senior Australian Defence Force Officer or the Commanding Officer/Officer Commanding. A copy must be given to the member. The member must comply with the conditions, as long as they are lawful. Examples: a. Any standing orders issued by the Commanding Officer relating to the living-in accommodation. b. An accommodation handbook issued by the accommodation manager.
4.	If the member does not comply with the conditions of conduct, the CDF may revoke the licence to live in. See: Division 2 clause 7.3.14, Revoking a licence to live in

7.3.A.10 Conduct – animals

The member must not keep animals in the living in accommodation.

7.3.A.11 Conduct – damage

1.	The member must not intentionally, recklessly or negligently cause damage to any part of the living-in accommodation, furniture, fixtures or fittings, or common areas.
2.	The member must immediately notify the accommodation manager of any damage affecting the living-in accommodation or common areas.
	See: Division 2 clause 7.3.12, Responsibility for living-in accommodation

7.3.A.12 Conduct – disturbance

	A member must not do any of the following
	a.	Cause undue disturbance, nuisance or annoyance to other members. Examples: Playing loud music late at night, causing mess in common areas and failing to clean it up.
	b.	Throw anything out of windows or off balconies, or place anything on outside window sills.
	c.	Hang clothes, washing, equipment or other similar articles in any place not specifically provided for the purpose. Examples: Windows, balconies, verandas, covered ways, drives, walks, gardens, car ports, the roof.

Obstruct or impair access to accommodation or common areas.

Examples: Leaving bicycles in hallways and common areas, stacking boxes near fire exit doors.

7.3.A.13 Conduct – lighting, heating and cooking

The member must not use any means of lighting, heating, or cooking in a room they live in or use, or common areas of the building, except in the place and the manner provided for by Defence in the room or building.

Exception: The member may use appliances for additional lighting, heating and cooling and cooking if permitted by an accommodation manager.

Examples:

1. A member in Level 5 accommodation has a sandwich maker in a kitchenette.

2. A member is permitted to use a lamp designed for decoration or reading.

If a member triggers a false fire alarm, the member may have to pay Defence for the cost of any emergency services called out if Defence has been charged for the call out. The member's action may have caused a debt under the Financial Management and Accountability Act 1997.

Examples:
1. A member uses a candle and the smoke sets off the fire alarms in the building. The member must pay for the call out of the fire brigade.
2. A member uses an open grill to cook in their room which sets off the fire alarms. The member must pay for the call out of the fire brigade.

7.3.A.14 Conduct – security

1.	The member must notify an accommodation manager as soon as possible after they become aware that an accommodation key they have been issued is lost.
2.	The member must pay Defence for the cost of replacing the key or lock, or resetting the access code.
	See: Section 68 of the Public Governance, Performance and Accountability Act 2013.

7.3.A.15 Conduct – smoking

1.	The member must not smoke in any room they live in or use, or common areas of the building.
2.	If a member triggers a false fire alarm, the member may have to pay Defence for the cost of any emergency services called out if Defence has been charged for the call out. The member's action may have caused a debt under the Public Governance, Performance and Accountability Act 2013.

7.3.A.16 Conduct – vehicles

1.	Members must not keep a vehicle at the living-in accommodation if it is unroadworthy or unregistered. Exception: If a member's car registration expires while a member is on an overseas deployment, the car may remain at the living-in accommodation until the member registers the vehicle as soon as practicable on their return to their accommodation.
2.	Members may conduct the following activities only in areas designated by Defence for that purpose.
	a.	Park vehicles.
	b.	Wash vehicles.
	c.	Maintain vehicles.
3.	Members must not use the living-in accommodation for vehicle storage or maintenance. Example: Maintenance or storage of an engine in a member's room. Exception: A member may be given permission from the accommodation manager to store bicycles in their accommodation when no lockable storage is provided. Permission may only be granted if it is safe to store the bicycle in the member's accommodation.
4.	A member must observe the following rules relating to neatness.
	a.	The member must clean up any spills caused by the vehicle at once.
	b.	The car park or parking spot must be kept in a tidy condition.
	c.	Vehicle parts and engines may not be stored in a car park or parking spot.

7.3.A.17 Conduct – visitors

Visitors are not permitted to stay overnight in the living-in accommodation.

Exception 1: The Commanding Officer or accommodation manager may grant permission for a visitor to stay overnight.

Exception 2: A member may, in exceptional circumstances, be granted permission for a dependant to live with them in the living-in accommodation. The dependant becomes a member of the member's household and they must comply with the conditions set out in this Annex.

7.3.A.18 Access to a member's room

1.	The member is entitled to privacy to use the assigned room and facilities, without unreasonable interference by Defence. However, the member does not have exclusive possession of their assigned room.
2.	The Commanding Officer or a person they authorise may enter a member’s assigned room for reasons of command or discipline, or in an emergency.

3.	The following arrangements apply in regard to access to a member's room.
	a.	Defence or its contractors may enter the room to undertake cleaning, maintenance or repairs.
	b.	Prior notice must be given to the member. Exceptions: 1. In an emergency. 2. Where it is not possible to give prior notice. Non-example: The member is on deployment or leave and will be absent at the time the cleaning or maintenance will be conducted. Notice has been given but the member will not receive the notice until after the maintenance has been completed.
	c.	If Defence enters a room without a member’s permission and not in the presence of the member, a notice advising that the room has been entered and the purpose of the entry must be affixed to the member's door (or other highly visible spot).
4.	Room inventory and condition inspections may occur at least every six months during a member's stay in living-in accommodation. An individual’s room may be inspected more frequently as required by the Commanding Officer/Officer Commanding at the living-in accommodation. Note 1: A member can choose to be present, or for an agent to be present, during inspections. Note 2: If a member cannot be present during an inspection, or does not nominate an agent to be present, the member cannot prevent an inspection or maintenance from occurring.

7.3.A.19 Swapping rooms

A member may apply to the accommodation manager for approval to swap their assigned room. If the approval is granted, the member is given a new licence to live in for the new room. The licence to live in for the old room ends.

The member must not transfer the licence to live in to another person.

Note: This means that living-in rooms can't be transferred by the member. Neither can the responsibility for the room and its use.

Examples:

1. A member cannot allow a friend to use their room and make that friend responsible for the room.

2. A member cannot allow another member to use their room and make that member responsible for the room.

7.3.A.20 Moving furniture and fittings

The member must get written permission from the accommodation manager before they remove any property, furniture or fittings (with the exception of property owned by the member) from their room to another location.

Exception: Furniture moved from the member's room to another room on a short-term, temporary basis.

Example to the exception: A member who takes a chair to another member's room so they can work on a joint assignment, and then returns it.

The member must not remove any of the property, furniture or fittings provided for use in other rooms or common areas, such as the dining room, common room, or another living-in room to their assigned room.

Exception: Short-term use of equipment provided for use in the member's room.

Example to the exception: The member borrows a vacuum cleaner to clean their room and returns it on the same day.

7.3.A.21 Absence from the accommodation

The member must inform the accommodation manager in writing of any period for which it is likely that the assigned room will be unoccupied for a period of 28 days or longer.

Example: The member is going on deployment or leave.

Exception: The member is absent for the period due to an emergency, or other situation beyond the member's control.

If the member fails to give that notice, then the CDF may revoke the licence to live in under paragraph 7.3.14.1.c because the member has abandoned their responsibilities under the licence.

See:
Paragraph 7.3.14.1.d, Revoking a licence to live in
Clause 7.3.A.23, Vacating the accommodation, explains that a member might have to keep paying for the room if they do this.

Note: As a courtesy, a member may inform the accommodation manager about shorter absences.

7.3.A.22 When a licence to live in ends

1.	A licence to live in ends on whichever of the following dates happens first.
	a.	The day set out in a notice given to the member by Defence. Note: Ideally the member is given at least 14 calendar days' notice. However, Defence may end the member's permission to use the assigned room (the licence to live in) at short notice.
	b.	The last day of the fixed period of the licence.
	c.	The day set out in a notice that the member gives to Defence under subclause 2. Note: The member may have to continue making a contribution after that day, in some cases.

2.	The following table shows a member's obligations to give notice of the day that they will move out, and their contribution period.

Item	If the member...	then the notice must be given...	and the member's contributions end...
1.	has control over the removal date	at least 14 days before the end of the licence to live in	on the later of the following dates. a. The date the member is removed. b. 14 days after the member gives notice.
2.	must give notice due to Service reasons beyond the member's control	as soon as possible	when the member is removed.
3.	is deployed at short notice	as soon as possible	when the member is removed.

3.	After the member gives notice, Defence will arrange with the member for an inspection of the member's room before the licence ends. Exception: The member may nominate an agent to represent them at the inspection if they are unable to attend the inspection for Service reasons.

7.3.A.23 Vacating the accommodation

1.	The member must leave their assigned room neat and tidy and in essentially the same condition as at the starting date other than fair wear and tear.
2.	The member must return their key to Defence when vacating their assigned room. Failure to return the key may result in the member continuing to pay a contribution charge for the room until the key is returned. Note: If the member does not return the key, the member must pay for the cost of replacing the key.
3.	The member must vacate the accommodation and remove all their possessions by the end of the day the licence to live in ends. Examples: The rooms they live in and use, carport, storage areas.
	Related Information: Division 4 clause 7.3.30, When a licence to live in ends.

7.3.A.24 What happens if a member fails to comply with this Annex

	It is a condition of a member's licence to live in that the member complies with the conditions set out in this Annex. Failure to comply with the conditions could have any of the following results.
	a.	Revocation of the licence to live in.
	b.	Recovery of money from the member.
	c.	Administrative sanction or censure.
	d.	Disciplinary action under the Defence Force Discipline Act 1982.
	e.	Civil legal action or criminal penalties, if the member's conduct also breaches legal or criminal standards of behaviour.
	See: Division 1 clause 7.3.14, Revoking a licence to live in

7.3.A.25 Disputes

1.	If the member and accommodation manager disagree with the condition of the accommodation, then the accommodation manager must place the following items on file with the condition report.
	a.	Photos of the room.
	b.	A signed document listing the name of the photographer, time, date and location of the photos.
2.	If the member has a concern or complaint they should first contact an accommodation manager, to see if the matter can be resolved informally. Example: The garbage in the common rooms is not being cleared on a regular basis and the member raises this issue with the accommodation manager. Exception: In cases of criminal or unacceptable behaviour, Defence Instructions (General) may set out other ways to complain.
3.	A member who is dissatisfied with the outcome from the accommodation manager may use normal Defence complaint procedures, including redress of grievance.

Part 4: Temporary accommodation allowance

7.4.1 Overview

This Part sets out the entitlements and obligations of a member who must live in temporary accommodation at a location.

7.4.2 Definition – suitable accommodation

1.	In this Part, accommodation is suitable when it has enough furniture and effects for a member and any dependants to live in it on a normal domestic basis.
2.	In this Part, accommodation means one of the following.
	a.	A Service residence.
	b.	A suitable own home.
	c.	A home for which rent allowance is payable.
	d.	Accommodation provided under Part 5A.

7.4.2A Definitions – SAFE scheme

The following definitions apply in this Part.

Term	Definition in this Part
Member	For the purpose of this Part, the term member includes any person described in subclause 7.4.5.3. This has the effect of extending the benefits in this Part to a person granted accommodation under the SAFE scheme. See: Division 1 clause 7.4.5, Members entitled
The SAFE scheme	The SAFE scheme provides emergency assistance for persons who cannot remain in their home due to extreme domestic crisis. It may be known as the special accommodation for emergencies scheme (SAFE). Examples:
	a.	Domestic violence situations.
	b.	Home invasion, burglary or other criminal activity.

Related Information: The following clauses are of particular relevance to a person granted accommodation under the SAFE scheme.

Item	Reference	Subject
1.	Subclause 7.4.5.3, Members entitled	Persons who may granted assistance under the SAFE scheme.
2.	Clause 7.4.5A, Approval under the SAFE scheme	Power to grant assistance under the SAFE scheme.
3.	Clause 7.4.19A, Rate of allowance – SAFE scheme	Benefits that may be paid.
4.	Clause 7.4.26, Rate of contribution, table item 4	Exemption from contributions.

7.4.3 Contents

	This Part includes the following Divisions:
	Division 1	Purpose, members entitled and conditions
	Division 2	Types of accommodation
	Division 3	Period of entitlement
	Division 4	Rates of allowance and advance payment
	Division 5	Rate of contribution

Division 1: Purpose, members entitled and conditions

7.4.4 Purpose

Temporary accommodation allowance assists a member or a person in their household who must live in temporary accommodation. It assists with accommodation and certain other costs. In most situations the member must contribute towards the costs.

7.4.5 Members entitled

1.	A member and any dependants may be entitled to temporary accommodation allowance if they meet any of these conditions.
	a.	They are entitled to a removal at Commonwealth expense.
	b.	They are entitled to housing assistance under this Chapter. They are temporarily unable to live in suitable accommodation.
	c.	They notify the Housing Management Centre Manager that they intend to buy a suitable own home at their posting location. See: Part 2 for 'suitable own home'.
	d.	Their furniture and effects are in transit to their posting location.
2.	A deceased member's dependants may be entitled to the allowance if they are granted a removal. See: Clause 7.4.8, Entitlement of dependants on death of member.
	Note: Clause 1.6.1 deals with situations where a member's adult dependant is also a member, and they would both be entitled to temporary accommodation allowance. Only one of the members is entitled. See: Chapter 1 Part 6 clause 1.6.1, Dual entitlement – member's adult dependant is also a member
3.	Any of the following persons may be granted emergency assistance under this Part under the SAFE scheme.
	a.	A member.
	b.	A person in the member's household.
	c.	A dependant of the member.

7.4.5A Approval under the SAFE scheme

	The CDF may approve emergency assistance for a person described in subclause 7.4.5.3.
	Related Information: Emergency assistance is set out in Division 4 clause 7.4.19A, Rate of allowance – the SAFE scheme.

7.4.6 Member not entitled

The CDF may decide that a member is not entitled to temporary accommodation allowance. The CDF must first be satisfied that the member or their dependant caused one of these events to happen.

The furniture and effects do not arrive at the location until one or more days after the member and any dependants got there.

Example: The member asks the removalist for a later delivery date. The goods arrive several days after the member.

The member and dependants have no suitable accommodation.

Example 1: The member or their dependants are given notice to leave their rented home. They do not use the notice period to seek new accommodation.

Example 2: The member or their dependants are told to leave a Service residence or rented home because they have damaged it.

Example 3: The member rejects a reasonable offer of a Service residence. The Defence Housing Australia cannot offer the Service residence to another member as a suitable home within one month of the offer to the member. Temporary accommodation allowance will stop from the day that the CDF decides that they could have completed their removal to the residence, if they had accepted the offer. (See Part 5 Division 3 clause 7.5.12, Acceptance or rejection of reasonable offer).

7.4.7 Member ceases continuous full-time service

1.	This clause applies to a member or former member who is granted a removal within Australia when they cease continuous full-time service.
2.	The member and any dependants may need to move into temporary accommodation for the period of the removal. They are entitled to temporary accommodation allowance for the period. The amount of allowance is worked out under Division 4 clause 7.4.19 or 7.4.22.
3.	This table shows the limits to the period of entitlement.

Item	The period of entitlement at the…	must be no more than…
1.	losing location	three nights.
2.	gaining location	the period it takes to deliver the member’s furniture and effects to a dwelling or storage at the location.

Example: The examples at clause 7.4.15 also apply to this subclause, except that the location the member or former member is removed to will not be a posting location.

7.4.8 Entitlement of dependants on death of member

1.	This clause applies to a member's dependants who are granted a removal within Australia after the member’s death.
2.	If the dependants must move into temporary accommodation because of the removal, they are entitled to temporary accommodation allowance. These conditions apply.
	a.	The amount of allowance is worked out under Division 4 clause 7.4.19 or 7.4.22.
	b.	The contribution the dependants must pay is what would have applied to the member immediately before their death. See: Division 5 Clause 7.4.26 for the amount of contribution to be paid.
	c.	The periods of entitlement are limited to the periods set out in this table.

Item	The period of entitlement at the location…	must be no more than…
1.	from which the dependants are being removed	three nights.
2.	to which the dependants are being removed	two weeks.

Examples: The examples at clause 7.4.15 also apply to this subclause, except that the location the dependants are removed to will not be a posting location.

7.4.9 Conditions on entitlement

A member entitled to temporary accommodation allowance must pay a contribution for the accommodation to the Commonwealth.

Exception: A person granted accommodation under subclause 7.4.5A (the SAFE scheme) is not required to contribute.

See: Division 5 clause 7.4.26 for the amount of contribution to be paid.

A member must notify the Housing Management Centre Manager of any change in the number of dependants living in the temporary accommodation. A change may mean that their entitlement to the allowance is reassessed.

Division 2: Types of accommodation

7.4.10 CDF direction to stay in a specified place

1.	The CDF may direct a member to stay in a hotel or serviced apartment in order to be eligible for temporary accommodation allowance.
2.	For this Part, the meaning of 'hotel' includes 'motel'.
3.	For directions under this clause, the CDF must consider all these facts.
	a.	The cost, standard and availability of temporary accommodation at the location.
	b.	The location of the hotel or serviced apartment.
	c.	The number, age, gender and needs of any dependants.
	d.	The period the member and any dependants are required to stay in the accommodation.
	e.	Any other factor relevant to the accommodation.

7.4.11 Serviced apartment preferred

1.	A member must occupy a serviced apartment when they arrive at a gaining location unless one of these conditions applies.
	a.	The member is required to live in. See: Clause 7.4.12, Member required to live in.
	b.	A serviced apartment of sufficient standard is not available. The member may live in a hotel.
2.	A member who is living in a hotel may need to have their period of temporary accommodation extended. A new decision will then be made about whether a serviced apartment is available. If one is, the member must move into it.
3.	This clause does not apply to a person given assistance under clause 7.4.5A (the SAFE scheme).

7.4.12 Member required to live in

1.	This clause applies instead of clause 7.4.11 to any of these members if they are required to occupy temporary accommodation.
	a.	A member without dependants.
	b.	A member with dependants (unaccompanied).
	c.	A member with dependants who is not accompanied by their dependants.
1A.	This clause does not apply to a person who is granted accommodation under clause 7.4.5A (the SAFE scheme).

2.	This table sets out the type of temporary accommodation the member is required to use, depending on their rank.

Item

If the member's rank is…

then they…

Major or lower

must use any living-in accommodation that is available regardless of its level.

See: Part 3 Division 3 clause 7.3.15, Suitable living-in accommodation
Note: If living-in accommodation is not available the member may use other forms of temporary accommodation.

Lieutenant Colonel or higher

may choose to live out. The member will be paid temporary accommodation allowance instead of living in.

7.4.13 Number of rooms in temporary accommodation

1.	This table sets out the number of rooms a member and their dependants are entitled to occupy. The rooms may be in a hotel or serviced apartment.
	Exception: This clause does not apply to a person who is granted accommodation under clause 7.4.5A (the SAFE scheme).
2.	The CDF may approve more rooms for the member if satisfied that they are needed.

Item	If the temporary accommodation allowance is paid for…	and the family has…	who are...	then the children…
1.	three nights or less	one child only	any age	is not entitled to a separate room.
		children of the same gender	any age	may share a room.
		children of different genders	under 8 years old	may share a room.
		children of different genders	8 years old or older	may have their own room if possible.
2.	more than three nights	one child only	any age	may have a separate room, if possible.
		children of different genders	under 8 years old	may share a room.
		children of different genders	between 8 and 13 years old	may have a separate room, if possible.
		children of the same gender	under 13 years old	may share a room.
		children of any gender	13 years old or older	may have their own room if possible.

Division 3: Period of entitlement

7.4.14 Start date of period of entitlement

1.	A member’s period of entitlement to temporary accommodation allowance begins on the day Division 1 clause 7.4.5 applies to them.
1A.	A person's period of entitlement to temporary accommodation allowance under the SAFE scheme starts on the day the CDF makes a decision under clause 7.4.5A.
	Example: A dependant moves into emergency accommodation on Monday without getting approval first. They then apply for emergency accommodation assistance. On Tuesday the CDF approves the accommodation. Accommodation costs can be paid from Tuesday onwards.
2.	A member’s entitlement at a posting location begins on the first day of the posting period at the location. This is unless subclause 3 applies.
3.	This subclause applies if a member and dependants travel to the gaining location separately and arrive on different days. In this case, the period of entitlement includes both these periods.
	a.	A period at the losing location that lets the dependants start the journey to the posting location and arrive on the same day as the member.
	b.	A period at the gaining location that lets the member complete the journey and reunite with the dependants. Example 1: The member has to leave the losing location separately to perform temporary duty at another location before commencing duty in the posting location. The dependants are able to remain in temporary accommodation in the losing location. This allows them to arrive in the posting location at the same time as the member. Example 2: The member has to leave the losing location separately to perform duty at another location before commencing duty in the posting location. The dependants may leave the losing location at the same time as the member and travel separately to the posting location. They are entitled to temporary accommodation allowance in the posting location before the member arrives.

7.4.15 Length of period of entitlement

	This table shows the maximum period of entitlement to temporary accommodation allowance.
	Related Information: These periods may be extended. See clause 7.4.18, Extension of period of entitlement.

Item	If the member is…	then the allowance can be paid for up to…
1.	leaving a location to go to another location (with any dependants)	three nights at the losing location.
2.	arriving at the gaining location (with any dependants)	six weeks at the gaining location.
3.	being removed within the same posting location (with any dependants)	three nights.
3A.	granted assistance under clause 7.4.5A (the SAFE scheme)	three nights.

Item	If the member is…	then the allowance can be paid for up to…
4.	a. in transit from a long-term posting overseas to a new posting location in Australia , and b. on temporary duty at a location in Australia	the period of temporary duty.
5.	going overseas on long-term duty or deployment	two weeks. The period can be spent at either: a. the losing location, or b. a combination of the losing location and the place of embarkation.
6.	made a reasonable offer of a Service residence at the posting location, which they reject	the day that the CDF is satisfied that they could have completed their removal to the Service residence, if they had accepted the offer.
7.	vacating a Service residence	two nights.
8.	a. granted a removal on a posting of more than six months, and b. rejected or did not apply for suitable accommodation that was available at the new posting location.	the first day they could have occupied suitable accommodation if they had applied for it.

Example 1: A member is removed to a new posting location. The member lived in a non-Service residence at their losing location. The member could be granted three nights' temporary accommodation allowance at the losing location. This could be made up of one night's allowance for the night of a pre-pack, another for the night of uplift, and another for the final cleaning and handing over of the residence.

Example 2: A member is removed to a new posting location. The member lived in a Service residence at their losing location. Only a pre-vacation inspection before uplift was required. The member could be granted two nights' temporary accommodation allowance at the losing location. This could be made up of one night's allowance for the night of pre-pack, and another for the night of uplift.

Example 3: A member is removed from one Service residence to another within their posting location. Only a pre-vacation inspection before uplift was required. The member is granted two nights' temporary accommodation allowance. This could be made up of one night's allowance for the night of pre-pack, and another for the night of uplift.

Note: Removals in the same location would normally be door-to-door, so only one night's temporary accommodation allowance should be necessary.

Exception: A suitable Service residence or other long-term accommodation might not be available. In this case, temporary accommodation allowance continues only while the member is taking all reasonable steps to find suitable accommodation.

7.4.16 Member buying a home

1.	This clause applies to an eligible member who is posted to a new location where they seek to buy a home. The member is entitled to temporary accommodation allowance for up to six weeks.
2.	The six-week period includes time the member spends as follows.
	a.	Waiting to be given a Service residence.
	b.	Searching for a home that they will get rent allowance for.
	Example: A member has been getting temporary accommodation allowance for two weeks while searching for a home to rent. They decide to buy a home. They may be paid temporary accommodation allowance for up to four more weeks.
3.	The CDF may extend temporary accommodation allowance beyond six weeks if all these conditions are met.
	a.	The member arranged to occupy their home within the six-week period.
	b.	They could not occupy the home for reasons beyond their control.
	c.	They provide written evidence of the original date they intended to occupy the home and of the reasons for delay.
4.	The allowance may not be extended beyond a total of three months.

7.4.17 Member temporarily out of a residence

1.	This clause applies if both these conditions are met.
	a.	The member lives in a Service residence or a home for which rent allowance is payable.
	b.	The member must move out while it is being refurbished or renovated. The move must be temporary.
1A.	This clause does not apply to a person who is granted assistance under clause 7.4.5A (the SAFE scheme).
2.	The CDF may grant temporary accommodation allowance to the member for a maximum of six weeks.
3.	The member must seek alternative suitable accommodation for periods longer than six weeks. These are the alternatives.
	a.	Removal to another Service residence at the member's rank group entitlement.
	b.	Removal to a home for which rent allowance is payable.

7.4.18 Extension of period of entitlement

	The CDF may extend a member's period of entitlement to temporary accommodation allowance. The CDF must consider all these criteria.
	a.	The member's and dependants' circumstances.
	b.	The member's and dependants' reasonable accommodation needs.
	c.	Whether or not there is suitable accommodation available at the location.
	d.	Action taken by the member and the Commonwealth to accommodate the member and any dependants.
	e.	The efficient operation of the ADF.
	f.	The cost of extending the period.
	g.	Any other factor relevant to the member and dependants.

Division 4: Rates of allowance and advance payment

7.4.19 Rate of allowance – hotel or serviced apartment

1.	This clause applies to a member whose temporary accommodation is a hotel or serviced apartment.
	Exception: A person granted emergency assistance under clause 7.4.5A. See clause 7.4.19A, Rate of allowance – the SAFE scheme.
2.	The member's rate of temporary accommodation allowance is worked out using this formula. Accommodation cost + meals amount + laundry – contribution
3.	These definitions apply to this clause.

Term	Definition
Accommodation cost	The cost of temporary accommodation for the member and any dependants. The accommodation must not be higher than the appropriate standard for the member. See: Subclause 7.4.20.1 for the definition of 'appropriate standard'.
Meals amount	The amount set out in clause 7.4.21 or 7.4.23.
Laundry	Laundry costs for the member and any dependants. It may only be paid if the accommodation has no laundry facilities or if there is a charge for using them. Commercial laundering costs are paid only if a laundromat is not reasonably available. Exception: Laundry does not include dry cleaning.
Contribution	The amount the member must pay towards accommodation, meals and utilities. See: Clause 7.4.26 for the contribution a member must pay. Note: No contribution is payable for larder allowance under subclause 7.4.21.6.

7.4.19A Amount of assistance – SAFE scheme

1.	This clause applies to a person who is given assistance under clause 7.4.5A (the SAFE scheme).
2.	The person may be provided with assistance within the limits described in the following table.

Item	Type		Limit of assistance and other conditions
1.	Any of the following accommodation types.		a.	The type of accommodation provided must be suited to the needs of any eligible persons.
	a.	A hotel.	b.	The cost of the accommodation for all persons must not be more than the total of the relevant rate in Annex 9.5.A Part 2. See: Part 5 Annex 9.5.A Part 2, Amounts for accommodation, meals and incidentals
	b.	A serviced apartment.
			c.	The CDF may approve a higher rate of accommodation cost. The CDF must consider the following criteria.
				i.	The number of persons who need accommodation.
				ii.	The availability of accommodation at short notice.

Item	Type	Limit of assistance and other conditions
2.	Meal costs.	a.	The CDF may approve payment for meals if the CDF believes the eligible adult does not have money for food.
		b.	If the CDF has determined under paragraph a that meals are to be paid, the person is entitled to reimbursement of their actual meal costs. Exceptions:
			i.	Alcohol and minibar costs are not reimbursable.
			ii.	The rates under clause 7.4.21 are the maximum that may be paid for each meal. Clause 7.4.21 rates are taken to apply to all persons who are assisted under the SAFE scheme. See: Clause 7.4.21, Meals – hotel or serviced apartment
3.	Incidental costs	These costs are not payable.

3.	The CDF may approve payment of other reasonable expenses related to the emergency accommodation. The CDF must consider both the following criteria.
	a.	The person's circumstances.
	b.	Alternatives available to the person when the expense was incurred.
	Related Information: 1. Approval for accommodation under the SAFE scheme is provided in Division 2 clause 7.4.5A, Approval under the SAFE scheme. 2. Subclause 7.4.9.1 exempts persons granted benefits under the SAFE scheme from having to make a contribution.

7.4.20 Standard of accommodation

1.	The accommodation is an appropriate standard if it costs no more than the accommodation rate listed in Annex 9.5.A for the location and member's rank.
	See: Annex 9.5.A, Amounts for accommodation, meals and incidentals
	Related Information: Subclause 7.4.19A, table item 1, provides equivalent information for persons granted accommodation under the SAFE scheme.
2.	If the member's accommodation costs more than the appropriate standard, the cost for subclause 1 is the amount that the CDF considers reasonable. The CDF must consider all these criteria.
	a.	The member’s rank.
	b.	The number, age, gender and needs of any dependants.
	c.	If accommodation is available at the suitable standard.
	d.	Any other factor relevant to the member’s accommodation needs.

7.4.21 Meals – hotel or serviced apartment

1.	A member is entitled to an amount for meals for the following kinds of accommodation and periods.
	a.	A hotel – for the total period the member occupies it.
	b.	A serviced apartment – for less than seven days. See: Subclause 2 for the rates for a member and any dependants 10 or more years old. See: Subclause 3 for the rates of dependants under 10 years old. See: Subclause 6 for what happens if the member and any dependants occupy a serviced apartment for seven days or more.
2.	The amount of allowance for meals taken by the member and any dependants 10 or more years old is prescribed in the following table.

Item	The meal amount for…	in capital cities and high-cost country centres* is ($)…	and in other locations is ($)…
1.	breakfast	25.90	23.20
2.	lunch	29.15	26.50
3.	dinner	49.65	45.70
	* See: Annex 9.5.A Part 3, 'Location' column for the list of high-cost country centres.

3.	The amount of allowance for meals taken by dependants under 10 years old is listed in the following table for different types of location.

Item	The meal amount for…	in capital cities and high-cost country centres* is ($)…	and in other locations is ($)…
1.	breakfast	12.95	11.60
2.	lunch	14.60	13.25
3.	dinner	24.85	22.85
	* See: Annex 9.5.A Part 3, 'Location' column for the list of high-cost country centres.

Example: A member uses temporary accommodation for two nights in Newcastle, which is a high-cost country centre. The member is travelling with a spouse, one child aged eight and another aged 12. They are entitled to three meals on each of two days. Their total meal allowance is $733, as set in the following table.

Member		Spouse/ Partner		Child aged 12 (adult rates)		Child aged 8 (dependants under 10 years old rates)
Lunch	$29.15	Lunch	$29.15	Lunch	$29.15	Lunch	$14.60
Dinner	$49.65	Dinner	$49.65	Dinner	$49.65	Dinner	$24.85
Breakfast	$25.90	Breakfast	$25.90	Breakfast	$25.90	Breakfast	$12.95
Lunch	$29.15	Lunch	$29.15	Lunch	$29.15	Lunch	$14.60
Dinner	$49.65	Dinner	$49.65	Dinner	$49.65	Dinner	$24.85
Breakfast	$25.90	Breakfast	$25.90	Breakfast	$25.90	Breakfast	$12.95
Total	$209.40	Total	$209.40	Total	$209.40	Total	$104.80

4.	The CDF may be satisfied that the member and any dependants needed to spend more on meals than the amount set out in the tables in subclauses 2 and 3. In this case, the CDF may approve a greater amount that the CDF considers reasonable.
5.	For subclause 4, the CDF must consider all these criteria.
	a.	The nature and amount of expenses.
	b.	The general cost of meals at the location.
	c.	Any other factor relevant to the amount spent.
6.	This subclause applies if the member and any dependants occupy a serviced apartment for seven days or more, as follows.
	a.	The member is entitled to a larder allowance worked out under paragraph b. This is a once-only lump-sum payment to allow a member to stock their kitchen.
	b.	The larder allowance is 75% of the total meal amount for five breakfasts, five lunches and five dinners, for the member and each dependant. Amounts are worked out using the tables in subclauses 2 and 3.
	c.	The member is not required to pay any contribution for meals in the period for which larder allowance is paid. They must still pay rent and utilities contributions for this period.

7.4.22 Rate of allowance – other temporary accommodation

1.	This clause applies if temporary accommodation for a member is not a hotel or serviced apartment. Examples: Boarding house, guest house, bed and breakfast, caravan park, private arrangements such as staying with friends or relatives.
2.	The rate of temporary accommodation allowance is the rate the CDF considers reasonable. This is subject to subclause 3.
3.	The rate of allowance must not be more than the difference between these two amounts.
	a.	The member's costs for accommodation, meals and utilities, including for any dependants.
	b.	The contribution the member would make to their total accommodation costs under clause 7.4.26.
	Example: A member takes temporary accommodation at a guest house for a week with their non-member spouse and two children of the same gender under 13 years old. The total cost of the accommodation is $300. The member must contribute $120 to the cost. (The actual contribution will depend on the member's rank and is specified in Annex 7.A1 Part 1). Their rate of temporary accommodation allowance must not be more than $180.
4.	For subclause 2, the CDF must consider all these criteria.
	a.	The amount the member spends.
	b.	The number, age, gender and needs of the member's dependants.
	c.	The kind of temporary accommodation available.
	d.	The cost of the appropriate standard of accommodation for the member.
	e.	Any other factor relevant to the member’s temporary accommodation.

7.4.23 Meals – other temporary accommodation

1.	For subclause 7.4.22.3, the meal cost part of the allowance is limited.
	a.	If a member paid more for meals than the rates in the table in subclause 7.4.21.3, those costs cannot be paid. Exception: Meals taken at the place of accommodation.
	b.	If the member and dependants take more than half their meals outside the place of accommodation, they are not entitled to temporary accommodation allowance for those meals. This is unless the CDF considers it reasonable that the costs be paid.
2.	For paragraph 1.b, the CDF must consider all the criteria listed in subclause 7.4.22.4.

7.4.24 Advance payment of allowance

1.	The CDF may advance up to 14 days' temporary accommodation allowance to a member at one time. This table sets out what may be advanced.

Item	If the temporary accommodation is a…	then the member may be advanced…
1.	hotel or motel	accommodation and meal costs as assessed for the approved period, less the contribution they must pay.
2.	serviced apartment for less than seven days
3.	serviced apartment for seven days or more	accommodation costs only, less the contribution they must pay. The larder allowance under paragraph 7.4.21.6.b may be paid along with the advance.

	Exception: This clause does not apply to a person who is granted accommodation under clause 7.4.5A (the SAFE scheme).
2.	The member must give the CDF written evidence that the previous advance has been used. The CDF may then decide to provide another advance.

Division 5: Rate of contribution

7.4.25 Purpose

This Division sets out the contribution that a member who receives temporary accommodation allowance must pay for occupying the temporary accommodation.

7.4.26 Rate of contribution

The member must pay contributions as shown in this table.

Exception: The table specifies some situations in which no contribution is payable.

Item	If the member is…	then their contribution for…
Item	If the member is…	accommodation is…	meals is…	utilities is…
1.	a member with dependants	the contribution that would apply to them if they were entitled to rent allowance. See: Annex 7.A3 Part 1 for contribution rates.	a. for a hotel or serviced apartment for less than seven days – the relevant amount set out in columns 2 to 6 of Annex 7.C. b. for a serviced apartment for seven days or more – nil.	$100.28 a fortnight (seven days). This is applied pro rata.
2.	a member with dependants (unaccompanied)	nil.	nil.	nil.
3.	any other member	the contribution that would apply to them for level 3 living-in accommodation if they were not sharing. See: Annex 7.3.B, Rates of contribution for living-in accommodation	a. for a hotel or serviced apartment for less than seven days – what they would contribute for meals under Part 7 Division 1 clause 7.7.5 (Fortnightly meal charges) as if they were living in. b. for a serviced apartment for seven days or more – nil.	the contribution for utilities they would pay under Part 8 of this Chapter if the hotel or serviced apartment were level 3 living-in accommodation. See: Part 8 clause 7.8.9 for contribution rates.
4.	assisted under clause 7.4.5A (the SAFE scheme). See: Division 2 clause 7.4.5A, CDF direction to stay in a specified place	nil.	nil.	nil.

7.4.27 Allowance and contribution for member couple

This table sets out who gets temporary accommodation allowance and pays the contribution, if a member's adult dependant is also a member and both would be entitled to the allowance.

Item	If the members have…	the allowance and contribution apply only to the member with the…
1.	different ranks	higher rank.
2.	the same rank	greater seniority.

Part 5: Service residences

7.5.1 Overview

1.	This Part sets out the following matters.
	a.	The different levels of Service residences available. See: Division 3, Market-rent-based classification of a Service residence Division 4, Amenity-based classification of a Service residence Division 6, Rent band choice homes Division 11, Sydney apartment trial Annex 7.A2, Regional rent bands
	b.	How a member can become eligible to live in a Service residence. See: Division 7, When a member is eligible to live in a Service residence
	c.	The amount the member has to contribute toward the cost of the residence. See: Division 9, Contributions Annex 7.A1, Contributions for Service residence or rent band choice accommodation
2.	Defence Housing Australia manages Service residences and related assistance for ADF members.

7.5.2 Contents

	This Part includes the following Divisions:
	Division 1	Definitions and key concepts
	Division 2	Suitable Service residence
	Division 3	Market-rent-based classification of a Service residence
	Division 4	Amenity-based classification of a Service residence
	Division 5	...
	Division 6	Rent band choice homes
	Division 7	When a member is eligible to live in a Service residence
	Division 8	Appointment, tied and assigned residences
	Division 9	Contributions
	Division 10	End of entitlement to Service residence
	Division 11	Sydney apartment trial

Division 1: Definitions and key concepts

7.5.3 Definitions

This table defines terms used in this Part.

Term	Definition in this Part
Allocate	A home that is allocated under this Part is a home which Defence Housing Australia makes available as a reasonable offer of a Service residence.
Amenity group	For an amenity-based Service residence, the classification given to the Service residence by the CDF.
Amenity-based classification	The system for classifying a Service residence based on the number of functional amenities it has. Before 1 July 2007, all Service residences were classified this way. See: Division 4
Defence establishment	A Commonwealth site managed by the Department of Defence for use by the ADF. Some of these sites are also called 'military bases'.
Market rent	A rent based on the assessed value of the Service residence. For the Sydney apartment trial, it is a rent assessed by Defence Housing Australia. See: Division 3
Market-rent-based classification	The system for classifying a Service residence based on a combination of the minimum housing standard and market rent. See: Division 3
On-base	Located on a Defence establishment.
Rank group	A group of ranks that includes a member's rank. Rank groups are used to determine the member's eligibility for a Service residence at a specified classification. Note: Different rank groups are used for different housing classifications. See: Clause 7.5.13, Rent band for a member's rank group Clause 7.5.16, Amenity-based classification for a member's rank group
Reasonable offer	An offer of a Service residence that meets the conditions set out in clause 7.5.32. See: Division 7 clause 7.5.32, Acceptance or rejection of a reasonable offer
Rent band	For a Service residence classified on the basis of market rent, this is the name for the rent range in which the Service residence is classified. The rent band has a value which is a dollar range set for the rent band in the relevant posting location. See: Division 3
Rent range	This is the range of amounts between the top and bottom points in a rent band.

Term	Definition in this Part
Suitable Service residence	See: Division 2 clause 7.5.4.
Surplus Service residence	Those Service residences that are surplus to Defence Housing Australia's needs and meet both of these conditions. a. No member with dependants needs the home. b. There is no plan for a member with dependants to use the home in the next 12 months.
Waiting list	A list of members who meet all the following conditions. a. The member is eligible for a Service residence. b. The member has been identified as needing a Service residence. c. The member does not have a Service residence.

Division 2: Suitable Service residence

7.5.4 Suitable Service residence

1.	A home is a suitable Service residence for a member if the CDF considers that it meets all these conditions.
	a.	It is available to the member within either of these periods.
		i.	Six weeks after they arrive at the posting location.
		ii.	A longer period that the CDF considers reasonable.
		Note: Members are required to occupy a suitable Service residence as soon as possible after arrival in their posting location.
	b.	It is suitable for the member and their dependants. These factors make it suitable.
		i.	It is at the member's posting location. See: Definition of posting location in Chapter 7 Part 1 Division 3 clause 7.1.15. Chapter 1 Part 3 Division 1 clause 1.3.52, Posting location – within Australia.
			Note: For Sydney/Holsworthy housing scheme members, this may be the extended Holsworthy location, is taken to be Sydney, in accordance with clause 7.1.15A.
		ii.	For a Service residence with a market-rent-based classification — it has the classification listed for the member's rank group in the table at clause 7.5.13.
		iiA.	For a Service residence with an amenity-based classification — it has the classification listed for the member's rank group in the table at clause 7.5.16.
			See: Division 3, Market-rent-based classification of a Service residence Division 4, Amenity-based classification of a Service residence
		iii.	It has the number of bedrooms a member and their dependants need to live in. The table shows how this can be worked out.
		iv.	In spite of subparagraphs ii and iii, a rent band choice home that the member has accepted under Division 6 is also taken to be a suitable Service residence. See: Division 6, Rent band choice homes
	Note 1: The presence of a member's spouse has no effect on the number of rooms needed. This is because they are taken to share with the member. Note 2: A child in school year 7 or over has their own bedroom. Note 3: Children of the same gender with an age difference of four or more years have separate bedrooms. Note 4: An adult dependant who is not a spouse or interdependent partner has a separate bedroom. Note 5: A member with dependants is eligible for a three-bedroom Service residence even when they only need two bedrooms. See subclause 7.5.27.2.

Item	If the member has...	and the children's ages are...	and their gender is...	then the minimum bedroom requirement is...
1.	one child	any age	any gender	2 bedrooms
2.	two children	in school year 6 or under	the same	2 bedrooms
3.	two children	in school year 7 or over	the same	3 bedrooms
4.	two children	in school year 6 or under	different	3 bedrooms
5.	two children	in school year 7 or over	different	3 bedrooms
6.	an adult dependant who is not a spouse or interdependent partner. Example: an elderly parent or a member's live-in carer.	–	–	2 bedrooms

	See: Clause 7.5.11, Member with dependants can choose two-bedroom home Chapter 1 Part 3 Division 2 clause 1.3.76, Dependants Example 1: A member has a spouse, daughters aged 14 and 11, and a son aged 6. The member's father-in-law is a recognised dependant. The member and spouse share a bedroom. The elder daughter is in school year 9, and gets her own bedroom. The younger daughter is in school year 6 and the son is in school year 1. As they are different genders they get a bedroom each. (If the children were the same gender, the five year age difference would also usually mean they get a bedroom each.) The member's father-in-law gets his own bedroom, as he is an adult dependant but not a spouse or interdependent partner. The member requires a five-bedroom Service residence.
	Non-example: A member has a spouse, a 12 year old son and a six year old daughter. The member has a resident child carer. The resident child carer is not considered as a factor when deciding whether a Service residence is suitable. The member is not eligible to a four-bedroom Service residence, a three-bedroom Service residence is considered suitable for the purpose of assessing eligibility for housing assistance.
	See: Part 1 Division 3 clause 7.1.14, for the definition of resident child carer Clause 7.5.8, Resident child carer
2.	In assessing whether a Service residence is suitable for a member, the CDF must take account of any other factor relevant to the member's accommodation requirements.
	Example: Factors that the CDF may take into consideration when assessing the suitability of a Service residence might include either of the following.
	a.	The member or a dependant has accessibility requirements.
	b.	The member needs to be located close to rehabilitation facilities.

3.	The CDF may decide that a smaller home is suitable in these cases.
	a.	There are exceptional reasons.
	b.	The member has chosen the smaller home. See: Division 3 clause 7.5.13, Rent band for a member's rank group Division 4 clause 7.5.16, Amenity-based classification for a member's rank group
	Example 2: In Example 1, the member moves to a posting in a very small town. There are no Service residences with five bedrooms and no homes of that size for rent in the town. The member accepts a four-bedroom Service residence. Two of the children share a room. The Service residence is considered suitable.
	Exception: Clause 7.5.67, When an apartment is a suitable Service residence sets out suitable residence requirements for the Sydney apartment trial

7.5.5 Classification of Service residence and rent band choice accommodation

1.	Service residences are classified in a number of different ways.
	a.	A market-rent-based classification, which is based on the combination of the minimum housing standard and the market rent for a Service residence.
		See: Division 3, Market-rent-based classification of a Service residence
	b.	An amenity-based classification, which is based on the number of functional amenities at a Service residence.
		See: Division 4, Amenity-based classification of a Service residence
	c.	...
	d.	...
2.	A market-rent-based classification may also be assigned purely on the basis of the market rent for rent band choice accommodation. See: Division 6, Rent band choice homes

7.5.6 Members with special needs dependants

A member who has a dependant with special needs may need a Service residence to be modified.

See:
Chapter 1 Part 3 Division 2 clause 1.3.82, definition of dependant with special needs
Chapter 8 Part 6 clause 8.6.12, Special accommodation needs

Example: A child in a wheelchair may be able to live in a Service residence if ramps are installed and a shower is modified.

Non example: The parents of a hyperactive child may prefer the child not to share a bedroom. However, that does not give rise to an additional bedroom entitlement.

2.	The CDF may decide that a Service residence is not suitable and cannot be modified to meet the special needs of a member's dependants. The CDF must consider these criteria.
	a.	The nature of the special needs.
	b.	The availability of suitable alternative accommodation.
	c.	The cost of modifications to the Service residence.
	d.	The cost to restore the Service residence to its original condition when the member vacates.
	e.	Whether the modifications are permitted by the property owner and any relevant body corporate.

7.5.7 Members with large number of dependants

1.	This clause applies to a member with a large number of dependants. In this situation, a Service residence may not have enough bedrooms.
2.	The member may be given two Service residences to house all their dependants.
3.	The homes may be next door to each other or joined together.
4.	The member still only has to make their normal contribution.

7.5.8 Resident child carer

1.	A member may have a resident child carer living with the family. See: Part 1 Division 3 clause 7.1.14, for the definition of resident child carer
2.	The member must inform their unit administrator in writing when either of the following occurs.
	a.	A resident child carer moves into their home. The member is to provide a date when the arrangement is expected to end, if known.
	b.	A resident child carer moves out of their home.
	See: Division 9 clause 7.5.43, Contribution for Service residence or rent band choice home Chapter 1 Part 5 clause 1.5.2, Change in member's circumstances
3.	The member's unit administrator must forward the information provided by the member under subclause 2 to the Housing Management Centre Manager at Defence Housing Australia.
	Note: The disclosure in this clause is necessary to ensure that a member's housing contributions are not increased under clause 7.5.43. It also helps to clarify that the person living in the house is not intended by the member to become a dependant.

Division 3: Market-rent-based classification of a Service residence

7.5.9 Purpose

	This Division sets out how a Service residence is given a market-rent-based classification.
	Note: If a Service residence is not classified as a market-rent-based residence, it may be classified under the amenity-based classification.
	See: Division 4, Amenity-based classification of a Service residence

7.5.10 Market-rent-based classification

1.	If a Service residence meets all the following conditions, then it may be given a market-rent-based classification by Defence Housing Australia.
	a.	The Service residence meets or exceeds the minimum housing standard in clause 7.5.12.
		See: Clause 7.5.12, Minimum standard for a market-rent-based classification
	b.	Rent bands are listed for the Service residence's location in Annex 7.A2, or prescribed under subclause 7.5.11.2.
		Note: Rent bands may not be set in some small or remote locations. If a Service residence is allocated in the location, rent bands may be set under subclause 7.5.11.2. See: Annex 7.A2, Regional rent bands
	c.	Its market rent falls into one of the rent bands listed for the location it is in.
	d.	...
	e.	...
2.	...
3.	A Service residence classified at amenity group E under clause 7.5.17 is taken to hold a rent band of 5. This is for ease of administration and does not reflect an actual rent. See: Division 4 clause 7.5.17, Group E Service residence – Major General or higher Division 8, Appointment, tied and assigned residences

7.5.11 Rent bands

1.	Rent bands for each location are set out in Annex 7.A2.
	See: Annex 7.A2, Regional rent bands
2.	If no rent bands exist for a location, the CDF may assign temporary rent bands for the location for a fixed period. Note: This mechanism is used to give a rent band to homes in posting locations for which rent bands have not been set in Annex 7.A2. See: Division 4, clause 7.5.15, Amenity-based classification Annex 7.A2, Regional rent band
3.	...

7.5.12 Minimum standard for a market-rent-based classification

	A Service residence is only to be given a market-rent-based classification if meets at least the minimum housing standard, which includes all of the following amenities.
	a.	Three bedrooms.
	b.	Lounge.
	c.	Dining area.
	d.	Kitchen.
	e.	Laundry.
	f.	Bathroom.
	g.	Toilet.
	h.	Ensuite bathroom.
	i.	Single lock-up garage.
		Exception: For Service residences in Darwin the minimum standard is a carport.
	j.	Storage.
	k.	Security features.
		Exception: Back-to-base security system.
		Example: Deadlocks on external doors.
	l.	Covered outdoor entertaining area. Exception: Residences acquired by Defence Housing Australia before 1 July 2007 are exempt.

A yard, that has a minimum size in accordance with the following table.

Exception: Residences acquired by Defence Housing Australia before 1 July 2007 are exempt.

Exception: Clause 7.5.68, Apartment minimum standards, provides alternative standards for members who choose an apartment as part of the Sydney apartment trial.

Item	Location	Minimum yard size
1.	Greater Sydney area	25 square metres
2.	All other locations	35 square metres

7.5.13 Rent band for a member's rank group

1.	A member who holds a rank in a group listed in the following table may be allocated a Service residence in the rent band that is listed for their rank group.

Item	If a member has a rank in this group...	then the member may be allocated a home in this rent band...
1.	Corporal or lower Sergeant Staff Sergeant Second Lieutenant Lieutenant	1
2.	Warrant Officer Class 2 Warrant Officer Class 1 Captain	2
3.	Major Lieutenant Colonel	3
4.	Colonel Brigadier	4

	Note: For a Major-General or above, see subclause 7.5.10.3 and clause 7.5.17.
2.	An offer of a Service residence in the rent band listed for the member's rank group is taken to be a reasonable offer of a suitable Service residence, provided that it meets the other conditions for suitability set out in clause 7.5.4.
3.	If a Service residence is not available at the rent band that is listed for the member's rank group in the table in subclause 1, then the member may be allocated a Service residence in one of the following.
	a.	A rent band that is one rent band above or below the one listed for the member's rank group in the table in subclause 1.
	b.	An amenity group that is one amenity group above or below the one listed for the member's rank group in the table in subclause 7.5.16.1. See: Division 4 clause 7.5.16, Amenity-based classification for a member's rank group
	Note: An offer made in accordance with this subclause is usually a reasonable offer for the purposes of clause 7.5.32, Acceptance or rejection of reasonable offer.
	See: Division 7 clause 7.5.32, Acceptance or rejection of reasonable offer

Exception:
A member may also choose a Service residence with a classification that is higher or lower than the one they are eligible for in their rank group. This affects the member's contribution and is dealt with in Division 9.

See: Division 9

Clause 7.5.46, Member allocated a Service residence above their rank group

Clause 7.5.47, Member allocated a Service residence below their rank group

Clause 7.5.44, Higher contribution scheme, above rank group

The CDF may allocate a member a Service residence that is more than one level above the rent band for the member's rank group, if accommodation is not available at a lower rent band. The member's contribution is dealt with in the same way as other members allocated a Service residence above their rank group eligibility.

See: Division 9 clause 7.5.46, Member allocated a Service residence above their rank group

Note: A member would not be allocated a Service residence two groups below their rank group eligibility. Rent band choice or housing with rent allowance give alternatives to allocation.

This subclause applies to a member who meets the requirements of clause 7.5.55A. The member is taken to have been allocated their current Service residence under this clause.

See: Division 9 clause 7.5.55A, Contribution for member formerly in an amenity-based or on-base residence

Division 4: Amenity-based classification of a Service residence

7.5.14 Purpose

	This Division sets out how a Service residence is given an amenity-based classification.
	Note: A Service residence may also be classified under the market-rent-based classification.
	See: Division 3, Market-rent-based classification of a Service residence

7.5.15 Amenity-based classification

1.	If a Service residence meets all the following conditions, then it is an amenity-based Service residence.
	a.	It has not been given a market-rent-based classification under Division 3.
		See: Division 3, Market-rent-based classification of a Service residence
	b.	It is placed into one of the classification groups in subclause 2.
	c.	It is not on a Defence establishment. Exceptions: 1. Some Service residences continue to hold an amenity-based classification that they are deemed to hold because of the transition from the previous classification system on 1 July 2007. These are homes that have not been given a market-rent-based classification. 2. A residence in Woomera may be an amenity-based Service residence, despite being on a Defence establishment.
2.	The CDF may classify a Service residence as Group 1A, A, B1, B2, C, D or E. In doing so, the CDF must consider the following factors.
	a.	The size, standard and number of amenities.
		Note: Each residence is unique. The decision-maker would need to balance all the different types of amenity that the residence has.
		Example: The residence has no family room, but has a large games room instead.
	b.	Upgrades to the Service residence.
	c.	Whether the market rent for the Service residence reflects the size, standard and number of amenities, or other factors.
	d.	Whether the Service residence can be given a market-rent-based classification in preference to an amenity-based classification.
	e.	Any other factor relevant to the amenity of the Service residence.

3.	The CDF may change the classification of a Service residence. The CDF must consider all the factors in subclause 2. See: Division 9 clause 7.5.54, Service residence reclassified
4.	A Service residence that held a classification assigned under clause 7.5.5 before 1 July 2007 is taken to have been given the equivalent classification under subclause 2, until it is reclassified on or after that day. See: Division 2 clause 7.5.5, Classification of Service residence and rent band choice accommodation
5.	...
6.	...

7.5.16 Amenity-based classification for a member's rank group

1.	A member who holds a rank in a group listed in the following table may be allocated a Service residence with the classification that is listed for their rank group. The classification may be called the member's 'amenity group'.

Item	If a member has a rank in this group...	then the member may be allocated a home with this amenity group...
1.	Corporal or lower, including trainees	A or B1
2.	Sergeant Staff Sergeant Second Lieutenant Lieutenant	B1
3.	Warrant Officer Class 2 Warrant Officer Class 1 Captain	B2
4.	Major Lieutenant Colonel	C
5.	Colonel Brigadier	D
6.	Major General or higher	E

2.	If a Service residence is not available at the amenity group that is listed for the member's rank group in the table in subclause 1, then the member may be allocated a Service residence in one of the following.
	a.	A rent band that is one rent band above or below the one listed for the member's rank group in the table in subclause 7.5.13.1.
	b.	An amenity group that is one amenity group above or below the one listed for the member's rank group in the table in subclause 1.
	Exception: A member may also choose a Service residence with a classification that is higher or lower than the one they are eligible for in their rank group. This affects the member's contribution and is dealt with in Division 9. See: Division 9 Clause 7.5.46, Member allocated a Service residence above their rank group Clause 7.5.47, Member allocated a Service residence below their rank group Clause 7.5.44, Higher contribution scheme, above rank group

The CDF may allocate a member a Service residence that is more than one level above the amenity group for the member's rank group, if accommodation is not available at a lower rent band or amenity group. The member's contribution is dealt with in the same way as other members allocated a Service residence above their rank group eligibility.

See: Division 9, clause 7.5.46, Member allocated a Service residence above their rank group

A Service residence with an amenity group A must not be allocated to a member at the rank of Lieutenant or Second Lieutenant.

Note: This would not be a reasonable offer. A member would not be allocated a Service residence two groups below their rank group eligibility. Rent band choice or housing with rent allowance give alternatives to allocation.

The amenity group 1A is not listed in the table in subclause 7.5.16.1 as it is below the standard suitable for allocation to a rank group. A member is not to be allocated a 1A home but may choose to live in one.

7.5.17 Group E Service residence – Major General or higher

A Service residence that has been classified as an amenity group E Service residence under this Division may also be called a 'rent band 5' Service residence.

Division 5: ...

Division 6: Rent band choice homes

7.5.23 Purpose

The purpose of this Division is to provide housing assistance that makes a wider range of housing choice available for members.

Rent band choice allows a member to choose a residence in a better location to suit their lifestyle. The member chooses to occupy a rent band choice home that does not meet the minimum standard for a Service residence, but is in an attractive location.

Examples: Rent band choice accommodation includes homes such as inner urban apartments, townhouses and flats.

7.5.24 Rent band choice

1.	Rent band choice is off-base accommodation made available by Defence Housing Australia that meets the following conditions.
	a.	It falls outside the minimum standard required for a market-rent-based classification.
		See: Division 3, Market rent-based classification of a Service residence
	b.	It is not classified as an amenity-based Service residence.
		See: Division 4, Amenity-based classification of a Service residence
	c.	Annex 7.A2 provides a rent band for its location. See: Annex 7.A2, Regional rent bands
	d.	Its market rent falls into one of the rent bands set for its location.
2.	A rent band choice home is classified under the rent band that the home's rent falls into. See: Division 1 clause 7.5.3, Definition of rent range
3.	A member may be offered an available rent band choice home that corresponds to their rank group and a rent band in the table.

Item	If a member has a rank in this group...	then their rent band is...
1.	Corporal or lower Sergeant Staff Sergeant Second Lieutenant Lieutenant	1
2.	Warrant Officer Class 2 Warrant Officer Class 1 Captain	2
3.	Major Lieutenant Colonel	3
4.	Colonel Brigadier	4

4.	If a member accepts the offer of a rent band choice home, then that offer is taken to be a reasonable offer of a suitable Service residence, regardless of the rent band that the home is in.
5.	A member who refuses a rent band choice home offered to them is taken not to have rejected a reasonable offer.

7.5.25 Member living in a rent band choice home above their rank group

1.	The CDF may offer a member a rent band choice home that is in a rent band above the one specified for the member's rank group in the table in clause 7.5.24.
2.	If the member accepts the offer of a home under this clause, they must pay their contribution under the choice contribution scheme listed for their rank group and the rent band that the rent band choice home is in, under Part 2 of Annex 7.A1.
	See: Part 2 of Annex 7.A1, Choice contribution scheme

7.5.26 Member living in rent band choice home below their rank group

The CDF may offer a member a rent band choice home that is below the rank group specified for the member in the table in clause 7.5.24.

If the member accepts the offer of a home under this clause, they must pay the contribution for the rent band that the rent band choice home is in, under Part 1 of Annex 7.A1.

Note: This contribution is listed under a lower rank group.

See: Part 1 of Annex 7.A1, Contribution for Service residence — member with dependants

7.5.26A Transfer to Sydney apartment trial

1.	This clause applies if both the following conditions are met.
	a.	A member is living in a rent band choice home in a Sydney suburb listed in Annex 7.A2A. See: Annex 7.A2A, Sydney apartment trial suburbs
	b.	The home is an apartment that meets the apartment minimum standards set for the Sydney apartment trial. See: Division 11 clause 7.5.68, Apartment minimum standards
2.	The member is taken to be part of the Sydney apartment trial. The member is taken not to be living in a rent band choice home. See: Division 11, Sydney apartment trial

Division 7: When a member is eligible to live in a Service residence

7.5.27 Member with dependants eligible for a Service residence

1.	A member with dependants is eligible for a Service residence at their posting location if they do not own a suitable home at their posting location. Related information: Part 2 of Chapter 7 shows how to work out whether a member's own home is suitable for them to live in.
2.	A member eligible under subclause 1 is eligible for a three-bedroom Service residence unless one of these situations applies to them.
	a.	They choose (under clause 7.5.30) to occupy a smaller Service residence with an amenity-based classification. See: Clause 7.5.30, Member with dependants can choose two-bedroom home
	b.	They require a larger Service residence to house their dependants. See: Division 2 clause 7.5.4, which sets out the number of bedrooms that a Service residence must have in order to be a suitable Service residence.
	c.	They accept the offer of rent band choice accommodation.
3.	A member who is not eligible under subclause 1 because they have no dependants is taken to be eligible if they meet either of these conditions.
	a.	They plan to marry within a month. Note: The member must provide written evidence of the planned marriage.
	b.	They expect to give birth to a child within three months.
4.	A member who needs a Service residence in their posting location must apply by completing the relevant section of the Commonwealth removalist's application for relocation form. This form can be found in Annex 6.6.A. See: Toll Transitions Defence Housing Australia Chapter 6 Part 6 Annex 6.6.A, Application for Relocation form

7.5.28 Member with dependants (unaccompanied) eligibility in two locations

A member with dependants (unaccompanied) is entitled to a Service residence for their dependants to occupy if they do not own a suitable home at their dependants' location.

Exceptions: A Service residence is not provided for the dependants in a personal location

in any of the following situations.

A member's dependants move from living with the member to a personal location.

See: Chapter 8 Part 3A Division 1 Subclause 8.3A.6.7, Member who may be

classified as a member with dependants (unaccompanied)

	b.	All the following apply.
		i.	A deployed member’s dependants are granted a removal to a personal location for family support.
		ii.	On the member’s return from the deployment dependants elect to remain in the personal location.
		iii.	The member has six months or more to serve in their current posting location after their return from the deployment.
	c.	All the following apply.
		i.	A deployed member’s dependants are granted a removal to a personal location for family support.
		ii.	The member had less than six months to serve in their posting location on their return from the deployment.
		iii.	The member is posted to a new location.
		iv.	On the member’s posting to the new location the dependants elect to remain in the personal location.
	d.	Both the following apply.
		i.	A deployed member’s dependants are granted a removal to a personal location for family support.
		ii.	The member keeps their Service residence in their pre-deployment location.
2.	A member with dependants (unaccompanied) who is eligible for rent allowance under Part 6 may choose to occupy a surplus Service residence in the posting location where the member is serving. See: Part 6, Rent allowance
3.	Members who occupy a surplus Service residence can only share the residence with other members who are eligible under this clause or clause 7.5.29.
	Exception: A member who has a recognised live-in carer may occupy a surplus service residence under this clause.
4.	A member with dependants (unaccompanied) may be eligible to live in an appointment, tied or assigned Service residence under Division 2, Appointment, tied and assigned residences.

7.5.29 Member without dependants eligible for a Service residence

A member without dependants who is eligible for rent allowance under Part 6 may choose to live in a surplus Service residence.

See: Part 6, Rent allowance

Members who occupy a surplus Service residence can only share the residence with other members who are eligible under this clause or clause 7.5.28.

A member without dependants may be eligible to live in an appointment, tied or assigned Service residence under Division 2, Appointment, tied and assigned residences.

7.5.30 Member with dependants can choose two-bedroom home

1.	A member with dependants may choose to accept an offer of a two-bedroom Service residence with an amenity-based classification instead of the three bedroom home for which they are eligible. The choice must be in writing.
2.	If the member accepts a two-bedroom Service residence, they have accepted a reasonable offer of a suitable Service residence. This is even if the Service residence has fewer bedrooms than specified in clause 7.5.4. See: Division 2 clause 7.5.4, Suitable Service residence
3.	A member can choose not to live in a two-bedroom Service residence that is offered to them. The refusal does not count as a rejection of a reasonable offer.
4.	The member's contribution for the home is based on its amenity group. See: Division 9 clause 7.5.43, Contribution for Service residence or rent band choice home Part 1 of Annex 7.A1, Contributions for accommodation

7.5.31 Members with part-time contact with children

1.	A member might have a child from a previous relationship. The member might have contact with their child, but the child might not live with the member full-time.
2.	The following principles may assist in working out whether the member is eligible for housing assistance for the child.
	a.	If the child comes to live with the member regularly, the member may seek approval for the child as a dependant under Chapter 1 Part 3 Division 2. If approved, they are eligible for housing assistance for the child.
	b.	If the child comes to visit the member regularly but is not approved as a dependant under Chapter 1 Part 3 Division 2, the member is not eligible for housing assistance for the child.
	See: Chapter 1 Part 3 Division 2, Definitions – Dependant
3.	A member without dependants may have only limited contact with their child. They may then be in any of these situations.
	a.	They are not categorised as a member with dependants.
	b.	They have no entitlement to extra housing assistance for times when they have contact with their child.
	c.	The member may still get housing assistance as a member without dependants. This could include rent allowance or a surplus Service residence.

7.5.32 Acceptance or rejection of reasonable offer

Defence Housing Australia may offer a member a Service residence. The offer is reasonable if the home meets one of these conditions.

It is a suitable Service residence under clause 7.5.4.

See: Division 2 clause 7.5.4, Suitable Service residence

	b.	It is at whichever of the following entitlements is relevant.
		i.	For a Service residence with a market-rent-based classification — the rent band listed for the member's rank group in clause 7.5.13. Exceptions: If no Service residence is available in that rent band either of the following offers are taken to be reasonable. a. An offer of a Service residence in the rent band above or below the relevant rent band. b. An offer of a Service residence under subparagraph ii. Note: This subparagraph includes those on-base Service residences which are taken to hold a market-rent-based classification. See: Division 3 clause 7.5.13, Rent band for a member's group
		ii.	For a Service residence with an amenity-based classification — the amenity group listed for the member's rank group in clause 7.5.16. Exceptions: If no Service residence is available in that amenity group either of the following offers are taken to be reasonable. a. An offer of a Service residence in the amenity group above or below the relevant amenity group. b. An offer of a Service residence under subparagraph i. See: Division 4 clause 7.5.16, Amenity-based classification for a member's rank group
	c.	It is an offer of rent band choice accommodation which the member accepts.
2.	The following table shows how paragraph 1.b works.

Item	If a member has a rank in this group...	the offer of a Service residence is reasonable if...
		it has this classification...		or this classification, above or below the member's entitlement...
		rent band	amenity group	rent band	amenity group
1.	Corporal or lower	1	A B1	2	B2
2.	Staff Sergeant Sergeant	1	B1	2	A or B2
3.	Lieutenant Second Lieutenant	1	B1	2	B2
4.	Captain Warrant Officer Class 1 Warrant Officer Class 2	2	B2	1 or 3	B1 or C
5.	Lieutenant Colonel Major	3	C	2 or 4	B2 or D
6	Brigadier Colonel	4	D	3	C

3.	If a home at a lower amenity group or rent band does not have enough rooms for the family's children to occupy using the table in clause 7.5.4, it would not be considered a reasonable offer for the purpose of paragraph 1.b.

To continue to be eligible for housing assistance, the member must either accept a reasonable offer or reject it in writing for a reason in clause 7.5.33. The process in clause 7.5.57 will apply to a rejection.

Example: The member accepts a Service residence by signing a tenancy agreement.

See: Division 10, End of entitlement to live in a Service residence

A member might reject a reasonable offer for reasons not in clause 7.5.33. If the CDF does not consider the reasons to be sufficient grounds to reject the Service residence, and Defence Housing Australia cannot offer the Service residence to another member within one month, the member's name will be removed from the Service residence waiting list. They will not be eligible for temporary accommodation allowance, rent allowance or storage at Commonwealth expense during the remainder of their posting.

See:
Chapter 6 Part 6 Division 7 clause 6.6.45 (storage)
Part 4 Division 1 clause 7.4.6 (temporary accommodation allowance)
Part 6 Division 1 clause 7.6.6 (rent allowance).

Exception: If an offer is not reasonable because the home offered does not meet the conditions in subclause 1, the member can reject it in writing. There is no effect on any entitlements. The member would be eligible for another Service residence or rent allowance.

7.5.33 Reasons for rejecting a reasonable offer

1.	This clause applies to a member who rejects a reasonable offer of a Service residence.
2.	An offer is not reasonable if the member rejects it for any of these reasons. This means that the member is still eligible for a Service residence.
	a.	The home is at the classification that applies two or more groups below the member's rank group.
	b.	The home has a swimming pool. Related information: Pool cleaning, safety and maintenance is the member’s responsibility, so they may choose not to take a house that involves this extra work. They might also view the pool as a safety hazard.
	c.	The home and grounds are unsuitable for their pet. However, any pets must meet both these conditions.
		i.	They must be domestic and not owned for business or commercial purposes.
		ii.	They must be able to be kept at the location without breaking any relevant laws or body corporate rules.
	d.	The home has two bedrooms. See: Clause 7.5.30, Member with dependants can choose two-bedroom home
	e.	The home is a rent band choice home and the member does not accept the offer.
3.	If a member refuses an offer of a suitable Service residence because it has not been placed into a rent band, that rejection is taken to be rejection of a reasonable offer.
	Example: A member is offered a suitable amenity group B2 property. The member cannot reject the Service residence because they want a rent band 2 property.

7.5.34 Changing Service residences

1.	The CDF may approve a member changing their Service residence for another Service residence in any of these cases.
	a.	The member's dependants have increased in number and they need more bedrooms. These conditions apply.
		i.	If the member is expecting a child, the change can be approved up to three months before the birth.
		ii.	The change can only be approved if the member has at least six months more in their current posting.
	b.	The long-term lease on the Service residence is ending and will not be renewed.
	c.	The Service residence is due for sale or major renovation.
	d.	There are serious health, safety or security concerns if the member stays at the Service residence. Example 1: The home's foundations are unstable after an earthquake. Example 2: A recent accident confines a member to a wheelchair for several months. A two-story home is no longer suitable.
	e.	The member has a recognised live-in carer and they need an additional bedroom.
	Note: A member whose change is approved under subclause 1 is entitled to a removal at Commonwealth expense.
2.	The CDF may approve the change of Service residence at the member’s own expense. The CDF must consider all these circumstances.
	a.	The reasons outlined in the application.
	b.	Whether other Service residences are available.
	c.	The effect on any other member.

7.5.35 Pet ownership

A member must seek the consent of Defence Housing Australia before they buy a pet while occupying a Service residence.

If owning the pet is not permitted in the Service residence and the member moves to another Service residence for this reason, they will not be entitled to a removal at Commonwealth expense.

Example: The member has signed a tenancy agreement, but they are not sure if they are allowed to keep a pet at the Service residence. They buy a pet without checking with Defence Housing Australia if they are allowed to have a pet in their residence. Their tenancy agreement is breached because it does not allow pets. The member must move to another Service residence, but is not entitled to a removal at Commonwealth expense. If they had sought Defence Housing Australia's consent first, they could have prevented this happening.

7.5.36 Ineligible member can apply for surplus Service residence

1.	Defence Housing Australia identifies Service residences that it does not need for eligible members.
2.	A member who is not eligible for a Service residence may apply to Defence Housing Australia to live in a Service residence described in subclause 1. Exception: A member without dependants who is eligible for rent allowance may choose to live in a surplus Service residence under clause 7.5.29. This clause does not apply to a member who is covered under clause 7.5.29. See: Clause 7.5.29, Member without dependants eligible for a surplus Service residence
3.	The concept of suitability outlined in clause 7.5.4 does not apply to this arrangement. See: Division 2 clause 7.5.4, Suitable Service residence
4.	The member must pay Defence Housing Australia rent for the residence. This rent is set in either of these ways.
	a.	If the Service residence is leased on a yield basis, then the amount of rent payable is decided by the CDF based on Defence Housing Australia information on market rents at the location.
	b.	If paragraph (a) does not apply, then the amount of rent payable is determined by Defence Housing Australia under section 59 of the Defence Housing Australia Act 1987.

7.5.36A Service residence for member on deployment

1.	This clause applies to a member who meets all the following conditions.
	a.	The member is occupying a surplus Service residence.
	b.	The member is a member without dependants or a member with dependants (unaccompanied).
	c.	The member is deployed for six months or longer.
		Exception: A member who meets all the following requirements.
		i.	The member is deployed for a period of less than six months.
		ii.	While deployed, the member's deployment is extended.
		iii.	The total period of a member's deployment is six months or longer.
2.	A member may choose between the following options.
	a.	To keep the Service residence for the period of the member's deployment.
	b.	To leave the Service residence. Related Information: A member who chooses to leave a Service residence becomes entitled to a range of removal and storage conditions. Summaries are in clauses 17.5.13 (for warlike deployments) and 17.7.13 (for non-warlike deployments).
3.	The choice in subclause 2 must be in writing to the member's Housing Management Centre Manager and made before the member is deployed.
4.	A member who fails to make a choice under subclause 2 is taken to have chosen to keep their Service residence accommodation.

7.5.36B Service residence in personal location for member on deployment

1.	This clause applies to a member who meets both the following conditions.
	a.	The member is deployed.
	b.	The member's dependants are approved to move to a personal location before the member's deployment for family support.
2.	The member is eligible for a Service residence for their dependants in the personal location.

Division 8: Appointment, tied and assigned residences

7.5.37 Appointment residences

The CDF has nominated a member in each capital city to be the ADF representative for their State or Territory.

Exceptions: Canberra, Sydney.

The representative must live in a Service residence at a specific address. Sometimes this home is called an appointment residence.

Related Information:

1. Part 2 section 7.2.11, Member required to live in tied or appointment residence, describes the circumstances in which a member may live in their own home instead of an appointment residence.

2. Section 7.5.40A, Other arrangements, describes the circumstances in which a member may live in an equivalent Service residence instead of an appointment residence.

This table sets out the representatives and their appointment residences.

Item	City	Appointment	Appointment residence
1.	Brisbane	General Officer Commanding 1st Division (GOC 1 DIV)	18 O'Connell Place, Ashgrove
2.	Adelaide	Commander Aerospace Operational Support Group (CDRAOSG)	26 May Terrace, Kensington Park
3.	Perth	Commander Fleet Base (COMFB)	Gun House, Fremantle
4.	Darwin	Commander Northern Command (COMNORCOM)	2 Elliot Point, Larrakeyah
5.	Hobart	Regional Manager, Corporate Support and Infrastructure, Tasmania (CSI-TAS)	Commandant's Residence, Anglesea Barracks

7.5.38 ...

7.5.39 Tied residences

A member with an appointment listed in this table must live in the Service residence listed for them.

Item	Appointment	Tied residence
1.	Chief of the Defence Force	Bridges House, Duntroon, Canberra
2.	Vice Chief of the Defence Force	1 Parnell Road, Duntroon, Canberra
3.	Chief of Navy	2 Parnell Road, Duntroon, Canberra
4.	Chief of Army	3 Parnell Road, Duntroon, Canberra
5.	Chief of Air Force	4 Parnell Road, Duntroon, Canberra
6.	Land Commander	The Bungalow, Victoria Barracks, Sydney
7.	Air Commander	Briarcliffe, Sydney
8.	Commander Australian Fleet	Cliff House, Sydney
9.	Chief Joint Operations	3 Rosenthal Street, Campbell, Canberra

Related Information:

1. Part 2 section 7.2.11, Member required to live in tied or appointment residence, describes the circumstances in which a member may live in their own home instead of a tied residence.

2. Section 7.5.40A, Other arrangements, describes the circumstances in which a member may live in an equivalent Service residence instead of a tied residence.

7.5.40 Assignment of other specific residences

	The CDF may require a member to occupy a specific Service residence on or near a Defence establishment. One of these conditions must apply to the member.
	a.	They attend outside normal hours to perform duty essential to the working of the establishment. The extra duty happens often and without notice. The member's duty roster is so frequent that it often disrupts their domestic life.
	b.	The member is responsible for the safety of lives or property at the establishment.
	c.	The member is responsible for important health or welfare matters at the establishment.
	d.	The location is remote and a Service residence is provided for a member posted there.
	Note: When a particular Service residence is assigned to a specific appointment, members posted to that appointment will be required to occupy that Service residence.

7.5.40A Service residence alternative to tied or appointment residence

1.	This clause applies to a member who is required to occupy an appointment or tied residence.
	See: Clause 7.5.37, Appointment residences Clause 7.5.39, Tied residences
2.	The CDF may decide that a member assigned to a specific Service residence may occupy an equivalent Service residence instead. The CDF must consider all of the following factors.
	a.	Whether the residence is suitable for the member's representative duties.
	b.	The location of the residence.
	c.	The impact on any other members.
	d.	Any additional cost to the Commonwealth.
	Related Information: Members may also be granted permission to live in their own home. See clause 7.2.11, Member required to live in tied or appointment residence.

7.5.41 Furniture rental for appointment, tied and assigned residences

1.	This clause applies to a member in either of the following categories.
	a.	A member with dependants (unaccompanied).
	b.	A member without dependants.
2.	The CDF may approve payment of the reasonable costs of furniture hire for a member who is required to live in a Service residence under this Division.

For subclause 2, the CDF must have regard to the costs that could be paid if the member required the furniture for a rented home under the table in subclause 7.6.23.2, and must not approve a payment for either of the following.

See: Part 6 Division 4 clause 7.6.23, Furniture rental

An item that is already in the Service residence and available for the member's use.

An item that the member already owns and that it is reasonable for them to use in the Service residence.

Example: The member owns two microwaves. It is reasonable for the member to take one of them to the Service residence and leave one with their dependants.

Division 9: Contributions

7.5.42 Overview

1.	A contribution is the amount a member must pay toward the cost of their Service residence or rent band choice home. It is paid to the Commonwealth through the member's pay account.
2.	The contribution includes these costs as well as the cost of the Service residence.
	a.	Sewerage or septic system charges.
	b.	Body corporate maintenance charges for units and townhouses. Examples: Stairwell cleaning, high-rise window cleaning.
	c.	Car parking charges.
	d.	Rubbish collection.

7.5.43 Contribution for Service residence or rent band choice home

A member who holds a Service residence or rent band choice home must make a contribution toward the cost of the rent of that accommodation.

Exception: A member with dependants (unaccompanied) only has to pay a contribution if their dependants live in a Service residence. The member does not have to pay a contribution for a surplus Service residence the member lives in at the gaining location.

The fortnightly rate of the contribution can be worked out using this table.

Exception: The contribution for a member who chooses to occupy a Service residence or rent band choice home above the classification for their rank group is set out in Part 2 of Annex 7.A1.

See: Annex 7.A1, Contributions for Service residence or rent band choice accommodation

Exception: Subclause 7.5.46.2 sets a special transitional contribution rates for some members with the rank of Lieutenant or Second Lieutenant.

See: Clause 7.5.46, Member allocated a Service residence above their rank group

Item	If the member is...	and they are...	then their contribution is the amount set out in...
1.	a member with dependants	living in a 2-bedroom Service residence with an amenity-based classification	Annex 7.A1, Part 1 Column 5 for their rank group and the amenity group the Service residence is classified in.
		living in a 3 or more bedroom Service residence	Annex 7.A1, Part 1 Column 4 for their rank group and the amenity group or rent band the Service residence is classified in.
		living in a Service residence or rent band choice home above the rent band for their rank, by choice, not allocation	Annex 7.A1, Part 2 for their rank group and the rent band of the home.

Item	If the member is...	and they are...	then their contribution is the amount set out in...
2.	a member without dependants who is approved to occupy a surplus Service residence	living in a 2-bedroom Service residence, but not sharing	Annex 7.A1, Part 3 Column 3, for the amenity group the Service residence is classified in.
		living in a 3-bedroom Service residence, but not sharing	Annex 7.A1, Part 3, Column 4 for the amenity group or rent band the Service residence is classified in.
		sharing with one other person	Annex 7.A1, Part 4 Column 3, for their rank group and living arrangement.
		sharing with two or more people	Annex 7.A1, Part 4 Column 4, for their rank group and living arrangement.
3.	a member without dependants in an appointment, tied or assigned residence	not sharing	Annex 7.A1 Part 3 Column 3 for the amenity group or rent band the Service residence is classified in.
		sharing with one other member	Annex 7.A1 Part 4 Column 3 for their rank group.
		sharing with two or more members	Annex 7.A1 Part 4 Column 4 for their rank group.
4.	living at Woomera	in any living arrangement (and not a member with dependants (unaccompanied))	$200 each fortnight.

	See: Annex 7.A1, Contributions for Service residence or rent band choice accommodation
3.	The CDF may waive or reduce the member's contribution for a fixed period, if satisfied that both these conditions are met.
	a.	There is a significant loss of amenity or function in the Service residence.
	b.	The member did not cause the loss of amenity.
	Example: A member's contribution is reduced by CDF by one rank group because the garage of their apartment complex is flooded and cannot be used for two months. Non-example: The member's yard floods because they have failed to replace a leaky tap washer. The CDF does not grant a reduction in contribution, as the member's neglect caused the loss.
3A.	A member who has a recognised live-in carer only has to pay the member without dependants rent allowance contribution relevant for their rank in Annex 7.A3 Part 3 Column 2, if they meet all of the following conditions. See: Annex 7.A3 Part 3, Contributions for rent allowance
	a.	The member has a live-in carer who has been recognised as a dependant under subclause 1.3.79.2B.
	b.	The member would be classified as a member without dependants if they did not have a dependant recognised under subclause 1.3.79.2B.
	c.	The member has been allocated a Service residence.
		See: Chapter 1 Part 3 Division 2 clause 1.3.79, CDF-recognised dependants

3B.

If a member has a resident child carer the contribution the member pays for the Service residence is not affected.

See:
Part 1 Division 3 clause 7.1.14, for the definition of resident child carer
Division 2 clause 7.5.8, Resident child carer

A member whose eligibility at a rank group applicable to a previous non-commissioned rank is preserved under subclause 7.5.49.6 must contribute at the level that applies to their preserved rank group eligibility (if applicable).

See: Clause 7.5.49, Member promoted or commissioned

7.5.43A Suspended contributions for a member without dependants

A member without dependants occupying a surplus Service residence is not required to make a contribution to the cost of the home for a period when any of the circumstances in the table apply to the member, from the date described in the table.

Item	If the member is...	the contribution ceases on...		and the contribution recommences…
1.	living under field conditions	the twenty-second day of a continuous period in which the member was living under those conditions. This applies even if the period after that day is broken by either or both of the following events.		after the period in which the member was living under those conditions is broken by more than seven days. The member must contribute for those seven days.
		a.	The member returns to their accommodation for up to seven days.
		b.	The member takes up to seven days of leave.
2.	living on a seagoing ship
3.	posted to a seagoing submarine	the day the posting period starts		the day the posting period ends.
4.	on deployment	the day they board a ship or aircraft for the journey from Australia to the operational area		when they disembark in Australia at the cessation of their deployment. Note: Contributions do not recommence for a member who returns part-way through their deployment, for example, while on leave. They only recommence at the cessation of their deployment.

See: Division 3 clause 7.5.10, Member without dependants eligible for a surplus Service residence

7.5.43B ...

7.5.44 Higher contribution scheme, above rank group

If the member chooses to accept a Service residence or rent band choice home with a rent band higher than the one specified for the member's rank group eligibility under clause 7.5.13, the member must pay the contribution listed for their rank and the higher rent band under Part 2 of Annex 7.A1 for the period that they hold the home.

Note: This is called a 'higher contribution scheme' contribution.

See:
Annex 7.A1, Contributions for accommodation
Division 3 clause 7.5.13, Rent band for a member's rank group

7.5.45 Contribution for a home chosen at a lower rank group's rent band or amenity group

1.	This clause applies to a member who chooses a Service residence or rent band choice home that meets either of the following descriptions.
	a.	A home with a lower rent band than the member is eligible for at their rank group specified in clause 7.5.13. See: Division 3 clause 7.5.13, Rent band for a member's rank group
	b.	A home with a lower amenity group than the member is eligible for at their rank group specified in clause 7.5.16. See: Division 4 clause 7.5.16, Amenity-based classification for a member's rank group
2.	The member must only pay the contribution for the lower rank group listed against the rent band or amenity group of the home, under clause 7.5.43 and Annex 7.A1. See: Annex 7.A1, Contributions for Service residence or rent band choice accommodation
	Exception: The member chose a Service residence before 1 July 2007 with one or more bedrooms above the number that would be suitable under clause 7.5.4. The member must pay the contribution for their rank group.
	See: Division 2 clause 7.5.4, Suitable Service residence

7.5.46 Member allocated a Service residence above their rank group

This clause applies to a member who is allocated a Service residence in a rent band or amenity group that is higher than the one specified for the member's rank group in whichever is relevant of clause 7.5.13.1 or 7.5.16.1.

See:

Division 3, Market-rent-based classification of a Service residence

Division 4, Amenity-based classification of a Service residence

The member must pay the contribution that applies under clause 7.5.43 and Annex 7.A1.

Exception: A member with the rank of Lieutenant or Second Lieutenant who accepted the offer of a Service residence classified as amenity group B2 or above before 1 July 2007 must pay the contribution that is listed for a Captain with a home classified as rent band 2 or amenity group B2 for the period they hold the home.

Note: This means they continue paying the contribution for the rank group they held before the 1 July changes.

See: Clause 7.5.48, Allocation above or below rank group eligibility – fast find table

7.5.47 Member allocated a Service residence below their rank group

1.	This clause applies to a member who is allocated a Service residence that meets either of the following descriptions.
	a.	A home with a lower rent band than the member is eligible for at their rank group specified under the table in clause 7.5.13. See: Division 3 clause 7.5.13, Rent bank for a member's rank group
	b.	A home with a lower amenity group than the member is eligible for at their rank group specified under the table in clause 7.5.16. See: Division 4 clause 7.5.16, Amenity-based classification for a member's rank group
2.	The member must only pay the contribution for the lower rank group listed against the rent band or amenity group of the home in Annex 7.A1. See: Clause 7.5.48, Allocation above or below rank group eligibility – fast find table
	Exception: The member was allocated a Service residence before 1 July 2007 with one or more bedrooms above the number that would be suitable under clause 7.5.4. The member must pay the contribution for their rank group.
	See: Division 2 clause 7.5.4, Suitable Service residence

7.5.48 Allocation above or below rank group eligibility – fast find table

The table below shows how a member's contribution is affected by the rules in clauses 7.5.46 and 7.5.47.

Item	If the member's rank is…	and they are allocated a Service residence in amenity group or rent band…	because there are no...	then they will pay the contribution for…
1.	Corporal or lower	Group A	Group B1 or Rent Band 1 residences available	Group A.
1.	Corporal or lower	Group B2 or Rent Band 2	Group B1 or Rent Band 1 residences available	Group A.
2.	Staff Sergeant, Sergeant	Group A	Group B1 or Rent Band 1 residences available	Group A.
2.	Staff Sergeant, Sergeant	Group B2 or Rent Band 2	Group B1 or Rent Band B1 residences available	a. Group B1. b. Rent Band 1.
3.	Lieutenant, Second Lieutenant	Group B2 or Rent Band 2 residence	Group B1 or Rent Band 1 residences available	a. Group B1. b. Rent Band 1.

Item	If the member's rank is…	and they are allocated a Service residence in amenity group or rent band…	because there are no...	then they will pay the contribution for…
4.	Captain, Warrant Officer Class 1, Warrant Officer Class 2	Group B1 or Rent Band B1 residence	Group B2 or Rent Band 2 residences available	a. Group B1. b. Rent Band 1.
4.	Captain, Warrant Officer Class 1, Warrant Officer Class 2	Group C or Rent band 3 residence	Group B2 or Rent Band 2 residences available	a. Group B2. b. Rent Band 2.
5.	Lieutenant Colonel, Major	Group B2 or Rent Band 2 residence	Group C or Rent Band 3 residences available	a. Group B2. b. Rent Band 2.
5.	Lieutenant Colonel, Major	Group D or Rent Band 4 residence	Group C or Rent Band 3 residences available	a. Group C. b. Rent Band 3.
6.	Brigadier, Colonel	Group C or Rent Band 3 residence	Group D or Rent Band 4 residences available	a. Group C. b. Rent Band 3.

7.5.49 Member promoted or commissioned

1.	This clause applies to a member who meets both of these conditions.
	a.	They live in a Service residence that is above their rank group eligibility.
	b.	They are promoted to a rank in the next higher rank group.
2.	A member who has been promoted must notify Defence Housing Australia in writing. This allows Defence Housing Australia to assess whether the promotion has any effect on the member's contribution.
3.	On the date of their promotion, the member's contribution for the Service residence is increased to the rate for their new rank group (relevant to the classification of the Service residence).
4.	If a member's new rank group is the one specified for the classification of their Service residence or rent band choice home under subclause 7.5.13.1 or 7.5.16.1, both the following arrangements apply.
	a.	Any requirement for the member to pay a higher contribution scheme amount under Part 2 of Annex 7.A1 ceases.
	b.	The member must pay the contribution worked out under Part 1 of Annex 7.A1.
5.	A member who is notified of a promotion to a higher rank group is able to be allocated a Service residence at the higher rank group before the posting commences. The member may continue to pay the contribution for their substantive rank group until the date the promotion commences. From the date of promotion the member must pay the contribution for their new rank.
6.	If a member is appointed as a commissioned officer, and this results in a reduction in the member's rank group under the table in clause 7.5.13.1 or 7.5.16.1, the member is taken to continue to be eligible in the rank group they held as a non-commissioned officer, until they reach a higher rank. Example: A Flight Sergeant commissions as a Flying Officer and their rank group eligibility would normally change from rent band 2 (or B2) to rent band 1 (or B1). Instead, the member keeps their eligibility for a rent band 2 Service residence and stays in their home, making the same contribution.

7.5.50 Member reduced in rank

1.	This clause applies to a member who meets all these conditions.
	a.	They live in a Service residence that is at or above their rank group eligibility.
	b.	They are reduced to a rank in a lower rank group.
2.	On the date their rank is reduced, the member's contribution for an allocated Service residence is reduced to the rate for their new rank group (relevant to the classification of the Service residence).
3.	If the member paid a contribution for their home under clause 7.5.44 ( the higher contribution scheme) immediately before they were reduced in rank, they must continue to pay the contribution that applies for their home and previous rank under Part 2 of Annex 7.A1.
4.	A member who has been reduced in rank must notify Defence Housing Australia in writing. This allows Defence Housing Australia to assess whether the reduction in rank has any effect on the member's contribution.
5.	On reduction of rank, a member who is paying a contribution under the higher contribution scheme may elect to move out of the home. The removal does not attract any assistance and is at the member's own expense.

7.5.51 Member on leave without pay

1.	A member is not entitled to live in a Service residence while they are on leave without pay under Chapter 5 Part 8, Leave without pay. See: Chapter 5 Part 8, Leave without pay
2.	This clause does not apply to a member on one of these kinds of leave.
	a.	Part-time leave without pay.
	b.	Maternity leave.
	c.	Parental leave.
3.	The CDF may decide that the member was granted the leave without pay for exceptional reasons. In this case, they may be entitled to a Service residence in the normal way. They pay their usual contribution.
4.	A member who is not entitled to a Service residence under this clause may apply to live in a Service residence under Division 7 clause 7.5.36. They must pay the Defence Housing Australia rent under subclause 7.5.36. See: Division 7, When a member is eligible to live in a service residence

7.5.52 Member on part-time leave without pay

1.	This clause applies to a member who meets both these conditions.
	a.	They are on part-time leave without pay.
	b.	They are entitled to live in a Service residence.

2.	This table sets out the rates of contribution that the member must pay toward the cost of the Service residence during their part-time leave without pay.

Item	If the member's part-time leave without pay each fortnight is...	they must pay...
1.	more than nine days	150% of the rate set for their rank and circumstances in Annex 7.A1.
2.	nine days or less	the rate set for their rank and circumstances in Annex 7.A1.

	Note: Leave for a fortnightly pay period includes the four weekend days in the pay period. This makes a total of nine days of leave and five days on duty for the fortnight.
3.	The CDF may decide that the member was granted the part-time leave without pay for exceptional reasons. In this case, they may be entitled to a Service residence at their usual contribution rate for the residence.

7.5.53 Member undergoing training

A member with dependants' contribution for their Service residence is not reduced for any period that the member is a member undergoing training.

7.5.54 Service residence reclassified

A change in the rent band or amenity group of a Service residence under Division 3, 4 or 6 does not apply until the end of any current occupancy agreement. Note: This means that a change will not affect a member during the life of their tenancy. Related Information: Clause 7.5.43 allows CDF to reduce a contribution in some circumstances, without changing the classification of a Service residence.
Exception 1: A tenancy that continues beyond 1 July 2017.
Exception 2: A member who lives in a Service residence that has its rent band changed under Defence Determination 2011/47, Service residences – amendment, is entitled to the following.
a.	The member is to be taken to have been allocated their current Service residence under clause 7.5.13 of Defence Determination 2005/15.
b.	The member will pay a lower contribution amount, as if the member were a new tenant, when both of the following conditions are met.
	i.	The Service residence has been given a new rent band.
	ii.	The change in the rent band would result in a reduced contribution by the member.

7.5.55 Contribution for member dependants

1.	This table sets out who pays the contribution, if a member's adult dependant is also a member and both occupy a Service residence.

Item	If the members have…	the contribution is payable only by the member with the…
1.	different rank group eligibility	higher rank group eligibility.
2.	the same rank group eligibility	higher rank, increment or pay grade.

2.	Only one contribution is payable by a member and their adult dependant jointly under subclause 1, if they meet all these conditions.
	a.	They are both members.
	b.	One of them is a member with dependants (unaccompanied) under subclause 8.3A.6.4. See: Chapter 8 Part 3A Division 1 clause 8.3A.6, Member who may be classified as a member with dependants (unaccompanied)
	c.	The other is a member with dependants.
3.	However, no contribution is payable by either member under subclause 2, if one of the members occupies a suitable own home.
4.	If the senior member is on leave without pay, the member's contribution is taken to remain at the same rate as before period of the leave began. See: Chapter 5 Part 8, Leave without pay

7.5.55A Contribution for member formerly in an amenity-based or on-base residence

1.	This clause applies to a member who meets all the following conditions.
	a.	The member's residence was formerly in either of the following categories.
		i.	An amenity-based classification under Division 4. See: Division 4, Amenity-based classification of a Service residence
		ii.	An on-base classification under the former Division 5, as at 28 September 2011.
	b.	The member's Service residence is classified as market-based after 29 September 2011.
	c.	The member's contribution for the Service residence under the amenity or on-base system was lower than the member's contribution assessed under the market-based system.

2.	The member's contribution for that Service residence is in accordance with the following table.

Item	If, before 29 September 2011, the Service residence was...	the member's contribution...
1.	classified as amenity-based	continues to be sourced from the amenity-based system.
2.	classified as on-base	is based on the rent band determined for the residence under clause 7.5.19 as at 28 September 2011.

3.	The following statements are provided for the avoidance of doubt.
	a.	The contribution arrangements in subclause 2 are provided for the length of the member's current tenancy.
	b.	The member's contribution is adjusted if the contribution rates in Annex 7.A1 vary as a result of the annual rent review. See: Annex 7.A1, Contributions for Service residence or rent band choice accommodation
	c.	The member's contribution does not change if the member's accommodation is placed into a different rent band as a result of a regional housing stock review.
	See: Division 3 subclause 7.5.13.4, Rent band for a member's rank group. This subclause provides the authority for a member to continue to stay in the Service residence that was allocated under the amenity-based system.

Division 10: End of entitlement to live in a Service residence

7.5.56 No Service residence available

No suitable Service residence may be available for a member who is eligible under clause 7.5.27. In this case, the member may be eligible for rent allowance.

See:
Division 7 clause 7.5.27, Member with dependants eligible for a Service residence
Part 6, Rent allowance.

7.5.57 Member rejects a reasonable offer

1.	This clause applies to a member who rejects a reasonable offer of a Service residence.
2.	This table sets out the process for rejecting a Service residence and getting decisions reviewed.
3.	The process can be used before other reviews of administrative decisions. This includes the redress of grievance review available under the Defence Force Regulations 1952.

Stage	Who	Description
1.	Defence Housing Australia	Makes a reasonable offer of a Service residence to the member.
2.	Member	Views the residence on HomeFind or inspects it in person and considers it unsuitable.
3.	Member	Writes to the Housing Management Centre Manager setting out their reasons for rejecting the home. Note: The member must give reasons in writing to the Housing Management Centre Manager. They must do so by 1700 hours on the first working day after they view the Service residence.
4.	Housing Management Centre Manager	Considers the member's rejection of the home. The Manager may make either of these decisions. a. The offer made to the member was not a reasonable offer. b. The offer made to the member was a reasonable offer.
5.	Housing Management Centre Manager	Notifies the member of the decision in writing. Outcomes: a. For decision 4.a –– the process ends. The member goes back on the Service residence waiting list or becomes entitled to rent allowance, if another Service residence is not available. b. For decision 4.b –– the process continues from stage 6.

Stage	Who	Description
6.	Defence Housing Australia	Offers the home to the member again. Exception: The house is offered to another member who accepts it within one month of the rejection in stage 3. The member who rejected the house may go back on the Service residence waiting list or get rent allowance. This process then ends.
7.	Member	a. Accepts the offer Outcome: The process ends. b. Rejects the offer again. Outcome: The member is removed from the Service residence waiting list and is not eligible for rent allowance while they remain in this posting location. Temporary accommodation allowance ends under clause 7.5.62. Exception: The house is offered to another member who accepts it within one month of the rejection in stage 3. The member who rejected the house may go back on the Service residence waiting list or get rent allowance. c. Rejects the offer again and appeals in writing against the decision under stage 4.b. Stage 8 takes place.
8.	CDF	Considers the member's rejection of the home and notifies the member of their decision in writing. The CDF may make either of these decisions. a. The offer made to the member was not a reasonable offer. Outcome: The member goes back on the Service residence waiting list or becomes entitled to rent allowance, if another Service residence is not available. b. The offer made to the member was a reasonable offer. Outcome: The member's eligibility for a Service residence ends. Temporary accommodation allowance ends under clause 7.5.62. Rent allowance ends for this posting.

7.5.58 Member buys a suitable own home

1.	This clause applies to a member who does both the following.
	a.	They live in a Service residence.
	b.	They purchase a suitable own home. Note: In some cases, the home that a member purchases will not be suitable. Owning the home will not affect eligibility for a Service residence. See: Part 2, Suitable own home
2.	A member who purchases a suitable own home ceases to be eligible to live in their Service residence from the earliest of these dates.
	a.	Three months after the day they enter a contract to purchase the house.
	b.	One week after settlement.
	See: Part 2 Division 1 clause 7.2.7, No housing assistance for member who has a suitable own home.

The CDF may approve a longer period for the purposes of subclause 2, if satisfied that the member is unable to be removed to the home within the time limits in paragraph 2.b, for reasons that are beyond the member's control.

Example: The member applied for a removal well in advance of the uplift date. The removal truck broke down on the day and the removal had to be rescheduled for the next week. The CDF approved a longer period because the member exceeded the seven day limit under paragraph 2.b for reasons beyond their control.

Non-example: The member purchased a suitable home but then delayed asking the approved service provider for a removal. When the member did ask for a removal, the removalist was booked for three weeks in advance and so the removal could not occur within the seven days after settlement. The member would exceed the limit under paragraph 2.b. for reasons within their own control.

7.5.59 Dependants not at the Service residence

1.	This clause applies if a member's dependants will no longer live with the member in a Service residence.
2.	The member's entitlement to live in the Service residence ends on the earlier of these dates.
	a.	The day the member and their dependants move out of the residence.
	b.	Twenty eight days after the day the dependants stop living at the residence.
3.	If a member's dependant dies and they become a member without dependants, the member's entitlement to the Service residence continues until the earlier of these dates.
	a.	The day the member moves out of the home.
	b.	Three months after the day the requirement to house dependants ends.
	Example: A member becomes a member without dependants because their spouse dies and they have no children.
4.	The CDF may approve a request from the member to remain in the Service residence, if the member becomes a member without dependants. The CDF must consider both these factors.
	a.	Any compassionate or medical issues.
	b.	Whether the Service residence is needed for a member with dependants.
	See: Division 7 clause 7.5.36, Ineligible member can apply for surplus Service residence
5.	The member's marriage or interdependent partnership may break down. If this occurs, the CDF may approve the member or dependants to remain in the Service residence for a fixed period beyond that specified in subclause 2, taking into account both these factors.
	a.	The time needed for the member and their spouse or interdependent partner to find new homes.
	b.	The availability of other homes for the member and their spouse or interdependent partner.
	See: Defence Instruction (General) Personnel 53-1, Recognition of Interdependent Partnerships.

6.	This table sets out member contributions if they are approved to continue to live in the Service residence.

Item	If the member is approved under...	then the contribution is...
1.	subclause 2 or 3	their normal contribution for the Service residence.
2.	subclause 4	the contribution for the member's rank group and the rent band or amenity group of the Service residence. See: Division 9 clause 7.5.43, Contribution for Service residence, table item 2
3.	subclause 5	the Defence Housing Australia rent. See: Division 7 clause 7.5.36, Ineligible member can apply for a surplus Service residence.

7.5.60 Member dies

1.	This clause applies if a member dies while they are entitled to a Service residence that they or their dependants live in.
2.	The dependants may continue to live in the Service residence and pay the fortnightly contribution that applied to the member. They may do so until the latest of these dates.
	a.	If they continue to live in the home – six months after the day the member died. Note: In this case Defence Housing Australia must notify the dependants in writing 28 days before they must leave the Service residence.
	b.	A day that the CDF determines is reasonable. The CDF must consider all these facts.
		i.	The dependants' personal circumstances.
		ii.	The dependants' accommodation needs.
		iii.	The availability of other homes in the location.
		iv.	Any other factor relevant to the dependants' continued stay in the home.
3.	The dependants must be notified that their contribution payments are to be made fortnightly in advance to the Receiver of Public Money.

7.5.61 Member keeps a Service residence at losing location

1.	This clause applies to a member who is posted away from a location where they live in a Service residence.
2.	This table sets out the conditions on which a member can keep their Service residence in the losing location.

Item	If the member is…	and they are…	then they can keep the Service residence at the losing location...
1.	any member	a. delaying removal to the new posting location for Service reasons	until the Service reason ends.
1.	any member	b. delaying removal until they can get a door-to-door removal Example: The member is staying in temporary accommodation while they wait for a suitable Service residence or rented home at the new posting location.	until uplift and final inspection.
2.	a member with dependants (unaccompanied)	–	for the posting period, or until the member's dependants live with the member at the gaining location.

7.5.62 Rejecting a Service residence – effect on temporary accommodation allowance

1.	This clause applies to a member if all these conditions are met.
	a.	They are entitled to temporary accommodation allowance.
	b.	They are made a reasonable offer of a Service residence.
	c.	They reject the offer of the Service residence.
	d.	Defence Housing Australia cannot offer the Service residence to another member as a suitable home within one month of the offer to the member.
2.	The member's temporary accommodation allowance may be stopped. It will stop from the day that the CDF decides that they could have completed their removal to the residence, if they had accepted the offer. See: Part 4 Division 1, clause 7.4.6, Member not entitled (temporary accommodation allowance) Division 7, clause 7.5.32, Acceptance or rejection of a reasonable offer.

7.5.63 Special conditions on separation – statutory appointees

1.	This clause applies to a member who meets all of the following conditions.
	a.	They hold one of the following appointments.
		i.	Chief of the Defence Force.
		ii.	Vice Chief of the Defence Force.
		iii.	Chief of Navy.
		iv.	Chief of Army.
		v.	Chief of Air Force.

	b.	The member occupies a tied residence.
		See: Clause 7.5.39, Tied residences
	c.	The member's statutory appointment ends on their ceasing to be a member of the Permanent Force.
2.	The member may continue to live in the Service residence and pay the rate of contribution that applied before the end of their appointment. They may do so until the latest of these dates.
	a.	Seven days after the appointment ends.
	b.	A day up to 21 days after the end of their appointment that the CDF determines is reasonable. The CDF must consider the following criteria.
		i.	The former member's personal circumstances.
		ii.	The period between the announcement of statutory appointments and the member's day of separation.
		iii.	Any effect on the new statutory appointee.
		iv.	Any other factor relevant to the members' continued stay in the home.
3.	For the purposes of subclause 2, decisions about the CDF may be made by the Minister.

Division 11: Sydney apartment trial

7.5.64 Purpose

This Division provides apartments for members in inner-Sydney suburbs.

See: A list of suburbs in the trial is in Annex 7.A2A, Sydney apartment trial suburbs.

Apartments allow more members to have accommodation within a reasonable commuting distance of their workplace.

Note: Sydney apartments are being trialled for two years commencing 2 July 2012. If the trial is successful the scheme may be extended.

7.5.65 Member this Division applies to

For a member to be eligible for accommodation under this Division they must meet a condition from all the following paragraphs.
a.	They are in any of the following situations.
	i.	They are a member with dependants. Example: A member in a de facto relationship.
	ii.	They plan to marry within a month. Note: The member must provide written evidence of the planned marriage.
	iii.	They expect to give birth to a child within three months.
b.	They are posted to Sydney.
c.	They do not own a suitable home at their posting location. See: Part 2, Suitable own home

7.5.66 Overview

1.	Apartments included in the trial are deemed to be Service residences.
2.	Nevertheless, many Service residence conditions outlined in this Part do not apply to apartments. This is a general summary of the differences.
	a.	Apartments have different minimum standards to other Service residences. See: Clause 7.5.68, Apartment minimum standards
	b.	The decision to live in an apartment is a member's choice. See: Clause 7.5.69, Member eligible for a trial apartment
	c.	The normal number of bedroom rules do not apply to apartments. Members must decide whether three bedrooms are enough to suit their personal circumstances. See: Clause 7.5.67, When an apartment is a suitable Service residence
	d.	Members are committed to staying in the apartment they choose until 30 June 2014. There are some exceptions. See: Clause 7.5.72, Leaving an apartment

Clause 7.5.73 sets out the other Service residence conditions that apply to a member covered by this Division.

See: Clause 7.5.73, Other Service residence conditions

Apartments are not surplus Service residences.

Apartments in the trial are classified by their market rent.

7.5.67 When an apartment is a suitable Service residence

An apartment is a suitable Service residence for a member if the CDF considers that it meets both the following conditions.
a.	It is available to the member within either of the following periods.
	i.	Six weeks after they arrive at the posting location.
	ii.	A longer period that the CDF considers reasonable.
	Note: Members are required to occupy a suitable Service residence as soon as possible after arrival in their posting location.
b.	It is suitable for the member and their dependants. The following factors make it suitable.
	i.	It is at the member's posting location. See: Definition of posting location in Chapter 7 Part 1 Division 3 clause 7.1.15. Chapter 1 Part 3 Division 1 clause 1.3.52, Posting location – within Australia.
	ii.	It has the classification listed for the member's rank group in the table at clause 7.5.13. See: Division 3 clause 7.5.13, Rent band for a member's rank group
Note: There is no requirement that an apartment in the trial has a prescribed number of bedrooms for the member's dependants. A member who believes a three-bedroom apartment is the wrong size for their dependants may choose not to be in the trial.

7.5.68 Apartment minimum standards

	An apartment must at least include all the following amenities.
	a.	Three bedrooms.
	b.	Dining area.
	c.	Family area. Note: The family and dining areas may be combined, ie not separate rooms.
	d.	Kitchen.
	e.	Bathroom.
	f.	Toilet.
	g.	Ensuite bathroom.
	h.	Private laundry.

	i.	Storage (lockable if not inside the apartment).
	j.	Secure parking for one vehicle.
	k.	Deadlocks, security doors and security screens on all ground level accessible doors and windows.
	l.	Outdoor area for private use that has a minimum area of 10 square metres.
	m.	Shared green-space or park area of at least 100 square metres near to the apartment.

7.5.69 Member eligible for a trial apartment

1.	A member may choose to participate in the apartment trial.
2.	This subclause applies if a member chooses to participate in the trial but there is no apartment available for them. The member may be offered another type of Service residence.
3.	Defence Housing Australia may offer a member an apartment. The offer is reasonable if it meets both the following conditions.
	a.	It is a suitable Service residence. See: Clause 7.5.67, When an apartment is a suitable Service residence
	b.	If no apartment is available at the rent band prescribed in 7.5.13, it is in the rent band above or below the prescribed rent band.
4.	To continue to be eligible for housing assistance, the member must either accept a reasonable offer or reject it in writing for a reason in clause 7.5.33. Example: The member accepts a Service residence by signing a tenancy agreement. See: Division 7 clause 7.5.33, Reasons for rejecting a reasonable offer
	Note: Members are advised to carefully consider their family needs and plans. They should accept an apartment that will meet their current and future needs.
5.	A member who rejects an offer of an apartment may be made an offer of another apartment. No more than three offers may be made under the apartment trial.
6.	A member who rejects an apartment remains entitled to the standard Service residence conditions provided elsewhere in this Part. Notes: 1. This does not give an entitlement to rent allowance. 2. Rent allowance becomes available only when no suitable Service residence is available. See Division 10 clause 7.5.56, No Service residence available. 3. If a member meets the requirements of clause 7.5.56 and gets rent allowance, rent allowance ceiling increases may not be available. See Part 6 Division 2 paragraph 7.6.14.1.d , Member who cannot apply for increased rent ceiling.

7.5.70 Member rejects a reasonable offer

1.	This clause applies to a member who rejects a reasonable offer of an apartment.
2.	This table sets out the process for rejecting a Service residence.

Stage	Who	Description
1.	Member	Chooses to be part of the apartment trial.
2.	Defence Housing Australia	Makes a reasonable offer of an apartment to the member.
3.	Member	Views the apartment on HomeFind or inspects it in person and considers it unsuitable.
4.	Member	Writes to the Housing Management Centre Manager setting out their reasons for rejecting the apartment. Note: The member must give reasons in writing to the Housing Management Centre Manager. They must do so by 1700 hours on the first working day after they view the apartment.
5.	Defence Housing Australia	Offers the member another apartment. Up to a total of three apartment offers can be made, if they are available.
6.	Member	a.	Again writes to the Housing Management Centre Manager setting out their reasons for rejecting the apartment. Note: The member must give reasons in writing to the Housing Management Centre Manager. They must do so by 1700 hours on the first working day after they view the apartment.
		b.	The member has left the apartment trial.
7.	Housing Management Centre Manager	Makes a reasonable offer of another type of Service residence to the member.

7.5.71 Contributions

Contributions for an apartment must be made in accordance with Division 9.

See: Division 9, Contributions

Exceptions: The following contribution conditions do not apply to members covered by this Division.

Item	Reference	Subject
1.	Division 9, clause 7.5.43A	Suspended contributions for a member without dependants
2.	Division 9, clause 7.5.46	Member allocated a Service residence above their rank group
3.	Division 9, clause 7.5.47	Member allocated a Service residence below their rank group
4.	Division 9, clause 7.5.48	Allocation above or below rank group eligibility – fast find table

Item	Reference	Subject
5.	Division 9, clause 7.5.54	Service residence reclassified
6.	Division 9, clause 7.5.55A	Contribution for member formerly in an amenity-based or on-base residence

7.5.72 Leaving an apartment

1.	A member must vacate an apartment in any of the following situations. Note: The member may be given time to vacate. These rules can be found in the cross references.
	a.	The member buys a suitable own home. See: Division 10 clause 7.5.58, Member buys a suitable own home
	b.	The member becomes a member without dependants.
	c.	The member is posted away from Sydney.
	d.	The member dies. See: Division 10 clause 7.5.60, Member dies
	e.	There are serious safety or security concerns if the member stays at the Service residence. Example: The home's foundations are unstable after an earthquake.
	f.	The CDF determines that the member must leave the apartment because the member or their dependant has a serious medical need to leave. The CDF must consider the following criteria.
		i.	The nature and severity of the medical issue.
		ii.	How the medical issue is affected by the member's accommodation.
	Related Information: A Commonwealth removal is available in these situations. See Chapter 6 Part 6 Division 1 clause 6.6.4, Members entitled to removal.
2.	A member may choose to leave the apartment for a reason not listed in subclause 1. If this occurs it has the following effects.
	a.	The move is at the member's own expense.
	b.	The member may be offered another Service residence.
	c.	The member is not entitled to rent allowance unless the requirements of clause 7.5.56 are met. See: Division 10 clause 7.5.56, No Service residence available. Related Information: If a member meets the requirements of clause 7.5.56 and gets rent allowance, rent allowance ceiling increases may not be available. See Part 6 Division 2 paragraph 7.6.14.1.e, Member who cannot apply for increased rent ceiling.
	Examples: Examples of situations when the Commonwealth will not pay for a removal include the following.
	a.	The member finds apartment living not to their taste.
	b.	The member has changed the number of dependants who live with them but is still a member with dependants.

7.5.73 Other Service residence conditions

1.	The following Service residence conditions may also apply to a member covered by this Division.

Item	Reference	Subject
1.	Division 1, clause 7.5.3	Definitions
2.	Division 2, clause 7.5.5	Classification of Service residence and rent band choice accommodation
3.	Division 2, clause 7.5.6	Members with special needs dependants
4.	Division 3	Market-rent-based classification of a Service residence Exception: Clause 7.5.12, Minimum standard for a market-rent-based classification. Apartment minimum standards are set out in clause 7.5.68, Apartment minimum standards.
5.	Division 7, clause 7.5.28	Member with dependants (unaccompanied) eligibility in two locations Exceptions: Subclauses 7.5.28.2, 7.5.28.3 and 7.5.28.4 do not apply to the member.
6.	Division 7, clause 7.5.31	Members with part-time contact with children
7.	Division 7, clause 7.5.33	Reasons for rejecting a reasonable offer
7A.	Division 7, clause 7.5.35	Pet ownership
8.	Division 7, clause 7.5.36B	Service residence in personal location for member on deployment
9.	Division 9	See: Clause 7.5.71, Contributions
10.	Division 10, clause 7.5.58	Member buys suitable own home
11.	Division 10, clause 7.5.59	Dependants not at the Service residence
12.	Division 10, clause 7.5.60	Member dies
13.	Division 10, clause 7.5.61	Member keeps a Service residence at losing location

2.	For the avoidance of doubt, the following Service residence conditions do not apply to members covered by this Division.

Item	Reference	Subject
1.	Division 2, clause 7.5.4	Suitable Service residence Related Information: Equivalent information is in clause 7.5.67, When an apartment is a suitable Service residence
2.	Division 2, clause 7.5.7	Members with large number of dependants
3.	Division 4	Amenity-based classification of a Service residence
4.	Division 6	Rent band choice homes
5.	Division 7, clause 7.5.27	Member with dependants eligible for a Service residence Related Information: Equivalent information is in this Division.

Item	Reference	Subject
6.	Division 7, clause 7.5.29	Member without dependants eligible for a Service residence
7.	Division 7, clause 7.5.30	Member with dependants can choose two-bedroom home
8.	Division 7, clause 7.5.32	Acceptance or rejection of reasonable offer Related Information: Equivalent information is in clause 7.5.69, Member eligible for a trial apartment
9.	Division 7, clause 7.5.34	Changing Service residences Related Information: Equivalent information is in clause 7.5.72, Leaving an apartment
10.	Division 7, clause 7.5.36	Ineligible member can apply for surplus Service residence
11.	Division 7, clause 7.5.36A	Service residence for member on deployment
12.	Division 9	See: Clause 7.5.71, Contributions
13.	Division 10, clause 7.5.56	No Service residence available Related Information: Equivalent information is in clause 7.5.69, Member eligible for a trial apartment
14.	Division 10, clause 7.5.57	Member rejects a reasonable offer Related Information: Equivalent information is in clause 7.5.70, Member rejects a reasonable offer
15.	Division 10, clause 7.5.62	Rejecting a Service residence – effect on temporary accommodation allowance
16.	Division 10, clause 7.5.63	Special conditions on separation – statutory appointees

Part 5A: Member without dependants and member with dependants (unaccompanied) choice accommodation

7.5A.1 Overview

1.	This Part provides Defence Housing Australia accommodation for members without dependants and members with dependants (unaccompanied) who are eligible for rent allowance.
2.	A member without dependants or a member with dependants (unaccompanied) may choose to apply for accommodation under this Part as an alternative benefit to living-in accommodation or rent allowance.

7.5A.2 Contents

	This Part includes the following Divisions.
	Division 1	Accommodation
	Division 2	Offer of accommodation and rent ceilings
	Division 3	Contributions

7.5A.3 Definitions

This table defines terms used in this Part.

Term	Definition in this Part
Defence Housing Australia decision-maker	Any of the following Defence Housing Australia employees are able to act as decision-makers under this Part. - Team Leader in the Housing Management Centre (HMC) - Housing Management Centre Manager - National Operations – Allocations Manager - Defence Housing Australia Housing Consultant
Rank group	In this Part, a rank group is a group of ranks that includes a member's rank.
Rent ceiling	Has the same meaning and operation as in clause 7.6.10. See: Part 6 Division 2, Rent ceilings

Division 1: Accommodation

7.5A.4 ...

7.5A.5 ...

7.5A.6 Member who is eligible

A Defence Housing Australia decision-maker may offer a member accommodation under this Part if the member meets both these conditions.

See: Clause 7.5A.3, Definitions, for the Defence Housing Australia decision-makers

They are a member without dependants or a member with dependants (unaccompanied).

They are eligible for rent allowance under Part 6 Division 1.

Note: The member does not receive rent allowance while they occupy accommodation provided under this Part.

See: Part 6 Division 1, Rent allowance

7.5A.7 Member not eligible

1.	A member is not eligible to be offered accommodation under this Part if they meet either of the following conditions.
	a.	They are not eligible for rent allowance.
	b.	...
	c.	They are a member with dependants. Exception: They are a member with dependants (unaccompanied).
2.	A member is not eligible for accommodation under this Part if it is reasonable to expect that the member intends to share the home with either of the following people when they are offered the accommodation.
	a.	A person who is not a member of the ADF.
	b.	A member who is not eligible for rent allowance.
	c.	...

7.5A.8 Member ceases to be eligible

	A member ceases to be eligible for accommodation under this Part in any of the following situations.
	a.	They cease to be entitled to rent allowance under clause 7.6.28. See: Part 6 Division 5 clause 7.6.28, Member moves to other suitable accommodation
	b.	A person listed in subclause 7.5A.7.2 moves in with the member. Exceptions: Clause 7.5A.10, Member becomes a member with dependants Division 3 clause 7.5A.26, How visiting members affect contributions See: Subclause 7.5A.7.2, Member not eligible
	c.	The member ceases continuous full-time service. See: Chapter 6 Part 6 Division 6, Removal on ceasing continuous full-time service Part 6 Division 5 clause 7.6.34, Member dies

7.5A.9 Members sharing accommodation

Members who are eligible for accommodation under this Part may apply to the CDF to share the accommodation.

No more than two eligible members may share accommodation provided under this Part.

See:
Division 3 clause 7.5A.26, How visiting members affect contributions
Division 3 clause 7.5A.27, Contribution when one member leaves a shared home

7.5A.10 Member becomes a member with dependants

1.	If a member who lives in accommodation provided under this Part chooses to have a partner live with them for the purpose of the recognition of an interdependent partnership, the member must take any of the following actions.
	a.	Apply to the CDF to allow the partner to live in the accommodation.
	b.	Relocate to a Service residence or rent allowance property at the member's own expense.
	c.	Apply to the Director Relocations and Housing to exchange the accommodation if the property is no longer suitable. See: Chapter 6 Part 6 Division 8 clause 6.6.62, Member's home not suitable for additional dependants
2.	If a member without dependants or a member with dependants (unaccompanied) becomes a member with dependants at the posting location, the member must take either of the following courses of action.
	Examples: The member's spouse moves in. The member becomes a guardian to a child.

	a.	If the accommodation is suitable for the member and their dependants the member must do either of the following.
		i.	Apply to the CDF to allow the dependants to live in the accommodation.
		ii.	Relocate to a Service residence or rent allowance property at the member's own expense.
	b.	If the accommodation is not suitable for the member and their dependants, or if the application under subparagraph a.i is refused, relocate to suitable housing in the posting location. See: Chapter 6 Part 6 Division 8 clause 6.6.62, Member's home not suitable for additional dependants
3.	If the member remains in the property with a partner or dependants the member must pay the contribution required under subclause 7.5A.16.2 table item 3. See: Division 3 subclause 7.5A.16.2 table item 3, Contribution for accommodation under this Part
4.	If a member is required to relocate to new accommodation under this clause, the member has 28 days after the partner or dependants commence living in the accommodation to relocate.
5.	The CDF may approve a request from the member to remain in the accommodation past the 28 days in subclause 4 if the member is having difficulty in finding a suitable Service residence or rent allowance property.

7.5A.11 Storage of furniture and effects

A member who lives in accommodation provided under this Part is eligible for the storage of furniture and effects that cannot be housed in the accommodation.

The storage provisions which apply to the member are provided in Chapter 6 Part 6 Division 7 clause 6.6.45A or subclause 6.6.46.1.

See: Chapter 6 Part 6 Division 7
Clause 6.6.45A, Member with dependants (unaccompanied)
Subclause 6.6.46.1, table item 1, Member without dependants

7.5A.12 Advances and repayments

A member who accepts an offer for accommodation under this Part is not eligible to be paid the benefits provided under Part 6 Division 6.

Exception: The member may be eligible for the benefits under clause 7.6.44, Rent paid before member moves in.

See: Part 6 Division 6, Advances and repayments

7.5A.13 Effect on accommodation when a member is deployed

1.	This clause applies to a member who is deployed for six months or longer.
2.	The member may choose between the following options.
	a.	To keep the accommodation provided under this Part for the period of the deployment.
	b.	To leave the accommodation provided under this Part.
	Related Information: A member who chooses to leave the accommodation provided under this Part becomes entitled to a range of removal and storage conditions. Summaries are in clauses 17.5.13 (for warlike deployments) and 17.7.13 (for non-warlike deployments).
3.	The choice in subclause 2 must be in writing to the member's Defence Housing Australia Housing Management Centre Manager and made before the member is deployed.
4.	A member who fails to make a choice under subclause 2 is taken to have chosen to keep their accommodation provided under this Part.

Division 2: Offer of accommodation and rent ceilings

7.5A.14 Accommodation offer

1.	A Defence Housing Australia decision-maker may offer a member accommodation that has a rent ceiling which corresponds to their rank group and location row in Annex 7.B Part 2.
2.	If there is no accommodation available at the rent ceiling in subclause 1, a Defence Housing Australia decision-maker may offer a member available accommodation that has a rent ceiling above or below the member's rank group and location row in Annex 7.B Part 2.
	See: Clause 7.5A.3, Definitions, for the Defence Housing Australia decision-makers Division 3 clause 7.5A.16, Contributions for accommodation Annex 7.B Part 2, Rent ceilings

7.5A.15 Rent ceilings

1.	The rent ceiling that applies to the member eligible for accommodation under this Part is outlined in the following table.

Item	If the member is...	their weekly rent ceiling is...
1.	living alone	the amount for the member's rank and location in Annex 7.B Part 2. See: Annex 7.B Part 2, Rent ceilings
2.	sharing the accommodation with another member	the amount for the member's rank and location in Annex 7.B Part 3. See: Annex 7.B Part 3, Rent ceilings
3.	sharing accommodation with a partner or other dependant under clause 7.5A.10. See: Division 1 clause 7.5A.10	the amount for their rank and location in either of the following references
		a.	Annex 7.B Part 1.2 if they live in 2 bedroom accommodation.
		b.	Annex 7.B Part 1.1 if they live in 3 bedroom or more accommodation.
		See: Division 1 Part 5A clause 7.5A.10, Member becomes a member with dependants Annex 7.B Part 1.1 and Part 1.2, Rent ceilings

See:
Part 6 Division 1, Member entitled to rent allowance
Annex 7.D, Example of how the rent ceiling and member's contribution works

Conditions for rent ceilings set out under Part 6 Division 2, apply to members in accommodation under this Part.

See: Part 6 Division 2, Rent ceilings

Division 3: Contributions

7.5A.16 Contributions for accommodation

A member living in accommodation under this Part must make a rent contribution based on relevant rank group, living arrangement and rent allowance eligibility.

See:
Part 6 Division 1, Member entitled to rent allowance
Chapter 7 Annex 7.A3, Contributions for rent allowance

The rent contribution for a member who accepts an offer of accommodation which is below, or corresponds with their rent ceiling under paragraph 7.5A.14.1 is worked out using the following table.

See: Clause 7.5A.14, Accommodation offer

Item	If the member is...	their fortnightly rent contribution is...
1.	living alone	the amount that applies for their rank group in Annex 7.A3 Part 3 column 2. See: Annex 7.A3 Part 3, Contributions for rent allowance
2.	sharing the accommodation with another member	the amount that applies for their rank group in Annex 7.A3 Part 3 column 3. See: Annex 7.A3 Part 3, Contributions for rent allowance
3.	sharing accommodation with a partner or other dependant under clause 7.5A.10. See: Division 1 clause 7.5A.10	the amount that applies for their rank group in either of the following references
		a.	Annex 7.A3 Part 1 column 3, if they live in two bedroom accommodation.
		b.	Annex 7.A3 Part 1 column 4, if they live in three or more bedroom accommodation.
		See: Division 1 Part 5A clause 7.5A.10, Member becomes a member with dependants Annex 7.A3 Part 1, Contributions for rent allowance
4.	is a member with dependants (unaccompanied)	the contribution required under subclause 7.5A.23.2. See: Subclause 7.5A.23.2, Exemptions from contributions

The fortnightly rent contribution for a member who accepts an offer of accommodation above their rent ceiling, under paragraph 7.5A.14.1, is the sum of the following amounts.

The contribution for their rank group under Annex 7.A3 Part 3.

See: Annex 7.A3 Part 3, Contributions for rent allowance

The difference between the applicable rent ceiling, under subclause 7.5A.15.1 and the rent of the home, multiplied by two.

Note: This is also known as the additional member contribution.

See: Subclause 7.5A.15.1, Rent ceilings

Example: A corporal applies to live alone in member's choice accommodation. He is eligible for rent allowance. The accommodation costs $200 per week. This is $50 above his rank group's weekly rent ceiling of $150. The corporal must pay the extra $50 each week as well as the fortnightly contribution for his rank group of $200. Each fortnight he must make a $300 contribution towards his accommodation.

See: Annex 7.D, Example of how the rent ceiling and member's contribution works

Note: The figures used in the example do not correspond with actual figures in the annexes.

See:
Clause 7.5A.14, Accommodation offer
Annex 7.A3, Contributions for rent allowance
Annex 7.B, Rent ceilings

7.5A.17 ...

7.5A.18 ...

7.5A.19 Change in classification of accommodation under this Part

1.	Rent ceilings and member contributions for accommodation are generally reviewed annually.
2.	If the CDF changes the member contribution rate, then the new rate of contribution the member must pay takes effect on the relevant date in the following table.

Item	If a contribution rate changes...	the contribution rate change will take effect...
1.	during the first 12 months of the member's lease for the accommodation	on the first day after the first 12 months of occupation.
2.	after the first 12 months the member occupies the accommodation under this Part	on the date it is changed.

7.5A.20 ...

7.5A.21 Member promoted

1.	This clause applies to a member who lives in accommodation provided under this Part and is promoted.
2.	If the member stays in the same rank group, their contribution rate will not change.
3.	If the member moves to a higher rank group, their contribution may increase.
4.	The member may apply in writing to the CDF to have their contribution reviewed. The review must be based on whether the member's rent ceiling is affected by their change in rank group. The member can ask for the review either before or after they are promoted. The CDF must notify the member of their decision in writing.

5.	If the CDF determines that the amount of contribution should change, the new rates are payable from the later of these dates.
	a.	The day the member is promoted.
	b.	A day chosen by the member.
6.	After the member moves out of the accommodation, the benefits for the member's next accommodation will be based on the member's new rank.

7.5A.22 Member reduced in rank

1.	This clause applies to a member who lives in accommodation provided under this Part and is reduced in rank.
2.	If the member stays in the same rank group, their contribution rate will not change.
3.	If the member moves to a lower rank group, the contribution rate the member pays is reduced. The new contribution rate takes effect on the day the member's demotion takes effect.
4.	Despite subclause 3, the member's rent ceiling is preserved until the member moves out of the accommodation.
5.	After the member moves out of the accommodation, the rent ceiling for the member's next accommodation is the amount that applies to their new rank group. The reduced rent ceiling applies from the day after the member moves out of the accommodation provided under this Part.
6.	A member who has been reduced in rank must notify the Defence Housing Australia Housing Management Centre Manager in writing. This allows Defence Housing Australia to assess whether the reduction in rank has any effect on the member's contribution.

7.5A.23 Exemptions from contributions

The contribution for a member without dependants in accommodation provided under this Part ceases for any period in which they satisfy the conditions of clause 7.6.18.

See: Part 6 Division 3 clause 7.6.18, When rent contribution ceases for a member without dependants

A member with dependants (unaccompanied) only has to pay a contribution for the home their dependants live in, a Service residence or a home for which rent allowance is payable. The member does not have to pay a contribution for accommodation provided under this Part that the member lives in at the gaining location.

Exception: If the accommodation rent under this Part would be above the member's rent ceiling, the member has to pay the additional member contribution for their accommodation.

See: Annex 7.D, Example of how the rent ceiling and member's contribution works

7.5A.24 Contribution for member on leave without pay

1.	A member is not entitled to accommodation under this Part while they are on leave without pay under Chapter 5 Part 8, Leave without pay. See: Chapter 5 Part 8, Leave without pay
2.	This clause does not apply to a member on one of these kinds of leave.
	a.	Part-time leave without pay.
	b.	Maternity leave.
	c.	Parental leave.
	Note: For maternity leave and parental leave eligibility and contributions are unaffected.
3.	The CDF may decide that the member was granted the leave without pay for exceptional reasons. In this case, the member may apply to keep their accommodation provided under this Part. They must pay Defence Housing Australia the full market rent for the accommodation. Exception: Members under clause 7.5A.23, Exemptions from contributions.

7.5A.25 Contribution for member on part-time leave without pay

1.	This clause applies to a member who meets both these conditions.
	a.	They are on part-time leave without pay.
	b.	They are entitled to rent allowance.
2.	This table sets out the rates of contribution that the member must pay toward the cost of accommodation during their part-time leave without pay. Exception: Members under clause 7.5A.23, Exemptions from contributions.

Item

If the member's part-time leave without pay each fortnight is...

they must pay...

more than nine days

150% of the contribution they would otherwise pay for the member's rank listed in Annex 7.A3 Part 3.

Example: A member usually pays a contribution of $200. When the member goes on part-time leave without pay the member will contribute $300.

nine days or less

the rate of contribution for the member's rank listed in Annex 7.A3 Part 3.

Note: Leave for a fortnightly pay period includes the four weekend days in the pay period. This makes a total of nine days of leave and five days at work for the fortnight.

If the member lives in accommodation provided under this Part which is above their rent ceiling, the member must pay any excess over their ceiling.

See: Annex 7.D, Example of how the rent ceiling and member's contribution works

The CDF may decide that the member was granted the part-time leave without pay for exceptional reasons. In this case, the member may contribute at the rate for the member's rank listed in Annex 7.A3 Part 3.

See: Annex 7.A3 Part 3, Contribution for rent allowance – member without dependants

7.5A.26 How visiting members affect contributions

1.	A member who is a visitor to the household may be required to contribute to the cost of the accommodation provided under this Part. The contribution for the visitor is worked out as follows.
	a.	If the visit is for less than four weeks the visiting member is not required to pay a contribution towards the accommodation.
	b.	If the visit is for four weeks or more then the visiting member's required contribution is shown in the following table.

Item

If the visitor has...

the visitor is...

a permanent home at another location

not taken to be a resident.

The visiting member is not required to pay a contribution towards the accommodation.

no permanent home

taken to be a resident member.

The visiting member is required to pay a contribution under the rate for shared accommodation in Annex 7.A3 Part 3 that applies for their rank group and accommodation.

If the visiting member is required to pay a contribution under subclause 1 the resident member pays a contribution rate for the shared accommodation in Annex 7.A3 Part 3 that applies for their rank group and accommodation.

After the day that the visiting member leaves the accommodation the resident member's contribution payment returns to the normal contribution worked out for the member under this Part.

The member must apply in writing to the Defence Housing Australia Housing Management Centre Manager to obtain approval if the person will be living in their home for longer than four weeks.

See: Division 1 clause 7.5A.9, Members sharing accommodation

7.5A.27 Contribution when one member leaves a shared home

1.	This clause applies to a member who remains in shared accommodation provided under this Part after a housemate has left the accommodation for Service reasons.
2.	The remaining member continues to contribute at the shared rate they paid, in accordance with subclause 7.5A.16.2 table item 2, for up to four weeks after their housemate has left the home.
3.	If the housemate is not replaced within the four week period, then at the end of that period the member must take either of the following actions.
	a.	Contribute at the relevant rate in column 2 of Annex 7.A3 Part 3, for a member who lives alone.
	b.	Vacate the choice accommodation at their own expense.
	See: Annex 7.A3 Part 3, Contribution for rent allowance – member without dependants

Part 6: Rent allowance

7.6.1 Overview

This Part sets out the principles for giving rent allowance, who can get it and how to apply for it. It also explains how to work out the member's contribution toward the cost of the rented home.

7.6.2 Purpose

Rent allowance is a form of housing assistance paid to a member who rents a home to live in. It supports a member who is entitled to housing assistance to occupy a suitable home in the private rental sector.

7.6.3 Definitions

This table sets out definitions of terms used in this Part.

Term	Definition in this Part
Contribution	The fortnightly amount the member has to pay toward their rent. It depends on their rank and circumstances. The contribution is the part of the rent that the member must pay for without Commonwealth assistance. See: Annex 7.D, Example of how rent allowance works
Lessor	The person or body who rents or leases property to a member, sometimes called a "landlord".
Number of residents	The number of people living in the home.
Sub-lease rent	The amount of income the member gets as rent for any part of the rental property that is sub-let. Example: Money made by sub-letting a downstairs flat or a spare bedroom to a boarder.

7.6.4 Contents

	This Part includes the following Divisions:
	Division 1	Member entitled to rent allowance
	Division 2	Rent ceilings
	Division 3	Contributions
	Division 4	How rent allowance is worked out
	Division 5	Events that will end or limit entitlement
	Division 6	Advances and repayments

Division 1: Member entitled to rent allowance

7.6.5 Member entitled and period of entitlement

A member is entitled to rent allowance if they or their dependants (if any) cannot find suitable accommodation during the period set out in this table.

Exception 1: This clause does not apply to a member who has a suitable own home in the location.

See:
Part 1 Division 3 clause 7.1.16 for the definition of suitable accommodation.
Part 3 Division 2 clause 7.3.8, Member required to live in
Division 4 clause 7.6.22, Allowance and contribution for dependant who is also a member

Item	If the member…	they can get rent allowance from…	until…
Member with dependants
1.	has an own home at their posting location which is only unsuitable under Part 2 Division 3 because it is rented out See: Part 2 Division 1 clause 7.2.5 for the definition of suitable own home	the first day of their posting	the day they get vacant possession of their home. See: Part 2 Division 3
2.	does not have a suitable own home in the posting location	the day they or their dependants (if any) cannot get suitable accommodation at the location	the earliest of these dates. a. The end of their posting. b. The day they move into other suitable accommodation.
Member without dependants or member with dependants (unaccompanied)
3.	has an own home at their posting location which is only unsuitable under Part 2 Division 3 because it is rented out See: Part 2 Division 1 clause 7.2.5 for the definition of suitable own home	the first day of their posting	the day they get vacant possession of their home. Exception: A member with dependants (unaccompanied) does not have to occupy a suitable own home. See: Part 2 Division 3
4.	does not have a suitable own home in the posting location	the first day in their posting location if they are not required to live-in	the earliest of these dates. a. The end of their posting. b. The day they move into other suitable accommodation. Exception: This item does not apply to a member with dependants (unaccompanied).
4A.	is a member with dependants (unaccompanied) to whom an exception in item 3 or 4 applies	the day they cannot get suitable accommodation at the location where they are serving	the earliest of these dates. a. The end of their posting. b. The day they move into other suitable accommodation.
4B.	is a member with dependants (unaccompanied) to whom an exception in item 3 or 4 applies	the day their dependants cannot get suitable accommodation at the location where they are serving	the earliest of these dates. a. The end of their posting. b. The day they move into other suitable accommodation.

Item	If the member…		they can get rent allowance from…	until…
4C.	...
5.	...
6.	...
7.	...
Member with dependants (unaccompanied)
8.	meets both the following conditions		as described in whichever of items 3, 4 or 4B applies to the member. Rent allowance is provided for accommodation at the personal location for the member's dependants. Related Information: Paragraph 7.6.6.5.b, Member not entitled. This paragraph provides that rent allowance is not paid on the member's return if dependants elect to stay in the personal location.
	a.	The member is deployed.
	b.	The member's dependants are approved to move to a personal location before the member's deployment for family support.
9.	meets all the following conditions		as described in whichever of items 3, 4 or 4B applies to the member. Rent allowance is provided for accommodation at the personal location for the member's dependants. Related Information: Paragraph 7.6.6.5.b, Member not entitled. This paragraph provides that rent allowance is not paid on the member's return in some circumstances.
	a.	The member was deployed for six months or more.
	b.	The member's dependants were approved to move to a personal location before the member's deployment for family support.
	c.	The member returns from deployment.
	d.	The member has less than six months to serve in their posting location after their return from the deployment.

2.	A member with dependants may continue to get rent allowance if both these conditions are met.
	a.	They or their dependants (if any) reject an offer of a Service residence that is a suitable home from the Defence Housing Australia.
	b.	Within one month of that offer, the rejected Service residence can be allocated to another member as a suitable home.

A member's suitable accommodation might become unsuitable during their posting. Entitlement to rent allowance begins on the day it becomes unsuitable.

Example: A member lives in a Service residence that becomes unsuitable when they have a baby. The bedroom entitlement increases. There is no larger Service residence available within six weeks. The member can get rent allowance to rent a house big enough for their larger family.

See: Part 1 Division 3 clause 7.1.16 for the definition of suitable accommodation.

...

7.6.6 Member not entitled

1.	A member is not entitled to rent allowance if they cannot find suitable accommodation because of their own action or failure to act. Example 1: The member damaged previous rental accommodation or failed to pay rent. Example 2: The member failed to notify the Housing Management Centre Manager that they require housing at the posting location.
2.	A member is not entitled to rent allowance at their posting location if both these conditions apply.
	a.	Defence Housing Australia offers them a suitable Service residence. They reject it. The CDF does not consider the reasons to be acceptable under Part 5 Division 7 clause 7.5.32 or 7.5.33.
	b.	Defence Housing Australia cannot offer the Service residence to another member as a suitable home within one month of the offer to the member.
3.	A member covered by subclause 2 cannot get rent allowance while they stay in the same posting location. This does not change even if they have repeat postings within the location.
4.	A member is not entitled to rent allowance if they and their dependants must live in a rental property for either of these reasons.
	a.	They have voluntarily moved out of a Service residence.
	b.	They must move out of a Service residence as a direct result of their own actions.
	Example: A member has been evicted from their Service residence because they have breached their tenancy agreement.
5.	A member is not entitled to rent allowance for accommodation for dependants in any of the following situations.
	a.	Both the following conditions are met.
		i.	The member and dependants lived together.
		ii.	The dependants move to a personal location for which removal benefits are not provided.

b.	All the following apply.
	i.	A deployed member’s dependants are granted a removal to a personal location for family support.
	ii.	On the member’s return from the deployment dependants elect to remain in the personal location.
	iii.	The member has six months or more to serve in their current posting location after their return from the deployment.
c.	All the following apply.
	i.	A deployed member’s dependants are granted a removal to a personal location for family support.
	ii.	The member had less than six months to serve in their posting location after their return from the deployment.
	iii.	The member is posted to a new location.
	iv.	On the member’s posting to the new location the dependants elect to remain in the personal location.
d.	Both the following apply.
	i.	A deployed member’s dependants are granted a removal to a personal location for family support.
	ii.	The member keeps their rent allowance residence in their pre-deployment location.

7.6.7 How to apply for rent allowance

A member must apply for rent allowance to the Defence Housing Australia. The application must be in writing.

Division 2: Rent ceilings

7.6.8 Purpose

The rent ceiling is an amount that will allow a member to rent a suitable home in their posting location. This Division sets out how rent ceilings are worked out, and how they affect rent allowance.

7.6.9 Rent ceilings – member with dependants

This clause applies to a member with dependants. It explains how rent ceilings apply.

The rent ceiling that applies to the member is based on the rent for a three-bedroom home. It is set at different rates for each rank group.

If a member is eligible for a home with more than three bedrooms, the rent ceiling increases as shown in the table for each extra bedroom.

Note: The increase represents 10 per cent of the three bedroom ceiling that would otherwise apply to the member under Annex 7.B for each extra bedroom.

Item	A member eligible for a home with this many bedrooms...	has their rent ceiling increased to this percentage of the amount that would normally apply for the member's rank group and location...
1.	Four	110%
2.	Five	120%
3.	Six	130%
4.	Seven	140%
5.	Additional bedrooms	Increase by 10% of the base (three bedroom) rate for each room.

	See: Annex 7.B, Rent ceilings
	Example: A member with a large family is entitled to a five-bedroom home. Annex 7.B shows the member is entitled to a rent ceiling of $300. This ceiling is increased by 20 per cent for the extra bedrooms. The member's ceiling is $360.
4.	The member may choose in writing to have a two-bedroom rent ceiling apply to them. If they do this, they cannot apply for an increased rent ceiling. See: Clause 7.6.14, Member who cannot apply for increased rent ceiling. Note: This choice may have implications for access to storage at Commonwealth expense. See Chapter 6 Part 6 Division 7 subclause 6.6.45.1, Members with dependants.
5.	This table tells where the rent ceiling amounts are set out.

Item	If the member...	then their rent ceiling is the amount set out in...
1.	chooses to have a 3-bedroom rent ceiling apply	Annex 7.B Part 1.1.
2.	chooses to have a 2-bedroom rent ceiling apply	Annex 7.B Part 1.2.
3.	is entitled to live in a home with more than 3 bedrooms	Annex 7.B Part 1.1 clause 2.

7.6.10 Rent ceilings – other members

1.	This clause applies to these members.
	a.	A member with dependants (unaccompanied).
	b.	A member without dependants.
2.	The rent ceiling for a rented home at the member’s posting location is worked out using these criteria.
	a.	The member's rank.
	b.	The number of residents in the home
3.	The rent ceiling for a member not sharing is set at 90% of the rent ceiling for a member with dependants. This amount is intended to provide assistance with the rent of a two-bedroom home. It is often called the two-bedroom rent ceiling.
	Note: This reflects the smaller home needed by a member without dependants or a member with dependants living away from home.
4.	The rent ceiling for a member sharing applies to the member even if the other residents of the home do not pay a share of the rent.
5.	If members of different ranks share, each member gets their share of the ceiling worked out using their own rank group ceiling. Example: A Corporal shares with a Sergeant. The Corporal gets 50% of their rank group’s two-bedroom rent allowance ceiling. The Sergeant gets 50% of their rank group's two-bedroom rent allowance ceiling.
6.	This table shows where the rent ceiling amounts are set out.

Item	If the member is...	then their rent ceiling is the amount set out in...
1.	the only resident of the home	Annex 7.B Part 2.
2.	...
3.	sharing with one other person	Annex 7.B Part 3.
4.	sharing with two other people	Annex 7.B Part 4.
5.	sharing with three other people	Annex 7.B Part 5.
6.	sharing with four or more people	Annex 7.B Part 1 plus 10% of that amount for each extra room. Then divide that total by the number of residents to work out the member's rent ceiling. Example: If there are five people in a five-bedroom house, take the 3-bedroom ceiling and add 10% of that ceiling for each extra room. Then divide by five.
7.	a tenant in a boarding house	Annex 7.B Part 4.
8.	a tenant boarding in a private home	item 3, 4, 5 or 6 (whichever applies).

Example for items 7 and 8: If a member boards in a private home with relatives or friends, the rent assistance is calculated on the number of people living there.

7.6.10A ...

7.6.11 No rent ceiling set for posting location

1.	This clause applies to a member who lives in a posting location where a rent ceiling has not been determined. The member's rent ceiling is taken to be the same amount as their rent contribution.
2.	The CDF may approve a higher rent ceiling for the member's posting location. The CDF must be satisfied that the member cannot rent a home at a posting location for less than the rent ceiling set under subclause 1. The CDF must consider all these criteria
	a.	Market rents at the location.
	b.	Whether there are suitable homes to rent in the location.
	c.	The number, age, gender and circumstances of the member’s dependants.

7.6.12 CDF may increase rent ceiling

1.	Rent ceilings are based on the rents in the member's posting location. They are reviewed from time to time to keep pace with changes in the market.
2.	The CDF may approve an increase in a member's rent ceiling. The CDF must be satisfied that the member cannot rent a home at their posting location for less than their rent ceiling for one of these reasons.
	a.	Market rent at the location has increased unusually or suddenly. Example: An international sporting event has caused a temporary surge in local housing market. Evidence of market rent change could be shown through newspaper advertisements, Real Estate Institute of Australia data and advice from local real estate agents.
	b.	The member's dependants have particular housing needs. The member cannot find a suitable rental home that meets those needs within their rent ceiling. Example: The member's child has cerebral palsy and needs a home with wheelchair access. Non-example: A pet is not a dependant. The rent ceiling would not be changed to help accommodate a pet.
	c.	The member is a member with dependants (unaccompanied) and cannot rent a home and sufficient furniture for it within the rent ceiling.
	d.	The member has specific housing needs during rehabilitation or as a result of an acquired disability. These needs can include, but are not limited to, any of the following.
		i.	Location of the rental home in relation to rehabilitation facilities.
		ii.	Additional room for a live-in carer.
		iii.	Accessibility of the accommodation.

3.	For paragraph 2.b, the CDF must consider all these criteria.
	a.	The number, age, and gender of the member’s dependants.
	b.	Any disability of the member's dependants.
	c.	Any other factor relevant to the dependant's housing needs.

7.6.13 Applications for a rent allowance ceiling increase

A member may apply in writing for an increased rent ceiling, but only for the reasons given in subclause 7.6.12.2.

Note: Members should contact their Housing Management Centre for information about how to apply.

7.6.14 Member who cannot apply for increased rent ceiling

1.	These members cannot apply for an increase in their rent ceiling.
	a.	A member with dependants who chooses in writing to have a two-bedroom rent ceiling. See: Clause 7.6.9, Rent ceilings – member with dependants
	b.	...
	c.	A member who holds the rank of Lieutenant General or higher.
	d.	A member who holds the rank of Major General and chooses a rent ceiling under column 6 of Part 1 or 2 of Annex 7.B.
		Note: The rent ceiling for Major General and above is based on a home of the same standard as a Group E Service residence. The principle is that column 6 rent ceilings are the highest amount of housing assistance available. A member with the rank of Major-General can choose to live in a lower standard of home.
	e.	A member who meets all the following conditions.
	i.	The member has chosen to be part of the Sydney apartment trial. See: Part 5 Division 11, Sydney apartment trial
	ii.	The member has rejected a reasonable offer of an apartment in the trial.
	iii.	No suitable Service residence was available for the member. See: Part 5 Division 10 clause 7.5.56, No Service residence available
	iv.	The member is entitled to rent allowance for a property in a suburb listed in Annex 7.A2A. See: Annex 7.A2A, Sydney apartment trial suburbs

	f.	A member who meets all the following conditions.
		i.	The member occupied an apartment in the Sydney apartment trial. See: Part 5 Division 11, Sydney apartment trial
		ii.	The member left the apartment before 30 June 2014 at their own expense. See: Part 5 Division 11 clause 7.5.72, Leaving an apartment
		iii.	The member is entitled to rent allowance for a property in a suburb listed in Annex 7.A2A. See: Annex 7.A2A, Sydney apartment trial suburbs
2.	A member cannot apply for a rent ceiling increase to house a resident child carer or a pet. See: Part 1 Division 3 clause 7.1.14, Definitions for the definition of resident child carer
3.	A member without dependants cannot apply for a rent ceiling increase to hire items in the table in subclause 7.6.23.2. See: Division 4 clause 7.6.23, Furniture rental

7.6.15 Increased rent ceiling – effect on rent allowance

1.	A member's rent ceiling may be increased under this Part or by a change to Annex 7.B.
2.	The increased rent ceiling applies to the member from whichever of these dates applies.
	a.	The day the decision to increase it was made. Example: The decision-maker writes to the member to tell them they have decided to approve their application for an increase. The date of the letter is the date the new rent ceiling applies.
	b.	The day a change to Annex 7.B takes effect. Example: Annex 7.B can be changed by a new determination under section 58B of the Defence Act 1903. The date of effect is stated in the determination.
3.	A higher rent ceiling may have been approved for a member than the one published in Annex 7.B. There may also be increases in the rent ceiling determined for the member's posting location. These three examples illustrate how the member's rent allowance might need to be reassessed if this happens. Example 1: A member finds a rental home for $250 a week. The rent ceiling for the home is $230. A ceiling increase to $250 is approved under clause 7.6.30. The following year, the rent ceiling for the location is redetermined at $260. There is no change to the member's rent allowance, because they are still renting at $250 a week. Example 2: A member finds a rental home for $250 a week. The rent ceiling for the home is $230. A ceiling increase to $250 is approved under clause 7.6.30. The following year, the rent ceiling for the location is redetermined at $245. There is no change to the member's rent allowance, because their rent ceiling is still approved at $250 a week. Example 3: A member finds a rental home for $250 a week. The rent ceiling for the home is $230. A ceiling increase is not approved under clause 7.6.30. The member pays the $20 difference out of their own pocket. The following year, the rent ceiling for the location is redetermined at $250. The member's rent allowance increases to the new rent ceiling of $250 a week.

7.6.16 Reduction in rent ceiling – effect on rent allowance

1.	If the rent ceiling for a member's posting location is reduced while the member is renting a home the change will not apply to the member until the earlier of the following dates.
	a.	The day the lease ends.
	b.	The day the member and dependants move out of the home.
2.	Despite subclause 1, a reduction in rent ceiling that occurs during a member's lease applies from the day specified for a member in one of the following circumstances.
	a.	For a member who becomes a member without dependants — the day the member becomes a member without dependants. Related Information: Clause 7.6.33, Dependants not at a rented home.
	b.	For a member who is posted to a posting location adjacent to the one where the member's rented home is located and remains in the home — the day the member's posting in the adjacent location commences.

Division 3: Contributions

7.6.17 Contribution for rented home

Subject to this Division, a member who gets rent allowance must pay a contribution toward the cost of the rent.

Exception 1: A member with dependants (unaccompanied) only has to pay a rent contribution if their dependants live in a home for which rent allowance is payable. The member does not have to pay a rent contribution for a home the member lives in at the gaining location.

Exception 2: A member without dependants does not have to pay a rent contribution in the situations specified in clause 7.6.18.

Note: The member is responsible for paying the full rent direct to the landlord or agent. The Commonwealth pays the member their fortnightly rent allowance, which is the difference between the member's rent contribution and their rent (see subclause 7.6.19.1 for the meaning of rent). The contribution is the part of the rent (within the rent ceiling) that the member pays without Commonwealth assistance.

See:
Division 4 clause 7.6.19, Working out rent allowance
Annex 7.D, Example of how rent allowance works

The fortnightly rate the member must pay is worked out using this table.

Item	If the member is a...	and they are...	then their rent contribution is the...
1.	member with dependants	using a 2-bedroom rent ceiling	amount set out for their rank group (if it applies) in Annex 7.A3 Part 1 column 3.
1.	member with dependants	Using a 3-bedroom rent ceiling	amount set out for their rank group (if it applies) in Annex 7.A3 Part 1 column 4.
2.	member without dependants	not sharing	amount set out for their rank group (if it applies) in Annex 7.A3 Part 3 column 2.
		Sharing with one other person	amount set out for their rank group (if it applies) in Annex 7.A3 Part 3 column 3.
		Sharing with two or more people	amount set out for their rank group (if it applies) in Annex 7.A3 Part 3 column 4.
3.	...
4.	boarder	boarding in a commercial establishment	rate for a member sharing with two or more people.
4.	boarder	Boarding in a private home	applicable rate for the number of people who are sharing the home. Example: If two other people are sharing the home, then rate for sharing with two other people applies.

3.	A member who meets both of the following conditions pays the contribution rate for a member without dependants not sharing under table item 2. of subclause 2.
	a.	The member has a live-in carer who has been recognised as a dependant under subclause 1.3.79.2B.
	b.	The member would be classified as a member without dependants if they did not have a dependant recognised under subclause 1.3.79.2B.
		See: Chapter 1 Part 3 Division 2 clause 1.3.79, CDF-recognised dependants

7.6.18 When rent contribution ceases for a member without dependants

A member without dependants is exempted from the requirement to contribute to their rent during periods set out in the following table.

Item	If the member is...	the contribution ceases on...		and the contribution recommences…
1.	living under field conditions	the twenty-second day of a continuous period in which the member was living under those conditions. This applies even if the period after that day is broken by either or both of the following events.		after the period in which the member was living under those conditions is broken by more than seven days. The member must contribute for those seven days.
		a.	The member returns to their accommodation for up to seven days.
		b.	The member takes up to seven days of leave.
2.	living on a seagoing ship
3.	posted to a seagoing submarine	the day the posting period starts		the day the posting period ends.
4.	on deployment	the day they board a ship or aircraft for the journey from Australia to the operational area		when they disembark in Australia at the cessation of their deployment. Note: Contributions do not recommence for a member who returns part-way through their deployment, for example, while on leave. They only recommence at the cessation of their deployment.

Division 4: How rent allowance is worked out

7.6.19 Working out rent allowance

1.	In this clause, rent is taken to be the lower of these amounts.
	a.	The weekly rent paid by the member for a property.
	b.	The approved rent ceiling for the property.
2.	The rate of rent allowance is worked out using this formula.
	twice the rent – the contribution listed for the member's circumstances and rent group in Annex 7.A3.
3.	These tables show how to apply the formula in subclause 2 to different groups of members.

Example table 1: Rent allowance for a member with dependants using a three-bedroom ceiling
Item	If the member is...	then the least of these amounts...	less their contribution of...	less this amount...
1.	living with dependants only	a. twice the actual weekly rent b. twice the weekly rent ceiling that applies to them See: Annex 7.B Part 1.1	the amount that applies for their rank group in Annex 7.A3 Part 1, table column 4	nil.
2.	subletting part of the property to a person who is not their dependant	a. twice the actual weekly rent b. twice the weekly rent ceiling that applies to them See: Annex 7.B Part 1.1	the amount that applies for their rank group in Annex 7.A3 Part 1 column 4	twice the weekly sub-lease rent.

Example table 2: Rent allowance for a member with dependants (unaccompanied) and member without dependants
Item	If the member...	then the least of these amounts...	less their contribution of...
1.	lives alone	a. twice the actual weekly rent b. twice the weekly rent ceiling that applies to them See: Annex 7.B Part 2	see Annex 7.A3 Part 3 column 2.
2.	is sharing with one other person	a. twice the actual weekly rent divided by two b. twice the weekly rent ceiling that applies to them See: Annex 7.B Part 3	see Annex 7.A3 Part 3 column 3.
3.	is sharing with two other persons	a. twice the actual weekly rent divided by three b. twice the weekly rent ceiling that applies to them See: Annex 7.B Part 4	see Annex 7.A3 Part 3 column 4.
4.	lives in a boarding house	a. twice the actual weekly rent paid b. twice the weekly rent ceiling that applies to them See: Annex 7.B Part 4	see Annex 7.A3 Part 3 column 4.

Note: For members with dependants (unaccompanied), the contribution is nil.

Example for table 2, item 2: A Corporal shares with a Sergeant. The rent ceilings that could apply for the home are lower than the actual rent.

The Corporal works out 50% of their rank group’s two-bedroom rent allowance ceiling and subtracts the contribution for their rank. This is the Corporal's rent allowance.

The Sergeant works out 50% of their rank group's two-bedroom rent allowance ceiling and subtracts the contribution for their rank. This is the Sergeant's rent allowance.

7.6.20 Shared home

1.	This clause applies to a member who meets both these conditions.
	a.	They are a member without dependants or a member with dependants (unaccompanied).
	b.	They share a house that they get rent allowance for.
2.	The rate of rent allowance is the fortnightly rate worked out using the following formula.
	(twice the weekly rent ÷ the number of residents) – contribution
3.	A visitor to the house may affect the amount of rent allowance a member is entitled to. If the visit is for less than four weeks, rent allowance will not be affected. If the visit is for four weeks or more, this table shows the effect on the member's rent allowance.

Item

If the visitor has...

then they are...

a permanent home at another location.

Not taken to be a resident.

The visit will not affect the member's rent allowance.

no permanent home.

Taken to be a resident.

The visit will reduce the member's rent allowance from the first day of their stay.

	Example: A member shares a house with two other members. They pay $330 a week rent in total and $70 each contribution. The member's rent allowance is $150 a fortnight (that is, (660 ÷ 3) – 70). The member's itinerant adult cousin visits and stays for four weeks. The member's rent allowance is $85 a fortnight (that is, (660 ÷ 4) – 70).
4.	The member must inform the Housing Management Centre Manager in writing if a person will be living in their home for longer than four weeks. The CDF will then decide if the member is subletting their home. The CDF must consider all the circumstances in which the person is living in the home.

7.6.20A House-sitter for absent member

1.	This clause applies to a member who meets all the following conditions.
	a.	The member is a member without dependants or a member with dependants (unaccompanied).
	b.	The member is absent from rental accommodation on deployment or temporary duty.
	c.	The member has arranged for a house-sitter to occupy their rent allowance accommodation.
2.	If all the following conditions are met, the house-sitter will not affect the amount of a member's rent allowance.
	a.	The house-sitter pays no rent to the member for the rent allowance accommodation.
	b.	The house-sitter leaves when the member returns from the deployment or temporary duty.
	c.	The house-sitter does not normally share with the member.
3.	The member must inform the Housing Management Centre Manager in writing if a person will be living in their home.
4.	If a house-sitter pays rent to the member for the rent allowance accommodation the member is taken to have sublet the property. See: Clause 7.6.21, Home is sublet

7.6.20B Resident child carer

1.	A member may have a resident child carer living with the family. See: Part 1 Division 3 clause 7.1.14, for the definition of resident child carer
2.	The member must inform their unit administrator in writing when either of the following occurs.
	a.	A resident child carer moves into their rented home. The member is to provide a date when the arrangement is expected to end, if known.
	b.	A resident child carer moves out of their home.
	See: Chapter 1 Part 5 clause 1.5.2, Change in member's circumstances
3.	The member's unit administrator must forward the information provided by the member under subclause 2 to the Housing Management Centre Manager at Defence Housing Australia.
	Note: The disclosure in this clause is necessary to ensure that a member's housing benefits are not reduced. It also helps to clarify that the person living in the house is not intended by the member to become a dependant.
4.	The resident child carer will not affect the amount of the member's rent allowance.

7.6.21 Home is sublet

1.	This clause applies to a member in either of the following situations.
	a.	The member is a member with dependants who sublets part of a home that they get rent allowance for.
	b.	The member meets all of the following conditions.
		i.	The member is a member without dependants or a member with dependants (unaccompanied).
		ii.	The member is on deployment for more than six months.
		iii.	The member has sublet a home, or part of a home, that they get rent allowance for. Exception: Where a member ordinarily shares with another person. That member's rent allowance is calculated in accordance with clause 7.6.20. See: Clause 7.6.20, Shared home
2.	The rate of rent allowance is a fortnightly rate worked out using this formula.
	twice the weekly rent – (contribution + twice the weekly sub-lease rent)
	See: Part 6 clause 7.6.3 for the definition of sub-lease rent.
3.	The member must inform the Housing Management Centre Manager in writing if a person will be living in their home for longer than four weeks. The CDF will then decide if the member is subletting their home. The CDF must consider all the circumstances in which the person is living in the home.

7.6.22 Allowance and contribution for dependant who is also a member

1.	This table sets out who gets rent allowance and pays the contribution, if a member's adult dependant is also a member and both occupy a rented home for which the allowance is payable.

Item	If the members have…	the allowance and contribution apply only to the member with the…
1.	different ranks	higher rank.
2.	the same rank	greater seniority.

2.	Only one contribution is payable by a member and their adult dependant jointly under subclause 1, if they meet all these conditions.
	a.	They are both members.
	b.	One of them is a member with dependants (unaccompanied) under Chapter 8 Part 3A Division 1 subclause 8.3A.6.4. See: Chapter 8 Part 3A Division 1 clause 8.3A.6, Member who may be classified as a member with dependants (unaccompanied)
	c.	The other is a member with dependants.
3.	However, no contribution is payable by either member under subclause 2, if one of the members occupies a suitable own home.

7.6.23 Furniture rental

1.	This clause applies to these members.
	a.	A member without dependants.
	b.	A member with dependants (unaccompanied).
2.	The member may include the cost of hiring some items in the cost of rent. The total cost must not be more than their rent ceiling. This table sets out what costs may or may not be included. See: Division 2 for rent ceilings Note: The member's rent ceiling may be increased under paragraph 7.6.12.2.c.

Item	A member may include in the cost of rent the hire cost of a…	but not the hire cost of a…
1.	dining table and 4 chairs	television.
2.	lounge suite or chairs	DVD or video player.
3.	bed and bedside table	stereo.
4.	refrigerator	piece of office furniture.
5.	microwave	computer.
6.	washing machine	video game console.
7.	vacuum cleaner	kitchen and linen pack.

Item	A member may include in the cost of rent the hire cost of a…	but not the hire cost of a…
8.	clothes dryer	bedside or desk lamp.
9.	coffee table
10.	outdoor setting
		Exception for all the items above: A member with dependants (unaccompanied) who owns similar items used in their dependants’ home.

3.	A member must not be paid an amount for any of the following costs under this clause.
	a.	Hire costs that assist the member to buy furniture. Example: A member who enters a 'rent-to-buy' scheme to get a refrigerator cannot count that cost as rent.
	b.	The cost of an item that is already in the home and available for the member's use.
	c.	The cost of an item that the member already owns and that it is reasonable for them to use in the rented home. Example: The member owns two microwaves. It is reasonable for the member to take one of them to the rented home and leave one with their dependants.
4.	The rules about rent ceiling increases apply to a member this clause applies to. Note: This means that a member without dependants cannot apply for a rent ceiling increase to hire items in the table in subclause 2. See: Division 2 clauses 7.6.12 to 7.6.15.

7.6.24 Major General – reduced rent allowance

1.	This clause applies to a member who meets both of these conditions.
	a.	They hold the rank of Major General.
	b.	They rent a home of the same standard as a class D Service residence.
2.	The member's rent allowance is worked out as if the member was a Brigadier.

7.6.25 Member promoted

1.	This clause applies to a member who is entitled to rent allowance and is promoted.
2.	If the member stays in the same rank group, their entitlement to rent allowance will not change.
3.	If the member does not stay in the same rank group, their entitlement may change. The amount they must contribute toward rent costs may also increase. See: Division 3 of this Part.
4.	The member may apply in writing to the CDF to have their entitlement reviewed. The review must be based on whether the member's rent ceiling is affected by their change in rank group. The member can ask for the review either before or after they are promoted. The CDF must notify the member of their decision in writing.

5.	If the CDF determines that the amounts of rent allowance and contribution should change, the new rates are payable from the latest of these dates.
	a.	The day the member is promoted.
	b.	A day chosen by the member.
6.	When the member moves out of the home, all later entitlements will be assessed at the higher rank.
	Example: A member is promoted from Captain to Major and applies to the Defence Housing Australia to have their rent allowance adjusted to the rent allowance ceiling for a Major. They would also pay the contribution for a Major.

7.6.26 Member reduced in rank

1.	This clause applies to a member who is entitled to rent allowance and is reduced in rank.
2.	If the member's rank group changes, their entitlement to rent allowance would normally change. This is because the contribution rates that apply to the member would be the ones for the lower rank group. However, the rent ceiling would remain at the higher rank group rate.
3.	The contribution the member must make toward the cost of rent is reduced if they belong to a lower rank group after demotion. See: Annex 7.A3 at the end of this Chapter.
4.	The reduced contribution under subclause 3 starts on the day the member's demotion takes effect.
5.	Despite subclause 2, the member does not get a lower rent ceiling from the day that their rank is reduced. See: Division 2 of this Part.
6.	The member may move into another home that they get rent allowance for. In this case, the rent ceiling for the member is reduced to the amount that applies to their new rank group. The reduced rent ceiling applies from the day the member moves out of the home they were living in at the time they were demoted.
7.	A member who has been reduced in rank must notify the Defence Housing Australia in writing. This allows the Defence Housing Australia to assess whether the reduction in rank has any effect on the member's contribution.

7.6.27 Changing homes at the posting location

A member must re-apply for rent allowance if they move to another rented home at their posting location.

A rent ceiling increase approved for a previous home cannot be kept for the new home.

The member can seek a rent ceiling increase for the new home under clause 7.6.12. They must include any evidence that clause requires.

See: Division 2 clause 7.6.12, CDF may increase rent ceiling.

Division 5: Events that will end or limit entitlement

7.6.28 Member moves to other suitable accommodation

1.	This table shows when a member's entitlement to rent allowance ends. Note: In some cases, the home that a member purchases will not be suitable. Owning the home will not affect eligibility for rent allowance. See: Part 2, Suitable own home.

Item	If the member is...	and they get...	then their rent allowance ends on the earliest of these dates...
1.	a member with dependants	a. a suitable own home	i. Three months after the date they buy the house. ii. One week after settlement. iii. A later date that the CDF considers reasonable, if satisfied that the member is unable to be removed to the home within the time limits in table item 1.a.ii., for reasons that are beyond the member's control.
1.	a member with dependants	b. a suitable Service residence	i. One month after the day the member accepted the Service residence. ii. The day the member moves into the Service residence. iii. A later date that the CDF considers reasonable after considering the facts in subclause 2 below.
2.	a member with dependants (unaccompanied) at the gaining location	a. a suitable own home in the gaining location	i. Three months after the date they buy the house. ii. One week after settlement. iii. A later date that the CDF considers reasonable, if satisfied that the member is unable to be removed to the home within the time limits in table item 2.a.ii., for reasons that are beyond the member's control.
		b. a surplus Service residence	i. One month after the day the member accepted the Service residence. ii. The day the member moves into the Service residence. iii. A later date that the CDF considers reasonable after considering the facts in subclause 2 below. Note: Rent allowance continues for the member's dependants in their location.
		c. suitable living-in accommodation	i. One month after the day the member accepted the living-in accommodation. ii. The day the member moves into the living-in accommodation. iii. A later date that the CDF considers reasonable after considering the facts in subclause 2 below. Note: Rent allowance continues for the member's dependants in their location.

Item	If the member is...	and they get...	then their rent allowance ends on the earliest of these dates...
2A.	a member with dependants (unaccompanied)	a. a suitable own home in their dependants' location	i. Three months after the date they buy the house. ii. One week after settlement. iii. A later date that the CDF considers reasonable, if satisfied that the dependants are unable to be removed to the home within the time limits in table item 2.a.ii., for reasons that are beyond the member's control.
2A.	a member with dependants (unaccompanied)	b. a Service residence for their dependants	i. One month after the day the member accepted the Service residence. ii. The day the dependants move into the Service residence. iii. A later date that the CDF considers reasonable after considering the facts in subclause 2 below.
3.	a member without dependants	a. a suitable own home	i. Three months after the date they buy the house. ii. One week after settlement. iii. A later date that the CDF considers reasonable, if satisfied that the member is unable to be removed to the home within the time limits in table item 3.a.ii., for reasons that are beyond the member's control.
		b. a surplus Service residence	i. One month after the day the member accepted the Service residence. ii. The day the member moves into the Service residence. iii. A later date that the CDF considers reasonable after considering the facts in subclause 2 below.
		c. suitable living-in accommodation	i. One month after the day the member accepted the living in accommodation. ii. The day the member moves into the living in accommodation.

2.	Before making a decision referred to in the table, the CDF must consider all these facts.
	a.	How much time is left in the member’s posting to that location.
	b.	The cost of a removal to the new accommodation.
	c.	How long the member will need to move out of the rented home. This includes any notice period needed under their lease.
	d.	Whether the member has included a release clause in the lease that allows them to end it with one month's notice.
	e.	Any other fact relevant to the member’s accommodation.

7.6.28A Rent allowance on deployment

1.	This clause applies to a member who meets all the following conditions.
	a.	The member is receiving rent allowance.
	b.	The member is a member without dependants or a member with dependants (unaccompanied).

	c.	The member is deployed for six months or longer.
		Exception: A member who meets all the following requirements.
		i.	The member is deployed for a period of less than six months.
		ii.	While deployed, the member's deployment is extended.
		iii.	The total period of a member's deployment is six months or longer.
	Related Information: Division 1 subclause 7.6.5.1, table item 8 and 9, Member entitled and period of entitlement. This table gives rent allowance to the dependants of deployed members who move to a personal location.
2.	A member may choose between the following options.
	a.	To keep the rental accommodation for the period of the member's deployment.
	b.	To leave the rental accommodation. Related Information: A member who chooses to leave rental accommodation becomes entitled to a range of removal and storage conditions. Summaries are in clauses 17.5.13 (for warlike deployments) and 17.7.13 (for non-warlike deployments).
3.	The choice in subclause 2 must be in writing to the member's Housing Management Centre Manager and made before the member is deployed.
4.	A member who fails to make a choice under subclause 2 is taken to have chosen to keep their rental accommodation.
5.	A member who chooses to leave rental accommodation is entitled to be reimbursed reasonable costs associated with breaking the lease.

7.6.28B ...

7.6.29 Member with less than 12 months until ceasing continuous full-time service

1.	This clause applies to a member with dependants who meets all these conditions.
	a.	They are entitled to rent allowance.
	b.	They are posted to a new location when there is less than 12 months until they cease continuous full-time service.
	c.	Either of the following happens.
		i.	They are granted a removal of their dependants to the new location.
		ii.	They choose to leave their dependants at the losing location.
2.	The member is entitled to rent allowance for the home their dependants live in. The entitlement ends on the earlier of these dates.
	a.	The day the dependants move out of the rented home.
	b	The day the member ceases continuous full-time service.

7.6.30 Dependants removed before member ceases full-time service

1.	This clause applies to a member with dependants who meets both these conditions.
	a.	They will cease continuous full-time service within the next 12 months.
	b.	They are given a removal for their dependants before they cease continuous full-time service. The removal is to the location where they and their dependants will live after ceasing continuous full-time service. See: Chapter 6 Part 6 Division 6, Removal on ceasing continuous full-time service.
2.	The member is entitled to rent allowance for the home their dependants live in. The entitlement ends on the earliest of these dates.
	a.	The day the member buys a home at the location.
	b.	The day the dependants move out of the rented home.
	c.	The day the member ceases continuous full-time service.

7.6.31 Member on leave without pay

1.	A member is not entitled to rent allowance while they are on leave granted under Chapter 5 Part 8 Division 1, Leave without pay. Related Information: Chapter 5 Part 8 Division 1, Leave without pay.
2.	This clause does not apply to a member on one of these kinds of leave.
	a.	Part-time leave without pay.
	b.	Maternity leave.
	c.	Parental leave.
3.	The CDF may decide that the member was granted the leave without pay for exceptional reasons. In this case, they may be entitled to rent allowance in the normal way.

7.6.32 Member on part-time leave without pay

1.	This clause applies to a member who meets both these conditions.
	a.	They are on part-time leave without pay.
	b.	They are entitled to rent allowance.
2.	This table sets out the rates of contribution that the member must pay toward the cost of rent during their part-time leave without pay.

Item	If the member's part-time leave without pay each fortnight is...	they must pay...
1.	more than nine days	150% of the rate set for their rank and circumstances in Annex 7.A3.
2.	nine days or less	the rate set for their rank and circumstances in Annex 7.A3.

	Note: Leave for a fortnightly pay period includes the four weekend days in the pay period. This makes a total of nine days of leave and five days at work for the fortnight.
3.	The CDF may decide that the member was granted the part-time leave without pay for exceptional reasons. In this case, they may be entitled to rent allowance in the normal way.

7.6.33 Dependants not at a rented home

1.	This clause applies if a member's dependants will no longer live with the member in a rented home.
2.	The member's entitlement to rent allowance as a member with dependants for that home ends on the earlier of these dates.
	a.	The day the member and dependants move out of the home.
	b.	One month after the day the dependants stop living at the home.
3.	If a member's dependant dies and they become a member without dependants, the member's entitlement to rent allowance as a member with dependants for that home continues until the earlier of these dates.
	a.	The day the member moves out of the home.
	b.	Three months after the day the requirement to house dependants ends.
	Example: A member becomes a member without dependants because their spouse dies and they have no children.
4.	The member may become eligible for rent allowance for that rented home (or another one) as a member without dependants. See: Division 1 clause 7.6.5, Member entitled and period of entitlement.

7.6.34 Member dies

1.	This clause applies if a member dies while they are entitled to rent allowance for the home they or their dependants live in.
2.	If the member's dependants were living in the home, the dependants continue to get rent allowance until the latest of these dates.
	a.	The day they move out of the home.
	b.	If they continue to live in the home –– six months after the day the member died.
	c.	A day more than six months after the member's death that the CDF determines is reasonable. The CDF must consider all these criteria.
		i.	The dependants' personal circumstances.
		ii.	Their accommodation needs.
		iii.	Availability of other rental homes in the location.
		iv.	Any other factor relevant to the dependant's accommodation.

2A.	If the member was living at the posting location without dependants, rent allowance will be paid to the person who is to pay the member's rent until the earliest of these dates.
	a.	28 days following the member's death.
	b.	The date the lease ends.
	Example: The member's executor pays the member's rent to allow time for the family to collect the member's belongings.
2B.	If the CDF determines it is reasonable, the CDF may approve a date beyond the earlier of the two dates in subclause 2A.
3.	The rent allowance is at the rate and contribution that applied to the member. Note: The Housing Centre Manager will contact the dependant, the next of kin or the executor of the estate to arrange continued payment of rent allowance.

7.6.35 Rent allowance audit

1.	Each member’s rent allowance may be audited one or more times in each posting cycle.
2.	The purpose of the audit is to check that the member is getting the amount of rent allowance they are entitled to. It checks facts including the address in the posting location and the number of dependants or other residents.
3.	To start an audit, the Housing Management Centre Manager must take both these steps.
	a.	Write to the member to seek confirmation of information the Manager needs to make the checks.
	b.	If the member does not respond, give written notice to the member's unit that the member is to be audited.
4.	The member must respond within 14 days of receiving the Housing Management Centre Manager's letter. The response must be in writing.
5.	The member may be absent from the location at the time of the audit. The audit must then be suspended until the member returns.
6.	This suspension lasts until the Housing Management Centre Manager gets written notice that the member is in the posting location.

7.6.36 Member who fails to respond to audit

1.	This clause applies to a member who meets both these conditions.
	a.	The member has been asked to provide review information by the Housing Management Centre Manager under clause 7.6.35.
	b.	The member does not provide the information within 14 days of receiving the letter. See: Subclause 7.6.35.4.
2.	The member's entitlement to rent allowance will cease. The allowance may start again when the information is provided in writing. Exception 1: If subclause 7.6.35.5 applies to the member. Exception 2: If the Housing Management Centre Manager is satisfied that the member has reasonable grounds for not responding in the time provided.

Division 6: Advances and repayments

7.6.37 Purpose

A member might be unable to pay the bond or other fees for securing a rental property. The member may be entitled to an advance from the Commonwealth.

7.6.38 Assistance with payments for rental home

1.	This clause sets out assistance to a member for some costs when they enter into a lease on a rental home. The member is entitled to assistance in either of these forms.
	a.	An advance for these two items. (The advance must be repaid to the Commonwealth.)
		i.	A rental bond.
		ii.	A utility connection deposit.
	See: Clause 7.6.40, Advance to assist member with rent Clause 7.6.43, Method of repayment
	b.	Reimbursement for costs they incur on these two items. (These amounts are not repayable to the Commonwealth.)
		i.	Commonwealth, State or Territory stamp duty on the lease.
		ii.	Fees paid to a lawyer for preparing a lease, up to a maximum of $1,000.
2.	The assistance is the full amount of the payment.
3.	The member may ask for assistance for only a part of an amount described in subclause 1.
4.	...
5.	...

7.6.39 Advance payment of bond when sharing

This clause applies to a member who shares a rented home with another person and gets rent allowance.

The member can apply for an advance of the money they would be entitled to under clause 7.6.38. They can apply for an advance of all or part of the amount.

Note: It makes no difference whether the housemates contribute equally to the bond or if one of them pays the full amount.

Example: A member got each of her three housemates to give her a part of the bond money. She then paid the full amount of the bond. She asked for an advance for only her share of the bond.

7.6.40 Advance to assist member with rent

1.	The CDF may approve the payment of an amount to cover rent for a member who meets both these conditions.
	a.	They will be eligible for rent allowance for a rented home.
	b.	They must pay rent in advance when they lease the home.
2.	If an advance is approved, the member may choose the amount of the advance from this list.
	a.	Four times their weekly rent ceiling.
	b.	One month's rent in advance, if the lease allows rent to be paid by the month. This is worked out on the basis of the member's weekly rent ceiling. That is, weekly rent ceiling multiplied by 52 and divided by 12.
	c.	Any lower figure the member nominates.
	See: Clause 7.6.43, Method of repayment

7.6.41 Member to give evidence of payment

1.	A member who has been given an advance under this Part must give the Housing Management Centre Manager documents to show that they have used it for the intended purpose.
2.	The documents must be provided within 14 days of entering into a lease.

7.6.42 Unused advances to be repaid

1.	If any part of an advance is not used for its intended purposes, the member must repay it immediately to the Commonwealth.
2.	The CDF may decide that a member who received an advance has not paid or lodged it. The member must repay the advance immediately to the Commonwealth.
3.	The CDF may decide that a member who received an advance for rent has not entered a lease and paid rent within a reasonable period. The member must repay the advanced amount back to the Commonwealth immediately.
4.	In making a decision under subclause 3, the CDF must consider all these factors.
	a.	Where the posting location is.
	b.	The time of year.
	c.	Whether there is suitable accommodation available for the member's rank, status and dependants' circumstances.

7.6.43 Method of repayment

1.	If a member receives any advances from the Commonwealth under paragraph 7.6.38.1.a or clause 7.6.40 they must comply with all of the following conditions.
	a.	They must repay any advances made to them.
	b.	Repayments must be made by 26 fortnightly instalments. Exception: Members who make a payment under subclause 2.
	c.	Repayments must commence from the first payday after the commencement of the lease.
2.	The member may choose to repay the balance of any advances to the Commonwealth as a single payment before the end of the 26 payments.
3.	If the member does not repay the full advance within the first 12 months of the lease commencing, the balance is be recovered in accordance with Accountable Authority Instructions Chapter 9, Managing debt. See: Accountable Authority Instructions Chapter 9, Managing debt
4.	On termination of a lease the member may get a refund of a rental bond or utility connection deposit. The following table shows the amount that a member must repay in this situation.

Item	If a member has...	they...
1.	fully repaid the Commonwealth within the first 12 months of the lease commencing	are entitled to keep the refund.
2.	a lease of less than 12 months	must repay any outstanding amounts to the Commonwealth when the member gets a refund through the State or Territory rental board or utility provider.
3.	broken the lease within the first 12 months of the lease commencing
4.	a lease of 12 months or less and does not receive a refund	must repay any outstanding amount of the advance to the Commonwealth within 12 months of the lease commencing.

5.	If the member gets any interest on bond money refunded to them, they must make a payment to the Commonwealth. The amount of the payment is the portion of interest corresponding to the period and amount of the advance.

7.6.44 Rent paid before member moves in

1.	A member may be reimbursed an amount they pay for rent for a home before they move into it. They must meet all of these conditions.
	a.	They will be entitled to rent allowance for the home.
	b.	They and their dependants cannot move into the home immediately for reasons related to their service or removal.
	c.	Pre-paying rent to secure the home means the Commonwealth will save on the cost of the removal and temporary accommodation. Example: The Commonwealth will be able to remove the member's property direct to the new home, avoiding the need to remove it to and from a storage facility.

	d.	Rent has been paid to secure the home.
	Example: A member is posted to a new location. They are informed that they are eligible for rent allowance. They find a home to rent on a house-hunting trip and sign a lease for the rented home three weeks before the date they are due to arrive in their posting location. They have to do this to secure the new home. They will get rent allowance for those three weeks.
2.	The member is entitled to be reimbursed the lesser of their actual rent paid or their rent ceiling for the home for the following periods.
	a.	Six weeks, if their furniture or effects are in transit or delivery is delayed. Exception: If the delay is caused by the member's own actions.
	b.	Three weeks, in all other cases.

7.6.45 Rent paid after member moves out

1.	This clause applies to a member who is entitled to rent allowance and must move out of their home for any of these reasons.
	a.	The lease is terminated for Service reasons.
	b.	They must move into a Service residence.
	c.	The CDF decides the home is unsuitable because the number or needs of the member's dependants have changed.
	d.	The CDF decides that there are serious health, safety or security concerns if the member or their dependants stay at the home. Example: The rental home has been damaged by fire.
2.	The member is entitled to be reimbursed the lesser of these amounts.
	a.	The rent for the home.
	b.	The member's rent ceiling for the home.
3.	The payment in subclause 2 is made for this period.
	a.	The period starts the day the member moves out of the home.
	b.	The period ends the day their obligation to pay rent for it ends.
3A.	If the member forfeits all or part of the bond for other costs, they are entitled to be reimbursed for the amount forfeited. Examples: Advertising or bond inspection costs.
4.	This clause does not apply if a member buys a home.

Part 7: Meals

7.7.1 Overview

	This Part tells when a member can get assistance with meals. The assistance is given in one of two ways.
	a.	Meals provided by the Commonwealth in Service messes.
	b.	A food allowance for some members to pay for their meals while living out.
	See: Chapter 4 Part 5, Meal allowance, for information relating to assistance that may be provided to a member who has to work long hours.

7.7.2 Contents

	This Part includes the following Divisions:
	Division 1	Contribution for meals
	Division 2	Food allowances for certain members who live out

Division 1: Contribution for meals

7.7.3 Purpose

This Division sets out how a member must pay a contribution for some meals. It lists the rates the member must pay.

7.7.3A Member this Division does not apply to

This Division does not apply to a member with dependants (unaccompanied).

7.7.4 Meal options and methods of payment

1.	This table sets out how a member may choose and pay for eating in a mess.

Item

If the member eats in the mess…

then…

regularly

they pay a fortnightly meal charge.

See: Clause 7.7.5.

occasionally

Example: once a week or when the member chooses.

they may choose to pay a casual meal charge.

See: Clause 7.7.7.

2.	The table applies to members who live in and members who live out.

7.7.5 Fortnightly meal charges

1.	Subject to this Division, a member who eats in the mess regularly under clause 7.7.4, table item 1, must pay a fortnightly meal charge to cover part of the cost of those meals. Exceptions:
	a.	A member covered by clause 7.7.8, Contribution for meals not payable.
	b.	A member on leave without pay (see clause 7.7.10).
2.	A member who lives out must make the choice under clause 7.7.4, table item 1, in writing.
3.	The fortnightly meal charge is $158.90.
4.	If this clause applies to a member for a period longer than one day, they do not pay the contribution on the last day of the period.

7.7.6 Member's choice not to be provided with meals

1.	A member may choose not to take regular meals in the mess under clause 7.7.4, table item 2. A member who lives in must make that choice in writing. Exception: A member doing initial recruit training is not entitled to make the choice. They must pay the contribution for regular fortnightly meals.
2.	A choice made under subclause 1 at a posting location stays in force until the earlier of these events.
	a.	The member cancels the choice.
	b.	The member's posting at the location ends.
3.	A member may not cancel a choice within three months of making the choice.

7.7.7 Casual meal charges

	Subject to this Division, a member who chooses not to take regular meals under clause 7.7.6 must pay the Commonwealth the following amounts for each casual meal eaten in a mess.
	a.	Breakfast – $5.00.
	b.	Lunch – $6.00.
	c.	Dinner – $6.00
	Exception 1: A member covered by clause 7.7.8, Contribution for meals not payable. Exception 2: A member on leave without pay does not have to pay a contribution under this clause. Their contribution rate is set out under clause 7.7.10.

7.7.8 Contribution for meals not payable

1.	Unless clause 7.7.9 applies, a member who lives in does not have to pay a contribution for meals if they meet any of these conditions.
	a.	They are not paying a contribution for living-in accommodation. See: Part 3 Division 5, Exemptions from contribution.
	b.	They are absent on leave for more than 72 hours.
	c.	They are entitled to travelling allowance or use of the travel card. Exception: Travelling allowance for part-day travel.
	d.	They are living under field conditions or on a seagoing ship.
2.	A Reserve recruit during basic recruit training does not have to pay a contribution for meals.
	Related Information: Item 1 of Part 2 of Schedule B.13 to DFRT Determination No. 15 of 2008, Salaries.

7.7.9 Member who must contribute for meals

Subject to this Division, these members must pay a contribution for meals as set out in this table.

Item	A member who is...	must contribute for meals on this basis...
1.	a normal entry recruit during basic recruit training. Related Information: Item 1 of Part 1 of Schedule B.13 to DFRT Determination No. 15 of 2008, Salaries.	regular fortnightly contribution under clause 7.7.5.
2.	a member without dependants who does not have to pay a contribution for living-in accommodation because they are sharing with other persons	either of these contributions, depending on the type of meals service they have chosen. a. Regular fortnightly contribution under clause 7.7.5. b. Casual meal charges under clause 7.7.7.
Item	A member who is...	must contribute for meals on this basis...
3.	a member who occupies temporary living-in accommodation below level 1 standard See: Part 3 Division 3 clause 7.3.16, Classification of living-in accommodation by rank group and purpose	either of these contributions, depending on the type of meals service they have chosen. a. Regular fortnightly contribution under clause 7.7.5. b. Casual meal charges under clause 7.7.7.
4.	a member on Reserve service	casual meal charges under clause 7.7.7. Exception: A Reserve member who is not on Reserve service or in training is not entitled to subsidised meals in a service mess. Note: They must pay the rate charged to non-Defence civilians.

Exception: A member of the Reserves

See: Subclause 7.7.8.2, Contribution for meals not payable

7.7.10 Member on leave without pay

This clause applies to a member who lives in while on leave without pay.

Exception: A member on part-time leave without pay.

The member must pay the Commonwealth a casual meal charge at the rate set out in this table for each meal they have in a mess while on leave.

Item	Description of member	Breakfast ($)	Lunch ($)	Dinner ($)
1.	Corporal or lower, trainee	14.00	14.00	25.85
2.	Sergeant or higher non‑commissioned rank, Warrant Officer, officer (other than trainee)	22.60	23.70	43.10

The CDF may decide that the member was granted the leave without pay for exceptional reasons. In this case, the member must pay whichever of the following charges they were paying before they started leave without pay.

A fortnightly meal charge.

See: Clause 7.7.5, Fortnightly meal charges

The casual meal charge.

See: Clause 7.7.7, Casual meal charges

7.7.11 Meals in a mess for a lower rank

A member who takes meals in a mess for members with a lower rank must pay the meal costs contribution for that mess.

7.7.12 Meals without steward service

1.	This clause applies to a member who meets both these conditions.
	a.	They are an officer (but not a trainee), a warrant officer or a senior non-commissioned officer.
	b.	They take meals in a mess where there is no attendant to serve meals to each member at the table.
2.	The member's contribution or casual meal charge (whichever applies) is worked out as if they had the rank of Corporal or lower.

7.7.13 ...

Division 2: Food allowances for certain members who live out

7.7.14 Purpose

Food allowance for a member with dependants (unaccompanied) assists the member to meet the additional food expenses that they incur while away from their dependants.

7.7.15 Entitlement to allowance

1.	A member with dependants (unaccompanied) is entitled to a food allowance at the rate of $195.66 a fortnight.
2.	A member entitled to the allowance may choose to take a meal pass for their mess instead of the allowance.

7.7.16 Member not entitled to allowance

1.	In this clause, any three consecutive meal periods are taken to be one day.
2.	A member with dependants (unaccompanied) is not entitled to the allowance when any of these conditions applies.
	a.	The member is entitled to another allowance or amount to pay for meals for more than one day. Example: If the member was entitled to travelling allowance for four or five meal periods, the allowance would cease for one day. If the member was entitled to travelling allowance for six to eight meal periods, the allowance would cease for two days.
	b.	The member is entitled to meals provided by the Commonwealth for more than one day.
	c.	The member is on leave for more than one week.
	d.	The member is entitled to temporary accommodation allowance and has not occupied a serviced apartment for more than one week.
	e.	The member is on a long-term overseas posting.

7.7.17 Transitional food allowance for member posted to seagoing submarine

A member without dependants or a member with dependants (unaccompanied) is entitled to a food allowance if they get rent allowance while posted to a seagoing submarine. This table sets out the rates.

Item	If the member is…	the weekly rate is ($)…
1.	a member provided with lunch at Commonwealth expense	63
2.	any other member	86

Related Information: Part 3 Division 4, Members posted to seagoing ships and nuships.

Part 8: Utilities

7.8.1 Purpose

	This Part has two purposes.
	a.	To set out when a member must contribute to the cost of the water they use.
	b.	To set out when and how much a member can be reimbursed for utilities.

7.8.2 Utilities – definition

1.	Utilities means one of these.
	a.	Water.
	b.	Electricity.
	c.	Gas.
	d.	Garbage and sewage disposal.
2.	In areas where a utility is not available to the public, the equivalent private supply is also taken to be a utility. Example: Where sewerage cannot be connected outside a rural town, a septic system may have to be used instead.

7.8.3 Member clauses 7.8.4 and 7.8.5 apply to

This table sets out members who are entitled to assistance with the cost of utilities under clauses 7.8.4 and 7.8.5.

Item

A member is eligible
if they are...

and they are...

a member with dependants (unaccompanied)

living in one of these homes at the new posting location.

i. A Service residence.

ii. A home for which they get rent allowance.

iii. Their own home, if they would otherwise be entitled to rent allowance.

a member without dependants

posted to a seagoing submarine and living in one of these homes at the posting location.

i. A Service residence.

ii. A home for which they get rent allowance.

iii. Their own home, if they would otherwise be entitled to rent allowance.

7.8.4 Eligible member – reimbursement for utilities

A member described by clause 7.8.3 is entitled to be reimbursed for these costs.

The part of the local government rates charged for the home that relate directly to utilities.

Utilities, up to a maximum of $69.50 a fortnight.

Exception: Costs for heating a swimming pool

2.	A member may pay more for utilities than the amounts set out in subclause 1. In this case, the CDF may decide to reimburse them an additional amount. The CDF must consider all these matters.
	a.	The kind of home the member lives in, its condition and the rent paid for it. Example: The home is out of town and not connected to a sewerage system. The member must pay for a person to come and empty the septic tank.
	b.	The climate at the home's location.
	c.	Utility consumption by other members at the location.
	d.	Any special facts that mean the member consumes more utilities. Example 1: A water pipe outside the house wears through and starts to leak at night when the member is sleeping. Example 2: The member has to hose their house to keep it damp during a bushfire.
3.	This clause does not apply to an eligible member who lives in one of the Service residences described in clause 7.8.8.

7.8.5 Member temporarily away from home

1.	A member described in clause 7.8.3 is entitled to be reimbursed for utility costs when they are away from their home for up to one month. The member must meet one of these conditions.
	a.	They are away on paid leave or temporary duty.
	b.	They are away because they are in one of these places.
		i.	Hospital.
		ii.	Prison, or detained another way under the Defence Force Discipline Act 1982.
		iii	Living in temporarily for Service reasons.
2.	The CDF may approve the member being reimbursed for longer than one month. The CDF must consider all these facts.
	a.	The reasons the member is away from home.
	b.	When they are expected to return.
	c.	The time the member will need to move out of the home, if they have to.
	d.	Any other factor relevant to the absence.

7.8.6 Member who must contribute to the cost of utilities

1.	Clauses 7.8.7 to 7.8.9 require some members to pay toward the cost of the utilities in their accommodation.
2.	These clauses only apply to utilities that the Defence Housing Australia or the Commonwealth have paid for.

7.8.7 Contribution for water – Service residence

A member who lives in a Service residence must pay a contribution toward the cost of the water they use.

Exception: A member with dependants (unaccompanied) who is living in a surplus Service residence does not have to pay a contribution for water for that residence.

The fortnightly rate of contribution is worked out using this formula.

$21.00 ÷ the number of members who live in the residence

7.8.8 Contribution for energy costs – tied or Service residences

1.	This clause applies to a member who lives in any of these Service residences. Exception: A member with dependants (unaccompanied).
	a.	1 Parnell Road, Royal Military College, Duntroon.
	b.	2 Parnell Road, Royal Military College, Duntroon.
	c.	3 Parnell Road, Royal Military College, Duntroon.
	d.	4 Parnell Road, Royal Military College, Duntroon.
	e.	6 Robert Campbell Road (Bridges House), Royal Military College, Duntroon.
	f.	The Commander’s Residence, Davey Street, Anglesea Barracks, Hobart.
2.	The member must pay the Commonwealth $133.40 a fortnight towards the cost of energy for the residence.

7.8.9 Contribution for utilities – member living in

1.	A member who lives in must pay the Commonwealth a contribution of $42.77 a fortnight toward the cost of utilities.
2.	A member who lives in is not required to pay any contribution for utilities for any period in which the member is living under field conditions or on a seagoing ship.
3.	A member who lives in and does not pay a contribution for living-in accommodation is not required to pay any contribution for utilities.
	Exception 1: A normal entry recruit during basic recruit training.
	Related Information: Item 1 of Part 1 of Schedule B.13 to DFRT Determination No. 15 of 2008, Salaries.
	Exception 2: A member without dependants who is not required to pay for living-in accommodation because they are sharing with four or more other persons.
	Exception 3: A member who is temporarily living in accommodation below the standard that would be classified as level 1 accommodation. See: Part 3 Division 5 subclause 7.3.32.2, Members who do not pay to live in.

7.8.10 Assistance with utility connection deposits

1.	A member is entitled to an advance for a utility connection deposit when they occupy a Service residence.
2.	The advance is the full amount of the payment.
3.	The member may ask for assistance for only a part of the utility connection deposit.
4.	The member may get a refund of the utility connection deposit from the utility company at the end of their occupancy. In this case, they must immediately repay the Commonwealth any amount the Commonwealth paid them under subclause 1. In all cases, they must repay this amount to the Commonwealth by the day their entitlement to the Service residence ends.
5.	If the member gets any interest on money the utility company refunds to them, they must pay the interest to the Commonwealth.

7.8.11 Advance payment of utility connection deposit when sharing

This clause applies to member who shares a Service residence with another person.

The member can apply for an advance of the money they would be entitled to under clause 7.8.10. They can apply for an advance of all or part of the amount.

Note: It makes no difference whether the housemates contribute equally to the utility connection deposit or if one of them pays the full amount.

See: Clause 7.8.10, Assistance with utility connection deposits

7.8.12 Member to give evidence of payment

A member who has been given an advance under clause 7.8.10 must give Defence Housing Australia's Housing Management Centre Manager documents to show that they have used it for the intended purpose.

See: Clause 7.8.10, Assistance with utility connection deposits

The documents must be provided within 14 days of occupying the Service residence.

7.8.13 Unused advances to be repaid

1.	If any part of an advance is not used for its intended purposes, the member must repay it immediately to the Commonwealth.
2.	The CDF may decide that a member who received an advance has not paid or lodged it. The member must repay the advance immediately to the Commonwealth.

Annex 7.A2A: Sydney apartment trial suburbs

The following suburbs are included in the Service residence Sydney apartment trial.

See: Part 5 Division 11, Sydney apartment trial

NORTHERN	CENTRAL	EASTERN	WESTERN
Lindfield	Darlinghurst	Point Pipe	Drummoyne
Chatswood	Ultimo	Rose Bay	Rozelle
Lane Cove	Glebe	Vaucluse	Balmain
Lane Cove North	Surrey Hills	Watson's Bay	Birchgrove
Roseville	Millers Point	Dover Heights	Russell Lea
Naremburn	Pyrmont	Bellevue Hill	Five Dock
St Leonards	Sydney	Double Bay	Rodd Point
Cammeray	Potts Point	Paddington	Lilyfield
Willoughby	Woolloomooloo	Woollahra	Leichhardt
Northbridge	Camperdown	Bondi Junction	Stanmore
Artarmon	Newtown	Bondi Beach	Dulwich Hill
Crows Nest	Waterloo	Bronte	Marrickville
Neutral Bay	Moore Park	Clovelly	Summer Hill
Greenwich	Kensington	Coogee	Ashfield
Waverton	Alexandria	Randwick	Croydon
Woolwich	Erskineville	Waverley	Hurlstone Park
McMahons Point	St Peters	Tamarama	Haberfield
North Sydney	Kingsford	South Coogee	Ashbury
Kirribilli	Daceyville	Darling Point	Lewisham
Cremorne	Pagewood
Mosman	Maroubra
Middle Cove	Eastgardens
Castle Cove	Botany
Hunters Hill	Eastlakes
Henley	Rosebery
Abbotsford

Annex 7.A3: Contributions for rent allowance

Part 1: Contribution for rent allowance – member with dependants

Column 1	Column 2	Column 3	Column 4
Item	Rank group	Contribution for a residence with 2 bedrooms or less $ a fortnight	Contribution for a residence with 3 or more bedrooms $ a fortnight
1.	Major General or higher	1,243.47	1,381.63
2.	Brigadier, Colonel	790.52	878.35
3.	Lieutenant Colonel, Major	590.13	655.70
4.	Captain, Warrant Officer Class 1, Warrant Officer Class 2	539.42	599.35
5.	Lieutenant, Second Lieutenant, Staff Sergeant, Sergeant, Corporal or lower, trainee	448.62	498.46

Part 2: ...

Part 3: Contribution for rent allowance – member without dependants

Column 1	Column 2	Column 3	Column 4
Description of member	Member not sharing $ a fortnight	Member sharing with 1 other person $ a fortnight	Member sharing with 2 or more persons $ a fortnight
Major General or higher	1,243.47	621.74	460.54
Brigadier, Colonel	790.52	395.26	292.79
Lieutenant Colonel, Major	590.13	295.07	218.57
Captain, Warrant Officer Class 1, Warrant Officer Class 2	539.42	269.71	199.79
Lieutenant, Second Lieutenant, Staff Sergeant, Sergeant, Corporal or lower, trainee	448.62	224.31	166.16

Annex 7.B: Rent ceilings

See: Chapter 7 Part 6 Division 2

Part 1.1 Rent ceiling for member with dependants – 3 or more bedrooms

1.	If the member chooses to have a three bedroom rent ceiling apply, the rates for their rank group in this table apply to them.
2.	If a member has a bedroom entitlement of four or more bedrooms, their rent ceiling in the table is increased by 10% for each additional bedroom over three bedrooms.

Column 1	Column 2	Column 3	Column 4	Column 5	Column 6
Location	Lieutenant, 2nd Lieutenant, Staff Sergeant, Sergeant, Corporal or lower, trainee	Warrant Officer Class 1 and 2, Captain	Major, Lieutenant Colonel	Colonel, Brigadier	Major General or higher
	$ a fortnight
ACT/ Queanbeyan	992	1,112	1,244	1,604	2,968
Adelaide	820	934	1,044	1,248
Albury/ Wodonga	770	842	916	1,004
Alice Springs	1,148	1,268	1,404	1,598
Armidale	880
Ballarat / Delecombe / Alfredton	580	702	852	952
Bathurst	760	852
Brisbane	1,038	1,180	1,344	1,528
Broken Hill	880
Broome	1,260	1,352	1,452
Cairns	878	958	1,038	1,096
Canarvon	1,120	1,302
Darwin	1,238	1,402	1,602	1,836
Evans Head / Wollongbar	844	942	1,052	1,152
Exmouth/ Learmonth	1,160
Frankston/ Mornington	794	882	972	1,048
Geraldton	664	756	962	1,122
Glenbrook	974	1,128	1,362	1,498
Gold Coast	888	936	1,072	1,216
Ipswich	812	916	1,080	1,272
Katherine	1,008	1,104	1,192	1,274
Karratha / Tom Price / Newman	940	1,052	1,202
Kununurra	3,400

Column 1	Column 2	Column 3	Column 4	Column 5	Column 6
Location	Lieutenant, 2nd Lieutenant, Staff Sergeant, Sergeant, Corporal or lower, trainee	Warrant Officer Class 1 and 2, Captain	Major, Lieutenant Colonel	Colonel, Brigadier	Major General or higher
	$ a fortnight
Launceston / Devonport	840	952
Lismore / Junction Hill	760	852	952	1,052
Liverpool	1,124	1,252	1,426	1,572
Melbourne	864	980	1,260	1,668	3,086
Mildura	720
Mount Isa	1,160
Newcastle/ Raymond Terrace	910	1,020	1,276	1,536
Nhulunbuy	1,800
Nowra	848	904	996	1,100
Orange	760	902	1,102	1,302
Pearce	908	1,042	1,234
Perth	1,190	1,360	1,570	1,760
Port Augusta / Port Lincoln / Port Wakefield	880
Port Hedland	1,480	1,802	2,302
Port Macquarie / Old Bar / Taree	840	1,002	1,152	1,252
Queenscliff	760	852	952	1,102
Richmond	1,164	1,318	1,488	1,678
Rockhampton	880
Rockingham	822	932	1,082	1,218
Sale	680	736	836	956
Seymour	696	762	1,012	1,270
Singleton	836	896	966	1,030
Sydney	1,480	1,770	2,042	2,352	4,352
Tamworth	752	836	952	1,062
Tasmania	742	832	942	1,050
Thursday Island	2,600
Toowoomba/ Oakey	796	886	1,002	1,124
Townsville	738	852	1,002	1,134
Wagga Wagga	832	940	1,028	1,174
Weipa	1,460	1,552	1,752
Wollongong	1,140	1,252	1,352

Part 1.2 Member with dependants who chooses a two bedroom rent ceiling

If a member chooses to have a two bedroom rent ceiling apply, the rent ceiling that applies (in Part 1) is reduced by 10%.

Notes:

1. The effect of this is to apply the rates set out in the following table to the member.

2. A choice to have a two bedroom ceiling apply may have implications for access to

storage at Commonwealth expense. See Chapter 6 Part 6 Division 7 subsection 6.6.45.1, Members with dependants.

Column 1	Column 2	Column 3	Column 4	Column 5	Column 6
Location	Lieutenant, 2nd Lieutenant, Staff Sergeant, Sergeant, Corporal or lower, trainee	Warrant Officer Class 1 and 2, Captain	Major, Lieutenant Colonel	Colonel, Brigadier	Major General or higher
	$ a fortnight
ACT/ Queanbeyan	893	1001	1120	1444	2671
Adelaide	738	841	940	1123
Albury/ Wodonga	693	758	824	904
Alice Springs	1033	1141	1264	1438
Armidale	792
Ballarat / Delecombe / Alfredton	522	632	767	857
Bathurst	684	767
Brisbane	934	1062	1210	1375
Broken Hill	792
Broome	1134	1217	1307
Cairns	790	862	934	986
Canarvon	1008	1172
Darwin	1114	1262	1442	1652
Evans Head / Wollongbar	760	848	947	1037
Exmouth	1044
Frankston/ Mornington	715	794	875	943
Geraldton	598	680	866	1010
Glenbrook	877	1015	1226	1348
Gold Coast	799	842	965	1094
Ipswich	731	824	972	1145
Katherine	907	994	1073	1147
Karratha / Tom Price / Newman	846	947	1082
Kununurra	3060
Launceston / Devonport	756	857
Lismore / Junction Hill	684	767	857	947

Location	Lieutenant, 2nd Lieutenant, Staff Sergeant, Sergeant, Corporal or lower, trainee	Warrant Officer Class 1 and 2, Captain	Major, Lieutenant Colonel	Colonel, Brigadier	Major General or higher
	$ a fortnight
Liverpool	1012	1127	1283	1415
Melbourne	778	882	1134	1501	2778
Mildura	648
Mount Isa	1044
Newcastle/ Raymond Terrace	819	918	1148	1382
Nhulunbuy	1620
Nowra	763	814	896	990
Orange	684	812	992	1172
Pearce	817	938	1111
Perth	1071	1224	1413	1584
Port Augusta / Port Lincoln / Port Wakefield	792
Port Hedland	1332	1622	2072
Port Macquarie / Old Bar / Taree	756	902	1037	1127
Queenscliff	684	767	857	992
Richmond	1048	1186	1339	1510
Rockhampton	792
Rockingham	740	839	974	1096
Sale	612	662	752	860
Seymour	626	686	911	1143
Singleton	752	806	869	927
Sydney	1332	1593	1838	2117	3916
Tamworth	677	752	857	956
Tasmania	668	749	848	945
Thursday Island	2340
Toowoomba/ Oakey	716	797	902	1012
Townsville	664	767	902	1021
Wagga Wagga	749	846	925	1057
Weipa	1314	1397	1577
Wollongong	1026	1127	1217

Part 2 Member without dependants or member with dependants (unaccompanied) who lives alone

Column 1	Column 2	Column 3	Column 4	Column 5	Column 6
Location	Lieutenant, 2nd Lieutenant, Staff Sergeant, Sergeant, Corporal or lower, trainee	Warrant Officer Class 1 and 2, Captain	Major, Lieutenant Colonel	Colonel, Brigadier	Major General or higher
	$ a fortnight
ACT/ Queanbeyan	893	1001	1120	1444	2671
Adelaide	738	841	940	1123
Albury/ Wodonga	693	758	824	904
Alice Springs	1033	1141	1264	1438
Armidale	792
Ballarat / Delecombe / Alfredton	522	632	767	857
Bathurst	684	767
Brisbane	934	1062	1210	1375
Broken Hill	792
Broome	1134	1217	1307
Cairns	790	862	934	986
Canarvon	1008	1172
Darwin	1114	1262	1442	1652
Evans Head / Wollongbar	760	848	947	1037
Exmouth	1044
Frankston/ Mornington	715	794	875	943
Geraldton	598	680	866	1010
Glenbrook	877	1015	1226	1348
Gold Coast	799	842	965	1094
Ipswich	731	824	972	1145
Katherine	907	994	1073	1147
Karratha / Tom Price / Newman	846	947	1082
Kununurra	3060
Launceston / Devonport	756	857
Lismore / Junction Hill	684	767	857	947
Liverpool	1012	1127	1283	1415

Column 1	Column 2	Column 3	Column 4	Column 5	Column 6
Location	Lieutenant, 2nd Lieutenant, Staff Sergeant, Sergeant, Corporal or lower, trainee	Warrant Officer Class 1 and 2, Captain	Major, Lieutenant Colonel	Colonel, Brigadier	Major General or higher
	$ a fortnight
Melbourne	778	882	1134	1501	2778
Mildura	648
Mount Isa	1044
Newcastle/ Raymond Terrace	819	918	1148	1382
Nhulunbuy	1620
Nowra	763	814	896	990
Orange	684	812	992	1172
Pearce	817	938	1111
Perth	1071	1224	1413	1584
Port Augusta / Port Lincoln / Port Wakefield	792
Port Hedland	1332	1622	2072
Port Macquarie / Old Bar / Taree	756	902	1037	1127
Queenscliff	684	767	857	992
Richmond	1048	1186	1339	1510
Rockhampton	792
Rockingham	740	839	974	1096
Sale	612	662	752	860
Seymour	626	686	911	1143
Singleton	752	806	869	927
Sydney	1332	1593	1838	2117	3916
Tamworth	677	752	857	956
Tasmania	668	749	848	945
Thursday Island	2340
Toowoomba/ Oakey	716	797	902	1012
Townsville	664	767	902	1021
Wagga Wagga	749	846	925	1057
Weipa	1314	1397	1577
Wollongong	1026	1127	1217

Part 3 Member without dependants or member with dependants (unaccompanied) who shares with one other person

Column 1	Column 2	Column 3	Column 4	Column 5	Column 6
Location	Lieutenant, 2nd Lieutenant, Staff Sergeant, Sergeant, Corporal or lower, trainee	Warrant Officer Class 1 and 2, Captain	Major, Lieutenant Colonel	Colonel, Brigadier	Major General or higher
	$ a fortnight
ACT/ Queanbeyan	446	500	560	722
Adelaide	369	420	470	562
Albury/ Wodonga	347	379	412	452
Alice Springs	517	571	632	719
Armidale	396
Ballarat / Delecombe / Alfredton	261	316	383	428
Bathurst	342	383
Brisbane	467	531	605	688
Broken Hill	396
Broome	567	608	653
Cairns	395	431	467	493
Canarvon	504	586
Darwin	557	631	721	826
Evans Head / Wollongbar	380	424	473	518
Exmouth	522
Frankston/ Mornington	357	397	437	472
Geraldton	299	340	433	505
Glenbrook	438	508	613	674
Gold Coast	400	421	482	547
Ipswich	365	412	486	572
Katherine	454	497	536	573
Karratha / Tom Price / Newman	423	473	541
Kununurra	1530
Launceston / Devonport	378	428
Lismore / Junction Hill	342	383	428	473
Liverpool	506	563	642	707

Column 1	Column 2	Column 3	Column 4	Column 5	Column 6
Location	Lieutenant, 2nd Lieutenant, Staff Sergeant, Sergeant, Corporal or lower, trainee	Warrant Officer Class 1 and 2, Captain	Major, Lieutenant Colonel	Colonel, Brigadier	Major General or higher
	$ a fortnight
Melbourne	389	441	567	751
Mildura	324
Mount Isa	522
Newcastle/ Raymond Terrace	410	459	574	691
Nhulunbuy	810
Nowra	382	407	448	495
Orange	342	406	496	586
Pearce	409	469	555
Perth	536	612	707	792
Port Augusta / Port Lincoln / Port Wakefield	396
Port Hedland	666	811	1036
Port Macquarie / Old Bar / Taree	378	451	518	563
Queenscliff	342	383	428	496
Richmond	524	593	670	755
Rockhampton	396
Rockingham	370	419	487	548
Sale	306	331	376	430
Seymour	313	343	455	572
Singleton	376	403	435	464
Sydney	666	797	919	1058
Tamworth	338	376	428	478
Tasmania	334	374	424	473
Thursday Island	1170
Toowoomba/ Oakey	358	399	451	506
Townsville	332	383	451	510
Wagga Wagga	374	423	463	528
Weipa	657	698	788
Wollongong	513	563	608

Part 4 Member without dependants or member with dependants (unaccompanied) who is sharing with two other persons

Column 1	Column 2	Column 3	Column 4	Column 5	Column 6
Location	Lieutenant, 2nd Lieutenant, Staff Sergeant, Sergeant, Corporal or lower, trainee	Warrant Officer Class 1 and 2, Captain	Major, Lieutenant Colonel	Colonel, Brigadier	Major General or higher
	$ a fortnight
ACT/ Queanbeyan	331	371	415	535
Adelaide	273	311	348	416
Albury/ Wodonga	257	281	305	335
Alice Springs	383	423	468	533
Armidale	293
Ballarat / Delecombe / Alfredton	193	234	284	317
Bathurst	253	284
Brisbane	346	393	448	509
Broken Hill	293
Broome	420	451	484
Cairns	293	319	346	365
Canarvon	373	434
Darwin	413	467	534	612
Evans Head / Wollongbar	281	314	351	384
Exmouth	387
Frankston/ Mornington	265	294	324	349
Geraldton	221	252	321	374
Glenbrook	325	376	454	499
Gold Coast	296	312	357	405
Ipswich	271	305	360	424
Katherine	336	368	397	425
Karratha / Tom Price / Newman	313	351	401
Kununurra	1133
Launceston / Devonport	280	317
Lismore / Junction Hill	253	284	317	351
Liverpool	375	417	475	524

Column 1	Column 2	Column 3	Column 4	Column 5	Column 6
Location	Lieutenant, 2nd Lieutenant, Staff Sergeant, Sergeant, Corporal or lower, trainee	Warrant Officer Class 1 and 2, Captain	Major, Lieutenant Colonel	Colonel, Brigadier	Major General or higher
	$ a fortnight
Melbourne	288	327	420	556
Mildura	240
Mount Isa	387
Newcastle/ Raymond Terrace	303	340	425	512
Nhulunbuy	600
Nowra	283	301	332	367
Orange	253	301	367	434
Pearce	303	347	411
Perth	397	453	523	587
Port Augusta / Port Lincoln / Port Wakefield	293
Port Hedland	493	601	767
Port Macquarie / Old Bar / Taree	280	334	384	417
Queenscliff	253	284	317	367
Richmond	388	439	496	559
Rockhampton	293
Rockingham	274	311	361	406
Sale	227	245	279	319
Seymour	232	254	337	423
Singleton	279	299	322	343
Sydney	493	590	681	784
Tamworth	251	279	317	354
Tasmania	247	277	314	350
Thursday Island	867
Toowoomba/ Oakey	265	295	334	375
Townsville	246	284	334	378
Wagga Wagga	277	313	343	391
Weipa	487	517	584
Wollongong	380	417	451

Part 5 Member without dependants or member with dependants (unaccompanied) who is sharing with three other persons

Column 1	Column 2	Column 3	Column 4	Column 5	Column 6
Location	Lieutenant, 2nd Lieutenant, Staff Sergeant, Sergeant, Corporal or lower, trainee	Warrant Officer Class 1 and 2, Captain	Major, Lieutenant Colonel	Colonel, Brigadier	Major General or higher
	$ a fortnight
ACT/ Queanbeyan	273	306	342	441
Adelaide	226	257	287	343
Albury/ Wodonga	212	232	252	276
Alice Springs	316	349	386	439
Armidale	242
Ballarat / Delecombe / Alfredton	160	193	234	262
Bathurst	209	234
Brisbane	285	325	370	420
Broken Hill	242
Broome	347	372	399
Cairns	241	263	285	301
Canarvon	308	358
Darwin	340	386	441	505
Evans Head / Wollongbar	232	259	289	317
Exmouth	319
Frankston/ Mornington	218	243	267	288
Geraldton	183	208	265	309
Glenbrook	268	310	375	412
Gold Coast	244	257	295	334
Ipswich	223	252	297	350
Katherine	277	304	328	350
Karratha / Tom Price / Newman	259	289	331
Kununurra	935
Launceston / Devonport	231	262
Lismore / Junction Hill	209	234	262	289
Liverpool	309	344	392	432

Column 1	Column 2	Column 3	Column 4	Column 5	Column 6
Location	Lieutenant, 2nd Lieutenant, Staff Sergeant, Sergeant, Corporal or lower, trainee	Warrant Officer Class 1 and 2, Captain	Major, Lieutenant Colonel	Colonel, Brigadier	Major General or higher
	$ a fortnight
Melbourne	238	270	347	459
Mildura	198
Mount Isa	319
Newcastle / Raymond Terrace	250	281	351	422
Nhulunbuy	495
Nowra	233	249	274	303
Orange	209	248	303	358
Pearce	250	287	339
Perth	327	374	432	484
Port Augusta / Port Lincoln / Port Wakefield	242
Port Hedland	407	496	633
Port Macquarie / Old Bar / Taree	231	276	317	344
Queenscliff	209	234	262	303
Richmond	320	362	409	461
Rockhampton	242
Rockingham	226	256	298	335
Sale	187	202	230	263
Seymour	191	210	278	349
Singleton	230	246	266	283
Sydney	407	487	562	647
Tamworth	207	230	262	292
Tasmania	204	229	259	289
Thursday Island	715
Toowoomba/ Oakey	219	244	276	309
Townsville	203	234	276	312
Wagga Wagga	229	259	283	323
Weipa	402	427	482
Wollongong	314	344	372

Annex 7.BA: ...

Annex 7.C: Contributions for food – temporary accommodation allowance

See: Part 4 Division 5 section 7.4.26

Column 1	Column 2	Column 3	Column 4	Column 5	Column 6
	Contribution ($ a fortnight)
Member’s salary $ a year	Amount for member with adult dependant	Amount for member or adult dependant only	Amount for each additional adult dependant	Amount for first dependant under 21	Amount for each subsequent dependant under 21
Below 20,000	368.42	184.21	184.21	36.85	27.64
20,000 – 21,999	374.74	187.37	187.37	37.48	28.11
22,000 – 23,999	387.58	193.79	193.79	38.76	29.07
24,000 – 25,999	400.42	200.21	200.21	40.05	30.04
26,000 – 27,999	413.05	206.53	206.53	41.31	30.98
28,000 – 29,999	425.89	212.95	212.95	42.59	31.95
30,000 – 31,999	438.76	219.38	219.38	43.88	32.91
32,000 – 33,999	451.34	225.67	225.67	45.14	33.86
34,000 – 35,999	464.21	232.11	232.11	46.43	34.82
36,000 – 37,999	477.05	238.53	238.53	47.71	35.78
38,000 – 39,999	489.67	244.84	244.84	48.97	36.73
40,000 – 41,999	502.52	251.26	251.26	50.26	37.69
42,000 – 43,999	515.38	257.69	257.69	51.54	38.66
44,000 – 45,999	528.21	264.11	264.11	52.83	39.62
46,000 – 47,999	540.83	270.42	270.42	54.09	40.57
48,000 – 49,999	553.67	276.84	276.84	55.37	41.53
50,000 – 51,999	566.54	283.27	283.27	56.66	42.50
52,000 – 53,999	579.14	289.57	289.57	57.92	43.44
54,000 – 55,999	592.01	296.01	296.01	59.21	44.41
56,000 – 57,999	604.85	302.43	302.43	60.49	45.37
58,000 – 59,999	617.46	308.73	308.73	61.75	46.31
60,000 – 61,999	630.30	315.15	315.15	63.03	47.28
62,000 – 63,999	643.14	321.57	321.57	64.32	48.24
64,000 – 65,999	656.01	328.01	328.01	65.61	49.21
66,000 – 67,999	668.63	334.32	334.32	66.87	50.15
68,000 – 69,999	681.48	340.74	340.74	68.15	51.12
70,000 – 71,999	694.32	347.16	347.16	69.44	52.08
72,000 – 73,999	706.93	353.47	353.47	70.70	53.02
74,000 – 75,999	719.77	359.89	359.89	71.98	53.99
76,000 – 77,999	732.63	366.32	366.32	73.27	54.95
78,000 – 79,999	745.26	372.63	372.63	74.53	55.90
80,000 – 81,999	758.10	379.05	379.05	75.81	56.86
82,000 – 83,999	770.95	385.48	385.48	77.10	57.83
84,000 – 85,999	783.81	391.91	391.91	78.39	58.79
86,000 – 87,999	796.40	398.20	398.20	79.64	59.73
88,000 – 89,999	809.26	404.63	404.63	80.93	60.70
90,000 – 91,999	822.10	411.05	411.05	82.21	61.66
92,000 – 93,999	834.73	417.37	417.37	83.48	62.61
94,000 – 95,999	847.57	423.79	423.79	84.76	63.57

Column 1	Column 2	Column 3	Column 4	Column 5	Column 6
	Contribution ($ a fortnight)
Member’s salary $ a year	Amount for member with adult dependant	Amount for member or adult dependant only	Amount for each additional adult dependant	Amount for first dependant under 21	Amount for each subsequent dependant under 21
96,000 – 97,999	860.44	430.22	430.22	86.05	64.54
98,000 – 99,999	873.04	436.52	436.52	87.31	65.48
100,000 – 101,999	885.91	442.96	442.96	88.60	66.45
102,000 – 103,999	898.73	449.37	449.37	89.88	67.41
104,000 – 105,999	911.35	455.68	455.68	91.14	68.36
106,000 – 107,999	924.20	462.10	462.10	92.42	69.32
108,000 – 109,999	937.04	468.52	468.52	93.71	70.28
110,000 – 111,999	949.91	474.96	474.96	95.00	71.25
112,000 – 113,999	962.53	481.27	481.27	96.26	72.19
114,000 – 115,999	975.37	487.69	487.69	97.54	73.16
116,000 – 117,999	988.20	494.10	494.10	98.82	74.12
118,000 – 119,999	1000.82	500.41	500.41	100.09	75.07
120,000 and above	1013.67	506.84	506.84	101.37	76.03

Annex 7.D: Example of how the rent ceiling and member's contribution works

	The following example shows how rent ceilings and member contributions work together. The following concepts are used.
	a.	Rent ceiling.
	b.	Member contribution.
	c.	Rent allowance.
	d.	Additional member contribution.

Total rent is $1026 a fortnight


The 'rent ceiling' for the member is $976 a fortnight		Additional member contribution

Member pays a contribution of $439.58 a fortnight

Commonwealth pays balance of rent up to rent ceiling.
($976 - $439.58 = $536.42 a fortnight)
This is the amount of rent allowance.

Member pays extra $50 a fortnight for rent above ceiling.

Example: A Sergeant rents a 3 bedroom home in Canberra for $1026 a fortnight which is $50 above the rent ceiling. The member contributes $439.58 to the rent and the additional member contribution above the rent ceiling. The Commonwealth pays the balance of $536.42 a fortnight.

Annex 7.E: Request for a house hunting trip form

See: Chapter 7 Part 1 Division 4 clause 7.1.20

Copy of the Request for a house hunting trip form..

Chapter 8: Members and their dependants

8.0.1 Overview

This Chapter contains information about conditions of service relating to member's dependants. It deals with the range of conditions available, including education assistance, emergency support for families, dependants with special needs, assistance on relationship breakdown and other related conditions.

8.0.2 Contents

	This Chapter includes the following Parts:
	Part 1	Categories of member – dependants
	Part 2	Recognition of interdependent partnerships
	Part 3	Summary of conditions assisting dependants within Australia
	Part 3A	Member with dependants (unaccompanied)
	Part 4	Education assistance
	Part 5	Emergency Support for Families Scheme
	Part 6	Dependants with special needs
	Part 7	Family assistance for attendance at a Court of Inquiry
	Part 7A	Family assistance for attendance at a coronial inquest
	Part 8	National ADF Family Health Program
	Part 10	Reserve Assistance Program

Part 1: Categories of member – dependants

This Part is reserved for publication in the ADF Pay and Conditions Manual of an administrative description of the three categories in which ADF members are placed in relation to their dependants. The categories are: member with dependants, member with dependants (unaccompanied), and member without dependants. These terms are defined in Chapter 1 Part 3 Division 2.

Part 2: Recognition of de facto marriage

This Part is reserved for publication in the ADF Pay and Conditions Manual of an administrative description of the processes for recognition of de facto marriage in relation to ADF members.

Part 3: Summary of conditions assisting dependants within Australia

This Part is reserved for publication in the ADF Pay and Conditions Manual of an administrative description of conditions of service assisting dependants of ADF members within Australia.

Part 3A: Member with dependants (unaccompanied)

8.3A.1 Overview

This Part provides information about the member with dependants (unaccompanied) category.

8.3A.2 Contents

	This Part includes the following Divisions:
	Division 1	Becoming a member with dependants (unaccompanied)
	Division 2	Member with dependants (unaccompanied) summary

Division 1: Becoming a member with dependants (unaccompanied)

8.3A.3 Purpose

Clause 1.3.81 defines a member with dependants (unaccompanied) as a member who meets the requirements of this Division.

See: Chapter 1 Part 3 Division 2 clause 1.3.81, Member with dependants (unaccompanied)

This Division describes who may be a member with dependants (unaccompanied), and some associated administrative matters.

8.3A.4 Purpose of member with dependants (unaccompanied) category

	The purpose of the member with dependants (unaccompanied) category is to describe a group of members with dependants who become eligible for special benefits in any of the following circumstances. This is not a complete list.
	a.	The member performs duty in a location where their dependants do not live.
	b.	The couple are both ADF members, and one member does not proceed to a new posting location.
	c.	The couple are both ADF members, and one member moves to a new location. Each member has at least one dependant living with them.
	d.	The member's dependants live at a personal location for reasons that are described in Division 2. See: Division 2, Member with dependants (unaccompanied) summary

8.3A.5 Members who may not be a member with dependants (unaccompanied)

The member with dependants (unaccompanied) category is not for members in the following situations. This is not a complete list.
a.	The member has not formed a common household with their spouse, partner or other dependant. Example: A member is posted to Brisbane, and marries a man who is studying in Melbourne. After the marriage the couple continue their former living arrangements so the spouse can finish his degree. Even though they are apart the member can not be a member with dependants (unaccompanied).
	Exception: Paragraph a does not apply if all the following conditions apply to the member.
	i.	The member is the spouse or partner of another member.
	ii.	The members are not able to form a common household for Service reasons.
	iii.	The CDF recognises one member of the couple as a dependant for conditions of service. See: Chapter 1 Part 3 Division 2 clause 1.3.79, CDF-recognised dependants
	iv.	The members are posted to separate locations.

b.	The member meets all of the following conditions.
	i.	The member proceeds on duty unaccompanied by their dependants.
	ii.	The member's dependants live in a household at the member's losing location.
	iii.	All of the member's dependants in the household at the losing location are dependent children.
	Example: A member is a single parent with two dependent children, aged 18 and 20. The member is posted to another location. The children remain in the family home. Even though the family is apart the member can not be a member with dependants (unaccompanied). The member may be eligible for education assistance, including tertiary education assistance.
c.	The member is a member without dependants.
Exception: Subclause 8.3A.6.6 provides a power that may be used to approve member with dependants (unaccompanied) status for a member who could otherwise fall into any of the above groups.

8.3A.6 Member who may be classified as a member with dependants (unaccompanied)

1.	There are a number of ways to be classified as a member with dependants (unaccompanied).

Item	If...	the rules are in...
1.	the member is posted away from their dependants for six months or more	subclause 2.
2.	the member is on short-term duty away from their posting location	subclause 3.
3.	the member and their member spouse are posted apart	subclauses 4 and 5.
4.	there are Service or compassionate reasons that prevent a member from meeting the rules in subclauses 2 or 3	subclause 6.
5.	the dependants move to a personal location for which removal benefits are not provided	subclause 7.

2.	A member may be categorised as a member with dependants (unaccompanied) for any period in which they meet all the following conditions.
	a.	The member falls into a class described in the following table.

Item	Class	Description
1.	Class 1	The member is categorised as a member with dependants.
2.	Class 2	The member was categorised as a member with dependants (unaccompanied) for the member's last posting.
3.	Class 3	The member meets both the following conditions.
		a.	The member was recruited from overseas and moved to Australia at Commonwealth expense.
		b.	The member's dependants' first Australian home is not at the member's first posting location.

Item	Class	Description
4.	Class 4	The member meets all the following conditions.
		a.	Before 17 February 2011 the member's family chose to live in a different location to the member.
		b.	The member's family are still living apart from the member.
		c.	The CDF determines that the member's situation is similar to a member whose dependants moved to a personal location after 17 February 2011. The CDF should consider the following criteria.
			i.	Whether the member's family would be dependants, if they lived with the member.
			ii.	The ongoing commitment to a shared family life.
		Example: In 2008 a member's spouse did not accompany the member on a new posting. The member and her spouse still live in different locations. The member shows the CDF that she and her spouse are still a family. The CDF decides the member's current situation is similar to that of a member who makes a current decision to move their dependants to a personal location.

	b.	The member is posted to a new posting location for a period of six months or more.
		Exception 1: The member does not need to satisfy the condition in paragraph b. if their dependants are granted Commonwealth assistance for a removal in compassionate circumstances during the member's posting. See: Chapter 6 Part 6 Division 3 subclause 6.6.19.1, Removal to a personal location where benefits are provided
		Exception 2: A member's dependants may be moved to live with extended family support while the member is deployed. In this case, the member does not need to satisfy the condition in paragraph b. for the part of their posting that remains to be served on return from deployment.
		Exception 3: The member does not need to satisfy the condition in paragraph b. if the separation from dependants occurs because the member's dependants leave the gaining location to move back to the losing location.
		Exception 4: A member does not need to satisfy the requirements in paragraph b if they are described in item 4 of the table in paragraph a.
	c.	The member lives at their normal place of duty without their dependants. Exception: If only children remain in the dependants' location, the member is not eligible to be categorised as a member with dependants (unaccompanied) under this subclause. See: Clause 8.3A.5, Members who may not be a member with dependants (unaccompanied) Non-example: A member has part-time care of a child, for fewer than 90 nights in a year. The child is not taken to be a dependant of the member for conditions of service purposes. The member stays categorised as a member without dependants in any period when the child is in the member's care.

3.	A member is categorised as a member with dependants (unaccompanied) for any period during which all of the following circumstances apply.
	a.	The member is categorised as a member with dependants.
	b.	The member is required to perform duty away from their posting location. Exception: If only children remain at the losing location, the member is not eligible to be categorised as a member with dependants (unaccompanied).
	c.	The period of duty away from the member's posting location is more than 14 days but less than six months. Exception: Paragraph c. does not apply if separate consecutive periods of duty in a location total more than six months. They are individual periods of duty and so meet this condition.
		Example: A member with dependants goes to a new location on temporary duty to support a contractor for a four-month contract. The member is automatically categorised as a member with dependants (unaccompanied). At the end of the four months the contract is varied. It will run for four more months. The member is required to stay another four months but is not formally posted to the location. The member is recognised as a member with dependants (unaccompanied) for the extra period. Even though the total period is longer than six months, the two periods are separate periods of duty. The member can be categorised under subclause 3 for both periods.
	Note: The member does not need to lodge form AD 291 to be categorised as a member with dependants (unaccompanied) under subclause 3.
	Example: A member is loan posted from Rockingham, where her family live, to a seagoing ship in Sydney for less than six months. The member is automatically categorised as member with dependants (unaccompanied).
4.	A member is eligible to be categorised as a member with dependants (unaccompanied) in the circumstances set out in subclause 5 if they meet all the following conditions.
	a.	The member has a spouse or partner who is also a member. See: Subclause 5 provides more information about who may be categorised as a member with dependants (unaccompanied) in this situation.
	b.	One of the members is posted to a new posting location.
	c.	The member's spouse or partner provides a home for dependants. Note: The member may or may not also provide a home for dependants.
	d.	The member or their spouse or partner occupied the home at their losing location with at least one dependant before the posting.
5.	The following table describes how a member who is described in subclause 4 may be classified as a member with dependants (unaccompanied).

Item	Situation	Categorisation
1.	One of the members is unaccompanied by any dependants. The other member provides a home for dependants. Examples: 1. A Service couple are separated for Service reasons. One member moves to a new location alone, leaving their member spouse and other dependants behind. 2. A Service couple are separated for Service reasons. One member moves to a new location with the children, leaving their member spouse home alone.	The member who does not live with dependants is categorised as a member with dependants (unaccompanied). The other member is a member with dependants. Exception: The member with dependants may be required to temporarily leave the family home for Service reasons, such as a course. That member may also be categorised as member with dependants (unaccompanied) under subclause 3. Example: An ADF couple is posted to Sydney. One member of the couple is later posted to Melbourne. The couple decide that the dependants stay in the family home in Sydney. The member posted to Melbourne can be classified as a member with dependants (unaccompanied).
2.	Both members are accompanied by dependants. Example: A Service couple are separated for Service reasons. One member moves to the new location with a child. The couple's other child stays behind in the old location with the other member.	a.	One member of the couple is eligible to be categorised as a member with dependants (unaccompanied). The other member is a member with dependants. Exception: The member with dependants may be required to temporarily leave the family home for Service reasons, such as a course. That member may also be categorised as member with dependants (unaccompanied) under subclause 3.
		b.	The members may elect which member is to be the member with dependants (unaccompanied).
		c.	If members are unable to elect which member is to be the member with dependants (unaccompanied), the senior member is taken to be the member with dependants (unaccompanied).

6.	The CDF may decide that a member is taken to be a member with dependants (unaccompanied) having regard to the following criteria. Note: This discretion may be used for a member categorised as a member with dependants under subclause 1.3.80.1A (see subclause 7).
	a.	Whether Service or compassionate reasons meant the member was unable to meet the requirements of subclauses 2 or 3. Example: A couple have already been recognised as members with dependants. They are posted apart and are unable to form a common household. The CDF decides that it is reasonable to recognise one of the couple as a member with dependants (unaccompanied). See: Chapter 1 Part 3 Division 2 clause 1.3.76, Dependants
	b.	The health and welfare of the member and dependants.
	c.	Any other relevant matter.

7.	The CDF may approve a member as a member with dependants (unaccompanied) because the member's dependants have moved to a personal location for which removal benefits are not provided.
	a.	A member categorised under this subclause is only eligible to receive benefits for their own use. The member receives limited dependant benefits.
	b.	The CDF may specify a clause in Division 2 that forms the list of benefits the member and their dependants can access.
	See: Clause 8.3A.5, Members who may not be a member with dependants (unaccompanied) Division 2, Member with dependants (unaccompanied) summary, for a summary of conditions of service that apply to a member with dependants (unaccompanied) in different situations

8.3A.7 Ending member with dependants (unaccompanied) categorisation

	A member stops being a member with dependants (unaccompanied) if any of the following circumstances apply to them.
	a.	The member's circumstances have changed, and the member does not qualify for the member with dependants (unaccompanied) category.
	b.	The CDF determines that a categorisation ceases for a member even though the circumstances on which it was granted have not changed. The CDF must be satisfied that the member no longer meets the purpose of the category. The CDF must inform the member of the decision. Example: The member ceases duty for a long period of leave during which the member could reunite with their dependants.
		Note: The member could seek to have the decision redressed if the member does not agree.
	c.	The CDF decides that a categorisation ceases for a member as the member's circumstances have changed, and the member does not qualify for the former category. See: Chapter 1 Part 5 clause 1.5.2, Change in member's circumstances

8.3A.8 Processes for categorisation as member with dependants (unaccompanied)

A member who wishes to be categorised as a member with dependants (unaccompanied) under clause 8.3A.6 must apply in writing.

Exception: An application is not required for categorisation as a short-term member with dependants (unaccompanied) under subclause 8.3A.6.3.

See:

Chapter 1 Part 5 Annex 1.5.A, Categorisation forms, Form AD 291, Application for categorisation as a member with dependants (unaccompanied) – MWD(U)

Section 56 of the Defence Force Discipline Act 1982, False statement in relation to application for a benefit

Each time their family or posting circumstances change, a member must make a fresh application for categorisation under clause 8.3A.6, if they wish to stay in the member with dependants (unaccompanied) category.

Example: The member lodges a new form each time their posting location changes, even though their dependants may not move house.

Non-example: The member is not required to lodge a form when their posting at a location is extended and they do not move house or job.

Note: Clause 1.5.2 requires a member to inform their Commanding Officer about any change in circumstances that could affect their categorisation.

See:

Chapter 1 Part 5 clause 1.5.2, Change in member's circumstances

Clause 8.3A.6, Member who may be classified as a member with dependants (unaccompanied)

Division 2, Member with dependants (unaccompanied) summary, for a summary of conditions of service that apply to a member with dependants (unaccompanied) in different situations

Division 2: Member with dependants (unaccompanied) summary

8.3A.9 Overview

1.	This Part provides a summary of conditions of service that apply to a member with dependants (unaccompanied).
2.	The tables in this Part are an index to other rules that apply. They may not show every condition that applies.
3.	Conditions of service cannot be granted using this Part as the authority. The clauses show the references that may be used to grant the condition.
4.	If a reference conflicts with this Part for a particular member's case, the reference applies.
5.	This Division does not cover every situation in which a member may be a member with dependants (unaccompanied). Eligibility for the member with dependants (unaccompanied) category is set out in Division 1. Conditions for a member with dependants (unaccompanied) who is not described in this Division are set out in other Chapters. See: Division 1, Becoming a member with dependants (unaccompanied)

8.3A.10 Member's dependants elect to remain in the member's losing location

1.	The table in subclause 2 applies in either of the following situations.

Item	Situation	Members who are eligible
1.	Situation 1	Both the following conditions apply.
		a.	A member is posted to a new location.
		b.	The member's dependants elect to remain in the member's losing location. Exception: If all of the member's dependants in the household at the losing location are dependent children the member is not taken to meet paragraph b. See: Chapter 1 Part 3 Division 2 clause 1.3.78, Dependent children
2.	Situation 2	All the following conditions apply.
		a.	A member is posted to a new location.
		b.	The member was categorised as a member with dependants (unaccompanied) at the member's last posting.
		c.	The member's application for member with dependants (unaccompanied) status at the new location is successful.

2.	The following table applies to a member described in subclause 1.
	Note: This table must be read in conjunction with the explanation in clause 8.3A.9, Overview.

Item

Effects

Reference

Change in category

The member is categorised as a member with dependants (unaccompanied).

Categorisation:

Division 1 subclause 8.3A.6.2, Member who may be classified as a member with dependants (unaccompanied)

Benefits

Member gets reunion travel.

Reunion travel:

Chapter 9 Part 3 Division 3, Reunion travel for members

The member gets housing assistance at the posting location, plus separation, food and utilities allowances where applicable. The member is not required to make a housing contribution for their own accommodation.

A member who lives in may choose to have free meals in the mess. A member who gets free meals is not also entitled to food allowance.

Utilities allowances are not paid to a member who lives in.

Housing:

Chapter 7 Part 3, Living-in accommodation

Chapter 7 Part 5, Service residences

Chapter 7 Part 6, Rent allowance

Separation allowance: DFRT Determination No. 11 of 2013, ADF allowances, Division B.3, published at Chapter 4 Part 2 Part B Division B.3.

Food allowance: Chapter 7 Part 7 Division 2 clause 7.7.15, Entitlement to allowance

Meals in the mess: Chapter 7 Part 7 Division 1 clause 7.7.3A, Member this Division does not apply to

Utilities allowance: Chapter 7 Part 8 clause 7.8.3, Member clauses 7.8.4 and 7.8.5 apply to

Housing assistance may be provided for dependants at the losing location. The member is required to make a contribution.

Housing assistance for dependants is not provided to a member with a suitable own home in the personal location.

Housing:

Chapter 7 Part 1 Division 1 clause 7.1.6, Eligibility for housing assistance

Chapter 7 Part 5, Service residences

Chapter 7 Part 6, Rent allowance

Other effects

Dependants may be eligible for removal assistance to rejoin the member.

Removals: Chapter 6 Part 6 Division 3 Subclause 6.6.22, Removal of dependants from personal location to current posting location

8.3A.11 Member’s dependants live in a personal location

	The following table applies if a member’s dependants have lived in a personal location since before 17 February 2011. Example: A member's dependants chose to live in another location before 17 February 2011. At that time that choice did not give the member an option to be categorised as a member with dependants (unaccompanied).
	Exceptions: The member is not taken to be covered by this clause in either of the following situations.
	a.	If all of the member's dependants in the household at the personal location are dependent children.
	b.	If the member and the dependants have never formed a common household.
	See: Chapter 1 Part 3 Division 2 clause 1.3.78, Dependent children Note: This table must be read in conjunction with the explanation in clause 8.3A.9, Overview.

Item	Effects	Reference
1.	Change in category The member may apply to change to member with dependants (unaccompanied), even if the dependants have already moved to the personal location. If the member changed from member with dependants to member without dependants when the dependants moved away, this is a two-stage process. 1. The member must first be classified as a member with dependants, under subclause 1.3.79.2A. 2. They are then eligible to apply to become a member with dependants (unaccompanied). Member with dependants (unaccompanied) conditions of service apply from the date the member is recategorised.	Categorisation: Division 1 subclause 8.3A.6.2 table item 4, Member who may be classified as a member with dependants (unaccompanied)
2.	Benefits Member gets reunion travel.	Reunion travel: Chapter 9 Part 3 Division 3, Reunion travel for members
3.	Benefits can be applied from the date of the member's approval as a member with dependants (unaccompanied).

Item	Effects	Reference
4.	The member gets housing assistance at the posting location, plus separation, food and utilities allowances where applicable. The member is not required to make a housing contribution for their own accommodation. A member who lives in may choose to have free meals in the mess. A member who gets free meals is not also entitled to food allowance. Utilities allowances are not paid to a member who lives in.	Housing: Chapter 7 Part 3, Living-in accommodation Chapter 7 Part 5, Service residences Chapter 7 Part 6, Rent allowance Separation allowance: DFRT Determination No. 11 of 2013, ADF allowances, Division B.3, published at Chapter 4 Part 2 Part B Division B.3. Food allowance: Chapter 7 Part 7 Division 2 clause 7.7.15, Entitlement to allowance Meals in the mess: Chapter 7 Part 7 Division 1 clause 7.7.3A, Member this Division does not apply to Utilities allowance: Chapter 7 Part 8 clause 7.8.3, Member clauses 7.8.4 and 7.8.5 apply to
5.	Other effects The member's dependants do not get housing assistance.
6.	If the dependants choose to re-join the member in the posting location, removal assistance is not provided. After dependants have rejoined the member at their own expense, future removals may be at Commonwealth expense.	Removals: Chapter 6 Part 6 Division 3 Subclause 6.6.22, Removal of dependants from personal location to current posting location

8.3A.12 Member’s dependants move to a personal location

The following table applies if a member’s dependants move to a personal location.

Exception: If all of the member's dependants in the household at the personal location are dependent children the member is not taken to be covered by this clause.

See: Chapter 1 Part 3 Division 2 clause 1.3.78, Dependent children

Related Information:

Clause 8.3A.11, Member’s dependants live in a personal location sets out arrangements for members whose dependants moved to a personal location before 17 February 2011

Clause 8.3A.17, Dependants move for compassionate reasons

Clause 8.3A.18, Dependants move for employment or study

Note: This table must be read in conjunction with the explanation in clause 8.3A.9, Overview.

Item	Effects	Reference
1.	Change in category The member remains at the posting location and is categorised as a member with dependants (unaccompanied).	Categorisation: Division 1 subclauses 8.3A.6.6 and 8.3A.6.7, Member who may be classified as a member with dependants (unaccompanied)
2.	Benefits Member gets reunion travel.	Reunion travel: Chapter 9 Part 3 Division 3, Reunion travel for members
3.	The member gets housing assistance at the posting location, plus separation, food and utilities allowances where applicable. The member is not required to make a housing contribution for their own accommodation. A member who lives in may choose to have free meals in the mess. A member who gets free meals is not also entitled to food allowance. Utilities allowances are not paid to a member who lives in.	Housing: Chapter 7 Part 3, Living-in accommodation Chapter 7 Part 5, Service residences Chapter 7 Part 6, Rent allowance Separation allowance: DFRT Determination No. 11 of 2013, ADF allowances, Division B.3, published at Chapter 4 Part 2 Part B Division B.3. Food allowance: Chapter 7 Part 7 Division 2 clause 7.7.15, Entitlement to allowance Meals in the mess: Chapter 7 Part 7 Division 1 clause 7.7.3A, Member this Division does not apply to Utilities allowance: Chapter 7 Part 8 clause 7.8.3, Member clauses 7.8.4 and 7.8.5 apply to
4.	Other effects The member's dependants do not get removal assistance to the personal location.
5.	The member's dependants do not get housing assistance.
6.	If the dependants choose to re-join the member in the posting location removal assistance is not provided. After dependants have rejoined the member at their own expense, future removals may be at Commonwealth expense.	Removals: Chapter 6 Part 6 Division 3 Subclause 6.6.22, Removal of dependants from personal location to current posting location

8.3A.13 Service couple live apart

	The following table applies if all the following conditions apply.
	a.	A member is the spouse or partner of another member.
	b.	The members are not able to form a common household for Service reasons.
	c.	The CDF recognises one member of the couple as a dependant for conditions of service. See: Chapter 1 Part 3 Division 2 clause 1.3.79, CDF-recognised dependants
	d.	The members are posted to separate locations.
	Note: This table must be read in conjunction with the explanation in clause 8.3A.9, Overview.

Item	Effects	Reference
1.	Change in category One member is categorised as a member with dependants. The other member is categorised as a member with dependants (unaccompanied). The member with dependants (unaccompanied) category is designed for temporary separations. If the couple do not intend to live together in the future, they should be categorised as members without dependants.	Categorisation: Division 1 subclause 8.3A.6.4, Member who may be classified as a member with dependants (unaccompanied)
2.	Benefits The member categorised as member with dependants may live in a family home at their posting location. Housing assistance may be provided.	Housing: Chapter 7, ADF housing and meals
3.	Reunion travel.	Reunion travel: Chapter 9 Part 3 Division 3, Reunion travel for members

Item

Effects

Reference

The member categorised as member with dependants (unaccompanied) gets housing assistance at the posting location, plus separation, food and utilities allowances where applicable. The member is not required to make a housing contribution for their own accommodation.

If the member lives in they may choose to have free meals in the mess. A member who gets free meals is not also entitled to food allowance.

Utilities allowances are not paid to a member who lives in.

Housing:

Chapter 7 Part 3, Living-in accommodation

Chapter 7 Part 5, Service residences

Chapter 7 Part 6, Rent allowance

Separation allowance: DFRT Determination No. 11 of 2013, ADF allowances, Division B.3, published at Chapter 4 Part 2 Part B Division B.3.

Food allowance: Chapter 7 Part 7 Division 2 clause 7.7.15, Entitlement to allowance

Meals in the mess: Chapter 7 Part 7 Division 1 clause 7.7.3A, Member this Division does not apply to

Utilities allowance: Chapter 7 Part 8 clause 7.8.3, Member clauses 7.8.4 and 7.8.5 apply to

8.3A.14 Dependants removed to personal location on deployment

The following table applies if a member's dependants move to a personal location when a member is deployed.

Exception: If all of the member's dependants in the household at the personal location are dependent children the member is not taken to be covered by this clause.

See: Chapter 1 Part 3 Division 2 clause 1.3.78, Dependent children

Note: This table must be read in conjunction with the explanation in clause 8.3A.9, Overview.

Item

Effects

Reference

Change in category

Before and during deployment

The member is categorised as a member with dependants (unaccompanied) for the period between the dependants leaving the posting location and the member's return from deployment.

After deployment

The member either returns to the posting location or posts to a new location. In either case the member may be categorised as a member with dependants (unaccompanied) until their dependants rejoin them.

Categorisation:

Division 1 subclause 8.3A.6.6, Member who may be classified as a member with dependants (unaccompanied)

Reunion travel

Before and after the deployment the member gets reunion travel.

Reunion travel:

Chapter 9 Part 3 Division 3, Reunion travel for members

Item	Effects	Reference
3.	Housing for the member Before and after the deployment the member gets housing assistance at the posting location, plus separation, food and utilities allowances where applicable. The member is not required to make a housing contribution for their own accommodation. A member who lives in may choose to have free meals in the mess. A member who gets free meals is not also entitled to food allowance. Utilities allowances are not paid to a member who lives in.		Housing: Chapter 7 Part 3, Living-in accommodation Chapter 7 Part 5, Service residences Chapter 7 Part 6, Rent allowance Separation allowance: DFRT Determination No. 11 of 2013, ADF allowances, Division B.3, published at Chapter 4 Part 2 Part B Division B.3. Food allowance: Chapter 7 Part 7 Division 2 clause 7.7.15, Entitlement to allowance Meals in the mess: Chapter 7 Part 7 Division 1 clause 7.7.3A, Member this Division does not apply to Utilities allowance: Chapter 7 Part 8 clause 7.8.3, Member clauses 7.8.4 and 7.8.5 apply to
4.	1. Before and during the deployment The member's dependants get a full or limited removal to the personal location. The housing package for a member who is deployed is complex. Housing assistance for dependants is not provided to a member with a suitable own home in the personal location. If the deployment is for less than six months, dependants have no housing or removal entitlement for a personal location. If the deployment is for six months or more, housing assistance may be provided for dependants. In order to be eligible the member must have been granted a full or limited removal to the personal location. The member is required to make a contribution. Housing is not provided where the member has kept housing in the pre-deployment location.		Housing: Chapter 7 Part 1 Division 1 clause 7.1.6, Eligibility for housing assistance Chapter 7 Part 5 Division 7 clause 7.5.36B, Service residence in personal location for member on deployment Chapter 7 Part 6 Division 1, subclause 7.6.5.1, Member entitled and period of entitlement
5.	2. After the deployment The member's dependants may continue to get housing at the personal location if the member has less than 6 months to serve in their current posting location. The member's dependants get a removal when they rejoin the member.		Service residences: Chapter 7 Part 5 Division 7 subclause 7.5.28.1, Member with dependants (unaccompanied) eligibility in two locations Rent allowance: Chapter 7 Part 6 Division 1 paragraphs 7.6.6.5.b and 7.6.6.5.c, Member not entitled

8.3A.15 Dependants return to a losing posting location

	The following table applies if both these conditions apply.
	a.	A member's dependants are approved to move to a new posting location with the member.
	b.	The dependants choose to move back to the losing location at their own expense. Exception: If all of the member's dependants in the household at the losing location are dependent children the member is not taken to be covered by this clause. See: Chapter 1 Part 3 Division 2 clause 1.3.78, Dependent children
	Note: This table must be read in conjunction with the explanation in clause 8.3A.9, Overview.

Item

Effects

Reference

Change in category

The member remains at the new posting location and is categorised as a member with dependants (unaccompanied).

Categorisation:

Division 1 subclauses 8.3A.6.6 or 7, Member who may be classified as a member with dependants (unaccompanied)

Benefits

The member gets reunion travel.

Reunion travel:

Chapter 9 Part 3 Division 3, Reunion travel for members

A member who lives in may choose to have free meals in the mess. A member who gets free meals is not also entitled to food allowance.

Utilities allowances are not paid to a member who lives in.

Housing:

Chapter 7 Part 3, Living-in accommodation

Chapter 7 Part 5, Service residences

Chapter 7 Part 6, Rent allowance

Separation allowance: DFRT Determination No. 11 of 2013, ADF allowances, Division B.3, published at Chapter 4 Part 2 Part B Division B.3.

Food allowance: Chapter 7 Part 7 Division 2 clause 7.7.15, Entitlement to allowance

Meals in the mess: Chapter 7 Part 7 Division 1 clause 7.7.3A, Member this Division does not apply to

Utilities allowance: Chapter 7 Part 8 clause 7.8.3, Member clauses 7.8.4 and 7.8.5 apply to

Housing assistance may be provided for dependants at the personal location. The member is required to make a contribution.

Housing assistance for dependants is not provided to a member with a suitable own home in the personal location.

Housing:

Chapter 7 Part 1 Division 1 clause 7.1.6, Eligibility for housing assistance

Chapter 7 Part 5, Service residences

Chapter 7 Part 6, Rent allowance

Item	Effects	Reference
5.	Other effects The dependants move back to the losing location at their own expense.
6.	If the dependants choose to re-join the member in the posting location removal assistance is not provided.	Removal: Chapter 6 Part 6 Division 3 Subclause 6.6.22, Removal of dependants from personal location to current posting location
7.	Dependants who have chosen to move to a personal location must make their next removal at their own expense. After dependants have rejoined the member, future removals may be at Commonwealth expense.

8.3A.16 Member recruited from overseas

	The following table applies if both these conditions apply.
	a.	A member is recruited from overseas and moved to Australia at Commonwealth expense.
	b.	The member's dependants live in a personal location in Australia. Exception: If all of the member's dependants in the household at the losing location are dependent children the member is not taken to be covered by paragraph b. See: Chapter 1 Part 3 Division 2 clause 1.3.78, Dependent children
	Note: This table must be read in conjunction with the explanation in clause 8.3A.9, Overview.

Item

Effects

Reference

Change in category

The member is categorised as a member with dependants (unaccompanied).

See: Division 1 paragraph 8.3A.6.2.a, table item 3, Member who may be classified as a member with dependants (unaccompanied)

Categorisation:

Division 1 subclause 8.3A.6.2, table

item 3, Member who is eligible to be a member with dependants (unaccompanied)

Benefits

The member gets reunion travel.

Reunion travel:

Chapter 9 Part 3 Division 3, Reunion travel for members

Item	Effects	Reference
3.	The member gets housing assistance at the posting location, plus separation, food and utilities allowances where applicable. The member is not required to make a housing contribution for their own accommodation. A member who lives in may choose to have free meals in the mess. A member who gets free meals is not also entitled to food allowance. Utilities allowances are not paid to a member who lives in.	Housing: Chapter 7 Part 3, Living-in accommodation Chapter 7 Part 5, Service residences Chapter 7 Part 6, Rent allowance Separation allowance: DFRT Determination No. 11 of 2013, ADF allowances, Division B.3, published at Chapter 4 Part 2 Part B Division B.3. Food allowance: Chapter 7 Part 7 Division 2 clause 7.7.15, Entitlement to allowance Meals in the mess: Chapter 7 Part 7 Division 1 clause 7.7.3A, Member this Division does not apply to Utilities allowance: Chapter 7 Part 8 clause 7.8.3, Member clauses 7.8.4 and 7.8.5 apply to
4.	Housing assistance may be provided for dependants at the personal location. The member is required to make a contribution. Housing assistance for dependants is not provided to a member with a suitable own home in the personal location.	Housing: Chapter 7 Part 1 Division 1 clause 7.1.6, Eligibility for housing assistance Chapter 7 Part 5, Service residences Chapter 7 Part 6, Rent allowance
5.	Other effects Dependants at a personal location may get a removal to rejoin the member in conjunction with the member's next posting.	Chapter 6 Part 6 Division 3 clause 6.6.22, Removal of dependants from personal location to current posting location
6.	Members and dependants are given a range of benefits to move to the posting and personal locations. These include fares and removal of a reasonable amount of items.	Chapter 14 Part 3 Division 1 clause 14.3.13, Entitlements if enlisted overseas

8.3A.17 Dependants move for compassionate reasons

The following table applies if both these conditions apply.

The CDF approves a member’s dependants to move for compassionate reasons.

See: Chapter 6 Part 6 Division 3 subclause 6.6.19.1, Compassionate removal to a personal location where benefits are provided

The dependants then move to a personal location.

Exception: If all of the member's dependants in the household at the personal location are dependent children the member is not taken to be covered by

paragraph b.

See: Chapter 1 Part 3 Division 2 clause 1.3.78, Dependent children

Related Information:

Clause 8.3A.12, Member’s dependants move to a personal location

Clause 8.3A.18, Dependants move for employment or study

Note: This table must be read in conjunction with the explanation in clause 8.3A.9, Overview.

Item

Effects

Reference

Change in category

The member is categorised as a member with dependants (unaccompanied).

A member may apply for this category change at any time during the posting cycle.

Categorisation:

Division 1 subclause 8.3A.6.6, Member who may be classified as a member with dependants (unaccompanied)

Benefits

The member gets reunion travel.

Reunion travel:

Chapter 9 Part 3 Division 3, Reunion travel for members

A member who lives in may choose to have free meals in the mess. A member who gets free meals is not also entitled to food allowance.

Utilities allowances are not paid to a member who lives in.

Housing:

Chapter 7 Part 3, Living-in accommodation

Chapter 7 Part 5, Service residences

Chapter 7 Part 6, Rent allowance

Separation allowance: DFRT Determination No. 11 of 2013, ADF allowances, Division B.3, published at Chapter 4 Part 2 Part B Division B.3.

Food allowance: Chapter 7 Part 7 Division 2 clause 7.7.15, Entitlement to allowance

Meals in the mess: Chapter 7 Part 7 Division 1 clause 7.7.3A, Member this Division does not apply to

Utilities allowance: Chapter 7 Part 8 clause 7.8.3, Member clauses 7.8.4 and 7.8.5 apply to

Housing assistance may be provided for dependants at the personal location. The member is required to make a contribution.

Housing assistance for dependants is not provided to a member with a suitable own home in the personal location.

Housing:

Chapter 7 Part 1 Division 1 clause 7.1.6, Eligibility for housing assistance

Chapter 7 Part 5, Service residences

Chapter 7 Part 5 Division 7 clause 7.5.28, Member with dependants

(unaccompanied) eligibility in two locations

Chapter 7 Part 5 Division 9 clause 7.5.43, Contribution for Service residence or rent band choice home

Chapter 7 Part 6, Rent allowance

Chapter 7 Part 6 Division 1 subclause 7.6.5.2, Member entitled and period of entitlement

Item	Effects	Reference
5.	The dependants may be given a limited removal to the personal location.	Removal: Chapter 6 Part 6 Division 3 clause 6.6.19, Compassionate removal to a personal location where benefits are provided
6.	Removal assistance for the dependants to rejoin the member is provided in some circumstances.	Removal: Chapter 6 Part 6 Division 3 Subclause 6.6.22, Removal of dependants from personal location to current posting location
7.	The member is not required to pay for meals eaten in the mess.	Meals in the mess: Chapter 7 Part 7 Division 1 clause 7.7.3A, Member this Division does not apply to

8.3A.18 Dependants move for employment or study

	The following table applies if both these conditions apply.
	a.	The CDF approves a member’s spouse or partner to move to continue in employment or study. See: Chapter 6 Part 6 Division 3 subclause 6.6.19.2, Compassionate removal to a personal location where benefits are provided
	b.	The dependants then move to a personal location. Exception: If all of the member's dependants in the household at the personal location are dependent children the member is not taken to be covered by paragraph b. See: Chapter 1 Part 3 Division 2 clause 1.3.78, Dependent children
	Related Information: Clause 8.3A.12, Member’s dependants move to a personal location Clause 8.3A.17, Dependants move for compassionate reasons
	Note: This table must be read in conjunction with the explanation in clause 8.3A.9, Overview.

Item

Effects

Reference

Change in category

The member is categorised as a member with dependants (unaccompanied).

Categorisation:

Division 1 subclause 8.3A.6.6, Member who may be classified as a member with dependants (unaccompanied)

Benefits

The member gets reunion travel.

Reunion travel:

Chapter 9 Part 3 Division 3, Reunion travel for members

Item	Effects	Reference
3.	The member gets housing assistance at the posting location, plus separation, food and utilities allowances where applicable. The member is not required to make a housing contribution for their own accommodation. A member who lives in may choose to have free meals in the mess. A member who gets free meals is not also entitled to food allowance. Utilities allowances are not paid to a member who lives in.	Housing: Chapter 7 Part 3, Living-in accommodation Chapter 7 Part 5, Service residences Chapter 7 Part 6, Rent allowance Separation allowance: DFRT Determination No. 11 of 2013, ADF allowances, Division B.3, published at Chapter 4 Part 2 Part B Division B.3. Food allowance: Chapter 7 Part 7 Division 2 clause 7.7.15, Entitlement to allowance Meals in the mess: Chapter 7 Part 7 Division 1 clause 7.7.3A, Member this Division does not apply to Utilities allowance: Chapter 7 Part 8 clause 7.8.3, Member clauses 7.8.4 and 7.8.5 apply to
4.	Housing assistance may be provided for dependants at the personal location. The member is required to make a contribution. Housing assistance for dependants is not provided to a member with a suitable own home in the personal location.	Housing: Chapter 7 Part 1 Division 1 clause 7.1.6, Eligibility for housing assistance Chapter 7 Part 5, Service residences Chapter 7 Part 5 Division 9 clause 7.5.43, Contribution for Service residence or rent band choice home Chapter 7 Part 6, Rent allowance
5.	The dependants may be given a limited removal to the personal location.	Removal: Chapter 6 Part 6 Division 3 clause 6.6.19, Compassionate removal to a personal location where benefits are provided
6.	Removal assistance for the dependants to rejoin the member is provided in some circumstances.	Removal: Chapter 6 Part 6 Division 3 clause 6.6.22, Removal of dependants from personal location to current posting location

8.3A.19 Member moves to a remote location

	The following table applies to a member who meets both the following conditions.
	a.	The member is posted to a remote location for six months or more.
	b.	The dependants then move to a personal location. Exception: If all of the member's dependants in the household at the personal location are dependent children the member is not taken to be covered by paragraph b. See: Chapter 1 Part 3 Division 2 clause 1.3.78, Dependent children
	Related Information: Clause 8.3A.12 provides conditions that apply if a member is posted to a remote location for less than six months. See: Clause 8.3A.12 Member’s dependants move to a personal location

Note: This table must be read in conjunction with the explanation in clause 8.3A.9, Overview.

Item	Effects		Reference
1.	Change in category The member is categorised as a member with dependants (unaccompanied).		Categorisation: Division 1 subclause 8.3A.6.6, Member who may be classified as a member with dependants (unaccompanied)
2.	Benefits The member gets reunion travel.		Reunion travel: Chapter 9 Part 3 Division 3, Reunion travel for members
3.	The member gets housing assistance at the posting location, plus separation, food and utilities allowances where applicable. The member is not required to make a housing contribution for their own accommodation. A member who lives in may choose to have free meals in the mess. A member who gets free meals is not also entitled to food allowance. Utilities allowances are not paid to a member who lives in.		Housing: Chapter 7 Part 3, Living-in accommodation Chapter 7 Part 5, Service residences Chapter 7 Part 6, Rent allowance Separation allowance: DFRT Determination No. 11 of 2013, ADF allowances, Division B.3, published at Chapter 4 Part 2 Part B Division B.3. Food allowance: Chapter 7 Part 7 Division 2 clause 7.7.15, Entitlement to allowance Meals in the mess: Chapter 7 Part 7 Division 1 clause 7.7.3A, Member this Division does not apply to Utilities allowance: Chapter 7 Part 8 clause 7.8.3, Member clauses 7.8.4 and 7.8.5 apply to
4.	The member's dependants may get housing assistance.		Housing: Chapter 7 Part 1 Division 1 clause 7.1.6, Eligibility for housing assistance Chapter 7 Part 5, Service residences Chapter 7 Part 6, Rent allowance
5.	The member is entitled to limited removal costs to the personal location.
	a.	For a member in the Army or Air Force: The member's dependants get removal assistance for items that would have been approved for removal to the remote location. There is a cost limit of the cost of removal of the items to the remote location. Items may also be stored at Commonwealth expense.	Removal: Chapter 6 Part 6 Division 3 clause 6.6.20, Removal to a personal location where benefits are provided instead of a remote location – Army and Air Force

Item	Effects		Reference
	b.	For a member in the Navy: The member's dependants get removal assistance. The amount of that assistance is limited. A complex ceiling formula applies. Different arrangements apply if the member elects to only move their effects to the personal location.	Removal: Chapter 6 Part 6 Division 3 clause 6.6.21, Removal to a personal location where benefits are provided instead of a remote location – Navy
6.	Removal assistance for the dependants to rejoin the member is provided in some circumstances.		Removal: Chapter 6 Part 6 Division 3 clause 6.6.22, Removal of dependants from personal location to current posting location

8.3A.20 Dependants removed before the member's discharge

The following table applies if a member’s dependants are removed before the member's discharge.

Exception: If all of the member's dependants in the household at the removal location are dependent children the member is not taken to be covered by this clause.

See:

Chapter 1 Part 3 Division 2 clause 1.3.78, Dependent children

Chapter 6 Part 6 Division 6 clause 6.6.39, Removal on ceasing continuous full-time service

Note: This table must be read in conjunction with the explanation in clause 8.3A.9, Overview.

Item

Effects

Reference

Change in category

The member remains at the final posting location and is categorised as a member with dependants (unaccompanied).

Categorisation:

Division 1 subclause 8.3A.6.6, Member who may be classified as a member with dependants (unaccompanied)

Benefits

The member gets reunion travel.

Reunion travel:

Chapter 9 Part 3 Division 3, Reunion travel for members

Item

Effects

Reference

A member who lives in may choose to have free meals in the mess. A member who gets free meals is not also entitled to food allowance.

Utilities allowances are not paid to a member who lives in.

Housing:

Chapter 7 Part 3, Living-in accommodation

Chapter 7 Part 5, Service residences

Chapter 7 Part 6, Rent allowance

Separation allowance: DFRT Determination No. 11 of 2013, ADF allowances, Division B.3, published at Chapter 4 Part 2 Part B Division B.3.

Food allowance: Chapter 7 Part 7 Division 2 clause 7.7.15, Entitlement to allowance

Meals in the mess: Chapter 7 Part 7 Division 1 clause 7.7.3A, Member this Division does not apply to

Utilities allowance: Chapter 7 Part 8 clause 7.8.3, Member clauses 7.8.4 and 7.8.5 apply to

Housing assistance may be provided for dependants at the personal location. The member is required to make a contribution.

Housing assistance for dependants is not provided to a member with a suitable own home in the personal location.

Housing:

Chapter 7 Part 1 Division 1 clause 7.1.6, Eligibility for housing assistance

Chapter 7 Part 5, Service residences

Chapter 7 Part 6, Rent allowance

Other effects

The member is entitled to a discharge removal. This may be used to get the dependants to the personal location. If the member has a discharge authority this removal may happen before the member is discharged.

Removal:

Chapter 6 Part 6 Division 6 clause 6.6.39, Removal on ceasing continuous full-time service

If the member accepts further permanent full-time service, the cost of the removal must be repaid and conditions of service are as for clause 8.3A.11.

See: Clause 8.3A.11, Member’s dependants live in a personal location

Removal:

Chapter 6 Part 6 Division 6

subclause 6.6.39.3, Removal on ceasing continuous full-time service

8.3A.21 Members who cannot be a member with dependants (unaccompanied)

The member with dependants (unaccompanied) category is not for members in the following situations.

The member has never formed a common household with their spouse or other dependant.

Example: A member is posted to Brisbane, and marries a man who is studying in Melbourne. After the marriage the couple continue their former living arrangements so the spouse can finish his degree. Even though they are apart the member can not be a member with dependants (unaccompanied).

	Exception: Where all the following conditions apply the member is taken to meet the requirements of paragraph a.
	i.	A member is the spouse or partner of another member.
	ii.	The members are not able to form a common household for Service reasons.
	iii.	The CDF recognises one member of the couple as a dependant for conditions of service. See: Chapter 1 Part 3 Division 2 clause 1.3.79, CDF-recognised dependants
	iv.	The members are posted to separate locations.
b.	If all of the member's dependants in the household at the personal location are dependent children. Example: A member is a single parent with two dependent children, aged 18 and 20. The member is posted to another location. The children remain in the family home. Even though the family is apart the member can not be a member with dependants (unaccompanied). The member may be eligible for education assistance, including tertiary education assistance.
Exception: Subclauses 8.3A.6.6 and 8.3A.6.7 are CDF powers that may be used to approve a member as a member with dependants (unaccompanied). These powers may be used for a member who falls into a category described in paragraphs a or b.
See: Division 1 clause 8.3A.6, Member who may be classified as a member with dependants (unaccompanied) Division 1 clause 8.3A.4, Purpose of member with dependants (unaccompanied) category
Note: This clause must be read in conjunction with the explanation in clause 8.3A.9, Overview.

Part 4: Education assistance

8.4.1 Overview

When a member is posted within Australia, they may incur extra costs to educate or accommodate their child. Education assistance helps with these costs. This Part outlines the education assistance available to members for their children.

Exception: Division 5 outlines assistance for a member's tertiary student children living away from the member's location of residence. The member does not have to be posted to be eligible for this assistance.

8.4.2 Definition

The following definition applies to this Part.

Term	Definition in this Part
Compulsory tuition fees	Compulsory amounts levied by the school for educating the child, including compulsory sports levies. This does not include boarding fees.

8.4.3 Contents

	This Part includes the following Divisions:
	Division 1	General information on education assistance
	Division 2	School students at the gaining location
	Division 3	Loss of scholarship
	Division 4	School students not at a posting location
	Division 5	Tertiary students not at member's location of residence

Division 1: General information on education assistance

8.4.4 Purpose

Education assistance helps members pay for additional education costs for their children caused by a posting to a location within Australia.

Note: Clause 1.6.1 deals with situations where a member's adult dependant is also a member, and they would both be entitled to education assistance for a child. Only one of the members is entitled.

See: Chapter 1 Part 6 clause 1.6.1, Dual entitlement – member's adult dependant is also a member.

8.4.5 Components of education assistance

Education assistance is organised into Three main components:

Item	For...	reimbursement of costs is available for...
1.	school students at the gaining location	additional tuition fees to maintain academic achievement.
2.	school students not at posting location	compulsory tuition fees and accommodation costs.
3.	tertiary students not at member's location of residence	accommodation costs to live near the institution offering the chosen course.

8.4.6 Changes to eligibility periods

	The CDF may bring forward or extend periods of eligibility outlined in this Part. Before approving, the CDF must consider all these factors.
	a.	The child's age, school history, educational needs, family circumstances and general welfare.
	b.	Facilities offered by schools and educational institutions in the former and gaining locations.
	c.	The nature of the education system in the gaining location. Examples: Are Years 11 and 12 offered? Is assessment by coursework, exams or a combination?
	d.	Staff advice from schools and educational institutions in the former and gaining locations.
	e.	The circumstances of the member's posting and the likely location of future postings.
	f.	Any other assistance available from the Defence Community Organisation to support dependants with special needs. See: Part 6, Dependants with special needs
	g.	Any other disabilities of the child.
	h.	The interests of the Commonwealth.
	i.	Any other factor relevant to the child's educational progress.

8.4.7 Assistance in special circumstances

	Where a member is not entitled to any education assistance in this Part, the CDF may approve assistance for special reasons. These reasons need to be beyond the member's control. Before approving, the CDF must consider both these factors.
	a.	The special circumstances are reasonable and consistent with the purposes of education assistance.
	b.	The member cannot be provided with any other type of education assistance outlined in this Part. Note: The amount of assistance approved must not exceed the amount outlined in this Part for eligible members in similar circumstances.
Note:	Travel entitlements related to education assistance For travel entitlements related to education assistance, see the following provisions in Chapter 9, ADF travel in Australia.

Topic	Reference
Reunion travel for school students	Chapter 9 Part 3 Division 4
Student reunion travel to members in remote locations	Chapter 9 Part 3 Division 5
Reunion travel for tertiary students	Chapter 9 Part 3 Division 6

Division 2: School students at the gaining location

8.4.8 Purpose

1.	If a member's child changes schools due to posting in Australia, their education may be disrupted. This Division assists with the cost of additional educational services. These services help the child meet the academic standards of the new school.
2.	Only these three changes of school are within the purpose of this Part.

Item	From...	To...
1.	Primary	Primary
2.	Primary	Secondary
3.	Secondary	Secondary

3.	Education assistance in this Division is designed to overcome immediate difficulties as a result of posting. Assistance is limited. If the child continues to experience education difficulties beyond the limits, any further costs are the member's responsibility.

8.4.9 Member this Division applies to

For this Division, all these conditions must be met.
a.	The member is granted a removal to a new posting location.
b.	The member has a child changing school to the gaining location. The child must meet all these conditions.
	i.	They are under 20 years old.
	ii.	They normally live with the member or adult dependant.
	iii.	They attend a registered primary or secondary school full-time.
	iv.	They are not repeating a school year to improve results.
c.	The principal or the child's teacher at the new school certifies at least one of the following.
	i.	The child has not reached, or is unlikely to maintain, a sufficient standard in a subject. They require additional tuition that the school cannot provide.
	ii.	The school cannot provide a subject. This must be critical to the child's educational progress or career-choice.
	iii.	The school cannot provide a therapy service or tuition. This must be critical to the child's educational progress.
	iv.	The child needs to have a special need assessed to develop a suitable educational program. A government agency is not able to do this within six months of the child's arrival at the gaining location.
	v.	A child with a special need critically needs a program or service. A government school at the location cannot provide it. A non-government school at the location can provide it, or another directly related program or service.

		vi.	The child is academically gifted and needs a special education program. A government school at the location cannot provide it.
		Note: The requirement to certify under this paragraph is met when the school principal or the child's teacher signs the member's application form.

8.4.10 Rate and period of reimbursement

1.	This clause applies to a member who buys face-to-face tutoring for their child. Related Information: Clause 8.4.10A, Web-based tutoring
1A.	The member may be reimbursed for one hour of additional tuition a week for each subject certified under paragraph 8.4.9.c.
2.	Reimbursement must be no more than $91 an hour.
3.	This table outlines the maximum periods for reimbursement.

Item	If the child...	then the maximum period for reimbursement is...
1.	has previously studied a subject offered at the new school	14 weeks
2.	has not previously studied a subject offered at the new school Example: A new language not previously studied.	6 months
3.	is in Year 10, 11 or 12 and studying a subject essential to career aims, but not provided at the new school Example: A student wishes to pursue a career in music. Music courses are not available at the new school.	1 school year

Tuition costs can be reimbursed to a member for more than one subject.

Reimbursement of costs to the member is the common payment option.

Exception: The CDF may accept an invoice directly from a tutor and pay it on behalf of the member. The CDF must be satisfied the member cannot be reimbursed, as they are away for service reasons.

8.4.10A Web-based tutoring

1.	This clause applies to a member who buys web-based tutoring for their child. Related Information: Clause 8.4.10A, Face-to-face tutoring
2.	If a teacher or principal recommends that a child begin tutoring, a member may be paid for the cost of a subscription to a web-based tutoring service that the member chooses.
3.	A member may not be paid under this clause for any of the following costs.
	a.	Computer software costs.
	b.	Computer hardware costs.
	c.	Internet access costs.

Payment is by reimbursement of the member's costs.

Exception: If clause 8.4.11A applies.

See: Clause 8.4.11A, Payments to tutor

Payments under this clause are limited to an amount calculated in accordance with the following table.

Step	Action
1.	Find the maximum limit for the child and the certified subject in the table in subclause 6.
2.	Find the number of subjects that meet both these requirements.
	a.	The subject was certified by the child's new school under paragraph 8.4.9.c.
	b.	The child is provided with online tuition on the subject.
	See: Clause 8.4.9, Member this Division applies to
3.	Multiply the outcome of Step 1 by the outcome of Step 2.
4.	Find the amount paid to the member for any face-to-face tutoring under clause 8.4.10. See: Clause 8.4.10, Face-to-face tutoring
5.	Subtract the outcome of Step 4 from the outcome of Step 3.
6.	The outcome of Step 5 is the limit that may be reimbursed for web-based tutoring.

Example:

A member is posted to a new location. The member's child needs some catch-up coaching in maths. The child has face-to-face tutoring for four hours, and then the tutor advises that a web-based tutoring program would help consolidate the child's new skills. The child's teacher approves the plan.

Step	Action
1.	The child has studied maths before. The maximum limit is in Item 1 of the table in subclause 6, and is $1,287
2.	The child only has one subject recommended, and had the coaching.
3.	Multiply outcome of Step 2 by outcome of Step 1:
3.	$1,287 x 1 = $1,287
4.	The child had 4 hours of face-to-face tutoring. 4 hours face-to-face tutoring x $91 an hour = $364
5.	$1,287 – $364 = $923
6.	The member may be reimbursed up to $923 for web-based tutoring.

6.	The following table provides figures used in Step 1 of the calculation in subclause 5.

Item	If the subject...	and the child...	then the maximum limit is...
1.	is offered at the new school	has studied the subject before	$1,287
2.	is offered at the new school	has not studied the subject before	$2,390
3.	is not offered at the new school	meets both of the following conditions: 1. The child is in Year 10, 11 or 12. 2. The child needs to study the subject, as it is essential to their career aims. Example: A student wishes to pursue a career in music. Music courses are not available at the new school.	$4,781

8.4.11 Conditions for reimbursement to member

	For a member to be reimbursed their costs, the educational services must meet both these conditions.
	a.	They must be provided within 18 months of the child starting study at the new school.
	b.	They must be provided by a qualified person or accredited organisation.

8.4.11A Payments to tutor

	A member who meets both the following conditions may elect to have payments made directly to the body that supplied the tutoring, instead of by reimbursement.
	a.	The member is away for Service reasons.
	b.	It is not practical for the member to apply for a reimbursement.

8.4.12 Children with special needs

Education assistance also covers members' children with special needs. It supports access to programs or services not available in the new school or other Government agencies.

To be eligible for education assistance in this clause, the child must be a dependant with a special need.

See: Chapter 1 Part 3 Division 2 clause 1.3.82, Dependant with special needs

This table outlines entitlements for children with special needs.

Item	If the special needs child requires...	then the entitlement is...
1.	a therapy service or tuition not provided at the school, but critical to educational progress	one hour a week for 14 weeks, at a maximum of $91 an hour for each service needed.
2.	an assessment of the need, critical to the development of an educational program	a private assessment of the need, up to $677.

4.	These conditions apply to the entitlements outlined in subclause 8.4.12.3.
	a.	For item 1 in the above table, both these conditions apply.
		i.	A therapy service must have been provided to the child with a special need at the previous location.
		ii.	Tuition or therapy must be provided by a qualified person or accredited organisation. It must also be provided within 18 months of the child starting at the new school.
	b.	For item 2. in the table above, a member is only reimbursed for a private assessment if a government agency cannot provide the assessment.
5.	The CDF may approve attendance at a private school to access a special program. If approved, the member may receive the cost of compulsory tuition fees up to $25,265 a year. A member contribution of $331 a year is required.
6.	For approval under subclause 5, all these conditions must be met.
	a.	The program or service must have been provided to the child by a government school at the losing location.
	b.	The program or service cannot be provided by an accessible government school at the gaining location.
	c.	The program or service can be provided by a private school.
	d.	It is critical that the child attends the private school for educational progress.
7.	For subclause 5, the CDF must also consider all these factors.
	a.	The child's age, school history, educational needs, family circumstances and general welfare.
	b.	Facilities offered by schools and educational institutions in the former and gaining locations.
	c.	The nature of the education system in the gaining location. Examples: Is Year 11 and 12 offered? Is assessment by coursework, exams or a combination?
	d.	Staff advice from schools and educational institutions in the former and gaining locations.
	e.	The circumstances of the member's posting and the likely location of future postings.
	f.	Any other assistance available from the Defence Community Organisation to support dependants with special needs. See: Part 6, Dependants with special needs
	g.	Any other disabilities of the child.
	h.	The interests of the Commonwealth.
	i.	Any other factor relevant to the child's educational progress.

8.4.13 CDF discretion to extend education assistance

1.	The CDF can decide to extend limits of education assistance in this Division. The CDF must be satisfied the child requires further tuition or therapy to sustain academic performance.
2.	Under subclause 1, the CDF can only extend education assistance outlined in subclauses 8.4.10.3 (table item 1) and 8.4.12.3 (table item 1).
3.	Before approving an extension under subclause 1, the CDF must do the following.
	i.	Receive a new certification as outlined in paragraph 8.4.9.c. This must state that extension is required because of the disruption caused by changing school.
	ii.	Consider all the criteria listed in subclause 8.4.12.7.
4.	The extended entitlement is an additional 14 weeks' reimbursement for each subject. This must be no more than $91 an hour.

8.4.14 Applying for education assistance

This clause is reserved for publication in the ADF Pay and Conditions Manual of an administrative description of the process for applying for education assistance at the member's posting location.

Division 3: Loss of scholarship

8.4.15 Purpose

If a member's child changes schools due to posting, they may have to give up a scholarship. This Division pays the member for educational costs, to the value of that scholarship.

8.4.16 Member this Division applies to

	For this Division, the member must meet all these conditions.
	a.	The member is posted to another location.
	b.	The member's child held a scholarship for education at a school in the losing location. The child could not use the scholarship because they changed schools to the gaining location. Note: A scholarship includes a bursary.
	c.	The member is not entitled to any other education assistance outlined in this Part.
	Note: Clause 1.6.1 deals with situations where a member's adult dependant is also a member, and they would both be entitled to reimbursement for loss of a child's scholarship. Only one of the members is entitled. See: Chapter 1 Part 6 clause 1.6.1, Dual entitlement – member's adult dependant is also a member.

8.4.17 Loss of scholarship

1.	The member is entitled to reimbursed for the following educational costs. The costs are limited to the value of the part of the scholarship that is not yet used.
	a.	Compulsory tuition fees at the gaining location, to the value of the scholarship.
	b.	Costs for textbooks, to the value of any separate amount the scholarship paid for textbooks.
2.	The costs must be for education of a kind that the child would have received under the scholarship.

Division 4: School students not at a posting location

8.4.18 Purpose

Sometimes a member's child does not accompany them to the gaining location. This Division assists the member with compulsory tuition fees and accommodation costs in some circumstances.

8.4.19 Member this Division applies to

1.	For this Division, the member must meet all the following conditions.
	a.	The member is granted a removal to a new posting location within Australia.
	b.	The member has a child who meets all the following conditions.
		i.	They are under 20 years old.
		ii.	They normally live with the member or adult dependant.
		iii.	They are in an Australian school in Year 9, 10, 11 or 12, or an earlier year that the CDF decides is critical to the child's education.
		iv.	They are not repeating a school year to improve results.
	c.	The member elects for the child to attend school at one of these locations in Australia.
		i.	The losing location.
		ii.	A personal location approved by the CDF. Example: A family is moving from Nowra to Perth. The member wishes to keep the child in the same school system. The child enrols in a boarding school in Sydney, because there are no boarding schools in Nowra.
2.	For subparagraphs 1.b.iii and 1.c.ii, the CDF must consider all these factors.
	a.	The child's age, school history, educational needs, family circumstances and general welfare.
	b.	Facilities offered by schools and educational institutions in the former and gaining locations.
	c.	The nature of the education system in the gaining location. Examples: Is Year 11 and 12 offered? Is assessment by coursework, exams or a combination?
	d.	Staff advice from schools and educational institutions in the former and gaining locations.
	e.	The circumstances of the member's posting and the likely location of future postings.
	f.	Any other assistance available from the Defence Community Organisation to support dependants with special needs. See: Part 6, Dependants with special needs
	g.	Any other disabilities of the child.

	h.	The interests of the Commonwealth.
	i.	Any other factor relevant to the child's educational progress.
3.	For subparagraph 1.c.ii, the CDF must additionally consider any family support available to the child in the personal location.

8.4.20 Rates of reimbursement

1.	This table outlines the rates of reimbursement to a member.

Item	The annual maximum reimbursement is...	less an annual member contribution of...
Compulsory tuition fees
1.	The cost of compulsory tuition fees to a maximum of $25,265	$331.
Accommodation
2.	If in boarding school or a commercial establishment, the cost of board to maximum of $23,211	$2,938. ($2,516 if the first year of boarding)
3.	If accommodated privately, the cost of board to a maximum of $15,290 Example: A lodger boarding in a private home..	$2,938. ($2,516 if the first year of boarding)

2.	...
3.	Reimbursement under this clause must be reduced if other assistance is provided. This table outlines these reductions.

Item

If the member receives...

the entitlement must be reduced by...

other government assistance for the cost of attendance at school

the total value of that assistance.

Example: If the member received $100 from another government scheme, $100 must be reduced from the entitlement.

assistance for the purchase of textbooks and equipment

half the value of that assistance.

Example: If the member received $100 from another government scheme, $50 must be reduced from the entitlement.

8.4.21 Period of reimbursement

1.	For this Division, the period of reimbursement to a member begins on the later of these days.
	i.	The first day of the child's next school term, after the member is notified of posting.
	ii.	The day the child begins to board at the other location.
2.	The reimbursement period ends on the earlier of these days.
	i.	The last day of the child's attendance at the school.
	ii.	The day the member ceases continuous full-time service.
3.	If a child is absent from school for 12 weeks or more, the member is not entitled to education assistance for the period.

4.	In certain cases, a child may stop attending the school for reasons beyond the control of the child or member. This includes Service, medical or other compassionate reasons. If the member has paid school fees or accommodation in advance, the member will be reimbursed for the period they have paid for. Note: This subclause only applies where the member cannot be refunded costs by the school.
5.	A member receiving education assistance may become ineligible during the reimbursement period. Example: A member is posted back to the location where the child is attending school. In this case, the period of education assistance ends on whichever of these days applies.
	a.	The last day of the school year.
	b.	If the child is in Year 11 or 12, the day they complete secondary education.
	For boarding costs, see also subclause 6.
6.	A member cannot be reimbursed boarding costs during school holidays, or while the member or an adult dependant lives within the student's location. Exception: The CDF may approve reimbursement of the accommodation costs to the member in special circumstances. Example: A member is posted back to the location where the child is attending school. The member lives in. The rest of the member's family remains at the previous location. The member has not yet established a home in the child's location, therefore the child remains in boarding school.
7.	For subclause 6, the CDF must consider all these factors.
	a.	Any family support available to the child in the personal location.
	b	The child's age, school history, educational needs, family circumstances and general welfare.
	c.	Staff advice from schools and educational institutions in the former and gaining locations.
	d.	The circumstances of the member's posting and the likely location of future postings.
	e.	Any other assistance available from the Defence Community Organisation to support dependants with special needs. See: Part 6, Dependants with special needs
	f.	Any other disabilities of the child.
	g.	The interests of the Commonwealth.
	h.	Any other factor relevant to the child's educational progress.

8.4.22 Applying for education assistance

This clause is reserved for publication in the ADF Pay and Conditions Manual of an administrative description of the process for applying for education assistance at a location other than the member's posting location.

Division 5: Tertiary students not at member's location of residence

8.4.23 Purpose

This Division assists posted members with the accommodation costs of a child in tertiary education. This is only available if the child is studying away from the member's location of residence.

8.4.24 Member this Division applies to

1.	This Division applies to a member who meets both these conditions.
	a.	The member has a child who meets all these conditions.
		i.	They are less than 25 years old.
		ii.	They are doing a full-time undergraduate course at a tertiary institution within Australia.
		iii.	They are unable to take the selected course at an institution within the member's location of residence.
		iv.	They are not eligible for Youth Allowance for an independent full-time student living away from home. Note: A member must show a statement from Centrelink that the child is ineligible for Youth Allowance, under the Social Security Act 1991.
	b.	The member incurs costs for the child's accommodation. Note: Accommodation includes accommodation owned or rented by the member.
2.	The CDF can approve assistance in special cases. This is where a student can attend an equivalent course in the member's location of residence, but the student needs to study elsewhere. Example: The member is posted when the child has completed two years of a three-year degree in the member's former location. It would be disruptive to change universities.
3.	For subclause 2, the CDF must consider all these factors. Paragraphs d, e and f only apply if the need for assistance arises from the member's posting to a new location.
	a.	If family members can provide support to the student.
	b.	Factors relevant to the course of study or research, including the availability of specialist academic staff.
	c.	The child's age, school history, educational needs, family circumstances and general welfare.
	d.	Facilities offered by educational institutions in the former and gaining locations.
	e.	The nature of the education system in the gaining location. Examples: Are different subjects needed for the degree? Is assessment by coursework, exams or a combination?
	f.	Staff advice from educational institutions in the former and gaining locations.

	g.	The circumstances of the member's posting and the likely location of future postings.
	h.	Any other assistance available from the Defence Community Organisation to support dependants with special needs. See: Part 6, Dependants with special needs
	i.	Any other disabilities of the child.
	j.	The interests of the Commonwealth.
	k.	Any other factor relevant to the child's educational progress.

8.4.25 Rate and period of assistance

1.	The member is entitled to be reimbursed up to $354 a fortnight for accommodation costs.
2.	The period for reimbursement of these costs begins on the day the child begins tertiary education. The period ends on the earliest of these events.
	a.	The day the child fulfils the minimum requirements to complete the course.
	b.	After a total of three years' assistance. Example: Three academic years, or six semesters over a number of years.
		Exception: Assistance is not provided for course breaks at the end of semesters or academic years, see paragraph 3.a. This is regardless of how the educational institution establishes their course program.
	c.	If any change in circumstances make the child ineligible for assistance under this Division. Example: The student becomes eligible for the independent rate of Youth Allowance.
	d.	The day the member ceases to be entitled under this Division, for any other reason. Example: The student withdraws from their course.
3.	A member cannot be reimbursed for any of the following during the period of eligibility in subclause 2.
	a.	Accommodation costs during course breaks that occur at the end of a semester or academic year.
	b.	Accommodation costs while the member or an adult dependant lives in the student's location.
	c.	Forgone rent.
		Example: The member has a rental property which the child lives in. The member cannot claim their loss of the rent that could have been paid for the property had the child not lived there.
	d.	Rates.
	e.	Mortgage payments.

4.	The CDF may approve accommodation costs in special circumstances. The CDF must consider any relevant factors in the following list.
	a.	The child's age, school history, educational needs, family circumstances and general welfare.
	b.	Staff advice from educational institutions in the former and gaining locations.
	c.	The circumstances of the member's posting and the likely location of future postings.
	d.	Any other assistance available from the Defence Community Organisation to support dependants with special needs. See: Part 6, Dependants with special needs
	e.	Any other disabilities of the child.
	f.	The interests of the Commonwealth.
	g.	Any other factor relevant to the child's educational progress.
	h.	The student's accommodation lease arrangements.
		Example: The student has a lease that includes payment of rent during course breaks at the end of a semester or academic year.

Part 5: Emergency Support for Families Scheme

8.5.1 Purpose

	This Part has two purposes.
	a.	To support the well-being of a member's dependants while the member is absent on duty.
	b.	To provide short-term emergency support for a member's dependants during an emergency situation.
	See: Definitions of member and dependant. Chapter 1 Part 3 Division 1 clause 1.3.39, Member Chapter 1 Part 3 Division 2, Dependants

8.5.2 Emergency situation

1.	In this Part, an emergency situation is an event that has these features.
	a.	It is unforeseen.
	b.	It is sudden.
	c.	It exceeds the member's dependants' immediate coping mechanisms.
2.	An emergency situation is not an event that occurs due to a member's ordinary work situation. Example: The member is at home but may be required to undertake a regular forecast duty. The family has three children. One child requires scheduled surgery and is still being breast fed which requires the member's partner to remain at the hospital. As the hospitalisation was planned for, the member should have arranged with his unit not to be on duty. This event is not an emergency situation.

8.5.3 Eligibility for emergency support

	A member's dependants may be eligible for emergency support for an emergency situation if the member is in any of the following situations.
	a.	Absent from home for Service reasons.
		Example: A member is away from home on a work related activity. During the member's absence, one of their children becomes seriously ill and is taken to hospital for tests. The member's partner is with the sick child, leaving another child at home alone and in need of care.
	b.	Required to perform duty outside their working hours with less than 48 hours notice.
	c.	In hospital or unable to provide care to their dependants for a medical reason.

8.5.4 Applying for emergency support

1.	If a member's dependants are eligible for emergency support under clause 8.5.3, either of the following persons may apply for it.
	a.	The member.
	b.	The member's dependants.

2.	The unit commander may apply for emergency support on behalf of a member's dependants when any of the following agree to receive the support.
	a.	The member.
	b.	The member's dependants.
	c.	The dependants' authorised representative.
	Example: The member is posted overseas. The spouse of the member is incapacitated in an accident and the member has dependant children who are minors. The children's aunt is appointed the guardian and authorised representative of the children. The unit commander is then given permission by the aunt to apply for support.
3.	To apply, the applicant may contact the Defence Family Helpline on 1800 624 608. Note: The Defence Family Helpline intake worker must notify the applicant of the Information Privacy Principles that govern Defence's collection, use and disclosure of their personal information. They must also provide the applicant a record of the application details.
4.	The applicant may also apply in writing to the Defence Family Helpline (DefenceFamilyHelpline@defence.gov.au) or to their local Defence Community Organisation office.
5.	When the written application has been lodged, a Defence Community Organisation social worker is made available to support the member's dependants and drafts a support plan that includes the following information.
	a.	The types of services recommended for the member's dependants. See: Clause 8.5.6, Types of services available
	b.	A list of people or organisations who the member's dependants or authorised representative agree may be informed and consulted with during this time.
6.	The support plan is drafted in consultation with the member's dependants or authorised representative and any of the following people, if relevant.
	a.	The unit commander.
	b.	Chaplains.
	c.	ADF health staff.
7.	The social worker also assesses the written application and then makes a recommendation to the CDF.
8.	The CDF may approve the application for emergency support and the support plan, having regard to the following.
	a.	Whether the member's dependants have experienced an emergency situation.
	b.	Whether the member's dependants have insufficient immediate family or local support.
	c.	The types of services recommended by the social worker.
	d.	The needs of the member's dependants.

8.5.5 When emergency support has been approved

1.	The social worker may provide the following support.
	a.	Organisation of professional care and emotional support for the family.
	b.	Case management services to the family throughout the emergency, with regular feedback to the people who have been agreed upon in the support plan. See: Paragraph 8.5.4.5.b
	c.	Other support measures as required in consultation with the affected family.
	d.	Development of a longer term strategy to ensure the well-being of the family for the remainder of the member's period of absence.
2.	A formal review of the situation is made by the Defence Community Organisation social worker after three days and a written report is then forwarded to CDF through the Area Manager. A copy is placed on the member's case file.

8.5.6 Types of services available

1.	The types of emergency services available to a member's dependants may include any or all of the following up to a combined maximum cost of $3,000 for each emergency.

Item	The services of...	may be provided by...
1.	dependant care	professional providers.
2.	specialist dependant care
3.	housekeeping
4.	child minding
5.	respite care
6.	travel for immediate family to provide support to the member's dependants	the Defence Community Organisation, through the Defence Travel Contract.

2.	Despite subclause 1, if a service listed at items 1-5 is not available in the dependant's location, the CDF may approve payment of travel and associated costs to a provider sourced from another location. The service providers' travel and associated costs are taken into account as part of the cap on assistance payments in subclause 1.
3.	Assistance under this clause is only provided to a member's dependants for emergency services recommended in the social worker's support plan.
4.	The assistance toward the cost of the emergency services is paid by the following means, up to the maximum cost for the emergency.

Item	If the services were...	Defence Community Organisation will...
1.	paid for by the member's dependants	reimburse the cost of the services on presentation of receipts to DCO.
2.	provided and an invoice was issued by the service provider	pay the service provider on presentation of the invoice.

Part 6: Dependants with special needs

8.6.1 Purpose

The purpose of this Part is to provide support during posting to a member who has a dependant with recognised special needs.

8.6.2 Definition

The following definition applies to this Part.

Term	Definition in this Part
Early Intervention Program	A program run by a government organisation, accredited non-government organisation or accredited private provider that provides assistance to promote the development of preschool aged children with special needs.

8.6.3 Member this Part applies to

This Part applies to a member who has a dependant who has been formally recognised as having special needs under clause 1.3.82.

See: Chapter 1 Part 3 Division 2 clause 1.3.82, Dependant with special needs

8.6.4 Special needs assistance

	A member who has been formally recognised as having a dependant with special needs under clause 1.3.82, and who has been granted a removal as a result of a posting may be eligible for any of the following types of assistance. See: Chapter 1 Part 3 Division 2 clause 1.3.82, Dependant with special needs
	a.	A special needs pre-posting visit. See: Clause 8.6.7, Special needs pre-posting visits
	b.	Assistance with costs for required services. See: Clause 8.6.9, Assistance with respite, personal care or therapy services
	c.	Assistance with the cost of hiring special equipment in the new posting location. See: Clause 8.6.10, Assistance with equipment hire
	d.	Assistance with education for children with special needs. See: Clause 8.6.11, Education assistance for children with special needs
	e.	Special accommodation requirements at the new posting location. See: Clause 8.6.12, Special housing needs
	f.	Special accommodation during removal between the old and new posting locations. See: Clause 8.6.13, Special accommodation during removal

8.6.5 Assessment of assistance on posting

1.	A member, who has been formally recognised as having a dependant with special needs under clause 1.3.82, will not be eligible for assistance under this Part for services that are being provided by other Commonwealth, State or Territory Government departments or Government funded agencies.
2.	Where the spouse or interdependent partner of a member with a dependant with special needs is also a Service member, the family only has one entitlement to assistance under this Part.

8.6.6 Assessment of assistance on posting

1.	An assessment of assistance by the Defence Community Organisation for a member with a dependant with special needs ensures that the member receives the appropriate level of assistance in the new posting location.
2.	When a member has received a posting order and wishes to seek assistance under this Part, they must apply in writing to the Director General Defence Community Organisation for an assessment of assistance using Form AD 355 – Assessment of assistance on posting (set out in Annex 8.6.A), and including the relevant supporting paperwork. See: Annex 8.6.A, Dependants with special needs
	a.	When the relevant supporting documentation is less than two years old, no further report is required as a part of the relevant supporting paperwork, unless there has been a change to the original recognised special needs or in the type or level of assistance required. See: Subclause 1.3.82.5, Dependant with special needs.
	b.	When the relevant supporting paperwork is older than two years, an updated report from an appropriate specialist provider that includes a management and treatment plan is required as a part of the relevant supporting paperwork.
	c.	Where the condition has deteriorated and additional assistance is needed, a specialist medical report is required as a part of the relevant supporting paperwork, to verify the change in condition.
3.	When there has been no change in the requirements for the dependant with special needs, and no change in the future is foreseeable, a report that is older than two years but less than five years old may be accepted by the Director General Defence Community Organisation.
4.	If a member does not qualify for assistance under clause 8.6.3, the Director General Defence Community Organisation may approve reasonable financial assistance when both of the following apply.
	a.	The member does not qualify for assistance because of circumstances beyond their reasonable control.
	b.	The financial assistance would be consistent with providing assistance for a dependant with special needs under this Part.

8.6.7 Special needs pre-posting visits

1.	A pre-posting visit allows a member to plan and make arrangements for the dependant with special needs at the new posting location when the arrangements cannot be made from the old posting location.
2.	The member must apply in writing using Form AC 834 – Application for special needs pre-posting visit, in Annex 8.6.A, including all relevant supporting documentation. See: Annex 8.6.A, Dependants with special needs
3.	The application must be provided to the member's Commanding Officer at the losing location for a pre-posting visit.
4.	The Commanding Officer must assess the application and make a written recommendation to the Director General Defence Community Organisation.
5.	The Director General Defence Community Organisation may approve the application for a special needs pre-posting visit, having regard to the following.
	a.	Evidence of recognition as a member with a dependant with special needs. See: Chapter 1 Part 3 Division 2 clause 1.3.82, Dependant with special needs
	b.	Evidence of the requirement for the dependant with special needs to have direct contact with the relevant departments or institutions in the new posting location.
	c.	A proposed detailed itinerary for the pre-posting visit.
	d.	Any other information to support a pre-posting visit.
6.	Special needs pre-posting visits are separate from, and in addition to, approved house-hunting trips. Relevant information: Chapter 7 Part 1 Division 4, House-hunting trips
7.	When a special needs pre-posting visit has been granted the member, spouse or interdependent partner, and the dependant with special needs are entitled to travel and accommodation at Commonwealth expense at the rates outlined in Annex 9.5.A. See: Annex 9.5.A, Amounts for accommodation, meals and incidentals
8.	The Director General Defence Community Organisation may approve additional funding if it is necessary for two people to accompany the dependant with special needs on a pre-posting visit.
9.	Special needs pre-posting visits are to be made using the most economical means of travel. The Director General Defence Community Organisation may grant an alternative means of travel having regards to the needs of the dependant. Example: A member has been granted a special needs pre-posting visit between Sydney and Brisbane. The most economical means of travel is by plane. The dependant with special needs is unable to fly due to medical reasons. The member may be granted the use of a private vehicle to drive to Brisbane for the visit. See: Chapter 9 Part 1 clause 9.1.2, Most economical means of travel

8.6.8 Assistance at the new posting location

1.	All assistance provided under clause 8.6.9 and 8.6.10 at the new posting location is for services and equipment that the dependant with special needs is eligible to receive from Government funded agencies but is on a waiting list for. See: Clause 8.6.9, Assistance with respite, personal care or therapy services Clause 8.6.10, Assistance with equipment hire
2.	If a member is receiving, or starts to receive, services from State or Territory Government agencies, support under this Part for those services will no longer be provided. Example: A member is receiving assistance for therapy services for a dependant with special needs in the new posting location while on the waiting list for State funded assistance. The State funded therapy service becomes available to the member's dependant. The member is no longer entitled to assistance for therapy services under this Part.
3.	Assistance under clauses 8.6.9 and 8.6.10 may be approved by the Director General Defence Community Organisation. Advice from the State or Territory Government agency will be considered when determining the period of assistance.
4.	The Director General Defence Community Organisation may approve an extended period of assistance on written application from the member, when access to assistance provided by the State or Territory agencies takes a longer period. The member needs to provide advice from the relevant State or Territory agency that the dependant with special needs is still on a waiting list.
5.	Assistance that is approved for a member with a dependant with special needs is paid by the following means.

Item	If the services were...	Defence Community Organisation will...
1.	paid for by the member	reimburse the cost of the services on presentation of receipts to DCO.
2.	provided and an invoice was issued by the service provider	pay the service provider on presentation of the invoice.

8.6.9 Assistance with respite, personal care or therapy services

1.	In this clause a decision maker means one of the following.
	a.	Director General Defence Community Organisation.
	b.	Director National Operations Defence Community Organisation.
2.	Members with dependants with special needs may be provided with financial support for the following services when State or Territory assistance is not available or has a waiting period.
	a.	Respite care.
	b.	Personal care.
	c.	Therapy services.
	d.	Early intervention programs.

3.	The member must apply in writing for the services listed in subclause 2 to the decision maker using Form AC 835 – Application for assistance with respite, personal care, therapy services or equipment hire (set out in Annex 8.6.A), including all relevant supporting paperwork. See: Annex 8.6.A, Dependants with special needs
4.	The decision maker may approve an application for assistance, having regard to the following.
	a.	Evidence of recognition as a member with a dependant with special needs. See: Chapter 1 Part 3 Division 2 clause 1.3.82, Dependant with special needs
	b.	Evidence of the placement on a waiting list for therapy and respite services.
	c.	Evidence that the assistance applied for was provided in the previous posting location, or that the family was on a waiting list in that location.
5.	Financial assistance is only provided until State or Territory assistance is received by the member.
6.	Respite care at Commonwealth expense will only be provided when no other forms of care are available. Example: A member with a dependant with special needs who is eligible to receive respite care through a State or Territory agency may be placed on a waiting list. They may not be able to be provided with the care under formal or informal arrangements. Then respite care will be provided at Commonwealth expense.

8.6.10 Assistance with equipment hire

1.	A member with a dependant with special needs may be provided with financial support to allow them to hire equipment in the new posting location when some or all of the following conditions apply.
	a.	Specialist equipment that was used at the old posting location was provided by a local Government service or was not transportable.
	b.	The dependant was on a waiting list for the equipment at the old posting location.
	c.	The dependant is on a waiting list in the new location.
2.	The member must apply in writing to the Director General Defence Community Organisation using Form AC 835 – Application for assistance with respite, personal care, therapy services or equipment hire (set out in Annex 8.6.A), including all relevant supporting paperwork for assistance with financial costs for equipment hire. See: Annex 8.6.A, Dependants with special needs
3.	The Director General Defence Community Organisation may approve the application for financial assistance under this clause, having regard to the following.
	a.	Evidence of recognition as a member with family with special needs. See: Chapter 1 Part 3 Division 2 clause 1.3.82, Dependant with special needs
	b.	Evidence of an approved application for placement on waiting lists for Government funded services at the new posting location.

	c.	Evidence that the type of equipment applied for was provided at the previous posting location, or that the family was on a waiting list in that location.
	d.	Evidence that equipment is not transportable or was provided by Government funded services at the previous posting location.
4.	Financial assistance is only provided until State or Territory assistance is received by the member.

8.6.11 Education assistance for children with special needs

Education assistance for children with special needs is provided under clause 8.4.12.

See: Part 4 Division 2 clause 8.4.12, Children with special needs

8.6.12 Special housing needs

1.	Housing support may be provided to a member with a dependant with special needs at the new posting location if there is a special accommodation requirement.
2.	The support provided is limited to the following.
	a.	Consideration of the special needs by Defence Housing Australia when allocating a Service residence.
	b.	Modifications that do not significantly alter the structure of the house. Example: Some modifications that may be provided include: a. Installation of a ramp at the front door and at one other door if the dependant with special needs is in a wheelchair. b. Removal of a shower door and replacement with a heavy duty shower curtain. c. Modification of taps.
	c.	Housing located close to the dependant's school.
	d.	Increased rent ceiling for a rental property required to accommodation the special needs. See: Chapter 7 Part 6 Division 2 paragraph 7.6.12.2.b, CDF may increase rent ceiling
3.	The CDF may approve any of the following modifications on written application from the member.
	a.	Modifications that are similar to those at the member's residence in the previous posting location.
	b.	Window mounted air conditioners and heaters that are portable and have been purchased by the member may be installed or removed at Commonwealth expense. Note: Split-system air conditions are not classified as portable. Installation and removal costs of these units will not be assisted by the Commonwealth. See: Chapter 6 Part 6 Division 2 clause 6.6.14, Technical help for dismantling and installing items.
	c.	Removal of carpets where specialist medical advice based on appropriate allergy testing (for example, skin prick tests), has identified carpet as a trigger for a severe allergic reaction.
	d.	Modifications that improve accessibility for the dependant. Example: Ramps, alterations to showers and toilets.

4.	Members who have a dependant with special needs and have received a posting order must contact Defence Housing Australia with their requirements, if they would like them taken into account.
5.	A member who has a dependant with special needs, but has not been posted, may apply in writing for housing assistance provided under this clause. The CDF may approve the request.
6.	When a member has been granted installation and removal at Commonwealth expense of a split system air conditioner purchased before 29 June 2007, the member is entitled to have that system installed and removed at Commonwealth expense until 30 June 2012.

8.6.13 Special assistance during removal

1.	If a member requires special accommodation during a removal for a dependant with special needs, the CDF will approve additional assistance for the special accommodation. Examples: Some of special accommodation requirements can include the following. a. Wheelchair accessible shower. b. Room with a bath. c. Lift access.
2.	Accommodation costs during a removal for a member and their dependants can be found in Annex 9.5.A. See: Annex 9.5.A, Amounts for accommodation, meals and incidentals
3.	The Director General Defence Community Organisation may approve unpacking assistance for a member who meets all the following conditions.
	a.	The member has applied in writing to the Director General Defence Community Organisation.
		Note: The member does not need to provide copies of the medical or supporting documents used in their application for recognition of a dependant with special needs or assessment of assistance for that dependant. Only any new documents to support the removal assistance conditions set out in paragraphs b., c. and d. below would be needed.
	b.	The member is unable to help with the unpacking for either of the following reasons.
		i.	The member is absent due to Service reasons.
		ii.	The member has a medical condition that prevents the member from doing the unpacking.
	c.	The member does not have family or friends present to support them in the new location they are moving to.
	d.	The Director General Defence Community Organisation believes that one or more of the member's dependants are facing severe medical difficulties, and that this will prevent them from doing their unpacking. The Director General Defence Community Organisation may consider the following factors.
		i.	Whether there is evidence provided that the member's adult dependant has a medical condition that prevents them from unpacking. Examples: The member's spouse or partner has a medical certificate or physiotherapist advice that states they cannot lift items. For example, multiple sclerosis, arthritis, spinal injury.

		ii.	Whether there is evidence provided that another dependant has a medical condition so severe it limits the member or their adult dependant from unpacking, as they must provide care.
			Examples: A dependant has severe and challenging behaviours that limit the spouse or partner from unpacking, as the spouse or partner must provide care to prevent injury to the dependant or removalists. For example, throwing glassware, running away, or physical violence.
4.	Unpacking assistance is subject to the following limits.
	a.	It is limited to two workers for four hours in duration. The workers are supplied by the Commonwealth removalist as part of the removal package.
	b.	It is only available at the time of home contents delivery.

8.6.14 Allowable travel time

A member with a dependant with special needs may be entitled to travel shorter distances each day when travelling.

See: Chapter 9 Part 6 Division 1 clause 9.6.7, Definitions, item 2.c

8.6.15 Remote location leave travel

A member with a dependant with special needs living in a remote location, who is entitled to remote location leave travel, may be entitled to an alternate means of travel.

See: Chapter 9 Part 4 Division 4 subclause 9.4.31.2A, Scheme B – member with dependants

Annex 8.6.A: Dependants with special needs

See: Chapter 8 Part 6

Copies of:
Assessment of assistance on posting (AD 355)
Application for special needs pre-posting visit (AC 834)
Application for assistance with respite, personal care, therapy services or equipment hire (AC835)

Part 7: Family assistance for attendance at a Court of Inquiry

8.7.1 Purpose

1.	A Court of Inquiry provides a benefit to members as it determines the facts and circumstances surrounding an incident or situation they may have been involved in.
2.	The purpose of this Part is to provide assistance to a member's family for their attendance at a Court of Inquiry involving an injured or deceased member.
3.	This assistance is provided on the basis that a person does not gain or lose financially when attending a Court of Inquiry.

8.7.2 Definitions used in this Division

In this Division Court of Inquiry has the same meaning as in regulation 3 of the Defence (Inquiry) Regulations 1985.

8.7.3 Persons who this Part applies to

1.	This Part applies to the following people.
	a.	The spouse or interdependent partner of the member.
		See: Chapter 1 Part 3 Division 2, Definitions – dependants
	b.	A child of the member.
	c.	A parent of the member.
	d.	A parent of the member's spouse or interdependent partner.
	e.	A dependant of the member.
		See: Chapter 1 Part 3 Division 2, Definitions – dependants
2.	The CDF may approve assistance under this Part for people other than those listed subclause 8.7.3.1 having regard to the following.
	a.	Any recommendation made by the Director General Defence Community Organisation.
	b.	Whether the person has been authorised to appear under regulation 33 or regulation 121 of the Defence (Inquiry) Regulations 1985.
	c.	Whether the person's presence is necessary to provide support to a person under paragraph b.

8.7.4 Persons this Part does not apply to

This Part does not apply to a person who is not covered by either subclause 8.7.3.1 or subclause 8.7.3.2 even if they have an interest in a Court of Inquiry for any period.

8.7.5 Assistance for attendance

1.	A person may be provided with the following assistance under this Part.
	a.	Travel. See: Clause 8.7.6, Assistance with domestic travel
	b.	Accommodation. See: Clause 8.7.7, Assistance with accommodation
	c.	Meals. See: Clause 8.7.8, Assistance with meals
	d.	Other expenses. See: Clause 8.7.9, Assistance with incidental expenses
	e.	Dependant or child care. See: Clause 8.7.10, Assistance with dependant or child care
	f.	Additional Support. See: Clause 8.7.11, Additional financial support
2.	The provision of assistance under this Part ends on the day after the close of the Court of Inquiry hearings. Exception: The CDF may approve assistance for attendance at a briefing before the public release of the report.

8.7.6 Assistance with domestic travel

1.	This clause does not apply to a person who lives within 30 kilometres of the location of the Court of Inquiry.
2.	The CDF may approve payment of vehicle allowance to a person if the CDF considers it reasonable to assist the person to travel to attend the Court of Inquiry on a daily basis. See: Chapter 9 Part 6 Division 5 clause 9.6.24, Amount of allowance and calculation of distance
3.	A person who gets vehicle allowance under this clause is to be reimbursed any parking fees and road tolls incurred for the purpose of attending the Court of Inquiry. The person must provide official receipts. Exception: This does not include the cost of any parking or traffic fines.
4.	If the CDF considers it unreasonable for a person to travel to attend the Court of Inquiry on a daily basis, the CDF may approve a return economy class trip within Australia at Commonwealth expense. Example: The person lives in Perth and the Court of Inquiry is being held in Sydney.
5.	Approval to travel under subclause 4 may include travel on the day before the Inquiry starts and the day after the Inquiry finishes.
6.	If there is a break of more than five days between sitting days, a person may choose to travel back to their home at Commonwealth expense. A maximum of three return trips at Commonwealth expense may be provided under this subclause in any two month period.

7.	The Director General Defence Community Organisation may approve additional return trips at Commonwealth expense in extenuating circumstances. The Director General Defence Community Organisation must consider the following circumstances.
	a.	The number of times the Court sits.
	b.	The nature of the evidence being presented.
	c.	Family emergency.
8.	A person is to be provided with cab charges at Commonwealth expense for the trip from their home to the airport or station and to their accommodation.
9.	A person who makes their own arrangements for travel cannot apply for reimbursement under this clause.

8.7.7 Assistance with accommodation

The CDF may approve accommodation at Commonwealth expense if the CDF considers it unreasonable for a person to travel to attend the Court of Inquiry on a daily basis. The CDF must have regard to advice from the Defence Community Organisation.

If the CDF considers it unreasonable for the person to walk from the accommodation under subclause 1 to attend the Court of Inquiry the person may be provided with assistance.

Example 1: The person uses a walking stick and the accommodation is a 15 minute walk from the venue of the Court of Inquiry. The person may be provided with a cab charge voucher.

Example 2: There are a number of people attending the Court of Inquiry staying in accommodation that is a 30 minute walk from the venue of the Court of Inquiry. The Commonwealth may provide a shuttle bus.

A person who makes their own arrangements for accommodation or travel to the Court of Inquiry venue cannot apply for reimbursement under this clause.

8.7.8 Assistance with meals

1.	A person who is receiving assistance with accommodation under clause 8.7.7 is entitled to payments for breakfast, lunch and dinner. This table sets out their entitlements.

Item

If the person is ...

then they are to be paid ...

this does not apply if ...

under the age of 10

half the rate set out in clause 9.5.33 for the rank of colonel or lower

a meal is provided by the Commonwealth.

Example: Lunch is provided at the Court of Inquiry venue. The person is not entitled to a payment for lunch even when they choose not to eat at the venue.

any other person

the rate set out in clause 9.5.33 for the rank of colonel or lower

a meal is provided by the Commonwealth.

	See: Clause 8.7.7, Assistance with accommodation.
2.	If a child under 18 years of age is entitled to be paid meal allowance under this clause, the payment will be made to the parent, adult relative or legal guardian they are travelling with. If the child is travelling alone, the meal allowance will be paid to them.

8.7.9 Assistance with incidental expenses

1.	Each family unit of people eligible for accommodation under clause 8.7.7 may also be provided with a weekly allowance for incidental expenses. This allowance is to assist in covering incidental expenses such as phone calls and laundry expenses.
2.	For the purposes of this Part, one family unit includes all of the following people.
	a.	The spouse or interdependent partner and children of the member.
	b.	Parents of the member.
	c.	A parent of the member's spouse or interdependent partner.
3.	The weekly amount for incidentals allowance is payable to a person nominated by the family unit. See: Chapter 9 Part 5 Division 3 subclause 9.5.39.2, Travel for more than 21 days
4.	The CDF may approve a higher rate of payment for incidental expenses if it is reasonable, on a case by case basis.

8.7.10 Assistance with dependant or child care

1.	A person may require assistance with dependant caring responsibilities to enable them to attend a Court of Inquiry.
2.	The CDF may approve payment of reasonable costs for this dependant care.
3.	The types of dependant care available to a person under this Part may include any or all of the following.

Item	These services may be provided...	by...
1.	Travel for extended family to provide support to the member's dependants	professional providers organised through the Defence Travel Contract
2.	Dependant care	family members or professional providers
3.	Specialist dependant care
4.	Child minding
5.	Respite care

4.	Travel for extended family arranged under item 1 of subclause 3 may be to either of the home location of the member's dependants or to the location of the Court of Inquiry.
5.	If it is not reasonably practicable for the extended family to travel to the home location of the member's dependants or the location of the Court of Inquiry, travel may be provided for the member's dependants to travel to the home location of the extended family.

8.7.11 Additional support

	The Director General Defence Community Organisation will provide people with unclassified, publicly released, daily transcripts from the Court of Inquiry. This benefit may only be provided for the duration of the Court of Inquiry hearings.
	Note: Legal representation may be provided in accordance with regulation 33 or regulation 121 of the Defence (Inquiry) Regulations 1985.

8.7.12 Accountability

A person must sign the attendance diary maintained by the Court of Inquiry for each day that they receive benefits under this Part.

Chapter 9: ADF travel in Australia

9.0.1 Overview

This Chapter sets out a member's travel, baggage, meal and accommodation entitlements when they travel in Australia at Commonwealth expense.

9.0.2 Contents

	This Chapter includes the following Parts:
	Part 1	Basic travel entitlements
	Part 2	Travel in specific circumstances
	Part 3	Travel and dependants
	Part 4	Leave travel
	Part 5	Payment of travel costs
	Part 6	Vehicle allowance
	Part 7	Aircraft allowance

9.0.3 Definitions

This table defines terms used in this Chapter.

Term	Definition in this Chapter
Air travel for travel on duty	Air travel booked under the Department of Defence travel contract.
Contracted service provider	The service provider contracted to provide the Commonwealth with accommodation services for its employees and members of the ADF. It is the AOT Group (ABN No. 23 106 495 498).
Most economical means of travel	The means of travel the Commonwealth considers most efficient, practical or appropriate in terms a range of factors. These factors include – but are not limited to – cost to the Commonwealth, availability of transport and time taken to travel. See: Part 1 clause 9.1.2 for more information.
Normal departmental liability	The amount the Commonwealth would pay for a journey made by a member and any dependants authorised to travel to a place at Commonwealth expense. It includes the following costs. a. The cost of travel to the place by the most economical means. b. The cost of travel to and from the relevant airports, railway stations and coach terminals. c. Any taxes or levies on the travel. It does not include goods and services tax (GST) on the fare. See: Part 1 clause 9.1.4 for more information.
Travel document	A travel document means a ticket (including a Miscellaneous Charges Order, travel warrant, movement requisition or other document) that gives a person who holds it travel at Commonwealth expense.

9.0.4 See also

	Related information in this Manual includes these Parts.
	a.	Chapter 6 Part 4, Travel for removal purposes in Australia.
	b.	Chapter 6 Part 5, Compensation for loss or damage to items stored or removed.
	c.	Chapter 6 Part 6, Removal and storage.
	d.	Chapter 6 Part 7, Travelling to an Australian posting.

Part 1: Basic travel entitlements

9.1.1 Purpose

	This Part describes a member's basic entitlements for these aspects of their travel at Commonwealth expense.
	a.	The means of their travel.
	b.	The class of their travel.
	c.	What the Commonwealth will pay for.
	d.	What baggage they can take with them.

9.1.1A Travel overview

The following table gives an overview of how some key travel policies described in this Part relate to one another.

Item

Policy

Overview

Most economical means of travel

See:

Clause 9.1.2, Most economical means of travel

Clause 9.1.3, Air as most economical means of travel

Most economical means of travel determines the mode of travel the member may use. This takes into account things such as fares and salary costs.

Examples: The member may drive, fly, or use a train or a coach for a journey.

Lowest practical fare

See: Clause 9.1.3AA

Lowest practical fare applies if the member is approved to travel by air.

It is a means of selecting the flight the member must use for the travel.

Normal departmental liability

See: Clause 9.1.4

Normal departmental liability applies if the member is approved to travel by means that are not the most economical means.

It is a figure which is the result of a formula used to work out how much the Commonwealth will pay for the travel.

Class of travel

See: Clause 9.1.6

Class of travel applies if the member is approved to travel by air.

It sets out the class of ticket the member may use.

Example: Economy class

9.1.2 Most economical means of travel

1.	The member is entitled to travel by the most economical means of public transport available to the Commonwealth.
2.	The CDF will determine the most economical means of travel after considering all these criteria.
	a.	The availability of various means of travel. Examples: Coach, rail or air travel or rental vehicles.
	b.	The fares and allowances for the member and any dependants.
	c.	The estimated value of the member’s salary and salary-related allowances for the travel time.
3.	This value is worked out in this way. Fortnightly salary + allowances 80 where 80 is the number of hours worked in a fortnight (8 hours a day x 10 days). This formula applies whether travel occurs in or out of working hours. Example: A member has to travel between Perth and Alice Springs. To fly would cost an airfare and several hours' salary and allowances. Rail would cost two fares and several days' salary and allowances. Once the total costs are compared air is shown to be the most economical means of public transport. Non-example: A member has to travel between Darwin and Alice Springs. Rail, coach and air are all available options. However, no comparison needs to be made as clause 9.1.3 provides that air is to be used.
4.	Defence will not provide coach travel for individual members or dependants if air or rail travel is available. However, the CDF could grant a member's request to travel by coach if both these conditions are met.
	a.	The cost is the same or less.
	b.	The time taken would not involve extra travelling leave.
5.	If the travel is leave travel, salary and salary-related allowances means all salary and allowances payable for recreation leave. These allowances are not included.
	a.	Rent allowance.
	b.	Hardship allowance.
	c.	Overseas living allowance.
	See: Chapter 5 Part 2, Recreation leave. Chapter 9 Part 4, Leave travel

9.1.3 Air as the most economical means of travel

1.	Air travel is the most economical means for any of these journeys.
	a.	To or from Darwin (except RAAF Base Tindal to or from Darwin).
	b.	To or from Tasmania.
	c.	Between a remote location and the nearest capital city. Note: The list of remote locations can be found at Annex 4.4.A.
	d.	To or from Canberra when travelling on temporary duty. Exception: Travel between Canberra and Nowra or Jervis Bay. For these trips, self-drive hire car is the most economical means of travel. This is because there is no economical air or rail service.
	e.	Between a place in an external territory and a place in Australia.
	f.	If surface transport would involve an overnight journey and dependants include either of the following.
		i.	A child under three years old.
		ii.	Two children under seven years old.
	g.	If surface transport would involve a journey of at least two nights and dependants include either of the following.
		i.	A child under seven years old.
		ii.	Two children under 10 years old.
2.	The CDF may decide that air travel is the most economical means of travel if any of these criteria are met.
	a.	The difference in the cost of travel is small and there is a saving in travelling time.
	b.	Air travel is justified given the official duties and expenses of the member travelling.
	c.	Medical or compassionate reasons mean that travel by surface transport would be inefficient.

9.1.3AA Lowest practical fare

Lowest practical fare is the lowest fare for the day of travel when the travel is booked, having regard to whether all of the following conditions are met.

It meets the business needs of the member.

It is for a regular scheduled flight.

Non-example: A charter flight.

	c.	It is for travel that is scheduled to leave within 45 minutes of either of the following times. Note: The times do not include travel time to and from the airports, check-in times or security checks.
		i.	The latest possible departure flight time for departure flights.
			Example: A member in Canberra has a meeting scheduled in Sydney which commences at 0930. To allow the member to arrive in Sydney in time to travel to the meeting the member determines that the latest flight time from Canberra is 0730. The flights that are to be considered for the lowest practical fare leave Canberra between 0645 and 0730.
		ii.	The earliest possible return flight time for return flights.
			Example: A member is returning to Canberra after a meeting in Sydney. The meeting finishes at 1500. Taking into consideration travel time from the meeting venue to the airport and check-in times, the member determines the earliest departure flight is at 1630. The flights that are to be considered for the lowest practical fare leave Sydney between 1630 and 1715.
	Example: A member is travelling from Sydney to Townsville for a meeting at 1300. The member has found that there are two flights available that meet the criteria of lowest practical fare and will allow the member to arrive in Townsville in time for the meeting.
	a.	A connecting flight which travels from Sydney to Brisbane then to Townsville. The total travel time for this trip is 5.5 hours.
	b.	A direct flight from Sydney to Townsville which takes 2.5 hours.
	The connecting flight has the lowest fare and it will arrive in Townsville in time for the meeting. However, the direct flight is a more effective use of the member's time as the timing and shorter flying times are more practical. Either flight can be chosen taking into consideration the member's circumstances for the travel.
2.	A member who travels by air must travel using the lowest practical fare at the class of travel they are entitled to in the table in subclause 9.1.6.1. See: Clause 9.1.6, Class of travel
3.	Flexible fares may only be used when either of the following could occur.
	a.	The scheduled meeting or event may not go ahead.
	b.	The meeting or event times are likely to change.
4.	The following may not be considered when looking for the lowest practical fare.
	a.	The airline.
	b.	Type of aircraft.
	c.	The provision of in-flight meals.
	d.	Access to airline flight lounges.
	e.	Airline reward, frequent flyer or loyalty points.
5.	A member who travels by a fare that is not the lowest practical fare must provide their reasons in writing.
	Related information: Department of Finance Resource Management Guide No. 404, Official Domestic Air Travel – Use of the Lowest Practical Fare.

9.1.3A Member choice – what the Commonwealth will pay

	If a member is approved to travel by their own means, the Commonwealth will pay the lesser of these amounts.
	a.	The normal departmental liability.
	b.	The actual cost of the travel.

9.1.4 Normal departmental liability

1.	Normal departmental liability is what the Commonwealth would pay for a journey made by a member and any dependants authorised to travel to a place at Commonwealth expense. It includes these costs.
	a.	The cost of travel to the place by the most economical means.
	b.	The costs of travel to and from the relevant airports, railway stations and coach terminals.
	c.	Any taxes or levies on the travel.
	Normal departmental liability does not include goods and services tax (GST) on the fare.
2.	This table shows what happens when a member travels by means that are not the most economical means.

Item	If the member travels by means that are…	then the Commonwealth will pay…
1.	cheaper than the most economical means	only the actual cost of their journey.
2.	more expensive than the most economical means	up to the amount of the normal departmental liability.

3.	A member may travel as a passenger in a private vehicle or non-commercial aircraft when they are entitled to travel at Commonwealth expense. In this case, they are entitled only to meal and travel allowance up to what the Commonwealth would have paid for a journey by the most economical means. Note: The passenger may be travelling in a private vehicle belonging to another member. In this case, the member may have the rate of vehicle allowance increased for the distance they carry the passenger. See: Part 6, Vehicle allowance
4.	A member who travels on personal frequent flyer points will not be reimbursed the cost of their fare.
5.	The Commonwealth will not pay any amount based on normal departmental liability for a child under two years old who is transported by private vehicle.
6.	A member might choose to travel by a less direct route than the most direct route available. In this case, they must pay any excess costs to the Collector of Public Moneys in the Department of Defence.

7.	The following conditions apply to travel documents. See: Clause 9.0.3, Definitions.
	a.	The Commonwealth may give a travel document to a specific person and permit them to use it for travel.
	b.	If a travel document is used by a person who has not been permitted to use it under paragraph a, the person must repay the Commonwealth for any travel they have taken using the travel document.
	c.	The Commonwealth may seek to recover the cost of any travel taken without its permission under paragraph b.
8.	The Commonwealth will not pay for an escort that a carrier requires to accompany a member's child.

9.1.5 Cost of air travel for working out normal departmental liability

1.	The cost of air travel for working out normal departmental liability is the fare that meets both these conditions.
	a.	It is the fare quoted in the domestic fare matrix ('NDL column') issued to the Department of Defence by Qantas.
	b.	It is at the class of travel that the member and any dependants are entitled to for the journey.
	Note: NDL means normal departmental liability. See: Clause 9.1.4.
2.	For a child under two years old, a normal departmental liability will not apply unless the child is required to occupy an individual airline seat.

9.1.6 Class of travel

1.	A member and their dependants may be provided with travel at the class listed in the table for the member's rank, duties and flight when travelling by air.

Item	A member who is...	and is travelling...	is entitled to travel by...
1.	Brigadier or higher	a. on a Canberra–Sydney flight when they are accompanying a dignitary	business class.
		b. on a Canberra–Sydney flight when the flight is part of a continuous longer flight	business class.
		c. on another Canberra–Sydney flight	economy class.
		d. on another domestic flight	business class.

Item	A member who is...	and is travelling...	is entitled to travel by...
2.	any of the following: a. Warrant Officer of the Navy b. Regimental Sergeant Major Army c. Warrant Officer of the Air Force	a. on a Canberra–Sydney flight when travelling on Defence business and accompanying a dignitary	business class.
		b. on a Canberra–Sydney flight when travelling on Defence business and the flight is part of a continuous longer flight	business class.
		c. on another Canberra–Sydney flight when travelling on Defence business	economy class.
		d. on another domestic flight when travelling on Defence business	business class.
		e. on any other domestic flight Example: A member travels from Melbourne to Perth on reunion travel.	economy class.
3.	Colonel or lower	on a domestic flight	economy class.
4.	staff officer required to travel with 3 star or higher on journey	on a domestic flight	business class.
5.	a Victoria Cross for Australia recipient travelling for representational duties	on a domestic flight	business class.
6.	an escort for a Victoria Cross for Australia recipient travelling for representational duties	on a domestic flight	business class.

	See: Chapter 9 Part 3 Division 9, Travel for representational purposes
1A.	A member and their dependants may be provided with travel at the class listed in the table for the member's rank, duties and flight when travelling by coach or rail.

Item

A member who is entitled to travel by…

and who holds the rank or duties of...

is entitled to travel by…

coach

any rank

highest class available.

rail

any rank

first class.

If first class is not available the member and dependants are entitled to travel by the highest class available.

Exception: This exception applies if any part of the travel during a night is expected to be after midnight. The member and dependants are entitled to a sleeping berth, if available.

2.	A member who travels at a lower class than one listed in the table above is not entitled to any difference in cost between the fares.
3.	A dependant of the member who is entitled to travel at Commonwealth expense is entitled to travel by the same means and at the same class as the member. This is unless another rule provides differently.

9.1.7 Baggage entitlement – general

1.	A member travelling by the most economical means may take baggage up to a maximum weight. This table shows the baggage limits.

Item	If a member travels on…	and their rank is…	then their maximum baggage entitlement is…
1.	temporary duty of less than 6 weeks	any rank	78 kg.
2.	a. temporary duty of more than 6 weeks, or b. posting, or c. ceasing continuous full-time service	officer or warrant officer	260 kg.
2.		any other rank	156 kg.

2.	The maximum entitlement includes the baggage the carrier lets the member take on board as part of the fare.
3.	A carrier may carry only part of a baggage entitlement free of charge. In this case, the CDF may determine how the rest of the baggage is sent. The CDF may approve one these methods.
	a.	Sending the remaining baggage by the most economical of these two means.
		i.	With the member’s furniture and effects.
		ii.	As unaccompanied baggage at Commonwealth expense.
	b.	Allowing the member to carry it as excess accompanied baggage at Commonwealth expense. The CDF must consider whether the member needs access to the baggage during the journey or immediately after it.
4.	If the member chooses to travel by means that are not the most economical, the overall baggage limits in the table above will apply. The Commonwealth will pay no more for baggage than it would have paid for the most economical means and class of travel. The cost of any approved excess baggage will be included in working out the cost of travel by the most economical means.
5.	The Commonwealth will not pay the cost of insuring the member’s baggage. Note: If baggage is included with furniture and effects, the insurance that relates to removals applies. See Chapter 6 Part 6, Removals and storage
6.	If a member's adult dependant is also a member, the family unit has only one entitlement each time they are posted.

9.1.8 Extra baggage

1.	Extra baggage may be taken on removal and posting journeys as set out in this Chapter at:
	a.	Chapter 9 Part 2 Division 2, Travel on temporary duty.
	b.	Chapter 9 Part 2 Division 4, Travel on posting.
2.	The Commonwealth will pay for transport of Service property or documents the member is required to carry during travel.
3.	Baggage does not include a member’s or dependant’s pets. See: Chapter 6 Part 1 Division 4 for details of assistance with costs of pet relocation.

9.1.9 Door-to-door travel

Travel on leave, temporary duty or posting is door-to-door and includes the reasonable cost of transport to and from airports, railway stations and coach terminals.

9.1.10 Travel costs not otherwise payable under this Chapter

1.	The CDF may approve payment of the reasonable costs of travel and related expenses, of the kind provided for in Parts 1 to 4 of this Chapter, for a person in any of these classes who would not otherwise be eligible for those benefits.
	a.	A member, including a member of the Reserves and a former member.
	b.	A cadet.
	c.	An applicant for appointment or engagement as a member, in respect of attendance at an enlistment centre or attendance for interview or examination.
	d.	A family member of a member or cadet.
2.	For subclause 1, the CDF must consider these matters.
	a.	Any relevant Accountable Authority Instructions made under the Financial Management and Accountability Act 1997.
	b.	Any other relevant matter.

Part 2: Travel in specific circumstances

9.2.1 Overview

This Part sets out a member's travel entitlements across the spectrum of their Service life, from entry to ceasing continuous full-time service. The entitlements described are in addition to, or modify, the basic entitlements set out in Part 1.

9.2.2 Contents

	This Part includes the following Divisions:
	Division 1	Travel for applicants for entry into the ADF
	Division 2	Travel on temporary duty
	Division 3	Travel for removal purposes in Australia
	Division 4	Travel on posting
	Division 5	Travel in particular situations
	Division 6	Travel on ceasing continuous full-time service – general
	Division 7	Travel on ceasing continuous full-time service – specific circumstances
	Division 8	Reserve members – duty travel

Division 1: Travel for applicants for entry into the ADF

9.2.3 Purpose

This Division sets out entitlements to travel expenses, allowances and accommodation expenses for a person who has applied for entry into the ADF.

9.2.4 Persons this Division applies to

	This Division applies to a person who meets all these conditions.
	a.	They are not a member.
	b.	They have signed an application for appointment to or enlistment in the ADF.
	c.	They have been asked to have an examination or interview to see if they are suitable to become a member.

9.2.5 ...

9.2.6 Loss of wages or salary

1.	This clause applies to an applicant (including an applicant for the Reserves) if they meet all these conditions.
	a.	They are employed.
	b.	They must undergo an examination or interview to see if they are suitable to become a member.
	c.	They attend a recruiting centre to be examined or interviewed.
	d.	They lose wages or salary because of their attendance at the centre.
2.	The applicant is entitled to the lesser of these two amounts.
	a.	The wages or salary they would have earned while they are reasonably required to be away from their work to attend the recruitment centre. This amount does not include any payment for overtime.
	b.	The salary that would be payable for that period to a normal entry recruit during basic training.

Division 2: Travel on temporary duty

9.2.7 Purpose

This Division sets out entitlements for a member travelling on temporary duty. Entitlements vary with the member's chosen means of travel.

9.2.8 Travel by the most economical means

A member who travels by the most economical means may have these entitlements.
a.	Travel at a class described in Part 1 clause 9.1.6, Class of travel.
b.	Baggage as described in Part 1 clause 9.1.7, Baggage entitlement – general. Exceptions:
	i.	The Commonwealth will not pay for costs of excess baggage when the travel is by coach or self-drive car.
	ii.	If travel is by air to temporary duty of more than seven days, the CDF may approve excess accompanied baggage costs for one additional piece of baggage.
c.	Travelling allowance and meal allowance.

9.2.9 Travel by means that are not the most economical

A member may apply to travel by means that are not the most economical.

The CDF may allow the member to travel by the less economical means. The CDF should consider the member's wishes and the needs of the ADF.

This table sets out entitlements and conditions when the member travels by the alternative means.

Item

If the member chooses to travel by…

then…

air rather than rail

a. they must pay any additional cost of travelling by the method they choose before approval is given.

b. travel may be approved for all or part of the journey.

c. the entitlement is to the lesser of allowances and travelling time when the two means of travel are compared.

d. they may be entitled to travelling allowance and meal allowance under Chapter 9 Part 5, Payment of travel costs.

rail rather than air

a. they must pay any additional cost of travelling by the method they choose before approval is given.

b. travel may be approved for all or part of the journey.

c. travelling time will be as if the journey was by air. If it is on a working day, any excess travelling time should be taken as leave.

d. they may be entitled to travelling allowance and meal allowance under Chapter 9 Part 5, Payment of travel costs.

Item

If the member chooses to travel by…

then…

a private vehicle rather than any other form of transport.

a. they may be entitled to vehicle allowance up to the cost of the most economical means of travel.

b. Travelling time will be as if the journey was by the most economical means of travel. If it is on a working day, any excess Travelling time must be taken as recreation leave.

c. they may be entitled to travelling allowance and meal allowance under Chapter 9 Part 5, Payment of travel costs.

Division 3: Travel for removal purposes in Australia

9.2.10 Purpose

	This Division sets out a member's entitlements to travel at Commonwealth expense for these purposes.
	a.	To supervise packing or unpacking of their furniture and effects on removal.
	b.	To accompany their dependants to a new location.
	See: Chapter 6 Part 6, Removals and storage

9.2.11 Travel for first removal after entry into Service

	A member may be entitled to travel at Commonwealth expense on their first removal after they enter the Service. To qualify, all these conditions must be met.
	a.	They have completed initial recruit and employment training after enlistment, appointment or re-entry.
	b.	They become eligible for the first removal after entry.
	c.	They have been granted short absence for removal purposes. See: Chapter 5 Part 9 Division 2, Short absence for removal purposes.

9.2.12 Subsequent entitlements for removal travel

1.	Subject to subclause 2, the CDF may approve travel at Commonwealth expense for a member entitled to a removal who meets both these conditions.
	a.	They have moved on posting before their dependants.
	b.	They have been granted a short absence for removal purposes to go back to where their dependants are. See: Chapter 5 Part 9 Division 2, Short absence for removal purposes.
2.	The member must make the journey for one of these purposes.
	a.	To supervise the packing of furniture or effects.
	b.	To travel with their dependants to the new location. This must be because it would be unreasonable for the member's adult dependant to move the family by themselves.

9.2.13 Dependants move before member's posting date

Subject to subclause 2, the CDF may approve travel at Commonwealth expense for a member entitled to a removal who meets both these conditions.

They have approval to move their dependants before the effective date of their posting.

They have been granted a short absence for removal purposes.

See: Chapter 5 Part 9 Division 2, Short absence for removal purposes.

2.	The member must make the journey for one of these purposes.
	a.	To arrange accommodation and unpacking of furniture.
	b.	To accompany their dependants on the journey to the new location. This must be because the health or age of their dependants means that it would be unreasonable to expect the member's adult dependant to move the family by themselves.

9.2.14 Members without dependants – away from their posting location

1.	Subject to subclause 2, the CDF may approve travel at Commonwealth expense for a member without dependants who meets all these conditions.
	a.	They are posted to another location while on attachment or temporary duty away from their posting location.
	b.	They are entitled to a removal.
	c.	They are granted a short absence for removal purposes. See: Chapter 5 Part 9 Division 3, Short absence for removal purposes.
2.	The journey must be to the member's old location to supervise the packing of their furniture or effects.
3.	The CDF must consider operational commitments before giving approval under subclause 1. If operational reasons delay leave and travel, the member may choose to appoint an agent to act on their behalf.

Division 4: Travel on posting

9.2.15 Purpose

This Division sets out a member's entitlements to travel, baggage and accommodation expenses on their removal on posting.

9.2.16 Rail as the most economical means of travel

This table sets out entitlements and conditions when a member travels on posting and rail is the most economical means of travel.

Note: These entitlements are in addition to the basic entitlement in Part 1 of this Chapter.

Item	If the member…	then…
1.	travels by rail as the most economical means	a. they are expected to transfer baggage with their furniture and effects. If the baggage is carried by rail, the restrictions in clause 9.1.7 apply. b. they will be reimbursed reasonable costs for their and any dependants’ accommodation or meals. Note: This is how reimbursement is worked out. For meals at the accommodation where they are staying temporarily, reimbursement is limited to the normal charge for standard meals. For meals bought somewhere else, reimbursement will be for the lesser of these two costs: the actual cost or the rate set out for temporary accommodation allowance. See: Chapter 7 Part 4 for these rates. c. they will not be reimbursed costs of accommodation or meal costs on top of any travelling allowance they may be paid.
2.	chooses to travel by air rather than rail	a. air travel may be approved for all or part of the journey. b. approval will not be given until the member has paid any additional cost of travelling by air rather than by rail. c. they must pay any excess baggage costs.
3.	chooses to travel by private vehicle rather than rail	a. they and their dependants may be authorised to travel. b. they may be entitled to vehicle allowance up to the cost of first class rail travel. Their rank does not matter. c. in working out the cost of rail travel, any cost of sleeping berth accommodation is added to the cost. This is if it is available and not included in the fare. d. travelling time will be as if the journey was by rail. If it is on a working day, any excess travelling time should be taken as leave.

9.2.17 Air as the most economical means of travel

This table sets out entitlements and conditions when a member travels on posting and air is the most economical means of travel.

Note: These entitlements are in addition to the basic entitlement in Part 1 of this Chapter.

Item

If the member…

then…

travels by air as the most economical means

a. when they travel with their dependants, their baggage entitlement is increased by:
i. one piece for each adult dependant, and
ii. up to two pieces for children.

Note: This additional entitlement should be used to transport cutlery, linen, curtains and similar items. The aim is to help the family take up Service accommodation as soon as possible.

b. when they travel without dependants, they may take this additional excess baggage.
i. Up to three pieces for these journeys: to or from Darwin; between a remote location and the nearest capital city; and between a place in an external territory and a place in Australia.
ii. One piece of baggage to other places.

c. they will be reimbursed reasonable costs for their own and any dependants’ accommodation or meals.

chooses to travel by private vehicle rather than air

a. they and their dependants may be authorised to travel.

b. they may be entitled to vehicle allowance up to the cost of air travel.

c. travelling time will be worked out using the definition of allowable travelling time in clause 9.6.7. If it is on a working day, any excess travelling time should be taken as leave.

9.2.18 Coach as the most economical means of travel

This table sets out entitlements and conditions when a member travels on posting and coach is the most economical means of travel.

Note 1: Coach travel will not usually be the most economical means.

See: Part 1 subclause 9.1.2.4, Most economical means of travel.

Note 2: These entitlements are in addition to the basic entitlement in Part 1 of this Chapter.

tem

If the member…

then…

travels by coach as the most economical means

a. they may be entitled to travelling allowance and meal allowance.

b. they will be reimbursed reasonable costs for their and any dependants’ accommodation or meals.

c. they must pay any excess baggage costs.

chooses to travel by private vehicle rather than coach

a. they and their dependants may be authorised to travel.

b. they may be entitled to vehicle allowance up to the cost of coach travel.

c. travelling time will be as if the journey was by coach. If it is on a working day, any excess travelling time should be taken as leave.

9.2.19 Reimbursement of personal expenditure on travel

A member eligible for travel at Commonwealth expense may travel at their own expense. If they do, they will be reimbursed their actual travel costs, but only up to the limit of the amount that the Commonwealth would have paid for the journey.

9.2.20 Members travelling without dependants

A member who has dependants but travels on posting without them has the same entitlements as a member on temporary duty.

See: Division 2, Travel on temporary duty.

9.2.21 Delayed or interrupted posting travel

Travel on posting may be delayed because the road is cut. In this case, the CDF may authorise payment of additional allowances and reimbursements for meals and accommodation.

Example: A flood or landslide.

9.2.22 If a member's adult dependant is also a member

If a member’s spouse or interdependent partner is also a member, the family unit has only one entitlement on each occasion of a posting.

9.2.23 Cost limits on travel on posting and removal to certain destinations

1.	Commonwealth assistance may be limited when a member travels on removal to either of the following destinations.
	a.	A seagoing ship or a Navy aircraft squadron.
	b.	A personal location for which removal benefits were provided.
1A.	If removal costs are limited, then related travel costs are limited in the same way. See: Chapter 6 Part 6 Division 4, Postings or deployments, for removal to a seagoing ship or a Navy aircraft squadron Chapter 6 Part 6 Division 3, Removal to a personal location where benefits are provided

2.	The removal and travel costs will be combined in assessing any excess costs.
3.	The member must pay for any excess costs.

Division 5: Travel in particular situations

9.2.24 Purpose

	This Division sets out conditions and entitlements for travel in these situations.
	a.	Rejoining a ship that has sailed.
	b.	On recall for emergency duty.
	c.	On convalescence.
	d.	Getting specialist medical or dental treatment.

9.2.25 Rejoining a ship that has sailed

1.	A member is entitled to travel to rejoin a seagoing ship they have missed on sailing. There must be a need for the member to travel to rejoin the ship at another port.
2.	The member may apply to the Commanding Officer of the nearest ADF establishment for a duty travel warrant to enable them to rejoin the ship.
3.	If the member cannot get a duty travel warrant, they are entitled to be reimbursed the actual amount they had to spend on fares to rejoin the ship.
4.	The Commonwealth will pay only for the cost of the member's transport from the port the ship sailed from to the port where they are to rejoin their ship. Note: Depending on the reason the member missed the ship, they may face disciplinary action on rejoining the ship.

9.2.26 Recall for emergency duty

1.	A member who has left their normal place of duty after working a normal day may be reimbursed the cost of their travel if they are later recalled to duty.
2.	The CDF may approve reimbursement of costs if satisfied on both these criteria.
	a.	The member has paid for travel fares or use of a private vehicle that they would not normally have to pay for.
	b.	The member could not reasonably have used an alternative means to go back to the place of duty.
3.	The amount of reimbursement is limited to whichever of these costs is relevant.
	a.	For travel by public transport, including taxi: the cost of the fares beyond what the member would usually pay to attend work.
	b.	For travel by private vehicle: vehicle allowance worked out for the journey under Part 6 of this Chapter.

9.2.27 Travel during a medical absence

1.	The CDF may approve travel at Commonwealth expense for any of the following purposes. Note: Defence may arrange the travel for the member. If the member makes the arrangements, they would be expected to use the normal Defence business travel procedures.
	a.	To assist a member to leave hospital to recover.
	b.	To assist the member to reach a location where they are able to wait to go back to hospital
	c.	To assist the member to reach a location which the senior medical advisor in the member's region has recommended as most likely to assist the member's recovery.
2.	In making a decision under subclause 1, the CDF must be satisfied that the following conditions are met.
	a.	The travel is to the member's home or, if care is not available at their home, an alternative location. The CDF must have regard to any senior medical advisor recommendation about whether the care at the location is adequate for the member's needs.
	b.	The senior medical advisor for the location has recommended both the following.
		i.	That the member should undertake the travel.
		ii.	That the means of travel is safest for the member.
	c.	There is not more cost-effective alternative care that would meet the member's health needs.
3.	The CDF may approve the travel at a higher class or by means that are not the most economical, if satisfied it is necessary for the member's safety and consistent with the recommendation under subclause 2.
4.	A member may apply to travel at Commonwealth expense, including travel costs for meals, incidentals and accommodation on the journey. The member can be provided assistance up to the amount that would be payable if they were entitled to travel costs on Defence business for the same period. See: Chapter 9 Part 5 Division 2, Travel on Defence business using the travel card
5.	The member may be approved to travel at Commonwealth expense but pay for it themself. In this case, the CDF may reimburse up to a maximum of what the Commonwealth would have paid under subclauses 3 and 4.

9.2.28 Specialist medical or dental treatment for dependants in remote locations

1.	The CDF may approve travel at Commonwealth expense for a member's dependants from a posting location to the location of a registered specialist medical or dental practitioner. Approval may only be given if all these criteria are met.
	a.	The member is performing duty in a remote location listed in Annex 4.4.A.
	b.	The dependants live with the member.
	c.	A doctor or dentist has certified on both these matters.
		i.	Specialist treatment is necessary.
		ii.	The necessary treatment cannot be provided in the posting location.

2.	The travel entitlement is limited to travel by the most economical means as defined in Part 1 of this Chapter.
3.	The dependant may be approved to travel by private vehicle. This is unless a doctor has provided a certificate to state that they are not fit for travel by this means. Vehicle allowance may be payable up to the cost of travel by the most economical means. See: Part 6, Vehicle allowance
4.	The baggage entitlement is limited to what is included for free as part of the travel fare.
5.	The CDF may approve travel at Commonwealth expense for the member or another person if satisfied that the dependant needs to be accompanied.
6.	If the dependant needs to stay overnight at the treatment location, they are entitled to be reimbursed the cost of the accommodation and meals. The maximum amount is the cost that would be payable for that location if they were entitled to travelling allowance under Part 5 for the journey.

Division 6: Travel on ceasing continuous full-time service – general

9.2.29 Purpose

This Division sets out a member's travel, baggage and accommodation entitlements when they travel in Australia on ceasing continuous full-time service.

Note 1: These entitlements are in addition to the basic entitlement in Part 1 of this Chapter.

Note 2: This table sets out where other entitlements related to travel on ceasing continuous full-time service can be found in this Manual.

Item	Entitlement	See
1.	Removal entitlements	Chapter 6 Part 6, Removals and storage.
2.	Travelling allowance	Chapter 9 Part 5.
3.	Disturbance allowance	Chapter 6 Part 1 Division 2.
4.	Rent allowance	Chapter 7 Part 6.
5.	Temporary accommodation allowance	Chapter 7 Part 4.

9.2.30 Members this Division applies to

	A member and their dependants may be entitled to travel at Commonwealth expense to a location they are removed to in any of these circumstances.
	a.	On ceasing continuous full-time service for any reason. Note: Entitlement is limited for a member whose service is terminated through their own fault and who is not entitled to a removal. See: Division 7 clause 9.2.38, Service terminated through member's fault.
	b.	In advance of ceasing continuous full-time service.
	c.	In anticipation of ceasing continuous full-time service for compassionate reasons. See also: Chapter 6 Part 6 Division 6 clause 6.6.39, Removal on ceasing continuous full-time service.

9.2.31 Members this Division does not apply to

This Division does not apply to members or their dependants when they have either of the following entitlements.

Travel for candidates for election.

Travel for dependants on death of a member.

See: Chapter 9 Part 3 Division 8, Travel of dependants on death of a member.

9.2.32 Additional baggage entitlement for travel on ceasing continuous full-time service

1.	If a member's dependants travel by rail, they must take no more baggage than the railway authority carries for free.
2.	If the member and dependants travel by air as the most economical means, they may take additional baggage up to these limits.
	a.	For these journeys, up to three more pieces of baggage for the member and two more for each adult dependant.
		i.	To or from Darwin.
		ii.	To or from Tasmania.
		iii.	To or from a remote location and the nearest capital city.
		iv.	Between a place in an external territory and a place in Australia.
	b.	For journeys to other places, one more piece of luggage for the member and one more piece for each adult dependant.
	Note: The Commonwealth will not pay any insurance costs relating to the baggage. This applies to all baggage, whether free, excess, accompanied or unaccompanied. If the baggage is part of a removal, insurance provisions may apply under Chapter 6 Part 5, Compensation for loss or damage to items stored or removed.

9.2.33 Meals and accommodation

A member and their dependants will be reimbursed what they spend on meals and accommodation on their journey. The maximum amount is what they would have got if they were entitled to travel costs under Annex 9.5.A.

See: Annex 9.5.A, Amounts for accommodation, meals and incidentals for travelling allowance and travel card

The member and dependants may choose not to travel by the most economical means. If they do, they are entitled to be reimbursed only up to the amount payable under subclause 1 for travel by the most economical means.

If the member or dependants are entitled to travelling allowance for the journey, they are not entitled to reimbursement of their costs.

9.2.34 Travel by private vehicle

1.	This clause applies to a member who chooses to travel by private vehicle from a. to b. below.
	a.	From the last location of posting (or transition centre).
	b.	To the location they are removed to on ceasing continuous full-time service.
2.	The member is entitled to the sum of the following amounts (up to the limit in subclause 3). It is worked out as if they were travelling on posting from one location to the other.
	a.	Vehicle allowance.

	b.	If the vehicle is transported for part of the travel, the cost of transport for all the following.
		i.	The vehicle.
		ii.	Any trailer towed by the vehicle.
		iii.	The member and any dependants.
	c.	Travelling allowance for the member as if the travel were a relevant journey for Part 5 of this Chapter.
	d.	Accommodation and meal costs of any dependants to the amount worked out under Chapter 9 Part 5 Division 3.
3.	The amount of entitlement is limited. It must not be more than what the Commonwealth would have paid for items a. to d. if the member and any dependants travelled by the most economical means.
4.	The CDF may grant the member an additional amount. Approval may only be given if the CDF is satisfied that the member reasonably spent more than they were entitled to under this Part. The CDF must consider all these criteria.
	a.	The distance the member or dependant had to travel.
	b.	The actual cost of accommodation and meals.
	c.	The available standard of accommodation in relation to the member’s status.
	d.	The amount of unavoidable incidental costs the travel made necessary.
	e.	Any other factor relevant to what was spent.
5.	If the member has died, their entitlement under this clause is payable to the dependant who pays the travel costs. They will be paid as if the member had completed the journey.

9.2.35 Member's adult dependant is also a member

If a member's adult dependant is also a member, the family unit has only one entitlement.

Division 7: Travel on ceasing continuous full-time service – specific circumstances

9.2.36 Travel in advance of ceasing continuous full-time service

A member may take up their travel entitlement up to 12 months before they cease continuous full-time service.

Example: A member may go on long service or other leave before ceasing continuous full-time service without returning to service before ceasing continuous full-time service. They may choose to travel to their new home during that time when they have a removal. In this case, they may choose to take their travel entitlement in advance of ceasing continuous
full-time service.

The member must sign an undertaking to refund the cost of the travel if they do not complete their service within the 12 months. This is unless the travel corresponds with a posting during the final 12 months of service.

9.2.37 Limits to travel on leaving a personal location

1.	This clause applies to a member who meets both the following conditions.
	a.	The member was granted a removal of their dependants to a personal location under Chapter 6 Part 6 Division 3. See: Chapter 6 Part 6 Division 3, Removal to a personal location where benefits are provided
	b.	The member is ceasing continuous full-time service.
2.	If the Commonwealth put cost limits on the removal to the personal location, the travel benefit for travel from the personal location is also limited.
3.	The Commonwealth will pay only up to what it would cost for travel between the locations described in paragraphs a. and b.
	a.	From the current posting location or home port (whichever is applicable).
	b.	To the location of the removal the member is entitled to on ceasing continuous full-time service.
	Example: A member is posted to Sydney. The member chooses to remove their dependants to Brisbane. Their removal on ceasing continuous full-time service is to Melbourne. The Commonwealth will only pay travel costs associated with the removal from Sydney to Melbourne.

9.2.38 Service terminated through member's fault

1.	A member may be entitled to travel if they ceased continuous full-time service for either of these two reasons. To qualify, they must not be entitled to a removal.
	a.	Medical unfitness through their own fault.
	b.	Disciplinary reasons.
	This table sets out their entitlement.

Item	If the member is a…	then they are entitled to travel to the…
1.	member with dependants	place where their dependants live in Australia.
2.	member without dependants	location where they last provided a permanent home.

2.	The member is not entitled to Commonwealth assistance for travel by private vehicle.

9.2.39 Recruit who chooses free discharge

	A recruit who takes up their option to a free discharge is entitled to travel at Commonwealth expense under the basic entitlement in Part 1 of this Chapter. To qualify, they must take up the option within the relevant period below.
	a.	Within six months of the date they entered as an apprentice.
	b.	Within 12 weeks of the date they entered as an adult recruit.

9.2.40 Deferral of travel entitlement

A member’s entitlement to a removal on ceasing continuous full-time service may be deferred. In this case, their and any dependants’ entitlement to travel on ceasing continuous full-time service is deferred for the same period as the removal.

See: Chapter 6 Part 6 Division 6, Removal on ceasing continuous full-time service.

9.2.41 Failure to complete service

1.	It may be that a member who travels at Commonwealth expense for ceasing continuous full-time service under this Division does not complete their service. In this case, they must repay what the Commonwealth spent on the travel.
2.	The member does not have to repay the costs to the Commonwealth if they meet all these conditions.
	a.	They took the travel in advance of ceasing continuous full-time service.
	b.	They were then posted to another location:
		i.	after they travelled, but
		ii.	before the date that their discharge order took effect.
	c.	They completed service in accordance with the discharge order.
3.	The member and any dependants have a limited travel entitlement to their next posting. The limit is the cost of travel to the new posting from where they were before they took the travel on ceasing continuous full-time service. That may be any one of these places.
	a.	The place they were posted to.
	b.	Their home port if they were posted to a seagoing ship.
	c.	Their naval air squadron base.
4.	This limit does not apply to a member who had been granted a removal to a personal location where benefits are provided under Chapter 6 Part 6 Division 3. See: Chapter 6 Part 6 Division 3, Removal to a personal location where benefits are provided

Division 8: Members of the Reserves – duty travel

9.2.42 Purpose

This Division sets out the entitlements of a member of the Reserves travelling on duty at Commonwealth expense.

9.2.43 Entitlements under this Division

1.	A member on Reserve service who must travel for duty purposes has the basic entitlements set out in Part 1 of this Chapter.
2.	The CDF may approve a member's travel by means that are not the most economical. The CDF must consider the interests of the ADF and the member.

9.2.44 ...

9.2.45 Limit on Commonwealth expense

1.	A member of the Reserves who is eligible for travel at Commonwealth expense may choose to pay for the travel themselves. In this case, they may be reimbursed the cost of any part of the journey they take by public transport. They can be reimbursed an amount up to what the Commonwealth would have paid for the journey.
2.	The member is not entitled to be reimbursed their costs if they are entitled to vehicle allowance or any other form of allowance or reimbursement.

Part 3: Travel and dependants

9.3.1 Overview

This Part sets out a member's entitlements when travel is necessary to gain, lose, reunite with or look after their dependants. It also outlines dependants' entitlements when a member dies.

9.3.2 Contents

	This Part includes the following Divisions:
	Division 1	Travel on marriage or ADF recognition of interdependent partnership
	Division 2	Travel on breakdown of marriage or interdependent partnership
	Division 2A	Travel on maternity leave
	Division 3	Reunion travel for members
	Division 4	Reunion travel for school students
	Division 5	Student reunion travel to members in a remote location
	Division 6	Reunion travel for tertiary students
	Division 7	Compassionate travel
	Division 7A	Australians dangerously ill scheme – within Australia
	Division 8	Travel of dependants on death of a member
	Division 9	Travel for representational purposes
	Annex 9.3.A	Approval for: Overseas travel and travel for representational purposes within Australia and overseas at Commonwealth expense

Division 1: Travel on marriage or ADF recognition of interdependent partnership

9.3.3 Purpose

This Division sets out a member's travel entitlements at Commonwealth expense when they marry or have an interdependent partnership recognised under Defence Instruction (General) Personnel 53-1, Recognition of Interdependent Partnerships, while serving on a long-term posting in Australia.

9.3.4 Overview

1.	A member's marriage or interdependent partnership does not create a travel entitlement for the member personally. Examples: 1. Remote location leave travel. 2. A member may travel at their own expense to the place of marriage or establishment of a common household. 3. The member may also be able to use another form of travel entitlement, if the rules allow.
2.	The member may be entitled to assistance for the member's spouse or interdependent partner and any other dependants to travel within Australia, subject to these limits.
		The entitlement arises on marriage or ADF recognition of an interdependent partnership.
		The travel is for the journey from where they normally lived at the time of the marriage or ADF recognition of an interdependent partnership, to the member's posting location.
3.	This table shows the travel entitlements. Any allowances described for the spouse or interdependent partner's and dependants' travel are paid to the member.

Item

If the spouse or interdependent partner and any other dependants travel...

then the entitlement is for...

1. by the normal means

a one-way ticket.

2. by private vehicle

vehicle allowance for the trip. This is payable up to the amount of the normal departmental liability. The increased rate for passengers is not payable (see Part 6 Division 5 clause 9.6.25).

See:
Chapter 9 Part 6, Vehicle allowance
Part 1 clause 9.1.4, Normal departmental liability – what the Commonwealth will pay.

9.3.5 Basic entitlements

Members and their dependants authorised to travel under this Division have the basic entitlements set out in Part 1 of this Chapter.

See: Part 1 Basic travel entitlements

A member may choose a means of travel for their dependants that is not the most economical. In this case, the Commonwealth will pay only up to the cost of travel by the most economical means.

The CDF may authorise travel at Commonwealth expense by other than the most economical means. However, the member must pay the difference before the travel.

9.3.6 When a member travels at their own expense

1.	A member eligible to travel at Commonwealth expense on marriage or on ADF recognition of an interdependent partnership may choose to pay for the travel themselves.
2.	The member will be reimbursed in line with the basic entitlements in Part 1 of this Chapter if they meet both of the following conditions.
	a.	The means of travel under subclause 1 is authorised.
	b.	They have no entitlement to vehicle allowance or other forms of reimbursement for the travel.
3.	A member and dependants who are authorised to travel in a private vehicle may be entitled to vehicle allowance up to the cost of travel by the most economical means.

9.3.7 Member's spouse or interdependent partner also a member

When a member’s spouse or interdependent partner is also a member, the family unit has one entitlement only.

9.3.8 Marriage planned or common household started before posting

1.	A member is entitled to travel at Commonwealth expense for their spouse or interdependent partner if they provide documentation under subclause 2 and either of these circumstances applies to them.
	a.	They have planned to be married but are posted before their planned marriage happens.
	b.	They have planned to apply for ADF recognition of an interdependent partnership but are posted before the application is granted.
2.	To qualify, the member must provide documentary evidence that they had completed arrangements for the marriage or had started maintaining a common household before they received the posting authority.
3.	The travel is for the journey from the place of the marriage or common household to the new posting location.

9.3.9 Travel from other location in Australia

1.	This clause applies to a member who gets married in Australia in either of these two circumstances.
	a.	They are away from their posting location.
	b.	They are serving in a seagoing ship.
2.	This clause does not apply to a member whose marriage or common household was arranged before posting.
3.	The member may be entitled to travel under subclause 2 for their spouse (and any other dependants) from the location where they were married. They must meet one of these two conditions.
	a.	They have at least one year of service left when the travel is approved.
	b.	They are on a posting that would have entitled them to travel if they had been married at the time they were posted.
4.	The member may be entitled to travel under subclause 2 for their interdependent partner (and any other dependants) from the location where they were recognised by the ADF as having an interdependent partner. They must meet one of these two conditions.
	a.	They have at least one year of service left when the travel is approved.
	b.	They are on a posting that would have entitled them to travel if their interdependent partnership had been recognised at the time they were posted.
5.	Travel under subclause 2. is limited to the cost of a fare for the spouse or interdependent partner (and any other dependants) from the place of marriage or the place where they were recognised by the ADF as having an interdependent partner (whichever is applicable) to one of the following places.
	a.	A residence in the member's posting location.
	b.	If the member is serving in a seagoing ship: whichever of these places they choose.
		i.	The location of the ship's home port.
		ii.	Their home port.
	c.	If the member is serving with a Navy aircraft squadron: whichever of these places they choose.
		i.	The location of the home port for the ship on which the squadron is embarked.
		ii.	The location of the air station on which the squadron is based.
		iii.	Their home port.

9.3.10 Travel from outside Australia

1.	If a member serving in Australia marries or has an ADF recognised interdependent partnership in a location outside Australia, clause 9.3.9 applies. This includes a member serving in a seagoing ship or Navy aircraft squadron deployed outside Australia.
2.	The point of entry into Australia will be taken as whichever of these places is applicable.
	a.	The place of the member's marriage
	b.	The place where the member were recognised by the ADF as having an interdependent partner

9.3.11 Change of family status in special circumstances

	A member may change their family status in circumstances other than those in the clauses above. In this case, the CDF may approve travel entitlements and reimbursements for them or their dependants. The CDF must consider these factors.
	a.	Any compassionate grounds.
	b.	The nature of the dependant’s relationship to the member.
	c.	Whether it is practical for the member to make private arrangements for the travel.

9.3.12 Travel for a child

	If the member's spouse or interdependent partner has a child (or children) at the time of the marriage or ADF recognition of the interdependent partnership, the member is entitled to the cost of a fare for them. Both these conditions must be met.
	a.	The child is eligible to be included as a dependant for travel purposes.
	b.	The child normally lives with the spouse or interdependent partner and will live with the member.

9.3.13 Special baggage arrangements for travel

When a spouse or interdependent partner (and any of their dependants) travels from where they were married or where their interdependent partnership was recognised by the ADF to the member’s posting location, baggage limits apply. Any baggage over the transport operator’s free limit must be included in personal effects to be removed at Commonwealth expense.

Note: Chapter 6 Part 6 Division 8, When a member becomes a member with dependants, has more information about removal of personal effects. If baggage is included with furniture and effects, the insurance provisions relating to removals will apply.

9.3.14 Travel on next posting

This table sets out travel entitlements of a member on their next posting after they marry, or have an interdependent partnership recognised by the ADF, and become a member with dependants.

Item	If the event in subclause 1 took place in…	then they are entitled to travel from…	on the condition that…
1.	Australia	the place of marriage	—
		the location of their current posting	—
		their home port or the ship's home port	a. they had been serving in a seagoing ship or Navy aircraft squadron, and b. their spouse or interdependent partner (and any dependants) lived at the location from which the travel is granted.
		any other location in Australia	the Commonwealth would not have to pay any more than it would pay for travel from the three locations in this item above.
2.	outside Australia	the point of entry into Australia of the spouse or interdependent partner (and any other dependants)	—

Division 2: Travel on breakdown of marriage or interdependent partnership

9.3.15 Purpose

	This Division describes the following benefits.
	a.	Travel entitlements for a non-Service spouse when their marriage with a member posted in Australia breaks down.
	b.	Travel entitlements for a non-Service interdependent partner when their interdependent partnership with a member posted in Australia breaks down.

9.3.16 Definitions

This table defines terms used in this Division.

Term	Definition in this Division
Breakdown of relationship	When the CDF considers that separation has occurred. Separation is when a couple stop living as a couple, even if they still live in the same home.
Non-Service spouse or interdependent partner	A spouse or interdependent partner, who is not a member.

9.3.17 Members this Division does not apply to

A member is not entitled to travel at Commonwealth expense under this Division when they cease to be a member with dependants.

Note: The member may have a leave travel entitlement under Part 4 of this Chapter.

See:
Chapter 9 Part 4, Leave travel
Chapter 8 Part 1, Categories of member – dependants

This Division does not apply to travel entitlements for a dependant on death of a member.

See: Chapter 9 Part 3 Division 8, Travel of dependants on death of a member.

9.3.18 Travel at Commonwealth expense

On breakdown of relationship, a non-Service spouse or non-Service interdependent partner and their dependants are entitled to travel to the same location for which they are entitled to a removal at Commonwealth expense.

See: Chapter 6 Part 6 Division 10, Assistance on breakdown of relationship with non-Service person

The cost of travel is limited to the cost of travel by the most economical means determined by the CDF under the basic entitlement in Part 1 of this Chapter.

The non-Service spouse or non-Service interdependent partner is entitled only once to travel assistance on marriage breakdown.

4.	If the non-Service spouse or non-Service interdependent partner decides to travel by air for reasons other than those in Part 1 clause 9.1.3, the CDF may approve air travel at Commonwealth expense. Both these conditions must be met.
	a.	The non-Service spouse or non-Service interdependent partner must have paid any additional cost of travelling by air rather than rail.
	b.	The non-Service spouse or non-Service interdependent partner must have paid for any excess baggage costs.
5.	The non-Service spouse or non-Service interdependent partner may require a child to travel by themselves. If the carrier requires the child to be escorted, the non-Service spouse or non-Service interdependent partner must pay for an adult to accompany them.

9.3.19 Accommodation during travel

This table sets out how much a non-Service spouse or non-Service interdependent partner may be reimbursed for reasonable overnight accommodation costs.

Item	If the person is…	then the most they will be reimbursed is…
1.	the non-Service spouse or non-Service interdependent partner	the amount payable for accommodation at the location to a Colonel or lower under Annex 9.5.A. See: Annex 9.5.A, Amounts for accommodation, meals and incidentals
2.	a dependant of the non-Service spouse or non-Service interdependent partner who is: a. more than 5 years old, and b. occupies a separate room	the amount payable for accommodation at the location to a Colonel or lower under Annex 9.5.A. See: Annex 9.5.A, Amounts for accommodation, meals and incidentals
3.	a dependant of the non-Service spouse or non-Service interdependent partner who is less than 5 years old	10% of the amount worked out under item 1.
4.	other dependants of the non-Service spouse or non-Service interdependent partner who share a separate room with a dependant described in item 2.	20% of the amount worked out under item 1.

9.3.20 Meals during travel

1.	A non-Service spouse or non-Service interdependent partner is entitled to be reimbursed the cost of meals for themselves and their dependants during their journey. This table sets out how much they may be reimbursed for meals at different locations on their journey.
2.	In all cases, the person will be paid at the rate payable for the relevant location below.
	a.	Where they began the journey, if it takes less than a day.
	b.	Where they stay overnight, if the journey takes more than a day.

Item	If the person is…	then the most they will be reimbursed is…
1.	the non-Service spouse or non-Service interdependent partner	the amount payable for meals to a Colonel or lower under Chapter 9 Part 5, Payment of travel costs.
2.	dependants of the non-Service spouse or non-Service interdependent partner aged 10 or more	the amount payable for meals to a Colonel or lower.
3.	dependants of the non-Service spouse or non-Service interdependent partner aged under 10	50% of the amount payable for meals to a Colonel or lower under Chapter 9 Part 5, Payment of travel costs.

	Example 1: If the non-Service spouse or non-Service interdependent partner travels from Sydney to Townsville in one day, the reimbursement rate is the meal allowance rate for Sydney. Example 2: If the non-Service spouse or non-Service interdependent partner stays overnight at Brisbane during the journey, the reimbursement rate for meals on the first day is the rate payable for Brisbane.
3.	The non-Service spouse or non-Service interdependent partner is entitled to be reimbursed for each meal period that begins at these times during the journey.
	a.	Breakfast: 0700 hours
	b.	Lunch: 1300 hours
	c.	Dinner: 1900 hours.
4.	If the journey begins after the start of a meal period, the non-Service spouse or non-Service interdependent partner is not entitled to be reimbursed for that meal period.

9.3.21 Travel by private vehicle

1.	A non-Service spouse or non-Service interdependent partner and dependants who are authorised to travel by private vehicle may be reimbursed the cost of travel. This also applies if they tow a towable item.
2.	The amount they may be reimbursed is the lesser of the two amounts at a. and b.
	a.	The sum of these three amounts (if they apply).
		i.	Vehicle allowance worked out under Part 6 of this Chapter as if the non-Service spouse or non-Service interdependent partner were an eligible member for the purposes of that Part.
		ii.	Accommodation and meal costs worked out under clauses 9.3.19 and 9.3.20.
		iii.	If it has been approved that the vehicle can be transported for a part of the journey: A. the cost of transporting the vehicle and towable item (if that applies), plus B. the fares for the non-Service spouse or interdependent partner and dependants for that part of the journey.

	b.	The sum of these three amounts (if they apply).
		i.	The fares of the non-Service spouse or non-Service interdependent partner and dependants for travel by the most economical means.
		ii.	The cost of removing the vehicle (and towable item, if that applies) if a removal has been approved for it under Chapter 6. See: Chapter 6 Part 6 Division 5, Vehicle removal.
		iii.	Accommodation and meal costs for travel by the most economical means, worked out under clauses 9.3.19 and 9.3.20.
3.	It is expected that a person will complete the journey at a daily driving rate of:
	a.	480 km, or
	b.	360 km if towing a towable item under a removal entitlement.

9.3.22 Baggage

1.	If a non-Service spouse or non-Service interdependent partner's baggage cannot be removed with furniture and effects, the Commonwealth will pay for them to carry baggage up to 156 kilograms. The same conditions apply as under Part 1 clauses 9.1.7 and 9.1.8.
2.	The baggage must be transported by the most economical means. However, the non-Service spouse or non-Service interdependent partner is entitled to carry some baggage with them as accompanied baggage. In this case, it does not matter if it is excess accompanied baggage or included in the fare. This table sets out the amount of baggage they can carry in this way.

Item

If the person travels by…

then the amount of baggage they can carry is…

rail

a. one piece of baggage per family unit, and

b. one additional piece of baggage each for the non-Service spouse or non-Service interdependent partner and their adult dependants.

air

a. up to two pieces of baggage per family unit, and

b. one additional piece of baggage each for the non-Service spouse or non-Service interdependent partner and their adult dependants.

9.3.23 Pet relocation costs

A non-Service spouse or non-Service interdependent partner given a removal is entitled to be reimbursed pet relocation costs. They are entitled as if they were an eligible member under Chapter 6 Part 1 Division 4.

Division 2A: Travel on maternity leave

9.3.23A Purpose

This Division provides a travel benefit for a member who travels to access extended family support during a period of maternity leave.

9.3.23B Member this Division applies to

1.	This Division applies to a member without dependants who is pregnant.
2.	For the purpose of the return trip, the Division continues to apply to the member after the pregnancy ends, although the member may have become a member with dependants because of the child.

9.3.23C Travel on maternity leave

The member may be provided with a return trip to a location in Australia by the most economical means. The trip may be taken once only in connection with the member's maternity leave.

9.3.23D Transfer of entitlement

1.	The pregnant member may choose to transfer their entitlement to their nominated family. This is to allow one or more of the nominated family to travel from their home to the location where the member serves, and back again.
2.	The Commonwealth will pay only up to what the member would have been entitled to under clause 9.3.23C, Travel on maternity leave, for the transferred benefit.

Division 3: Reunion travel for members

9.3.24 Purpose

This Division relates to members separated from their dependants for Service reasons. It allows them to make or receive reunion visits.

9.3.25 Members eligible for reunion travel

1.	The CDF may approve a written application for reunion travel at Commonwealth expense from a member who meets all these conditions.
	a.		They are a member with dependants (unaccompanied) or they are a member with dependants posted to a seagoing ship.
	b.		They are living away from home for more than two months for Service reasons. This must be a continuous period.
	c.		Their absence on reunion will not significantly reduce the operational effectiveness of their unit.
	d.		They have enough leave credit or approved short absence for the reunion.
2.	The CDF must consider both these criteria in deciding whether to grant an application.
	a.		The purpose of the reunion travel.
	b.		The operational requirements of the member's unit.
2A.	To avoid doubt, a member with dependants (unaccompanied) categorised under subclause 8.3A.6.7 is eligible for reunion travel to visit dependants living in a personal location provided they meet any conditions required under this Division.
	Exception: Subclause 2A applies in a modified way to a member whose dependants live in a personal location outside Australia. The member's reunion benefits are subject to the following limits.
	a.		In this Division, reunion travel to a personal location is taken to be travel to the nearest Australian international airport with flights to the country of the personal location.
	b.		In this Division, reunion travel from a personal location is taken to be the following travel.
		i.		The travel is from the nearest appropriate international terminal in Australia with flights from the country of the personal location.
		ii.		The travel is to the member's location.
	See: Chapter 8 Part 3A Division 1 clause 8.3A.6, Member who may be classified as a member with dependants (unaccompanied) Chapter 8 Part 3A Division 2, Member with dependants (unaccompanied) summary, for a summary of conditions of service that apply to a member with dependants (unaccompanied)
3.	A member with dependants (unaccompanied) may also have an entitlement to remote location leave travel. See: Chapter 9 Part 4 Division 4, Remote location leave travel

General examples of reunion travel

Example 1: A member is posted to a three-month course. They know they will be away from home for three months. They ask the course coordinator to approve a reunion trip in the course break that takes place six weeks into the course. Although the two months have not yet passed when the travel occurs, the member can show that they will be living away from home for the whole three months of the course and they are not required for duty during the course break.

Example 2: A member is posted to a seagoing ship for 12 months. The member knows that after three months of the posting, the ship will deploy for six months. The member takes three reunion visits in the first three months of the posting. They take the remainder after the deployment.

Non-example: A member is posted away from their family home for 12 months. The member seeks to take all their reunion entitlements as soon as they qualify. The member’s Commanding Officer refuses to grant the request. The Commanding Officer talks to the member about the need to meet the demands on the work unit. They also talk about the policy behind reunion visits and whether it would be better to space the trips out to get the most from each trip.

A member posted to a ship is eligible for reunion travel from any port in Australia.

Exception: This does not apply if the port the member would be travelling from is in the location where the member's dependants live.

9.3.26 Frequency and cost of reunion travel

1.	An eligible member may apply for a maximum of six reunion visits a year, or pro rata for a part of a year.
2.	For each reunion visit, the Commonwealth will pay no more than the cost of a return economy class air fare from the member’s place of duty to their dependants’ home location in Australia.
	Exception: This exception applies a limit to the benefit for a member whose dependants are living in a personal location that is outside Australia. For each reunion visit, the Commonwealth will pay no more than the cost of travel to and from the nearest appropriate international terminal in Australia that has flights to the country of the personal location.
3.	For reunion purposes, the travel assistance is to be provided on a ‘door-to-door’ basis.
4.	If a member travels (or has their dependants travel) by a means of transport other than air, the normal departmental liability is used to work out the cost that the Commonwealth would otherwise have paid for the airfare. See: Chapter 9 Part 1 clause 9.1.4, Normal departmental liability – what the Commonwealth will pay.
5.	Despite subclause 1, the member's entitlement to recreation leave travel, remote location leave travel and reunion travel is limited to a combined total of seven trips a year. The member is taken to have used their annual entitlement to reunion travel once this total is reached. See: Chapter 9 Part 4 Division 1, Recreation leave travel Chapter 9 Part 4 Division 4, Remote location leave travel

9.3.27 Transfer of reunion travel ('reverse reunion travel')

1.	An eligible member may transfer their entitlement. That is, they may use it to offset the cost for one or more dependants to travel from the dependants’ home location to where the member is serving, and back again.
2.	The Commonwealth will pay for transferred reunion travel only up to the member's entitlement under subclause 9.3.26.2.
3.	A member who transfers reunion travel is judged to have used a reunion visit.
4.	If a member might be visited by a dependant who is a member entitled to reunion travel for the visit. In this case, both members are judged to have used a reunion visit.

9.3.28 Certain travel judged to be reunion travel

	A member is judged to have used a reunion visit if they meet both these conditions.
	a.	They serve on temporary duty in the dependants’ location.
	b.	They are not needed for duty for two or more days in a row.
	Note: This is because they could use the free time for a reunion visit.

9.3.29 Eligibility continues for six months

A member’s eligibility for a reunion visit continues for six months from the date they became eligible for the visit.

Example: A member separated from their family on a posting became eligible for a reunion visit after two months at the posting. (The same would be true if they went on a course or temporary relocation.) They did not take up their entitlement in the following six months. They lose their eligibility for that reunion visit.

Eligibility ends when they again live with their dependants.

Example: A member is posted away for 12 months and entitled to reunion travel to visit their dependants. The entitlement would end when the member moved to a home with the dependants at the end of the 12 months, even if the member had not used all six trips.

Division 4: Reunion travel for school students

9.3.30 Purpose

This Division assists a school student to be reunited with their parents. This is because the child did not accompany the member to the new posting location, and continues their education at another location.

9.3.31 Member this Division applies to

This Division applies to a member who is receiving education assistance for a child. The child must be studying away from the member's posting location.

See: Chapter 8 Part 4 Division 4, School students not at a posting location.

9.3.32 Entitlement

1.	The member is entitled to one return journey for the child each calendar year. The journey is from the child's location to the parent's home in the posting location.
2.	The entitlement cannot be carried forward from one calendar year to the next.
3.	The CDF may approve three additional return journeys for the child in that calendar year. Example: The child takes up the next year of schooling in the member's location.
4.	For subclause 3, the CDF must consider all these factors.
	a.	The age of the child and year of education.
	b.	Any relevant school reports on the child's progress.
	c.	The availability of board and lodging at the child's school.
	d.	The availability and cost of suitable childcare arrangements for the child.
	e.	The period of separation between reunion visits.
	f.	The period of reunion.
	g.	The number of official term breaks operating at the child's school.
	h.	Any other relevant factor, including the continued well-being of the child.
5.	If a child's eligibility for education assistance ends, the child's journey home to the parents' location counts as one of three additional journeys. Non-example: The child has already had three additional journeys. The journey to the parents' location would be at their own cost.

9.3.33 Mode of travel

Travel must be by the most economical means, using student concession fares whenever possible.

See: Chapter 9 Part 1 clause 9.1.2, Most economical means of travel.

Division 5: Student reunion travel to members in remote locations

9.3.34 Purpose

The purpose of this Division is to enable children to be reunited with their parents who are living in a remote posting location.

See: Chapter 4 Part 4 Annex 4.4.A, Remote locations for ADF district allowance.

9.3.35 Member this Division applies to

	This Division applies to a member who meets both these conditions.
	a.	They are serving in a remote location.
	b.	They have a child receiving primary or secondary education outside the remote location. The child must be living away from their parents.

9.3.36 Entitlement

1.	The member is entitled to two return journeys for the school student each calendar year. The journey is from the student's school to the remote location.
2.	If the child commences school outside the remote location on or after 1 July, only one entitlement may be used before 30 November in that school year.
3.	If the member is also entitled to reunion travel for the child as set out in Division 4, the combined number of reunion entitlements is limited to four a year.
4.	The entitlement cannot be carried forward from one calendar year to the next.
5.	Children may travel to a destination other than the remote location to join a member or the member's spouse or interdependent partner. The cost cannot exceed the cost of travel to the member's remote location.
6.	If the child turns 18 during the last year of secondary school, at the end of the school year the member is entitled to a journey for the child to the member's remote location. Travel is to the remote location at the completion of the school year.
7.	ADF reunion travel does not apply if travel is already provided by a community-based scheme.

9.3.37 Period of entitlement

This table outlines the period of entitlement for this Division.

Item

If the student...

the entitlement commences from...

departs the remote location to attend school

the date of departure from the remote location.

does not accompany the member to the remote location

the later of:

a. the day the member departs for the remote location posting, or

b. the day the member's dependants depart for the remote location posting.

9.3.38 Additional travel beyond entitlement

1.	If the child has already used the entitlement for the calender year, the CDF may approve one additional journey. This would be for special circumstances only.
2.	The child must be attending a school with four term breaks in the school year.
3.	Before approving an additional journey, the CDF must consider all these factors.
	a.	The age of the child and year of education.
	b.	Any relevant school reports on the child's progress.
	c.	The availability of board and lodging at the child's school.
	d.	The availability and cost of suitable childcare arrangements for the child.
	e.	The period of separation if this additional reunion visit did not occur.
	f.	The period of reunion.
	g.	Whether severe detriment to the child would result if not allowed this visit.
	h.	Any other relevant factor.

9.3.39 Mode of travel

Travel must be by the most economical means, using student concession fares whenever possible.

Division 6: Reunion travel for tertiary students

9.3.40 Purpose

This Division assists a tertiary student to be reunited with their parents in some cases.

9.3.41 Member this Division applies to

This Division applies to a member who meets either of these conditions.

They are eligible for education assistance for a child who is a tertiary student.

See: Chapter 8 Part 4 Division 5, Tertiary students not at a member's location of residence.

They would have been eligible for education assistance, but is not incurring costs for the student's accommodation.

Example: The tertiary student is studying away from the member's location of residence, but living with relatives who do not charge board. Therefore, no education assistance is paid to support the student's accommodation costs.

9.3.42 Entitlement

1.	The member is entitled to two return journeys for the tertiary student each calendar year. The journey is from the location of the student's educational institution to the member's posting location.
2.	If the member has a removal to the new location on or after 1 July, only one journey may be taken in that calendar year.
3.	The entitlement cannot be carried forward from one calendar year to the next.
4.	ADF reunion travel does not apply if travel is already provided by a community-based scheme.
5.	The entitlement ends when the member ceases to be entitled to education assistance for the student.

9.3.43 Mode of travel

Travel must be by the most economical means, using student concession fares whenever possible.

See: Chapter 9 Part 1 clause 9.1.2, Most economical means of travel.

Division 7: Compassionate travel

9.3.44 Purpose

This Division provides for the cost of the journey to visit a person with a serious or very serious illness, or who has died.

See: Chapter 5 Part 7 Division 2, Compassionate leave

9.3.45 Overview

1.	Compassionate travel may be made available for the death, serious illness or very serious illness of a person described in clause 9.3.48.
2.	Compassionate travel may also be available in other exceptional circumstances.
3.	Compassionate leave may not attract a compassionate travel entitlement. Compassionate travel can be taken with other types of leave. Examples: Short absence, recreation leave. See: Clause 9.3.52, Compassionate travel and leave
4.	A spouse or interdependent partner may be entitled to compassionate travel in their own right. Special conditions apply. See: Subclause 9.3.48.2, Who may be visited Clause 9.3.50, Entitlement of member's spouse or interdependent partner – extra conditions

9.3.46 Who this Division does not apply to

	This Division does not apply to these members.
	a.	A member who has claimed an entitlement for a journey under the Australians dangerously ill scheme. See: Division 7A, Australians dangerously ill scheme – within Australia Chapter 17 Part 3A, Australians dangerously ill scheme – overseas
	b.	A member on leave without pay.
	c.	A member posted overseas. See: Chapter 15, Part 3, Division 6, Travel for compassionate reasons

9.3.47 Definitions

The following table defines terms used in this Division.

The term...	means...
very seriously ill	having an illness or injury so severe that life is imminently endangered.
seriously ill	having an illness or injury that could endanger life.

9.3.48 Who may be visited

1.	The CDF may grant a member compassionate travel to visit a person described in the following table, even if they do not normally live with the member

Item	The member may have compassionate travel to visit a person who is any of the following...	if...
1.	a. The member's spouse or interdependent partner b. The member's child	that person is seriously ill.
2.	a. The member's brother or sister b. The member's parent or guardian c. A dependant of the member recognised under clause 1.3.76 or 1.3.79	both the following conditions are met. a. That person is seriously ill. b. The member has to be there because no-one else in the family is available and able to help.
3.	a. The member's spouse or interdependent partner b. The member's child c. The member's brother or sister d. The member's parent or guardian e. A dependant of the member recognised under clause 1.3.76 or 1.3.79	either of the following conditions is met. a. That person is very seriously ill. b. That person has recently died.

See: Chapter 1 Part 3 clauses 1.3.76, Dependants, and 1.3.79, CDF-recognised dependants

The CDF may grant a member's spouse or interdependent partner compassionate travel to visit a person described in the following table.

Related Information: Clause 9.3.50, Entitlement of member's spouse or interdependent partner – extra conditions

Item

The member's spouse or interdependent partner may have compassionate travel to visit a person who is any of the following...

if...

a. The member

b. The member's child

c. The child of the member's spouse

d. The child of the member's interdependent partner

that person is seriously ill.

a. The parent or guardian of the member's spouse or interdependent partner

b. The brother or sister of the member's spouse or interdependent partner

c. A dependant of the member's spouse or interdependent partner

both the following conditions are met.

1. That person is seriously ill.

2. The spouse has to be there because no-one else in the family is available and able to help.

Item

The member's spouse or interdependent partner may have compassionate travel to visit a person who is any of the following...

if...

a. The member

b. The child of the member's spouse or interdependent partner

c. The parent or guardian of the member's spouse or interdependent partner

d. The brother or sister of the member's spouse or interdependent partner

e. A dependant of the member's spouse or interdependent partner

that person is very seriously ill.

a. The member

b. The child of the member's spouse or interdependent partner

c. The parent or guardian of the member's spouse or interdependent partner

d. A dependant of the member's spouse or interdependent partner

that person has recently died.

	See: Chapter 1 Part 3 clause 1.3.79, CDF-recognised dependants
3.	If the member and their spouse or interdependent partner both qualify for travel for the same event, both may be granted travel. Example: A member's child is very seriously ill in another location. Both the member and the spouse or interdependent partner may be granted travel to be with the child, as they both qualify.
4.	There is no travel entitlement if the person applying to travel is already at the location of the person to be visited.
	Non-example: Compassionate travel to visit a very seriously ill person. This is an example of when it might not be appropriate to grant compassionate travel under subclauses 1 and 2. A member is on posting in Sydney. They travel to Perth on Defence business. While in Perth, their parent (who lives in Perth) suddenly becomes very seriously ill. The member asks for compassionate travel for their spouse or interdependent partner and child to travel from Sydney. However, the spouse or interdependent partner has no entitlement for their parent-in-law. Also, because the member is already at the compassionate destination at Commonwealth expense, the member has no compassionate travel entitlement to transfer to the child.

9.3.49 Exceptional reasons

	The CDF may grant travel for the member or spouse or interdependent partner if he is satisfied that other exceptional reasons make their presence essential.
	Examples:

1.	Owing to a financial setback, a bank is threatening to repossess the member's home.
2.	The family home has been destroyed in bushfire or cyclone. The family is safe but homeless.
3.	The member's child is a tertiary student suffering mental illness. The member's presence is required to receive advice from counsellors on how the child should be managed.
4.	The boarding arrangements for a school-age child break down and new arrangements need to be made immediately. Either parent, but not both, could be provided compassionate travel (and leave for the member).
5.	The member's spouse or interdependent partner or child has been subjected to an episode of domestic violence, including significant injury, by another family member.

Non-examples:

1.	The member is on deployment. Their unoccupied flat is burgled and vandalised. The flat is safe and has been secured by the landlord. There are no compassionate circumstances.
2.	The member is a sole parent and has to go into hospital. There is no travel entitlement available to transfer to another parent to provide childcare, because the member is already at the compassionate location. Childcare is not a compassionate circumstance.
3.	Both parents are members away on duty, and wish to transport the children to and from the grandparents' home (or bring the grandparents to the member's home). There are no compassionate circumstances.

9.3.50 Entitlement of member's spouse or interdependent partner – extra conditions

	These additional conditions apply to compassionate travel for a spouse or interdependent partner.
	a.	The cost of their travel is limited if they are temporarily absent from their normal place of residence. It must be no more than the cost of return travel from their normal place of residence to the compassionate destination.
	b.	The CDF must grant the approved travel as if a member was to travel in the same circumstances.

9.3.51 Travel overseas

1.	A member or their spouse or interdependent partner may apply for assistance with compassionate travel to an overseas location.
2.	The CDF may approve return travel at Commonwealth expense to and from the nearest appropriate international terminal in Australia.
3.	The Commonwealth does not provide assistance with the cost of the overseas portion of the trip.

9.3.52 Compassionate travel and leave

1.	Compassionate travel may be approved for absence or leave other than compassionate leave. Example: The member's parents' home has been destroyed in a bushfire. The parents are safe but homeless. The member is granted recreation leave, and compassionate travel to visit their parents.
2.	A member may be granted compassionate leave without being entitled to compassionate travel for it. In this case, they may be granted the use of an existing travel entitlement (if they have one) towards the cost of travel to the compassionate leave destination. Examples: Recreation leave travel, remote location leave travel.
3.	A member is entitled to compassionate travel each time compassionate leave is granted if they meet all these conditions.
	a.	The member is in their first year of service.
	b.	The member was under 17 years old at the start of training.
	c.	The member needs to travel to visit a person in respect of whom leave has been granted under clause 9.3.48.

9.3.53 Means of travel

1.	A member, spouse or interdependent partner and any dependants are entitled to use these means of transport for compassionate travel.
	a.	For the forward journey – the fastest available public transport.
	b.	For the return journey – the most economical means of transport.
2.	The CDF may authorise the member to use their own means of transport if that is more suitable than the means of transport in subclause 1. The CDF must consider all these criteria.
	a.	The member’s ability to travel safely.
	b.	The time involved.
	c.	The urgency of the situation.
3.	The member cannot be granted additional travelling leave under clause 5.7.17 if they choose to travel by private vehicle. See: Clause 5.7.17, Entitlement

9.3.53A Reimbursement of member's costs

	A member may be reimbursed their costs of using private transport for compassionate travel. They will be reimbursed whichever is the lesser of these two amounts.
	a.	The cost of the most economical means of travel for the journey.
	b.	Vehicle allowance for the journey.

9.3.53B Transfer of entitlement

1.	A member may transfer an entitlement for compassionate travel to their spouse or interdependent partner if Service reasons prevent the member from travelling. Note: A member cannot transfer their entitlement unless the CDF has approved one for them to transfer.
2.	Service reasons may prevent a member from being present when their spouse or interdependent partner is seriously ill, very seriously ill or otherwise needs support. The CDF may transfer the member's compassionate travel entitlement to another family member. The CDF must consider both these factors.
	a.	The needs of the member's spouse or independent partner.
	b.	The ability of the other person to provide care and support.

9.3.53C Children accompanying the member or spouse

	The CDF may approve travel at Commonwealth expense for a member’s children. Approval may only be given if the CDF is satisfied that both these conditions are met.
	a.	The child cannot be cared for and supervised while their parent or parents are away.
	b.	The child will travel with the member, or with the member's spouse or interdependent partner.

9.3.53D Other travel costs

A member granted compassionate travel is not entitled to travel costs beyond those provided for under this Division.

Example: A member who works at Townsville is granted compassionate travel to visit their mother in Sydney. The member has no entitlement to travelling allowance, use of the Defence Travel Card, or to be given accommodation while they are away.

Division 7A: Australians dangerously ill scheme – within Australia

9.3.53E Principle

1.	The Australians dangerously ill scheme is activated when a member or a cadet is hospitalised with a very serious or serious illness or injury.
2.	This scheme provides support to a hospitalised eligible person by arranging a visit from an approved person at Commonwealth expense.

9.3.53F Purpose

The purpose of this Division is to provide the support of an approved visitor to an eligible person who is hospitalised in Australia with a very serious or serious illness. The visit from an approved visitor is for the benefit of the eligible person.

Note: Chapter 17 Part 3A sets out the provisions for eligible persons who are hospitalised overseas with a very serious or serious illness.

See: Chapter 17 Part 3A, Australians dangerously ill scheme – overseas

9.3.53G Definitions

This table defines terms used in this Division.

Term	Definition in this Division
Approved cadet activity	An activity or training planned in accordance with Departmental policies and guidelines.
Approved period	The period decided under clause 9.3.53K for benefits to assist the approved visitor to visit the eligible person under this Division.
Approved visitor	A person who has been approved to visit an eligible person at Commonwealth expense.
Cadet	Means an officer, instructor or cadet in the Australian Army Cadets, the Australian Navy Cadets or the Australian Air Force Cadets. See: Section 58A of the Defence Act 1903
Eligible person	A member of the Permanent or Reserve Forces, or a person in the Australian Defence Force Cadets, who has a very serious or serious illness.
Hospital	A military health care facility, public or private hospital or psychiatric facility.
Medical authority	A person who is a qualified medical practitioner responsible for determining the medical condition of a person.
Serious illness	Means the same as item 2 of the table in clause 1.3.67A, Serious illness. See: Chapter 1 Part 3 Division 1 clause 1.3.67A, Serious illness
Very serious illness	Has the meaning in clause 1.3.72A, Very serious illness. See: Chapter 1 Part 3 Division 1 clause 1.3.72A, Very serious illness

9.3.53H Person this Division applies to

The CDF may approve a person as eligible for support under this Division when they meet both of the following conditions.
a.	The eligible person is one of the following.
	i.	A member of the Permanent Forces.
	ii.	A member of the Reserve Forces on continuous full-time service.
	iii.	A member of the Reserve Forces who falls ill or is injured while on duty or in uniform.
	iv.	A cadet who falls ill or is injured while undertaking an approved cadet activity.
b.	The medical authority has recommended that a visit will benefit the eligible person in any of the following circumstances.
	i.	The eligible person has been classified as very seriously ill and is likely to remain so, or may not recover.
	ii.	The eligible person has been classified as seriously ill.
	iii.	The eligible person has been classified as suffering a serious medical condition and is hospitalised outside of the posting location to receive specialist treatment.
	iv.	The eligible person is under 18 years old and requires medical treatment. Note: An eligible person under 18 years old does not have to be very seriously ill or seriously ill to be eligible for a visit under this Division. Example: A 16 year old cadet is on an approved activity when she breaks her leg. She is transported to the nearest hospital in Nowra. Although the injury is not classified as a very serious or serious injury the medical authority believes the cadet would benefit from having support from a parent. The cadet's parents live in Canberra and one parent is approved as a visitor to travel to visit the cadet.

9.3.53I Persons who this Division does not apply to

	This Division does not provide a visit at Commonwealth expense when the visitor normally lives in the location where the eligible person is in hospital.
	Example 1: A member who is posted to Puckapunyal becomes seriously ill and is transferred to a hospital in Melbourne. The member's mother is identified and recorded on PMKeyS as the primary emergency contact. As the member's mother lives in Melbourne, support under this Division is not provided.
	Example 2: A member is seriously injured and is hospitalised in their posting location. The member's partner lives with the member in the posting location, so support under this Division is not provided.

9.3.53J People who may be an approved visitor

1.	The CDF may approve one of the following persons as the approved visitor to visit the eligible person at Commonwealth expense.
	a.	A person identified by the eligible person and recorded on PMKeyS as the primary emergency contact in the event of a casualty.
	b.	The spouse or partner of the eligible person.
	c.	A dependant of the eligible person.
	d.	A parent of the eligible person, if the eligible person has no dependants under clause 1.3.76. Note: A parent of an eligible person may include, but is not limited to, any of the following people. i. A biological parent. ii. An adoptive parent. iii. A foster parent. iv. A step-parent. See: Chapter 1 Part 3 Division 2 clause 1.3.76, Dependants
	e.	A child of the eligible person. Note: This child is not necessarily a recognised 'dependent'. Example: The member has a child who lives with the member's former partner. The child has not been recognised as a dependent for pay and conditions purposes as the child does not live with the member. See: Chapter 1 Part 3 Division 2 clause 1.3.78, Dependent children
	f.	The guardian of a cadet. See: Section 4 of the Family Law Act 1975 for the definition of guardian
	See: Chapter 1 Part 3 Division 2, Definitions – Dependants
2.	The approved visitor must meet both of the following conditions.
	a.	They must normally live in Australia.
	b.	They must be fit to travel. Note: An approved visitor who has a medical condition that may be affected by travel must obtain written certification from a qualified medical practitioner that they are fit to travel.
3.	If the approved visitor is incapable or unable to travel and provide support to the eligible person, the approved visitor may nominate another person from one of the classes in subclause 1 to be considered.
4.	In exceptional circumstances, the CDF may approve any of the following people to accompany the approved visitor.
	a.	A second parent of the eligible person.
	b.	One or more children of the eligible person.

	c.	An escort for the eligible person's child.
	d.	A carer of the approved visitor.
	e.	A second guardian of an ADF cadet.

9.3.53K Approved period for visit

1.	The eligible person may have a visit at Commonwealth expense from an approved visitor for a period of up to seven consecutive days. Note: The seven consecutive days is inclusive of the return travel time.
2.	The CDF may approve additional benefits in relation to a visit when both of the following apply.
	a.	The medical authority recommends that a longer period will significantly benefit the eligible person
	b.	One of the circumstances in the following table applies.

Item	Length of recommended visit...	when...
1.	up to 21 consecutive days	the eligible person has had major surgery and the post operative recovery is to last longer than seven consecutive days.
1.	up to 21 consecutive days	the eligible person is undergoing specialist treatment in hospital that will last longer than seven consecutive days.
2.	21 or more consecutive days	the eligible person has been assessed by the medical authority as likely to remain very seriously ill or seriously ill for longer than 21 consecutive days.

See also: Clause 9.3.53R, When an eligible person's condition changes

9.3.53L Long term illness

	An eligible person ceases to be eligible for assistance under this Division from the day they are provided a sustainable welfare management plan. This does not affect the return travel benefit for any approved visitor. See: Regulation 58F of the Defence Force Regulations 1952, Provision of medical and dental treatment.
	Note: A sustainable welfare management plan to assist the eligible person is normally developed if the eligible person requires any of the following beyond 21 consecutive days.
	a.	Long term specialist treatment.
	b.	Palliative care.
	c.	Long term rehabilitation as an inpatient.

9.3.53M Assistance for the approved visitor

	The approved visitor may be provided with the following assistance under this Division.
	a.	Domestic travel. See: Clause 9.3.53N, Assistance with domestic travel Clause 9.3.53O, Travel by private vehicle
	b.	Accommodation. See: Clause 9.3.53P, Assistance with accommodation
	c.	Meals. See: Clause 9.3.53Q, Assistance with meals

9.3.53N Assistance with domestic travel

1.	The CDF may approve return economy class air travel within Australia at Commonwealth expense for the approved visitor.
2.	If air travel is not available to the location where the eligible person is hospitalised, assistance with the cost of other modes of transport, such as rail or road, is provided at Commonwealth expense to the approved visitor. See: If the approved visitor chooses to travel by private vehicle to the eligible person's hospital see clause 9.3.53O, Travel by private vehicle.
3.	Costs incurred by the approved visitor for public transport, including taxi fares, between any of the following locations may be reimbursed on the production of receipts.
	a.	The eligible person's hospital.
	b.	The approved visitor's accommodation.
	c.	The airport, bus or train terminal.
	d.	The approved visitor's home.
4.	The CDF may approve the reimbursement of the lower of the following costs if the approved visitor arranged their own travel prior to the benefit being approved.
	a.	The amount incurred by the approved visitor. The approved visitor must produce receipts for the travel to allow for reimbursement.
	b.	The amount that would have been incurred if the travel had been taken by a member and the travel had been arranged by the Defence Community Organisation.
5.	Multiple visits to and from the approved visitor's home location during the approved period may not be reimbursed or paid by the Commonwealth. Example: An approved visitor is three days into an approved seven day visit. The approved visitor needs to return home to attend a meeting. They then return to the eligible person's location. This return trip may not be reimbursed. Exception: In exceptional circumstances, the CDF may approve the reimbursement of travel costs incurred if the approved visitor is required to return to their home location during the approved period.

The approved visitor may choose to stay beyond the approved period. The costs that may be reimbursed for travel after the approved period are limited. The CDF may only approve the lesser of the following costs.

The cost of the return journey incurred by the approved visitor. The approved visitor must produce receipts for the travel to allow for reimbursement.

The cost that would have been incurred if the travel had been taken by a member and if the return journey had been arranged by the Defence Community Organisation.

See: Part 1 clause 9.1.1A, Travel overview

9.3.53O Travel by private vehicle

1.	The CDF may approve travel by private vehicle when both the following conditions are met.
	a.	The approved visitor wishes to travel by private vehicle.
	b.	The duration of the journey is considered reasonable. To determine if the journey is reasonable the CDF must consider the following factors.
		i.	The distance to be travelled.
		ii.	The time it would take to travel the distance.
	Example: A member posted to Newcastle is injured while on training. Due to the seriousness of the injury the member is sent to a hospital in Sydney. The member's partner chooses to drive to Sydney. The time it would take to travel between Newcastle and Sydney is considered reasonable for the purposes of this Division.
	Non-example: A member posted to Townsville is injured and is sent to hospital in Brisbane. The member's partner wishes to drive to Brisbane for the visit. The time it would take to travel between Townsville to Brisbane is not considered reasonable for the purposes of this Division.
2.	The CDF may approve the reimbursement of the lesser of the following costs when the approved visitor travels by private vehicle approved under subclause 1.
	a.	The amount for fuel incurred by the approved visitor during the approved period. The approved visitor must produce receipts for the fuel to allow for reimbursement.
	b.	The vehicle allowance costs which would have been incurred by the Commonwealth under clause 9.6.24 for the distance travelled. See: Part 6 Division 5 clause 9.6.24, Amount of allowance and calculation of distance Exception: The cost of tolls, parking fees, traffic fines or parking tickets is not reimbursed.

9.3.53P Assistance with accommodation

1.	The CDF may approve commercial accommodation at Commonwealth expense up to the relevant rate in Annex 9.5.A Part 2.
	See: Part 5 Annex 9.5.A Part 2, Amounts for accommodation, meals and incidentals
2.	The accommodation must be within a reasonable distance from the hospital where the eligible person is located, having regard to the circumstances.

3.	The CDF may approve accommodation at a higher rate than set under subclause 1 when both the following criteria are met.
	a.	The accommodation is located near the eligible person's hospital.
	b.	The cost of travel to and from the closest hotel within the allowable cost would exceed the savings of staying in that hotel.
		Example: The closest hotel within the allowable cost is located 20km from the hospital where the member is located. There is a hotel 2km away from the hospital which is $25 a night over the allowable cost. The cost of transport to and from the hotel 20km away would be greater than the $25 a night extra payable at the closer hotel.
		Non-example: The closest hotel within the allowable cost is located 10km away from the hospital where the member is located. There is a hotel 2km away from the hospital which is $150 a night over the allowable travel cost. The transport costs to and from the hotel 10km away would not exceed $150 a day so the cost of staying in the closer hotel is not reasonable.
4.	If the approved visitor arranges their own accommodation prior to the visit being approved, the CDF may approve the reimbursement of the lesser of the following costs.
	a.	The cost of the accommodation incurred by the approved visitor. The approved visitor must produce receipts for the accommodation to allow for reimbursement.
	b.	The cost of the accommodation that would have been incurred if the visit has been arranged by the Defence Community Organisation.
5.	The approved visitor may choose to stay beyond the approved period. However, the cost of accommodation occupied after the approved period will not be reimbursed. Exception: See subclause 9.3.53R.2, When an eligible person's condition changes

9.3.53Q Assistance with meals

1.	The CDF may approve the reimbursement of the lesser of the following meal costs.
	a.	The cost of meals incurred by the approved visitor. The approved visitor must produce receipts for the meals to allow for reimbursement. Exception: The approved visitor is not entitled to reimbursement for any alcoholic beverages purchased.
	b.	The meal costs that would have been paid by the Commonwealth under Annex 9.5.A Part 2. See: Part 5 Annex 9.5.A Part 2, Amounts for accommodation, meals and incidentals
2.	The approved visitor may choose to stay beyond the approved period. However, the cost of meals consumed after the approved period will not be reimbursed. Exception: See subclause 9.3.53R.2, When an eligible person's condition changes

9.3.53R When an eligible person's condition changes

1.	If an eligible person's condition improves and their condition is no longer classified by a medical authority as very seriously ill or seriously ill, the benefits provided under this Division ceases 24 hours after the approved person is informed of the eligible person's reclassification.
2.	The CDF may approve an extension of the period for which benefits provided under this Division when both of the following conditions are met.
	a.	The approved visitor has made reasonable efforts to arrange return travel within the 24 hours.
	b.	Return travel is unavailable due to circumstances beyond the approved visitor's control. Examples: Some circumstances beyond an approved visitor's control can include, but are not limited to, airline strikes, weather delays and sold out flights.
3.	The CDF may approve another visit for an eligible person. The eligible person must meet both of the following conditions.
	a.	The eligible person was previously classified by medical authority as no longer very seriously ill or seriously ill.
	b.	The eligible person is reclassified as very seriously or seriously ill.

Division 8: Travel of dependants on death of a member

9.3.54 Purpose

This Division describes travel, baggage and accommodation entitlements for dependants of a member who dies while serving in Australia. This includes a member who dies while serving in a seagoing ship or Navy aircraft squadron.

9.3.55 Basic entitlement

If a member dies while serving in Australia, their dependants may be granted travel from their location to one of the locations in this table.

Location option	The dependants may be granted travel to…	with the condition that…
Member of the Permanent Forces at the time of death
1.	the location of the last permanent residence of the member and their dependants at the time of enlistment or appointment	travel is limited if appointment or enlistment was from outside Australia. a. If the member was appointed or enlisted from Norfolk Island, travel is to Sydney. b. If the member was appointed or enlisted from any other external territory of Australia, travel is to the capital city nominated by the dependants. c. If the member was appointed or enlisted from another country, travel is to the port at which the member first entered Australia.
2.	any other location in Australia	the Commonwealth will not pay more than the cost of the travel entitlement in item 1. Exception: If the CDF is satisfied that the dependants have established or intend to establish a permanent home there.
Member of the Reserves on continuous full-time service at the time of death
3.	the location where the member lived immediately before starting full-time service	––
4.	any other location in Australia	the cost of the travel is no more than the entitlement in item 1.

9.3.56 Member not living with dependants at time of death

If a member with dependants is not living with them at the time of death, the basic travel entitlements in Part 1 of this Chapter will apply to the dependants.

9.3.57 Deceased member's spouse also a member

The travel entitlements in this Division apply when the deceased member’s spouse or interdependent partner is a member.

9.3.58 Means of travel

Dependants travelling on the death of a member are entitled to travel by the most economical and practical means.

See: Chapter 9 Part 1, Basic travel entitlements.

The dependants may choose to travel by means that are not the most economical. If they do, the Commonwealth will pay no more than the cost of travelling by the most economical means.

The member must have paid any additional costs of travelling by the chosen means before their travel is approved.

9.3.59 Travel by coach

1.	Travel by coach may only be approved as the most economical means for one of these reasons.
	a.	It is the only means available.
	b.	The dependants request it as the most appropriate.
2.	In all other instances travel by coach should be limited. It can be used if it is the only way dependants can be taken to or from the transport used for the major part of the journey.

9.3.60 Class of travel

Dependants may upgrade their class of travel. If they do, the Commonwealth will pay only for the cost of travel by the most economical means and class set out in Part 1 of this Chapter.

See: Chapter 9 Part 1, Basic travel entitlements.

9.3.61 Baggage

If baggage is included with furniture and effects, the insurance provisions for removal on death of a member will apply.

See: Chapter 6 Part 8, Expenses when a posting is cancelled

9.3.62 Deferral of a dependant's travel

Dependants may defer travel for no more than 12 months from the date of the member’s death.

Division 9: Travel for representational purposes

9.3.63 Member accompanied on business travel within Australia

1.	A member is not entitled to have their spouse or interdependent partner accompany them at Commonwealth expense on Defence business travel within Australia. Exception: The CDF may approve a spouse or interdependent partner to travel for representational purposes and accompany the member at Commonwealth expense. Approval may only be given if the CDF is satisfied that it is demonstrably in the interests of the Commonwealth, given the purpose of the travel, for the member to be accompanied by their spouse or interdependent partner.
2.	If the CDF approves accompanied travel on Defence business within Australia, the member is entitled to all the following, as applicable.
	a.	The reasonable additional cost of accommodation.
	b.	The spouse’s or interdependent partner's transportation cost by the same mode and class of travel as the member. This is the only transportation cost payable for the member's spouse or interdependent partner.
	c.	Costs incurred for meals, up to the same daily limit as the member’s entitlement for meals under Annex 9.5.A for travel on Defence business within Australia. See: Part 5 Annex 9.5.A, Amounts for accommodation, meals and incidentals

Part 4: Leave travel

9.4.1 Overview

This Part details the travel entitlements that a member can use with their leave.

9.4.2 Contents

	This Part includes the following Divisions:
	Division 1	Recreation leave travel
	Division 2	Pre-deployment leave travel
	Division 3	Post-deployment travel
	Division 4	Remote location leave travel

9.4.3 Nominated family

1.	The location where a member's nominated family normally lives is important for recreation leave travel. It is used to decide where the member can travel to at Commonwealth expense.
2.	This table shows who a member's nominated family is.

Item	If the member...	then...
1.	has no spouse or interdependent partner and no children	their nominated family is their parents, or another person the CDF approves under clause 9.4.4, as their closest relative.
2.	has no spouse or interdependent partner but has dependent children living with them	the member is not eligible for recreation leave travel because the member would be categorised as a member with dependants.
3.	has no spouse or interdependent partner, and has children not living with them	their nominated family is their children, or another person the CDF approves under clause 9.4.4 as their closest relative.
4.	has a spouse or interdependent partner, but is categorised as member without dependants because the couple do not normally live together	their nominated family is their spouse or interdependent partner. Note: A member of a couple might be categorised as a member without dependants in some situations (see Chapter 8).

If the member's nominated family normally live at separate locations, the member may alternate between those locations.

Examples: Divorced parents, or children who live at different locations.

Note: If the member's nominated family normally live overseas, see clause 9.4.15, Member with family overseas.

The member must notify any relevant change in family circumstances. A relevant change is one which could affect their entitlement to recreation leave travel.

See: Chapter 1 Part 5 clause 1.5.2, Change in member's circumstances

Example: The member's nominated family moves to another location. The nominated family is the same, but the destination for leave travel changes.

9.4.4 CDF approval of closest relative

1.	This clause applies to a member whose nominated family would be a parent or child (see item 1 or 4 of the table in clause 9.4.3). It applies only if the CDF is satisfied on either of these two grounds.
	a.	It is not practical for the member to visit the relative, or the member is estranged from the relative. Example: There is a long-term family dispute leading to a complete relationship breakdown. Non-example: The member does not want to visit the relative. They prefer to visit a friend somewhere else.
	b.	The member has closer ties to a person other than the relative.
2.	The CDF may approve a person as the member's closest relative. The CDF must consider the nature and length of their relationship. Any of these relationships could apply.
	a.	Blood. Example: A grandparent who was the member's primary carer as a child.
	b.	Law. Examples: An adoptive relationship, a guardianship, a foster parenting relationship.
	c.	Traditional kinship. Example: An uncle or guardian recognised by the Aboriginal community to which the member belongs.
	Note: An approval under this clause is expected to apply long-term. The member should only seek a new approval after a significant change in family circumstances.
3.	A member with no nominated family is entitled to travel to the nearest capital city.

Division 1: Recreation leave travel

9.4.5 Purpose

This Division assists members (including trainees) with travel from where they are on duty, to visit their family during recreation leave.

See: Chapter 5 Part 1, Overview.

9.4.6 Members eligible

	The CDF may approve recreation leave travel by the most economical means of public transport if a member meets all these conditions.
	a.	They are a member without dependants.
	b.	They are serving in Australia.
	c.	Their nominated family is in Australia, but not at their place of duty.
	d.	They have been granted recreation leave or a course break, in which they plan to visit their nominated family.
	e.	...

9.4.7 ...

9.4.8 Recreation leave travel benefit

1.	A member whose application for recreation leave travel is approved may be provided with return travel from their accommodation at the duty location to where their nominated family lives in Australia.
2.	The Commonwealth assistance with the travel is limited to the cost of travel by the most economical means.

9.4.9 Number of recreation leave travel trips

1.	A trainee may be provided with up to three return trips in a leave year, including any graduation trip.
2.	Any other eligible member, including a member undergoing training, may be provided with one return trip in a leave year.
3.	If a member cannot be granted their recreation leave travel entitlement for Service reasons, they may apply for the CDF to defer it once only, into the following leave year. They must still meet all the conditions for eligibility in that following year.
4.	A member may be recalled from leave for Service reasons while using a recreation leave travel entitlement. In this case, they are taken not to have used their travel entitlement.
5.	The total of recreation leave travel, remote location leave travel and reunion travel must not be more than seven trips a year.

9.4.10 Travel in advance of entitlement

The CDF may grant a member recreation leave travel in advance of their next year's entitlement. They will lose that entitlement for that next year.

Exception: This advance cannot be granted unless it is reasonable to expect that the member will be eligible in the next year.

Example: The CDF refuses to grant a member's application for an advance because the member is planning to marry at the start of the leave year into which the member has applied to advance the travel.

9.4.11 Excess travel costs

A member who chooses to travel by means that are not the most economical must do both the following.

Pay any travel costs above the normal departmental liability.

See: Chapter 9 Part 1 clause 9.1.4, Normal departmental liability – what the Commonwealth will pay.

Pay those excess costs before the booking is finalised. They pay them to the Collector of Public Moneys.

Note: The member's payment is to be credited to the appropriate cost code for their travel.

9.4.12 Offset of entitlement for travel to alternative destination

1.	A member can put the value of their entitlement towards the cost of travel to meet their nominated family in an a destination alternative to the place where the nominated family normally lives in Australia. One of these conditions must be met.
	a.	The CDF is satisfied that their nominated family is located at the alternative destination.
	b.	The member’s entitlement under clause 9.4.3 is to the capital city nearest their place of duty, and they wish to go somewhere else.
2.	The Commonwealth will pay up to the lesser of these two amounts.
	a.	The cost of the actual travel.
	b.	The cost of Defence travel to where the nominated family normally live, by the most economical means.
	Example: A member without dependants is on posting in Sydney. The nominated family (their parents) normally live in Brisbane but are currently on a caravanning holiday in northern Australia. The member flies from Sydney to Cairns to join their parents, travels with them to Darwin while on leave, and returns by air from Darwin to Sydney. The member is entitled to an amount equal to what Defence would have paid for an economy return air ticket from Sydney to Brisbane.

9.4.13 Vehicle allowance for trip to transport terminal

A member is entitled to vehicle allowance for the trip their vehicle makes from their residence to a transport terminal and back again. They do not have to be present for the whole of that journey. They could have been dropped off at the terminal to continue their journey on recreation leave travel at Commonwealth expense.

Example: For a member in Nowra, Bomaderry railway station for transport to Sydney Airport.

Payment of vehicle allowance under subclause 1 must not be more than the normal departmental liability.

Example: Cab charge.

See: Part 1 clause 9.1.4, Normal departmental liability.

9.4.14 Transfer of entitlement

1.	A member may choose to transfer their entitlement to the nominated family. This is to allow one or more of the nominated family to travel from their home to where the member is serving, and back again.
2.	If the member chooses to transfer travel, these conditions apply.
	a.	The Commonwealth will pay only up to what the member would have been entitled to under clause 9.4.9, Entitlement.
	b.	The Commonwealth will pay only up to what the member would have been entitled to under clause 9.4.8 Recreation leave travel benefit.

9.4.15 Member with family overseas

The CDF may grant recreation leave travel under this Division to a member whose nominated family is living overseas.

The member is entitled to return travel to an international terminal in Australia. The terminal must be the one nearest their posting location from which a flight goes to where the nominated family lives. The travel must be by the most economical means.

Note: The nearest international terminal may include Darwin.

9.4.15A Recreation leave travel – trainees

	The CDF may approve recreation leave travel under this Division for a trainee on all the following conditions, in addition to relevant conditions in this Division. See: Chapter 1 Part 3 Division 1 clause 1.3.70, Trainee
	a.	The travel is during a course break, or on graduation. Example: The member applies to return home during an Easter course break.
	b.	Approval is subject to Service requirements and course structures.
	c.	Travel may be refused for disciplinary reasons, or because of unsatisfactory academic progress, or for any other reason related to the member's training.

Division 2: Pre-deployment leave travel

9.4.16 Purpose

This Division allows a member to travel when pre-deployment leave has been granted.

9.4.17 Entitlement

A member may be granted leave travel within Australia to the location of their nominated family when pre-deployment leave is granted.

Note: The leave travel cannot be taken to the member's place of duty.

See: Chapter 5 Part 7 Division 6, Pre-deployment leave.

9.4.18 Member not entitled

If a member has a recreation leave travel entitlement, it must used instead of a
pre-deployment leave travel entitlement.

9.4.19 Offset of entitlement

A member can put the cost of their entitlement towards the cost of travel to somewhere other than their home location. Both these conditions must be met.
a.	The member pays any excess costs involved.
b.	The authorised person is satisfied on both these counts.
	i.	Special circumstances exist.
	ii.	The member's need for travel is generally within the purposes for which pre-deployment leave is granted.

Division 3: Post-deployment leave travel

9.4.20 Purpose

This Division allows a member to travel within Australia when leave has been granted on return from service in a prescribed area overseas. A member is granted war service leave (if eligible) and recreation leave on their return. No additional leave credits are provided on return to Australia.

9.4.21 Entitlement

A member may be granted leave travel within Australia to the location of their nominated family on return to Australia from service in an area that attracted pre-deployment leave.

Note: The leave travel cannot be taken to the member's place of duty.

9.4.22 Member must use recreation leave travel if available

For travel to be granted under clause 9.4.21, the member must have no recreation leave travel entitlement left. If a member has a recreation leave travel entitlement, they must use it instead of post-deployment travel.

Division 4: Remote location leave travel

9.4.23 Purpose

	The purposes of this Division are as follows.
	a.	To give a member and dependants relief from the climate and isolated conditions of remote locations.
	b.	To provide a member and dependants with access to facilities not available at the remote location, including medical, dental and shopping facilities.
		Note: Remote locations and the corresponding ADF district allowance grades are listed at Annex 4.4.A, Remote locations for ADF district allowance.

9.4.24 Structure of this Division

This Division is structured as follows.
a.	Clause 9.4.25	Definitions that apply in this Division
b.	Clause 9.4.26	Describes the remote location leave travel entitlements for a member without dependants. Members without dependants have remote location leave travel where Scheme A conditions apply.
c.	Clauses 9.4.27 and 9.4.28	Describes the remote location leave travel entitlements for a member with dependants (unaccompanied), and their dependants. Members with dependants (separated) have remote location leave travel that Scheme A conditions apply to.
d.	Clause 9.4.29	Describes the basic remote location leave travel entitlements for a member with dependants. Members with dependants have an entitlement to remote location leave travel that Scheme A conditions apply to. Some members with dependants also have an entitlement to remote location leave travel that Scheme B conditions apply to.
e.	Clause 9.4.30	Describes additional conditions that apply to a member with dependants who has a remote location leave travel entitlement that Scheme A conditions apply to.
f.	Clause 9.4.31	Describes additional conditions that apply to a member with dependants who has a remote location leave travel entitlement that Scheme B conditions apply to.
g.	Clause 9.4.32	Describes how members and dependants can offset their entitlements to other destinations. This applies only if Scheme A conditions apply to the entitlement.
h.	Clauses 9.4.33 to 9.4.41	Describes other conditions that apply to remote location leave travel, whether Scheme A or Scheme B conditions apply.
i.	Clauses 9.4.42 to 9.4.43	Describes transitional arrangements.

9.4.25 Definitions

The following terms are defined for the purposes of this Division.

Term	Definition in this Division
capital city	This term has the meaning given by Chapter 1 Part 3 Division 1 clause 1.3.9, Definition of capital city.
close family member	Means any of these people:
	a.	The member’s child, parent, grandparent, brother or sister.
	b.	The member's spouse's child, parent, grandparent, brother or sister.
	c.	The member's interdependent partner's child, parent, grandparent, brother or sister.
	d.	The member's spouse or interdependent partner who lives outside the remote location.
transfer	In relation to an entitlement, this term includes.
	a.	An entitlement to transportation at Commonwealth expense. Example: A member transfers an entitlement to a trip with the result that the member's brother is provided with air travel by a commercial airline.
	b.	An entitlement for the member to be paid vehicle allowance for travel by another specified person in a private vehicle.

9.4.26 Scheme A – member without dependants

1.	This clause describes the conditions that apply to a member without dependants.
2.	For the purposes of this clause a travel entitlement is return air travel from the remote location the member is posted in, to the nearest capital city, no matter what grade of remote location a member serves in. Exception: For locations in the Northern Territory, the travel entitlement is return air travel from the remote location to Adelaide.
3.	Scheme A conditions apply to travel entitlements under this clause.
4.	A member without dependants accrues remote location leave travel at the rate that applies to them under this table.

Item	A member who is serving in a location that attracts...	is entitled to...
1.	ADF district allowance at the Grade A rate	one travel entitlement, if the CDF assesses that the member is reasonably likely to serve in that location for two years. The entitlement accrues at the start of every two-year period.
2.	ADF district allowance at the Grade B, C, D or E rate	one travel entitlement, where the CDF assesses that the member is reasonably likely to serve in that location for one year. The entitlement accrues at the start of every one-year period.

5.	Remote location leave travel may only be taken in the following period.
	a.	The period begins on the day the member commences the posting at the remote location.
	b.	The period ends on the day immediately before the member ends the posting at the remote location. Related Information: An entitlement may lapse before this date. See clause 9.4.34, Schemes A and B – Lapsing of entitlement.
6.	The remote location leave travel entitlement may be transferred under either of the following sets of conditions.
	a.	A member may transfer their entitlement to remote location leave travel to one or more close family members. The member must make this decision in writing.
		i.	The transferred entitlement must be used for the close family member to visit the member at the posting location.
		ii.	The entitlement may be used to buy travel to the value of the remote location leave travel entitlement that would otherwise be provided. Example: A member has a travel entitlement from Darwin to Adelaide. The member wants their parents to visit them in Darwin instead. The member finds a discount fare that is less than half the cost of the member's travel entitlement. The member uses their travel entitlement to bring both parents to Darwin.
	b.	The CDF may approve the transfer of the entitlement to another member of the member's family or household, if satisfied that exceptional circumstances apply.

9.4.27 Scheme A – member with dependants (unaccompanied)

1.	This clause describes the conditions that apply to a member with dependants (unaccompanied).
2.	For the purposes of this clause a travel entitlement is return air travel from the remote location the member is posted in, to the nearest capital city, no matter what grade of remote location a member serves in. Exception: For locations in the Northern Territory, the travel entitlement is return air travel from the remote location to Adelaide.
3.	Scheme A conditions apply to entitlements under this clause.
4.	A member with dependants (unaccompanied) accrues remote location leave travel at the rate that applies to them under this table.

Item	A member who is serving in a location that attracts...	is entitled to...
1.	ADF district allowance at the Grade A rate	one travel entitlement, where the CDF assesses that the member is reasonably likely to serve in that location for two years. The entitlement accrues at the start of every two-year period.
2.	ADF district allowance at the Grade B, C, D or E rate	one travel entitlement, where the CDF assesses that the member is reasonably likely to serve in that location for one year. The entitlement accrues at the start of every one-year period.

5.	Remote location leave travel may only be taken in the following period.
	a.	The period begins on the day the member commences the posting at the remote location.
	b.	The period ends on the day immediately before the member ends the posting at the remote location. Related Information: An entitlement may lapse before this date. See clause 9.4.34, Schemes A and B – Lapsing of entitlement.
6.	The remote location leave travel entitlement may be transferred under the following conditions.
	a.	A member may transfer their entitlement to remote location leave travel to one or more close family members. The member must make this decision in writing.
	b.	The transferred entitlement may only be used for the close family member to visit the member at the posting location.
	c.	The entitlement may be used to buy travel to the value of the remote location leave travel entitlement that would otherwise be provided. Example: A member has a travel entitlement from Darwin to Adelaide. The member wants their parents to visit them in Darwin instead. The member finds a discount fare that is less than half the cost of the member's travel entitlement. The member uses their travel entitlement to bring both parents to Darwin.
7.	The CDF may approve the transfer of the entitlement to another member of the member's family or household under subclause 6, if satisfied that exceptional circumstances apply.

9.4.28 Scheme A – dependants of a member with dependants (unaccompanied)

1.	This clause applies if the following conditions are met.
	a.	A member was posted to a remote location, but leaves on a posting to a non-remote location.
	b.	The member is a member with dependants (unaccompanied).
	c.	The member's dependants stay in the remote location.
2.	For the purposes of this clause a travel entitlement is return air travel from the remote location the dependants live in, to the nearest capital city, no matter what grade of remote location the dependants live in. Exception: For locations in the Northern Territory, the travel entitlement is return air travel from the remote location to Adelaide.

3.	A member's dependants accrue remote location leave travel at the rate that applies for their and the member's location in this table.

Item	If the member is in a...	and the dependants are in...	then the dependants...
1.	remote location	another remote location	are entitled to remote location leave travel as if the member was a member with dependants at the dependants' remote location. See: Clause 9.4.30, Scheme A – member with dependants
1.	remote location	a non-remote location	are not entitled to remote location leave travel.
2.	non-remote location	a remote location	are entitled to remote location leave travel as if the member was a member with dependants at the dependants' remote location. See: Clause 9.4.30, Scheme A – member with dependants
2.	non-remote location	a non-remote location	are not entitled to remote location leave travel.

4.	Remote location leave travel may only be taken while the dependants live in the remote location. Related Information: An entitlement may lapse before this date. See clause 9.4.34, Schemes A and B – Lapsing of entitlement.
5.	The member's dependants' remote location leave travel entitlements do not lapse until the dependants leave the remote location.
6.	A remote location leave travel entitlement may be transferred under the following conditions.
	a.	The member's dependants may transfer their entitlement to remote location leave travel to a close family member or to the member. The decision must be made in writing.
	b.	The transferred entitlement may be used for either of these purposes.
		i.	For the close family member to visit the member at the posting location.
		ii.	For the member to visit the member's dependants at the remote location.
	c.	The entitlement may be used to buy travel to the value of the remote location leave travel entitlement that would otherwise be provided. Example: A member's spouse has a travel entitlement from Darwin to Adelaide. He wants his parents to visit him in Darwin instead. He finds a discount fare that is less than half the cost of the travel entitlement. He uses his travel entitlement to bring both parents to Darwin.
7.	The CDF may approve the transfer of the entitlement to another member of the member's family or household under subclause 6, if satisfied that exceptional circumstances apply.

9.4.29 Basic entitlement – member with dependants

1.	This clause describes the basic remote location leave travel entitlement for a member with dependants who is serving in a remote location, and their dependants. Related Information: Clause 9.4.37, Schemes A and B – If a spouse or interdependent partner is a member Clause 9.4.38, Schemes A and B – If a spouse or interdependent partner is a Defence APS employee
2.	A member with dependants who is serving in a location that attracts ADF district allowance at the Grade A rate, and their dependants, are entitled to this benefit.
	a.	The member and dependants are entitled to one travel entitlement each, if the CDF is satisfied that the member is reasonably likely to serve in that location for two years.
		i.	The entitlements in paragraph a. accrue at the start of every two-year period.
		ii.	The conditions for Scheme A apply to the entitlement in paragraph 2.a. See: Clause 9.4.30, Scheme A – member with dependants
3.	A member with dependants who is serving in a location that attracts ADF district allowance at the Grade B, C, D or E rate, and their dependants, are entitled to both of these benefits.
	a.	The member and dependants are entitled to one travel entitlement each, where the CDF is satisfied that the member is reasonably likely to serve in that location for one year.
		i.	The entitlements in paragraph a. accrue at the start of every one-year period.
		ii.	The conditions for Scheme A apply to the entitlement in paragraph 3.a. See: Clause 9.4.30, Scheme A – member with dependants
	b.	The member and dependants are entitled to one travel entitlement each, where the CDF is satisfied that the member is reasonably likely to serve in that location for one year.
		i.	The entitlements in paragraph b. accrue at the start of every one-year period.
		ii.	The conditions for Scheme B apply to the entitlement in paragraph 3.b. See: Clause 9.4.31, Scheme B – member with dependants
4.	A member or dependants may take the entitlements in paragraphs 3.a and 3.b in any order.
5.	A dependant of two members can claim their entitlement in respect of one member only. The members may choose which member the dependant's entitlement is to be calculated in relation to. The choice must be made in writing.

9.4.30 Scheme A – member with dependants

1.	If a member or dependants have a Scheme A remote location leave travel entitlement, the conditions in this clause apply to the travel entitlement. Related Information: Clause 9.4.29, Basic entitlement - member with dependants.
2.	For the purposes of this clause a travel entitlement is return air travel from the remote location the member and dependants live in, to the nearest capital city, no matter what grade of remote location they live in. Exception: For locations in the Northern Territory, the travel entitlement is return air travel from the remote location to Adelaide.
3.	The member’s dependants may take the travel entitlement separately from the member, at economy class.
4.	Remote location leave travel may only be taken in the following period.
	a.	The period begins on the day the member commences the posting at the remote location.
	b.	The period ends on the day immediately before the member ends the posting at the remote location. Related Information: An entitlement may lapse before this date. See clause 9.4.34, Schemes A and B – Lapsing of entitlement.
5.	A remote location leave travel entitlement may be transferred under the following conditions.
	a.	A member, spouse or interdependent partner may transfer their entitlement to remote location leave travel to one or more close family members. The decision must be made in writing. Exception: Dependent children's entitlements may not be transferred.
	b.	The transferred entitlement may only be used by the close family member to visit the member at the posting location.
	c.	The entitlement may be used to buy travel to the value of the remote location leave travel entitlement that would otherwise be provided. Example: A member has a travel entitlement from Darwin to Adelaide. The member wants their parents to visit them in Darwin instead. The member finds a discount fare that is less than half the cost of the member's travel entitlement. The member uses their travel entitlement to bring both parents to Darwin.
6.	The CDF may approve the transfer of the entitlement to another member of the member's family or household under subclause 5, if satisfied that there are exceptional circumstances.
7.	A member and all eligible dependants may travel at different times and to different locations. Note: Unaccompanied travel by a child would need to comply with airline requirements.

9.4.31 Scheme B – member with dependants

If a member or dependants have a Scheme B remote location leave travel entitlement, the conditions in this clause apply.

Related Information: Clause 9.4.29, Basic entitlement - member with dependants.

For the purposes of this clause a travel entitlement is return air travel from the remote location the member and dependants live in, to any capital city the member chooses, except Darwin. The choice must be made in writing.

Non-examples: Costs put towards an overseas holiday, costs of travel to Australian regional destinations beyond the nearest capital city, fares put towards costs of accommodation or hire cars (except for Tindal travel).

2A.

The CDF may approve vehicle allowance up to the cost of the travel entitlement in any of the circumstances in the following table.

Item

When a member's dependant...

that prohibits flying and...

has a disability

has been classified under either of the following.

a. Social Security Act 1991.

b. Clause 1.3.82, Dependant with special needs.

See: Chapter 1 Part 3 Division 2 clause 1.3.82, Dependant with special needs

has a medical condition

a medical certificate has been provided.

3.	A member and all eligible dependants may travel at different times and to different locations, according to the member's choice under subclause 2.
4.	Remote location leave travel may only be taken in the following period.
	a.	The period begins on the day the member commences the posting at the remote location.
	b.	The period ends on the day immediately before the member ends the posting at the remote location. Related Information: An entitlement may lapse before this date. See clause 9.4.34, Schemes A and B – Lapsing of entitlement.
5.	The remote location leave travel entitlement may be transferred under the following conditions.
	a.	A member, spouse or interdependent partner may transfer their entitlement to remote location leave travel to a close family member. The decision must be made in writing. Exception: Dependent children's entitlements may not be transferred.
	b.	The transferred entitlement must be used for the close family member to visit the member at the posting location.

	c.	The entitlement to a journey at Commonwealth expense is transferred, not the value of a fare. Example: A member has a travel entitlement from Darwin to Sydney. The member wants her parents to visit her in Darwin instead. The member transfers her travel entitlement to her mother. The member's father pays his own fare. Non-example: A member has a travel entitlement from Darwin to Sydney. The member wants his parents to visit them in Darwin instead. The member finds a discount fare that is less than half the cost of the member's travel entitlement. The member may not use his travel entitlement to bring both parents to Darwin.
	d.	The travel at Commonwealth expense is limited to travel to and from the family member's nearest capital city. Example: A member transfers their entitlement to their sister. The member lives in Darwin, and their sister lives in Geelong. The member's sister travels from Melbourne to Darwin at Commonwealth expense. Travel from Geelong to Melbourne is a private expense.
6.	The CDF may approve the transfer of the entitlement to another member of the member's family or household under subclause 5, if satisfied that exceptional circumstances apply.
7.	All of the member's dependants are taken to have used one Scheme B remote location leave travel entitlement when both these conditions apply.
	a.	A member transfers their own remote location leave travel entitlement.
	b.	The member's spouse or interdependent partner transfers their remote location leave travel entitlements.

9.4.32 Scheme A – offset of entitlement to another destination

1.	This clause describes the offset conditions that apply to a member who has a remote location leave travel entitlement that Scheme A conditions apply to.
2.	A member or dependants can use the amount that would otherwise be paid for an entitlement to remote location leave travel towards the cost of travel to another destination. Example: A member in Townsville is entitled to remote location leave travel to Brisbane. Instead the member wants to explore Cape York by car. The member may be paid vehicle allowance to the value of the journey to Brisbane.
3.	The maximum amount that may be paid under subclause 2 is the cost of the return air fare for travel between the posting location and the nearest capital city, unless one of the following limits applies instead.
	a.	For posting locations in the Northern Territory, the cost limit is the cost of the return fare for travel between the member's posting location and Adelaide.
	b.	For travel to or from Tindal, the cost limit includes the cost of hiring a car between Tindal and Darwin.
4.	A remote location leave travel entitlement that is used to fund an offset is taken to have been used by the member or dependant who the entitlement originally accrued for. Example: A member in Darwin claims a remote location leave travel entitlement. They elect to drive to Alice Springs with their interdependent partner. They are paid vehicle allowance for the journey, to the limit of one air fare to Adelaide. The member's interdependent partner has not used a remote location leave travel entitlement.

5.	The member or dependants can put the amount that would otherwise be paid for a leave travel entitlement towards the cost of a holiday package tour. They will be reimbursed up to the lowest of the following three costs.
	a.	The cost of the return fare for travel to the holiday destination by the most economical means.
	b.	The cost of the return fare for travel between the member's posting location and the nearest capital city. Exception: For locations in the Northern Territory, the cost limit will be the cost of the return fare for travel between the member's posting location and Adelaide.
	c.	The actual cost of the package tour.

9.4.33 Schemes A and B – advances of entitlement

This clause describes the advance conditions that apply to a member who has a remote location leave travel entitlement that Scheme A or Scheme B conditions apply to.

The CDF may grant a member or dependants an advance of one remote location leave travel entitlement, having regard to operational requirements relevant to the member.

Exception: The CDF may not grant a member or dependants an advance if it is reasonable to believe the entitlement will not accrue.

Example: A member and their family apply to advance a remote location leave travel entitlement for a family holiday. Soon afterwards one of their children is to turn 21, and will not be a dependant. That child will not accrue a remote location leave travel entitlement. The CDF may not grant an advance for the member's child.

A member or dependants who advance a remote location leave travel entitlement do not have to repay the value of that travel, should the entitlement not accrue.

9.4.34 Schemes A and B – lapsing of entitlement

1.	This clause describes the lapsing conditions that apply to a member who has a remote location leave travel entitlement. The remote location leave travel entitlement may have Scheme A or Scheme B conditions.
2.	A member's or dependants' remote location leave travel entitlements lapse on either of the following days.
	a.	The day before they accrue a new remote location leave travel entitlement. Exception: If an entitlement has been deferred under clause 9.4.35, Schemes A and B – Deferral of entitlement, it does not lapse during the period of deferral.
	b.	The last day of the member's posting to the remote location.
		Exceptions: 1. The member may be categorised as a member with dependants (unaccompanied) for the new posting location. If that happens, the remote location leave travel entitlement for a dependant of the member does not lapse unless the dependant stops living at the remote location. 2. A member's dependant ceases to have an entitlement if they cease to be a dependant of the member.

Related Information: Other lapsing provisions can be found in these clauses.
Clause 9.4.28, Scheme A – dependants of a member with dependants (unaccompanied)
Clause 9.4.36, Schemes A and B – When a member changes category
Clause 9.4.42, Transitional entitlement – member with an unused entitlement at
31 January 2006

9.4.35 Schemes A and B – deferral of entitlement

A member may apply to defer a remote location leave travel entitlement that Scheme A or Scheme B conditions apply to.

The CDF may defer the lapsing of an entitlement under subclause 9.4.34.2 for one year, having regard to operational requirements relevant to the member.

Example: A member has not been able to take a family holiday because work has been too busy. The member and dependants accrue new remote location leave travel entitlements, and their previous accruals would normally lapse. Instead the member applies to defer the lapsing for one year. The member is granted the deferral, after making a leave plan for the next year with their supervisor.

9.4.36 Schemes A and B – member changes category

	A member's change of category has the following effects on remote location leave travel entitlements. Example: Member with dependants changes category to be a member with dependants (unaccompanied). See: Clause 1.5.2, Change in member's circumstances
	a.	On the date of the change, all outstanding remote location leave travel entitlements for the member and dependants lapse.
	b.	On the date of the change, the member and dependants (if any) are forgiven any advances of remote location leave travel entitlements.
	c.	The member and dependants (if any) accrue new remote location leave travel entitlements on the date of the change, as provided for under clauses 9.4.26, 9.4.27 or 9.4.29.
	d.	The member's and dependants' (if any) next accrual of remote location leave travel is on the anniversary of the member's commencement in the remote location. Exception: As described in Clause 9.4.37, Schemes A and B – If a spouse or interdependent partner is a member.

9.4.37 Schemes A and B – spouse or interdependent partner is a member

1.	This clause describes the conditions that apply to a member who has a remote location leave travel entitlement that either Scheme A or Scheme B conditions apply to, in the following circumstances.
	a.	The member has a dependant who is defined as one of these.
		i.	A spouse. See: Clause 1.3.77, Spouse
		ii.	An interdependent partner. See: Clause 1.3.77A, Interdependent partner
	b.	The dependant in paragraph a. is a member of the ADF.
	c.	The member and their spouse or interdependent partner are posted to the same remote location on different dates.
2.	A member described in subclause 1 accrues remote location leave travel entitlements described under the table, instead of the accrual rates set out in clause 9.4.29.

Item	If the location is...	the member who arrived at the location...	is taken to accrue their second credit...
1.	Grade A	first	two years after arrival.
1.	Grade A	second	on the same day as their spouse or interdependent partner.
2.	Grade B, C, D or E	first	one year after arrival.
2.	Grade B, C, D or E	second	on the same day as their spouse or interdependent partner.

Example: SGT Jones is posted to Darwin on 1 June 2006. His wife, CAPT Smith, joins him on 1 March 2007. The members accrue remote location leave travel on these dates.

Date	Accrual
1 June 2006	SGT Jones
1 March 2007	CAPT Smith
1 June 2007	CAPT Smith and SGT Jones
1 June 2008	CAPT Smith and SGT Jones

9.4.38 Schemes A and B – spouse or interdependent partner is a Defence APS employee

1.	This clause describes the conditions that apply to a dependant of a member who has a remote location leave travel entitlement that either Scheme A or Scheme B conditions apply to, in the following circumstances.
	a.	The dependant is in one of these categories.
		i.	A spouse.
		ii.	An interdependent partner.

The dependant in paragraph a. is an APS employee of the Department of Defence, who performs duty in the remote location.

The dependant is entitled to assisted leave fares allowance, as an APS employed by the Department of Defence.

Note: The Defence APS employee's workplace agreement may provide for assisted leave fares allowance for Defence APS employees and their dependants. Assisted leave fares allowance may also provide for travel from remote locations.

A spouse or interdependent partner who is described in subclause 1 accrues one fewer remote location leave travel than is provided for in clause 9.4.29. The spouse or interdependent partner may choose whether they lose a Scheme A or Scheme B entitlement. The choice must be in writing.

Example: A member and their dependants live in Darwin. The member's spouse is an APS employee in the Department of Defence. The member and their other dependants are entitled to one Scheme A and one Scheme B entitlement every year. The member's spouse is entitled to one Scheme A or one Scheme B entitlement every year.

9.4.39 Schemes A and B – interaction with other travel entitlements

1.	This clause describes the conditions that apply to a member who has a remote location leave travel entitlement that Scheme A or Scheme B conditions apply to.
2.	The total of recreation leave travel, remote location leave travel under this Division and reunion travel must not be more than seven trips a year.

9.4.40 Schemes A and B – Tindal travel arrangements

1.	This clause applies to a member if they or their dependants need to travel to or from Tindal as part of remote location leave travel.
2.	The member may be paid whichever of these costs is less.
	a.	Vehicle allowance, for the journey between Tindal and Darwin. See: Chapter 9, Part 6, Vehicle allowance
	b.	Motor vehicle hire costs, as provided for under subclause 3.
3.	For the purpose of paragraph 2.b, motor vehicle hire costs comprise these costs.
	a.	The cost of motor vehicle hire for the journey between Tindal and Darwin. Example: A member has six dependants who are travelling on remote location leave travel from Tindal. The member may be paid the cost of hiring a passenger van for the journeys between Tindal and Darwin.
	b.	Reasonable insurance costs associated with the hire of the motor vehicle.
	c.	Fuel costs for the journey between Tindal and Darwin.
	d.	Reasonable additional compulsory charges. Example: One-way hire charges levied by the car hire company.

9.4.41 Schemes A and B – dependants under the age of 18

1.	Dependants under the age of 18 may not make choices under this Division.
2.	The member may make any choices under this Division on behalf of dependants under the age of 18.

9.4.42 Transitional entitlement – member with an unused entitlement at 31 January 2006

1.	This clause applies to a member or dependant who has an unused remote location leave travel entitlement at 31 January 2006.
2.	Remote location leave travel entitlements that were unused at 31 January 2006 are taken to be travel entitlements to which Scheme A conditions apply under this Division. Exception: See clause 9.4.34, Schemes A and B - Lapsing of entitlement
3.	Unused remote location leave travel entitlements that accrued on 31 January 2006 or before do not lapse until the member is posted to a non-remote location. Exception: If the member becomes a member with dependants (unaccompanied), then the travel entitlements do not lapse while the member's dependants continue to live in the remote location.
4.	Service in a remote location before 1 February 2006 for which a remote location leave travel entitlement has not been credited is service for remote location leave travel accrual under this Division.

9.4.43 ...

Part 5: Payment of travel costs

9.5.1 Overview

This Part sets out the assistance that a member may get toward the cost of travelling in Australia. A member may get assistance with these types of travel.
a.	Travel on posting.
b.	Travel on training.
c.	Travel related to the end of a member's continuous full-time service.
d.	Travel on Defence business.
	i.	Members on business travel use an official charge card (the Defence travel card) to pay reasonable travel costs.
	ii.	Use of the travel card is based on the principle that a member will neither gain nor lose financially when they travel on Defence business.

9.5.2 Contents

	This Part includes the following Divisions:
	Division 1	Members eligible and definitions
	Division 2	Travel on Defence business using the travel card
	Division 3	Travelling allowance
	Annex 9.5.A	Amounts for accommodation, meals and incidentals
	Annex.9.5.B	...
	Annex 9.5.C	Amounts for travel after 21 days

Division 1: Members eligible and definitions

9.5.3 Purpose

	This Division has two purposes.
	a.	It explains special terms used in this Part.
	b.	It sets out who may be eligible for assistance with the cost of travelling.

9.5.4 Member this Part applies to

	This Part applies to a member who is required to travel in one of these situations.
	a.	On Defence business for an overnight travel period. Exception: A member on part-day travel can get limited benefits under this Part. See: Clause 9.5.10, Part-day travel period
	b.	To a new posting location.
	c.	In preparation or immediately following the end of their continuous full-time service.

9.5.5 Member this Part does not apply to

1.	This Part does not apply to any of these members.
	a.	The CDF.
	b.	The Vice Chief of the Defence Force.
	c.	A Service Chief.
	d.	A member who is entitled to vehicle allowance or aircraft allowance under Part 6 or 7 of this Chapter, except to the extent allowed for under those Parts.
2.	This Part does not make a member eligible for payments for the costs of these types of travel.
	a.	Compassionate travel. See: Chapter 9 Part 3 Division 7.
	b.	Pre- or post-deployment leave travel. See: Chapter 9 Part 4 Divisions 2 and 3.
	c.	Recreation leave travel. See: Chapter 9 Part 4 Division 1.
	d.	Remote location leave travel. See: Chapter 9 Part 4 Division 4.
	e.	Reunion travel. See: Chapter 9 Part 3 Division 3.

9.5.6 Members who must use the Defence travel card to pay travel costs

A member who travels on Defence business must use the Defence travel card to pay for travel costs.

Exception: Members who qualify under paragraph 9.5.7.a.

See: Chapter 9 Part 5 Division 2, Travel on Defence business using the travel card.

9.5.7 Members who must use travelling allowance to pay travel costs

	These members must use travelling allowance provided in Division 3 to pay travel costs. They cannot use the Defence travel card to pay the cost of travel in this Part.
	a.	A member who travels on Defence business and who has not been given a Defence travel card. See: Clause 9.5.29, Member entitled to allowance instead of using travel card
	b.	A member on posting travel.
	c.	A member on leave travel.
	d.	A member who travels on ceasing continuous full-time service.
	See: Chapter 9 Part 5 Division 3, Travelling allowance.

9.5.8 Definitions

This table defines terms used in this Part.

Term	Definition in this Part
City location	A city location referred to in Annex 9.5.A Part 1, including its suburbs.
High-cost country centre	A location mentioned in Annex 9.5.A Part 3.
Meal period	A one-hour period that meets both of these conditions. a. It starts during a travel period. b. It starts at one of these times. i. Breakfast – 0700 ii. Lunch – 1300 iii. Dinner – 1900. Example: A member starts travel at 0600. At 0700 the member is in a travel period. The hour starting at 0700 counts as a meal period. Non-example: The member starts travel at 0715. At 0700 the member is outside the travel period. Because the start of the breakfast period was outside the travel period, it does not qualify as a meal period. Example: The member finishes travel at 1915. Because the start of the dinner period was during the member's travel period, the hour from 1900 counts as a meal period. It does not matter that the member ended the travel period during that time.

Term	Definition in this Part
Medium cost country centre	A location specified in Annex 9.5.A Part 4.
Normal place of duty (for a member on Reserve service)	The location of the unit the member is posted to, as long as it is 30 km or less from the location of their residence.
Other country centre	A location in Australia that is not one of these locations. a. A capital city. b. A high cost country centre. c. A medium cost country centre.
Private vehicle	a. For travel on removal by a member or their dependant: a motor vehicle owned by the member or dependant to be removed. b. For other travel by a member: a motor vehicle they own, hire or borrow.
Rank	The rank substantively held by a member. It does not include these. a. Temporary rank. b. Acting rank. c. The rank of a position in which a member is performing higher duties.

9.5.9 Travel period – business travel

1.	For this Part, a travel period for a member on business travel is the period when all these conditions apply to the member.
	a.	The member has been directed to travel to a location in Australia to perform duty.
	b.	The location for duty is not the member's normal place of duty.
	c.	The member is absent overnight from their normal place of residence to do the duty. Exception: The member may be eligible for an allowance under this Part if clause 9.5.10, Part-day travel period, applies to them.
2.	A travel period starts and ends at the times described in the table.

Item	A travel period when the member...	starts...	and ends...
1.	travels direct to the duty location by the most economical means	when the member leaves their normal place of duty or residence	when the member returns to their normal place of duty or residence.
2.	travels by another means that takes longer than the most economical means, for a Service reason		when the member returns to their normal place of duty or residence.
3.	travels by another means that takes longer than the most economical means, for a non-Service reason	when the member would have left their normal place of duty or residence if they had travelled by the most economical means	when the member would have returned to their normal place of duty or residence, if they had travelled by the most economical means.

Item	A travel period when the member...	starts...	and ends...
4.	takes a break unnecessarily or for private reasons during the period	a. when the member leaves their normal place of duty or residence	during the period of the break
4.		b. when the member resumes the travel for Service reasons	when the member returns to their normal place of duty or residence.

Example, table item 3: Air travel is the most economical means of travel from Melbourne to Sydney, but a member chooses to drive their own car. The travel period is the period that air travel would take.

Example, table item 4: The effect of item 4 is that a member's journey is taken to span the same period that it would have taken without the break. So a member travelling from Melbourne to Brisbane on Defence business stops off for the weekend in Sydney to visit friends. The travel period does not include the Sydney stopover.

9.5.10 Part-day travel period

1.	A member who meets all of the following conditions is entitled to part-day travelling allowance.
	a.	The member is required to travel outside their posting location on Defence business.
	b.	The member holds the rank of Colonel or lower.
	c.	The member is absent from their posting location for 10 hours or more.
	d.	The member is not absent from their posting location overnight.
	Example: A Lieutenant Colonel leaves home at 0600 to travel to a meeting in another city. The member returns home at 2100. The member is away from home for 15 hours. The member is entitled to the part-day travelling allowance.
	Exception: A member who is entitled to part-day travelling allowance under clause 13.3.15 for travel overseas is not entitled to payment under this clause. See: Chapter 13 Part 3 Division 1 clause 13.3.15, Part-day travel
2.	The rate of allowance is $47.90 a day.
3.	A member must not use the Defence travel card to claim part-day travelling allowance.
	Note: Part-day travelling allowance is paid through the pay system and is taxable. The member would still use their Defence travel card to purchase fares for their journey.

9.5.11 Travel period – posting travel

1.	For this Part, a travel period for a member on posting travel is the period when all of these conditions apply to the member.
	a.	The member has been posted from one posting location in Australia to another.
	b.	The member must travel to get to the new posting location.
	c.	The travel extends overnight.
2.	The travel period starts and ends at the times described in the table.

Item	A travel period when the member...	starts...	and ends...
1.	travels direct to the duty location by the most economical means	when the member leaves their normal place of duty or residence at the losing location See: Chapter 1 Part 3 Division 1 clause 1.3.36.	when the member arrives at the new posting location.
2.	travels by another means that takes longer than the most economical means, for a Service reason		when the member arrives at the new posting location
3.	travels by another means that takes longer than the most economical means, for a non-Service reason See also: Chapter 9 Part 6 Division 3, Authorised travel on removal		when the member would have arrived at the new posting location, if they had travelled by the normal means.
4.	takes a break unnecessarily or for private reasons during the period	a. when the member leaves their normal place of duty or residence at the losing location	during the period of the break.
4.		b. when the member resumes the travel for Service reasons	when the member arrives at the new posting location.
5.	travels by another means that takes longer than the normal means, because they go on leave between the former posting location (the "losing location") and the gaining location	a. when the member leaves their normal place of duty or residence at the losing location	during the period spent on leave
5.		b. when the member resumes the travel to the new posting location	when the member arrives at the new posting location. Note: The effect of item 5 is that the travel period is limited to the time spent on travel between the locations as if the member had not broken the travel period to go on leave.

9.5.12 Travel period – ceasing continuous full-time service

1.	This clause applies to a member who meets all these conditions.
	a.	They are preparing to cease, or have just ceased, a period of continuous full-time service.
	b.	They are not ceasing the continuous full-time service on disciplinary grounds.
	c.	They are not ceasing the continuous full-time service because they have caused themselves to be medically unfit for duty.
2.	For this Part, a travel period for a member described in subclause 1 is the period when all these conditions apply to the member.
	a.	The member is travelling from their last place of duty, or the location where their service ended to another location in Australia. In this clause, the destination is called the final location.
	b.	The member is not travelling in a vehicle that they own or hire.
	c.	The travel extends overnight.

3.	The travel period starts and ends at the times described in the table.

Item	A travel period when the member...	starts...	and ends...
1.	travels direct to their final location by the most economical means	when the member leaves one of these places. a. Their last place of duty. b. The location where their duty ended.	when the member arrives at their final location.
2.	takes a break unnecessarily or for private reasons during the period	when the member leaves one of these places. a. Their last place of duty. b. The location where their duty ended.	during the period of the break.
2.		c. when the member resumes the travel for Service reasons	when the member arrives at the final location.

Division 2: Travel on Defence business using the travel card

9.5.13 Purpose

This Division sets out basic entitlements and limitations on use of the travel card.

9.5.14 Member this Division applies to

1.	This Division applies to a member (including a member on Reserve service) who has a Defence travel card and is required to travel on Defence business.
2.	...
3.	A member who uses a travel card under this Division has no entitlement under Division 3 for travel on Defence business, except as provided by this Division.

9.5.14A Meaning of normal accommodation stock

1.	Normal accommodation stock is accommodation that meets both the following conditions.
	a.	It is listed on the contracted service provider's inventory management system as available to Defence members from time to time.
		Note: Members can find the available inventory accommodation in the following ways.
		i.	It is on the Internet site maintained by the contracted service provider (www.aothotels.com.au).
		ii.	It is on the online booking tool. (This is available on the Internet on qbtauonline.qbt.travel/login/defence/.)
		iii.	By telephoning 13 11 57.
	b.	It is still available at the time it is booked for the member.
2.	There are two categories of normal accommodation stock.
	a.	Accommodation provided for members ranked Brigadier or higher.
	b.	Accommodation provided for members ranked Colonel or below.
3.	A member must use normal accommodation stock listed for their category.
	Example: A Major needs to travel. She looks at the contracted service provider's Internet site, and finds rooms listed for Colonels or below. Any room in that list can be normal accommodation stock for that member. If the room has been booked by the time she tries to book it, she can choose another room from the list that is still available.

9.5.15 Accommodation while living out on a journey

1.	A member who lives out for up to 21 days during a travel period must use normal accommodation stock. See: Clause 9.5.14A, Meaning of normal accommodation stock

	Example: A member is to travel to Townsville. There are several hotels in normal accommodation stock in Townsville. The member makes a choice, and uses that accommodation. The member pays for it with the Defence travel card. Non-example: A member is to travel to Townsville. The member looks at the Townsville hotels in normal accommodation stock and prefers another hotel. The member cannot book in the other hotel instead. The member must use a Townsville hotel in normal accommodation stock.
	Exceptions: 1. A member who is provided with accommodation under clause 9.5.16, Limits on payment for accommodation and meals. 2. A member entitled to payments under Division 3, Travelling allowance.
2.	The CDF may approve use of accommodation provided by the contracted service provider that is not normal accommodation stock. The CDF must consider the following criteria.
	a.	Whether normal accommodation stock is available.
	b.	Whether normal accommodation stock is suitable.
	Example: A member needs to travel to Townsville at short notice. There are no rooms in normal accommodation stock available as they have all been booked. The member asks the service provider if there is accommodation available in Townsville that is not in normal accommodation stock. The service provider is able to supply a room, at greater cost to Defence. As the member needs to travel, the CDF approves the more expensive accommodation. The member uses the Defence travel card to pay for the room.
3.	The CDF may approve the use of accommodation that is not provided by the contracted service provider. The CDF must consider the following criteria.
	a.	Whether the contracted service provider is able to supply accommodation at the location.
	b.	The attempts made by the member to source accommodation from the contracted service provider.
	c.	Whether it is possible to cancel or defer the travel.
	d.	Whether the decision is consistent with the Whole-of-Australian Government (WoAG) travel services arrangements and the Commonwealth procurement rules.
	Example: A member is at a remote airport late at night and the airline advises the plane has been delayed until morning. The member tries to contact the contracted service provider but fails. The member chooses to use a nearby motel which is not supplied by the contracted service provider. The CDF approves the use of the motel.
	Non-example: A member has found accommodation that is slightly cheaper than normal accommodation stock. Not using the contracted service provider undermines the Commonwealth's contractual obligations. The CDF does not approve the use of the accommodation.
	Note: The Commonwealth has a contract with the contracted service provider to provide accommodation services to the whole of Government. Under that contract the contracted service provider is the sole provider of those services. Defence has promised to use accommodation from the contracted service provider.
4.	A member who uses accommodation under this clause must use the travel card to pay for it.

9.5.15A Meals and incidentals while living out on a journey

1.	This clause applies to the following members.
	a.	A member who lives out for up to 21 days with accommodation supplied under clause 9.5.15. Related Information: For use of the travel card beyond 21 days, see clause 9.5.20.
	b,	A member who lives out for up to 21 days in non-commercial accommodation. Example: A member who stays with relatives.
2.	The following table sets out the limits on meals and incidentals for the member.

Item	If the member's rank is…	then they are entitled to use the travel card to pay for…	up to a daily maximum amount of the…
1.	Brigadier or higher	meals for each meal period	sum of relevant rates from Annex 9.5.A Part 1, columns 3, 4 and 5 for the location and meals.
1.	Brigadier or higher	incidentals for each 24 hour period of the journey, and for any part-day at the end	rate in Annex 9.5.A Part 1, column 6.
2.	Colonel or lower	meals for each meal period	sum of relevant rates from Annex 9.5.A Part 2, columns 3, 4 and 5 for the location and meals.
2.	Colonel or lower	incidentals for each 24 hour period of the journey, and for any part-day at the end	rate in Annex 9.5.A Part 2, column 6.

3.	The following examples show the use of the travel card.
	Example 1 – meals: If the member cannot use the travel card to pay for their meal directly, they are able to use the card to withdraw cash from an automatic teller machine to pay for the meal. The withdrawal amount must not exceed the member's maximum entitlement.
	Example 2 – meals: The member is entitled to use the travel card to withdraw an amount for more than one meal at once. This means they could withdraw money in the morning and then spend less on lunch than the amount listed as a maximum because they are staying near a cheap cafe. They might spend more on dinner because at that time they are working near a more expensive restaurant.
	Example 3 – incidentals: The member may combine the daily maximum entitlement for incidentals for a week-long trip to purchase the bulk of their incidental requirements on one shopping trip.
4.	If a member is entitled to receive an amount of field allowance determined by the DFRT in the travel period they are not entitled to be paid incidentals for the period the allowance relates to.

9.5.16 Limits on payment for accommodation and meals

1.	A member is not entitled to use the travel card for a meal or night of accommodation for which any of these conditions are met.
	a.	The Commonwealth, a carrier or anyone else has provided them at no cost to the member. Exception: Accommodation supplied under clause 9.5.15.
		Example: The member is not entitled for breakfast if it was provided as part of an accommodation tariff.
	b.	They are included in the fare for travel.
	c.	The member's travel continues overnight without a break for accommodation.
	d.	The member is ranked Major or lower, and living-in accommodation is available to them.
	Exception: The CDF considers that living in would make the member less efficient in the performance of their duties.
2.	An in-flight meal provided by a commercial carrier is not considered a meal for the purposes of subclause 1. Example: A member who travelled by air would not be entitled to an amount for a meal provided during a flight on an aircraft chartered by Defence. However, the member would be entitled to be paid an amount for a meal period during which the member was on an ordinary commercial flight. This is because the meals provided on commercial flights are not of a consistent standard and may not be made available on turbulent flights.
3.	A member may use the travel card for accommodation but pay less than the maximum. In this case, they are not entitled to any of the difference between what they paid and the maximum.
4.	A member may not have spent all of what they were allowed for meals and incidentals at the time they confirm their costs after the journey. In this case, they are not entitled to the unused travel costs.
5.	A member is not entitled to an amount for accommodation provided on a non-commercial basis. Example: A member who stayed privately with a friend or relative during a travel period would not be entitled to use cash withdrawn from the travel card to pay their friend or relative for the accommodation.
6.	This table sets out what meal amounts apply if a member visits more than one location in a day. See: Clause 9.5.15A, Meals and incidentals while living out on a journey

Item	If the meal is on…	then the location for working out the amount for meals is…
1.	the last day of the journey	where the member is at the beginning of the day.
2.	any other time	where the member is at the end of the day.

9.5.17 When there is no entitlement for incidentals

A member is not entitled for incidentals for any part of a travel period when they meet any of these conditions.
a.	They are in hospital in a location that is not the location where they have been performing duty.
b.	They are serving in a seagoing ship on temporary duty and performing duty necessary to the proper working of the ship.
c.	They are serving in the field as a member of a force on exercises. Exception: They may be entitled if they are housed at a Service establishment that is not a camp set up for the exercises.
d.	They are serving in the field as a member of a survey party and using camping accommodation, but they are not entitled to field allowance. See: Chapter 4 Part 2 Division B.13, Field allowance. Example: A member who is not entitled to field allowance may be entitled for incidentals if they meet either of these conditions.
	i.	They are part of a survey party but are not on exercise.
	ii.	They are part of a survey party and are not camping out, but are housed at a Service establishment.
e.	They are doing a period of recruit training in the Reserves and are not entitled to field allowance.
f.	They are on a journey related to discharge or dismissal for any of these reasons.
	i.	Misconduct.
	ii.	Disciplinary reasons.
	iii.	Medical unfitness they caused.
g.	They are attending a live-in training course at the member's posting location. Exceptions: i. After the first 21 continuous days of attendance at the course. ii. A member who qualifies under clause 9.5.23, Incidentals for a member on a course.
Non-examples: A member would not be entitled for incidentals in any of these situations.
a.	They travel on a journey which has not been approved as being at Commonwealth expense. For example, as a voluntary exchange of postings with another member.
b.	They break the journey for personal reasons.
c.	They are on recreation leave travel under Part 4 Division 1 of this Chapter.
d.	They are posted to the location where they are already serving on temporary duty, from the date the posting takes effect.

9.5.18 Member living in

1.	This clause applies to a member who lives in during a travel period at a location that is not their normal place of duty.
2.	This table sets out the amounts that a member may use the travel card to pay for accommodation, meals and incidentals in the travel period.

Item	If the member's rank is…	then they are entitled to use the travel card to pay for…	up to a maximum amount of…
1.	Brigadier or higher	compulsory mess charges	the amount of the charges.
		living-in accommodation
		meals provided in the living-in accommodation
		incidentals for each day of the travel period up to the end of 21 days	The rate in Annex 9.5.A Part 1 column 6.
		incidentals for each day of the travel period after the first 21 days	$65.65 a week
2.	Colonel or lower	compulsory mess charges	the amount of the charges.
		living-in accommodation
		meals provided in the living-in accommodation
		incidentals for each day of the travel period up to the end of 21 days	The rate in Annex 9.5.A Part 2 column 6.
		incidentals for each day of the travel period after the first 21 days	$65.65 a week

9.5.19 Keeping accommodation while living in on temporary duty

1.	This clause applies to a member without dependants who meets all of these conditions.
	a.	They live out at their normal place of duty.
	b.	For Service reasons, they must live in during the travel period at a location that is not their normal place of duty.
	c.	They live in for a continuous period of more than 21 days.
2.	The member is entitled to be reimbursed the reasonable cost of keeping their accommodation at their normal place of duty for the period beyond 21 days.

9.5.20 Travel for more than 21 days

1.	This clause applies to a member who meets both of these conditions.
	a.	They live continuously in a location – whether they live in or out – for 21 days during a travel period.
	b.	They continue to live at the location for a further travel period after the 21st day.
2.	In this case, clauses 9.5.15 and 9.5.15A do not apply to the member after midnight on the 21st day, regardless of rank. This table sets out how their entitlement is worked out after that time. Parts of a week are worked out on a pro rata basis.

Item	If the member is entitled to use the travel card to pay for…	then they are entitled to a weekly maximum amount of…
1.	accommodation on each night in the travel period	the applicable rate in Annex 9.5.C Part 1.
2.	meals for each meal period	the applicable rate in Annex 9.5.C Part 2.
3.	incidentals for the travel period	$63.70 a week. This item also applies to a member who lives out, if they are required to live in beyond 21 days during a course of training at their posting location.

For subclause 1, a day when the member is entitled to field allowance does not count towards the period of 21 days.

Example: A member has served for five days under field conditions. They continue to be entitled to travelling allowance at the daily rate until the 26th day.

See: Chapter 4 Part 2 Division B.13, Field allowance.

This table sets out when the member's entitlement under this clause ends.

Item	If the member leaves the location to return to their normal place of duty on…	then their entitlement ends at…
1.	the 22nd day	midnight on that day.
2.	any later day	midday on the day they leave the location.

9.5.21 Limits on travel costs for journey longer than 21 days

1.	A member's entitlement under clause 9.5.20 ends if they do any of the following.
	a.	Leave the location to perform duty somewhere else.
	b.	Take recreation leave.
	c.	Undertake reunion travel.

2.	This table sets out the entitlement of the member when they return to the location after losing their entitlement under subclause 1.

Item	If the member…	then they are entitled to the amount that applies to them under…
1.	a. leaves the location to perform duty somewhere else, and b. returns to the location after more than 7 days	either of the following.
		a.	For a member living out - clauses 9.5.15 and 9.5.15A.
		b.	For a member living in - clause 9.5.18.
2.	returns to the location under any other circumstance	clause 9.5.20 starting at midnight on the day they restart duty at the location.

3.	A member to whom subclause 1 applies is entitled to use the travel card to pay to keep accommodation at the location for up to one week while they are absent from it.
4.	The CDF may approve the member's use of the travel card to keep the accommodation for longer than one week, after considering all of these factors.
	a.	The reason for and the length of the absence.
	b.	The expected period the member will stay at the location after their return.
	c.	The cost of keeping the accommodation during the absence.
	d.	If there is alternative accommodation at the location.
	e.	Any other factor relevant to the absence.

9.5.22 Accommodation and meals for dependants

A member may be directed to take a dependant with them on a journey for representational purposes. In this case, they may be entitled to use the travel card to pay for the dependant's accommodation and meals.

Item	If the member's dependant…	then the member …
1.	occupies a room as the sole or first occupant	is entitled to use the Defence travel card to pay for a room from normal accommodation stock.
2.	occupies a room on a shared basis	is not entitled to an additional payment for the dependant's accommodation.
3.	eats meals in the travel period	is entitled to use the Defence travel card to pay for up to the maximum of their meal entitlement under clause 9.5.15A.

9.5.23 Incidentals for a member on a course

	A member who is living in at any of these institutions where they are doing a course is entitled to incidentals. No matter what their rank, they are entitled to use the travel card up to the maximum amount set out in Annex 9.5.A Part 1 column 6.
	a.	The Monash Mount Eliza Business School in Victoria.
	b.	The Australian Graduate School of Management at the University of New South Wales.
	c.	The Melbourne Graduate School of Management at the University of Melbourne.
	d.	Macquarie University.
	Related Information: Paragraph 9.5.17.g, When there is no entitlement for incidentals

9.5.24 Overnight stay following a period of Reserve service

1.	A member on Reserve service may use the travel card under clauses 9.5.15 and 9.5.15A or clause 9.5.18 for an overnight stay after a period of service if both of these conditions are met.
	a.	The member lives more than 30 km from their place of duty.
	b.	The CDF considers that occupational health and safety reasons to do with the travel make it necessary for them to stay overnight at their place of duty rather than go home immediately after the period of Reserve service.
2.	For subclause 1, the CDF must be satisfied that either of these criteria is met.
	a.	The member has a qualification or skill that the unit cannot get from a member who lives closer to the place of duty.
	b.	The member needs training they cannot get at a place of duty closer to home.

9.5.25 Entitlement to incidentals at annual Reserve camp

	A member is entitled to incidentals under the table in clause clause 9.5.15A if they are on Reserve service in either of these circumstances.
	a.	During the period of a bivouac or camp of continuous training with their unit or sub-unit.
	b.	During a Reserves activity comparable to those described in subclause a.

9.5.26 Recall from recreation leave or long service leave

If a member on recreation or long service leave is recalled to duty, they are taken to be on duty from the time they start travel to return to duty.

If the member travels by private vehicle or private aircraft, their entitlement under clauses 9.5.15 and 9.5.15A will be limited to the amount of allowance that would be payable if they returned to duty by the most efficient and economical means of travel.

See: Chapter 9 Part 6 Division 2 clause 9.6.12, Recall from leave.

9.5.27 Additional payment toward travelling costs

1.	A member's maximum entitlement may be less than they actually spend on meals or incidentals during the travel period.
2.	The CDF may approve the member's use of an additional amount on the travel card, towards the following costs.
	a.	Meals.
	b.	Incidental costs.
3.	In making the decision in subclause 2, the CDF must consider all the following criteria.
	a.	The places the journey is made through or to.
	b.	The availability of suitable meals at those places.
	c.	Whether the extra cost is reasonable.

9.5.28 Confirming actual travel costs

A member must confirm their costs on the travel card using the Defence travel card management system. They must do this within 28 days after they end their travel.

Example: The member might present receipts for the payments.

If the member has spent more on the travel card than they were entitled to (including any extra amount approved by CDF), they must repay the difference to the Commonwealth.

If the member has not used their maximum entitlement for meals and incidentals when they confirm their costs, they are not entitled to the unused costs.

9.5.28A ...

9.5.29 Member entitled to allowance instead of using travel card

A member may be entitled to an allowance to pay their travel costs if they have not been given a travel card. The amount of the allowance is calculated as if the member was entitled to travelling allowance under Division 3.

See: Division 3, Travelling allowance

Example: A member may not yet have been issued with a card, or their card may have been lost or stolen.

The member must keep receipts to show their travel costs.

See: Clause 9.5.28, Confirming actual travel costs.

Division 3: Travelling allowance

9.5.30 Purpose

	The purpose of this Division is to meet the reasonable costs of travel for members by providing an allowance for accommodation, meals and incidental expenses for Defence approved travel within Australia, including these.
	a.	Travel on Defence business for members who have not been given a Defence travel card.
	b.	Travel on posting.
	c.	Travel on completion of service for all members.

9.5.31 Members this Division applies to

This Division applies to any member (including a member on Reserve service) who is on a travel period or part-day travel period.

See: Chapter 9 Part 5 Division 1
Clause 9.5.9, Travel period – business travel
Clause 9.5.10, Part-day travel period.

9.5.32 Members this Division does not apply to

This Division does not apply to a member who is travelling on Defence business and who has a travel card.

Related Information: Benefits for these members can be found in Division 2, Travel on Defence business using the travel card

This Division does not apply to travel for which a member is entitled to vehicle allowance or aircraft allowance under Part 6 or 7 of this Chapter, except to the extent allowed for under those Parts.

9.5.33 Travel costs while living out on a journey

A member who lives out for up to 21 days during a travel period is entitled to travelling allowance for accommodation, meals and incidentals. This table sets out their entitlements.

See also: Clause 9.5.39, Travel for more than 21 days.

Item	If the member's rank is…	then they are entitled to travelling allowance for…	at this rate…
1.	Brigadier or higher	accommodation on each night in the travel period	the rate in Annex 9.5.A Part 1 column 2 for the location.
		meals for each meal period	the sum of relevant rates from Annex 9.5.A Part 1 columns 3, 4 and 5 for the location and meals.
		incidentals for each 24 hour period of the journey, and for any part-day at the end	the rate in Annex 9.5.A Part 1 column 6.
2.	Colonel or lower	accommodation on each night in the travel period	the relevant amount in of Annex 9.5.A Part 2 column 2 for the location.
		meals for each meal period	the sum of relevant rates from Annex 9.5.A Part 2 columns 3, 4 and 5 for the location and meals.
		incidentals for each 24 hour period of the journey, and for any part-day at the end	the rate in Annex 9.5.A Part 2 column 6.

9.5.34 Limits on travelling allowance for accommodation and meals

1.	A member is not entitled to travelling allowance for a meal or accommodation for which any of these conditions are met.
	a.	The Commonwealth, a carrier or anyone else has provided them.
		Example: The member is not entitled for breakfast if it was provided as part of an accommodation tariff.
	b.	They are included in the fare for the travel.
	c.	The member's travel continues overnight without a break for accommodation.
2.	An in-flight meal provided by a commercial carrier is not considered a meal for the purposes of subclause 1. Example: A member who travelled by air would not be entitled to an amount for a meal provided during a flight on an aircraft chartered by Defence. However, the member would be entitled to be paid an amount for a meal period during which the member was on an ordinary commercial flight. This is because the meals provided on commercial flights are not of a consistent standard and may not be made available on turbulent flights.
3.	A member with the rank of Major or lower is not entitled to travelling allowance for accommodation or meals when living in accommodation is available to them. Exception: The CDF considers that living in would be detrimental to the efficient performance of the member’s duties. See: Chapter 7 Part 3 for details of the assistance a member can get for living in on temporary duty.

4.	The member is not entitled to payment for a meal for any of these periods.
	a.	A meal period that begins before the member's journey.
	b.	A meal period that begins after the member's journey.
	See: Division 1 clause 9.5.8, definition of Meal period
5.	This table sets out what meal amounts apply if a member visits more than one location in a day. See: Clause 9.5.33, Travel costs while living out on a journey

Item	If the meal is on…	then the location for working out the amount is…
1.	the last day of the journey	where the member is at the beginning of the day.
2.	any other time	where the member is at the end of the day.

9.5.35 When there is no entitlement for incidentals

A member is not entitled for incidentals for any part of a travel period when they meet any of these conditions.
a.	They are in hospital in a location that is not the location where they have been performing duty.
b.	They are serving in a seagoing ship on temporary duty and performing duty necessary to the proper working of the ship.
c.	They are serving in the field as a member of a force on exercises. Exception: They may be entitled if they are housed at a Service establishment that is not a camp set up for the exercises.
d.	They are serving in the field as a member of a survey party and using camping accommodation, but they are not entitled to field allowance. See: Chapter 4 Part 2 Division B.13, Field allowance. Example: A member who is not entitled to field allowance may be entitled for incidentals if they meet either of these conditions.
	i.	They are part of a survey party but are not on exercise.
	ii.	They are part of a survey party and are not camping out, but are housed at a Service establishment.
e.	They are doing a period of recruit training in the Reserves and are not entitled to field allowance.
f.	They are on a journey related to discharge or dismissal for any of these reasons.
	i.	Misconduct.
	ii.	Disciplinary reasons.
	iii.	Medical unfitness they caused.

	g.	They are attending a live-in training course at the member's posting location. Exceptions: i. After the first 21 continuous days of attendance at the course. ii. A member who qualifies under clause 9.5.36, Incidentals for a member on a course.
	Non-example: A member would not be entitled for incidentals in any of these situations.
	a.	They travel on a journey that has not been approved as being at Commonwealth expense. For example, as a voluntary exchange of postings with another member.
	b.	They break the journey for personal reasons.
	c.	They are on recreation leave travel under Part 4 Division 1 of this Chapter.
	d.	They are posted to the location where they are already serving on temporary duty, from the date the posting takes effect.

9.5.36 Incidentals for a member on a course

	A member who is living in at any of these institutions where they are doing a course is entitled to incidentals. No matter what their rank, they are entitled to travelling allowance at the incidentals rate set out in Annex 9.5.A Part 1 column 6.
	a.	The Monash Mount Eliza Business School in Victoria.
	b.	The Australian Graduate School of Management at the University of New South Wales.
	c.	The Melbourne Graduate School of Management at the University of Melbourne.
	d.	Macquarie University.
	Related Information: Paragraph 9.5.35.g, When there is no entitlement for incidentals

9.5.37 Member living in

1.	This clause applies to a member who lives in during a travel period at a location that is not their normal place of duty.
2.	This table sets out the rates of travelling allowance that the member is entitled to for accommodation, meals and incidentals in the travel period.

Item	If the member's rank is…	then they are entitled to travelling allowance for…	at this rate…
1.	Brigadier or higher	compulsory mess charges	the amount of the charges.
		living-in accommodation
		meals provided in the living-in accommodation
		incidentals for each 24 hours of the travel period, up to the end of 21 days	The rate in Annex 9.5.A Part 1 column 6.
		incidentals for 24 hours of the travel period after the first 21 days and for any part-day at the end	$65.65 a week.
2.	Colonel or lower	compulsory mess charges	the amount of the charges.
		living-in accommodation
		meals provided in the living-in accommodation
		incidentals for each 24 hours of the travel period, up to the end of 21 days	The rate in Annex 9.5.A Part 2 column 6.
		incidentals for each 24 hours of the travel period, after the first 21 days and for any part-day at the end.	$65.65 a week.

9.5.38 Keeping accommodation while living in on temporary duty

1.	This clause applies to a member without dependants who meets all of these conditions.
	a.	They live out at their normal place of duty.
	b.	For Service reasons, they must live in during the travel period at a location that is not their normal place of duty.
	c.	They live in for a continuous period of more than 21 days.
2.	The member is entitled to be reimbursed the reasonable cost of keeping their accommodation at their normal place of duty for the period beyond 21 days, including these amounts.
	a.	The reasonable cost of caretaking or maintenance of any grounds.
	b.	The amount of housing assistance that the member currently receives for the accommodation under Chapter 7, ADF housing and meals. Exception: This amount is not payable if the accommodation is sublet while the member is away.

9.5.39 Travel for more than 21 days

1.	This clause applies to a member who meets both of these conditions.
	a.	They live continuously in a location – whether they live in or out – for 21 days during a travel period.
	b.	They continue to live at the location for a further travel period after the 21st day.
2.	In this case, clause 9.5.33 does not apply to the member after midnight on the 21st day, regardless of rank. This table sets out how their entitlement is worked out after that time. Parts of a week are worked out on a pro rata basis.

Item	If the member is entitled to travelling allowance for…	then they are entitled to a weekly maximum rate of…
1.	accommodation on each night in the travel period	the applicable rate in Annex 9.5.C Part 1.
2.	meals for each meal period	the applicable rate in Annex 9.5.C Part 2.
3.	incidentals for the travel period	$65.65 a week. This item also applies to a member who lives out, if they are required to live in beyond 21 days during a course of training at their posting location.

For subclause 1, a day when the member is entitled to field allowance does not count towards the period of 21 days.

Example: A member has served for five days under field conditions. They continue to be entitled to travelling allowance at the daily rate until the 26th day.

See: Chapter 4 Part 2 Division B.13, Field allowance.

This table sets out when the member's entitlement under this clause ends.

Item	If the member leaves the location to return to their normal place of duty on…	then their entitlement ends at…
1.	the 22nd day	midnight on that day.
2.	any later day	midday on the day they leave the location.

9.5.40 Limits on travel costs for journey longer than 21 days

1.	A member's entitlement under clause 9.5.39 ends if they do any of the following.
	a.	Leave the location to perform duty somewhere else.
	b.	Take recreation leave.
	c.	Undertake reunion travel.

2.	This table sets out the entitlement of the member when they return to the location after losing their entitlement under subclause 1.

Item

If the member…

then they are entitled to the rate of travelling allowance that applies to them under…

a. leaves the location to perform duty somewhere else, and

b. returns to the location after more than 7 days

clause 9.5.33 or clause 9.5.37.

returns to the location under any other circumstance

clause 9.5.39 starting at midnight on the day they restart duty at the location.

3.	A member to whom subclause 1 applies is entitled to an additional amount of allowance to pay to keep accommodation at the location for up to one week while they are absent from it.
4.	The CDF may approve an additional amount of allowance to assist the member to keep the accommodation for longer than one week, after considering all of these factors.
	a.	The reason for and the length of the absence.
	b.	The expected period the member will stay at the location after their return.
	c.	The cost of keeping the accommodation during the absence.
	d.	If there is alternative accommodation at the location.
	e.	Any other factor relevant to the absence.

9.5.41 Accommodation and meals for dependants

A member may be directed to take a dependant with them on a journey for representational purposes. In this case, they may be entitled to use travelling allowance to pay for the dependant's accommodation and meals.

Item	If the member's dependant…	then they are entitled to travelling allowance at…
1.	occupies a room as the sole or first occupant	the rate that applies to the member under clause 9.5.33.
2.	occupies a room on any other basis	20% of the rate that applies to the member under clause 9.5.33.
3.	is a child under six years old	10% of the rate that applies to the member under clause 9.5.33 for accommodation.
4.	eats meals in the travel period	the rate that applies to the member under clause 9.5.33 for the meals.
5.	is a child under 10 years old who eats meals in the travel period	half the rate that applies to the member under clause 9.5.33 for the meals.

9.5.42 Overnight stay following a period of Reserve service

1.	A member on Reserve service is entitled to travelling allowance under clauses 9.5.33 or 9.5.37 for an overnight stay after a period of service if both of these conditions are met.
	a.	The member lives more than 30 km from their place of duty.
	b.	The CDF considers that occupational health and safety reasons to do with the travel make it necessary for them to stay overnight at their place of duty rather than go home immediately after the period of Reserve service.
2.	For subclause 1, the CDF must be satisfied that either of these criteria is met.
	a.	The member has a qualification or skill that the unit cannot get from a member who lives closer to the place of duty.
	b.	The member needs training they cannot get at a place of duty closer to home.

9.5.43 Entitlement to incidentals at annual Reserve camp

	A member is entitled to incidentals under the table in clause 9.5.33 if they are on Reserve service in either of these circumstances.
	a.	During the period of a bivouac or camp of continuous training with their unit or sub-unit.
	b.	During a Reserves activity comparable to those described in subclause a.

9.5.44 Recall from recreation leave or long service leave

If a member on recreation or long service leave is recalled to duty, they are taken to be on duty from the time they start travel to return to duty.

If the member travels by private vehicle or private aircraft, their entitlement under this Division will be limited to the amount of travelling allowance that would be payable if they returned to duty by the most efficient and economical means of travel.

See: Chapter 9 Part 6 Division 2 clause 9.6.12, Recall from leave.

9.5.45 Additional travelling allowance

1.	A member's maximum entitlement to travelling allowance may be less than they actually spend on accommodation, meals or incidentals during the travel period.
2.	The CDF may approve an additional amount of travelling allowance for the member. The CDF must consider all of these criteria.
	a.	The places the journey is made through or to.
	b.	The availability of suitable meals and accommodation at those places.
	c.	Whether the extra cost is reasonable.
	d.	Any special needs due to the age or medical needs of the member's dependants.

9.5.46 Confirming actual travel costs

A member must confirm whether any travel period for which they have received travelling allowance has been taken, using the Defence travel management system. They must do this within 28 days after they end their travel.

Example: The member signs an After Travel Certification form to confirm that they took the travel booked for them.

If the member has received more travelling allowance than they were entitled to (including any extra amount approved by CDF), they must repay the difference to the Commonwealth.

9.5.46A ...

Annex 9.5.A: Amounts for accommodation, meals and incidentals

Note 1: Accommodation rates in this Annex apply to a member eligible for travelling allowance under Part 5 Division 3.

See: Part 5 Division 3, Travelling allowance

Note 2: Division 1 clause 9.5.8 provides that a reference to a metropolitan location is taken to include its suburbs.

Part 1: Brigadier or higher

This table outlines the maximum rates payable to a Brigadier or higher.

Column 1 Location	Column 2 Accommodation ($)	Column 3 Breakfast ($)	Column 4 Lunch ($)	Column 5 Dinner ($)	Column 6 Incidentals ($)
Adelaide	188.00	28.20	39.90	55.90	26.80
Brisbane	255.00
Canberra	210.00
Darwin (April to November)	314.00
Darwin (December to March)	192.00
Hobart	158.00
Melbourne	219.00
Perth	249.00
Sydney	246.00
High-cost country centres	See Part 3
Medium-cost country centres (see Part 4)	138.00	25.90	26.50	51.60	26.80
Other country centres	123.00	25.90	26.50	51.60	26.80

Part 2: Colonel or lower

This table outlines the maximum rates payable to a Colonel or lower.

Column 1 Location	Column 2 Accommodation ($)	Column 3 Breakfast ($)	Column 4 Lunch ($)	Column 5 Dinner ($)	Column 6 Incidentals ($)
Adelaide	141.00	25.90	29.15	49.65	18.75
Brisbane	205.00
Canberra	158.00
Darwin (April to November)	236.00
Darwin (December to March)	144.00
Hobart	119.00
Melbourne	165.00
Perth	187.00
Sydney	185.00
High-cost country centres	See Part 3
Medium-cost country centres (see Part 4)	115.00	23.20	26.50	45.70	18.75
Other country centres	102.00	23.20	26.50	45.70	18.75

Part 3: High-cost country centres – accommodation

This table lists high-cost country centres and the maximum accommodation rates payable to a member of any rank.

Location	Maximum accommodation cost ($)	Location	Maximum accommodation cost ($)
NSW		South Australia
Bathurst	$119.50	Bordertown	$135.00
Bega	$125.00	Ceduna	$132.50
Bourke	$137.50	Port Lincoln	$171.50
Broken Hill	$127.00	Port Pirie	$129.00
Coffs Harbour	$119.50	Wilpena Pound	$150.00
Gosford	$119.50	Whyalla	$159.50
Goulburn	$126.50	Tasmania
Gunnedah	$129.50	Burnie	$162.00
Muswellbrook	$137.00	Devonport	$141.50
Newcastle	$156.50	Launceston	$130.50
Orange	$155.00	Victoria
Port Macquarie	$141.00	Ballarat	$119.50
Queanbeyan	$120.50	Bendigo	$122.50
Tumut	$131.50	Bright	$141.00
Wagga Wagga	$136.00	Castlemaine	$150.00
Wollongong	$123.00	Horsham	$128.50
Northern Territory		Portland	$123.00
Alice Springs	$120.00	Swan Hill	$125.50
Jabiru	$125.00	Warrnambool	$120.00
Katherine	$126.00	Western Australia
Tennant Creek	$132.00	Broome	$278.50
Yulara	$291.50	Bunbury	$128.00
Queensland		Carnarvon	$139.50
Cairns	$134.50	Esperance	$137.00
Dalby	$142.50	Exmouth	$269.50
Emerald	$137.00	Geraldton	$153.50
Gladstone	$132.50	Halls Creek	$189.50
Gold Coast	$140.50	Kalgoorlie	$137.50
Hervey Bay	$130.00	Karratha	$275.50
Horn Island	$200.00	Kununurra	$184.50
Mackay	$157.00	Port Hedland	$209.00
Mount Isa	$162.50	External Australian Territory
Rockhampton	$134.00	Christmas Island	$181.50
Roma	$125.50	Cocos Island	$262.00
Toowoomba	$120.00	Norfolk Island	$191.50
Townsville	$121.50

Part 4: Medium-cost country centres

The following table lists medium-cost country centres.

Medium-cost country centres
NSW	South Australia
Dubbo	Mount Gambier
Griffith	Victoria
Lismore	Bairnsdale
Maitland	Geelong
Nowra	Hamilton
Queensland	Mildura
Ayr	Sale
Bundaberg	Wangaratta
Kingaroy	Western Australia
Monto	Albany
	Northam

Item	If the member's rank is…	and they are sharing a bedroom with…	then their contribution to living-in accommodation each fortnight is ($)…
Item	If the member's rank is…	and they are sharing a bedroom with…	Level 1	Level 2	Level 3	Level 4	Level 5
1.	Major or higher	‑	115.22	129.38	180.30	198.46	259.95
2.	Captain or lower officer rank (other than trainee)	no-one	115.22	129.38	180.30	198.46	216.63
		one other person	57.61	64.69	90.16	99.23	108.32
		two other people	38.40	43.12	60.11	66.15	72.21
		three other people	28.80	32.35	45.07	49.62	54.16
		four or more other people	nil
3.	Sergeant or higher non-commissioned rank, Warrant Officer	no-one	102.52	115.77	163.03	189.83	216.63
		one other person	51.26	57.88	81.52	94.92	108.32
		two other people	34.17	38.59	54.35	63.27	72.21
		three other people	25.64	28.95	40.75	47.47	54.16
		four or more other people	nil
4.	Corporal or lower	no-one	90.59	97.10	147.82	177.14	206.47
		one other person	45.29	48.55	73.91	89.15	103.23
		two other people	30.20	32.37	49.27	59.05	68.82
		three other people	22.65	24.27	36.95	44.29	51.62
		four or more other people	nil

Item	If a member with dependants has a rank in this group...	their contribution for a rent band above their entitlement is...
Item	If a member with dependants has a rank in this group...	Rent band 1 or Amenity Group B1	Rent band 2 or Amenity Group B2 $ a fortnight	Rent band 3 or Amenity Group C $ a fortnight	Rent band 4 or Amenity Group D $ a fortnight
1.	Lieutenant Second Lieutenant Staff Sergeant Sergeant Corporal or lower	N/A	$700.24	$812.94	$1,258.24
2.	Captain Warrant Officer Class 1 Warrant Officer Class 2	N/A	N/A	$712.05	$1,157.35
3.	Lieutenant Colonel Major	N/A	N/A	N/A	$1,101.00

Canberra ACT/ Queanbeyan, NSW Exceptions: RMC Duntroon and Academy Close, Campbell			RMC Duntroon, ACT (including Academy Close, Campbell)
Rent band	Rent $ a fortnight		Rent band	Rent $ a fortnight
	from…	to…		from…	to…
1	640.00	1080.00	1	674.00	1000.00
2	1080.01	1142.00	2	1000.01	1200.00
3	1142.01	1342.00	3	1200.01	3200.00
4	1342.01	1864.00	4	3200.01	3600.00
			5	3600.01	4000.00

Albury, NSW / Wodonga, Vic			Glenbrook, NSW
Rent band	Rent $ a fortnight		Rent band	Rent $ a fortnight
	from…	to…		from…	to…
1	602.00	810.00	1	878.00	996.00
2	810.01	870.00	2	996.01	1258.00
3	870.01	960.00	3	1258.01	1462.00
4	960.01	1044.00	4	1462.01	1532.00

Liverpool, NSW			Newcastle / Raymond Terrace, NSW
Rent band	Rent $ a fortnight		Rent band	Rent $ a fortnight
	from…	to…		from…	to…
1	900.00	1180.00	1	706.00	960.00
2	1180.01	1320.00	2	960.01	1078.00
3	1320.01	1530.00	3	1078.01	1470.00
4	1530.01	1610.00	4	1470.01	1600.00

Nowra, NSW Exception: HMAS Albatross			Richmond, NSW Exception: RAAF Richmond
Rent band	Rent $ a fortnight		Rent band	Rent $ a fortnight
	from…	to…		from…	to…
1	726.00	878.00	1	720.00	1274.00
2	878.01	928.00	2	1274.01	1358.00
3	928.01	1062.00	3	1358.01	1616.00
4	1062.01	1134.00	4	1616.01	1738.00

Singleton, NSW			Sydney, NSW Exceptions: Glenbrook, Liverpool, HMAS Watson, RAAF Richmond, and Richmond
Rent band	Rent $ a fortnight		Rent band	Rent $ a fortnight
	from…	to…		from…	to…
1	738.00	860.00	1	800.00	1648.00
2	860.01	928.00	2	1648.01	1890.00
3	928.01	1000.00	3	1890.01	2190.00
4	1000.01	1056.00	4	2190.01	2512.00

Wagga Wagga, NSW Exception: Blamey Barracks Kapooka
Rent band	Rent $ a fortnight
	from…	to…
1	520.00	910.00
2	910.01	966.00
3	966.01	1088.00
4	1088.01	1256.00

Armidale, NSW			Bathurst, NSW
Rent band	Rent $ a fortnight		Rent band	Rent $ a fortnight
	from…	to…		from…	to…
1	400.00	1000.00	1	600.00	800.00
2	N/A	N/A	2	800.01	900.00
3	N/A	N/A	3	N/A	N/A
4	N/A	N/A	4	N/A	N/A

Blamey Barracks Kapooka, NSW (on-base housing)			Broken Hill, NSW
Rent band	Rent $ a fortnight		Rent band	Rent $ a fortnight
	from…	to…		from…	to…
1	400.00	500.00	1	400.00	1000.00
2	500.01	700.00	2	N/A	N/A
3	700.01	900.00	3	N/A	N/A
4	900.01	1240.00	4	N/A	N/A

Evans Head / Wollongbar, NSW			HMAS Albatross, NSW (on-base housing)
Rent band	Rent $ a fortnight		Rent band	Rent band
	from…			from…	to…
1	700.00	880.00	1	440.00	540.00
2	880.01	1000.00	2	540.01	560.00
3	1000.01	1100.00	3	560.01	640.00
4	1100.01	1200.00	4	640.01	800.00

HMAS Watson, NSW (on-base housing)			Lismore / Junction Hill, NSW
Rent band	Rent $ a fortnight		Rent band	Rent $ a fortnight
	from…	to…		from…	to…
1	1,400.00	1,580.00	1	600.00	800.00
2	1,580.01	2,400.00	2	800.01	900.00
3	2,400.01	2,600.00	3	900.01	1000.00
4	2,600.01	2,800.00	4	1000.01	1100.00

Orange, NSW			Port Macquarie / Old Bar / Taree, NSW
Rent band	Rent $ a fortnight		Rent band	Rent $ a fortnight
	from…	to…		from…	to…
1	600.00	800.00	1	600.00	900.00
2	800.01	1000.00	2	900.01	1100.00
3	1000.01	1200.00	3	1100.01	1200.00
4	1200.01	1400.00	4	1200.01	1300.00

RAAF Richmond, NSW (on-base housing)			Tamworth, NSW
Rent band	Rent $ a fortnight		Rent band	Rent $ a fortnight
	from…	to…		from…	to…
1	600.00	678.00	1	680.00	770.00
2	678.01	780.00	2	770.01	900.00
3	780.01	1,000.00	3	900.01	1000.00
4	1,000.01	1,200.00	4	1000.01	1120.00

Wollongong / Tarrawanna / Woonona, NSW
Rent band	Rent $ a fortnight
	from…	to…
1	900.00	1200.00
2	1200.01	1300.00
3	1300.01	1400.00
4	N/A	N/A

Alice Springs, NT			Darwin, NT Exceptions: Larrakeyah Barracks, Defence Establishment Berrimah and RAAF Base Darwin
Rent band	Rent $ a fortnight		Rent band	Rent $ a fortnight
	from…	to…		from…	to…
1	996.00	1186.00	1	826.00	1340.00
2	1186.01	1346.00	2	1340.01	1460.00
3	1346.01	1460.00	3	1460.01	1742.00
4	1460.01	1732.00	4	1742.01	1928.00

Katherine, NT Exception: RAAF Base Tindal
Rent band	Rent $ a fortnight
	from…	to…
1	804.00	1058.00
2	1058.01	1148.00
3	1148.01	1232.00
4	1232.01	1312.00

Larrakeyah Barracks / Defence Establishment Berrimah / RAAF Base Darwin, NT (on-base housing)			Nhulunbuy, NT
Rent band	Rent $ a fortnight		Rent band	Rent $ a fortnight
	from…	to…		from…	to…
1	760.00	1,040.00	1	1000.00	2000.00
2	1,040.01	1,200.00	2	N/A	N/A
3	1,200.01	1,400.00	3	N/A	N/A
4	1,400.01	1,750.00	4	N/A	N/A

RAAF Base Tindal, NT (on-base housing)
Rent band	Rent $ a fortnight
	from…	to…
1	700.00	900.00
2	N/A	N/A
3	N/A	N/A
4	N/A	N/A

Brisbane, Qld Exception: Ipswich			Cairns, Qld
Rent band	Rent $ a fortnight		Rent band	Rent $ a fortnight
	from…	to…		from…	to…
1	706.00	1120.00	1	704.00	920.00
2	1120.01	1238.00	2	920.01	994.00
3	1238.01	1448.00	3	994.01	1080.00
4	1448.01	1604.00	4	1080.01	1108.00

Gold Coast, Qld Exception: Kokoda Barracks Canungra			Ipswich, Qld
Rent band	Rent $ a fortnight		Rent band	Rent $ a fortnight
	from…	to…		from…	to…
1	834.00	900.00	1	578.00	870.00
2	900.01	968.00	2	870.01	960.00
3	968.01	1174.00	3	960.01	1198.00
4	1174.01	1254.00	4	1198.01	1342.00

Toowoomba / Oakey, Qld			Townsville, Qld
Rent band	Rent $ a fortnight		Rent band	Rent $ a fortnight
	from…	to…		from…	to…
1	580.00	850.00	1	404.00	820.00
2	850.01	920.00	2	820.01	880.00
3	920.01	1080.00	3	880.01	1120.00
4	1080.01	1164.00	4	1120.01	1146.00

Kokoda Barracks Canungra, Qld (on-base housing)			Mount Isa, Qld
Rent band	Rent $ a fortnight		Rent band	Rent $ a fortnight
	from…	to…		from…	to…
1	530.00	680.00	1	600.00	1300.00
2	680.01	700.00	2	N/A	N/A
3	700.01	740.00	3	N/A	N/A
4	740.01	1,000.00	4	N/A	N/A

Thursday Island, Qld			Tully / Mission Beach / Cowley Beach / Rockhampton, Qld
Rent band	Rent $ a fortnight		Rent band	Rent $ a fortnight
	from…	to…		from…	to…
1	1000.00	3000.00	1	400.00	1000.00
2	N/A	N/A	2	N/A	N/A
3	N/A	N/A	3	N/A	N/A
4	N/A	N/A	4	N/A	N/A

Weipa / RAAF Base Scherger (on-base housing), Qld
Rent band	Rent $ a fortnight
	from…	to…
1	1300.00	1500.00
2	1500.01	1600.00
3	1600.01	1900.00
4	N/A	N/A

Adelaide, SA
Rent band	Rent $ a fortnight
	from…	to…
1	580.00	880.00
2	880.01	986.00
3	986.01	1100.00
4	1100.01	1394.00

Port Augusta / Port Lincoln / Port Wakefield, SA
Rent band	Rent $ a fortnight
	from…	to…
1	400.00	1000.00
2	N/A	N/A
3	N/A	N/A
4	N/A	N/A

Hobart, Tas Exception: Anglesea Barracks
Rent band	Rent $ a fortnight
	from…	to…
1	586.00	780.00
2	780.01	880.00
3	880.01	1000.00
4	1000.01	1096.00

Anglesea Barracks, Tas (on-base housing)			Launceston / Devonport, Tas
Rent band	Rent $ a fortnight		Rent band	Rent $ a fortnight
	from…	to…		from…	to…
1	510.00	702.00	1	600.00	900.00
2	702.01	1,000.00	2	900.01	1000.00
3	1,000.01	1,200.00	3	N/A	N/A
4	1,200.01	2,000.00	4	N/A	N/A

Frankston/Mornington, Vic Exception: HMAS Cerberus			Melbourne, Vic
Rent band	Rent $ a fortnight		Rent band	Rent $ a fortnight
	from…	to…		from…	to…
1	686.00	820.00	1	648.00	918.00
2	820.01	942.00	2	918.01	1038.00
3	942.01	1000.00	3	1038.01	1480.00
4	1000.01	1092.00	4	1480.01	1854.00