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Student Identifiers Regulation 2014

Authoritative Version
SLI 2014 No. 133 Regulations as amended, taking into account amendments up to Student Identifiers Amendment (Authorised Collection, Use or Disclosure—Regional University Centres Program) Regulations 2021
Administered by: Education; Employment and Workplace Relations
Registered 12 Apr 2021
Start Date 23 Mar 2021

Commonwealth Coat of Arms of Australia

Student Identifiers Regulation 2014

Select Legislative Instrument No. 133, 2014

made under the

Student Identifiers Act 2014

Compilation No. 1

Compilation date:                              23 March 2021

Includes amendments up to:            F2021L00280

Registered:                                         12 April 2021

About this compilation

This compilation

This is a compilation of the Student Identifiers Regulation 2014 that shows the text of the law as amended and in force on 23 March 2021 (the compilation date).

The notes at the end of this compilation (the endnotes) include information about amending laws and the amendment history of provisions of the compiled law.

Uncommenced amendments

The effect of uncommenced amendments is not shown in the text of the compiled law. Any uncommenced amendments affecting the law are accessible on the Legislation Register (www.legislation.gov.au). The details of amendments made up to, but not commenced at, the compilation date are underlined in the endnotes. For more information on any uncommenced amendments, see the series page on the Legislation Register for the compiled law.

Application, saving and transitional provisions for provisions and amendments

If the operation of a provision or amendment of the compiled law is affected by an application, saving or transitional provision that is not included in this compilation, details are included in the endnotes.

Editorial changes

For more information about any editorial changes made in this compilation, see the endnotes.

Modifications

If the compiled law is modified by another law, the compiled law operates as modified but the modification does not amend the text of the law. Accordingly, this compilation does not show the text of the compiled law as modified. For more information on any modifications, see the series page on the Legislation Register for the compiled law.

Self‑repealing provisions

If a provision of the compiled law has been repealed in accordance with a provision of the law, details are included in the endnotes.

  

  

  


Contents

Part 1—Preliminary                                                                                                                                        1

1............ Name of regulation........................................................................................................ 1

3............ Authority....................................................................................................................... 1

4............ Definitions..................................................................................................................... 1

Part 2—General provisions                                                                                                                        3

5............ Authenticated VET transcripts....................................................................................... 3

6............ Prescribed conduct........................................................................................................ 3

7............ Extracts from authenticated VET transcripts.................................................................. 3

Part 3—Collection, use or disclosure of student identifiers                                                    4

8............ Purpose of Part.............................................................................................................. 4

9............ Authorisation—registered training organisations.......................................................... 4

10.......... Authorisation—former registered training organisations............................................... 4

11.......... Authorisation—schools................................................................................................. 5

12.......... Authorisation—NCVER............................................................................................... 5

13.......... Authorisation—VET‑related bodies other than a VET Regulator.................................. 6

14.......... AuthorisationVET Regulator..................................................................................... 7

15.......... Authorisation—VET admission bodies......................................................................... 8

15A....... Authorisation—Regional University Centres Program................................................. 8

16.......... Authorisation—research purpose.................................................................................. 9

17.......... Authorisation—disclosure required by law................................................................... 9

18.......... Unauthorised uses of student identifiers........................................................................ 9

Part 4—Application, saving and transitional provisions                                                        10

19.......... Amendments made by the Student Identifiers Amendment (Authorised Collection, Use or Disclosure—Regional University Centres Program) Regulations 2021......................................................... 10

Endnotes                                                                                                                                                               11

Endnote 1—About the endnotes                                                                                                      11

Endnote 2—Abbreviation key                                                                                                          12

Endnote 3—Legislation history                                                                                                       13

Endnote 4—Amendment history                                                                                                     14


Part 1Preliminary

  

1  Name of regulation

                   This regulation is the Student Identifiers Regulation 2014.

3  Authority

                   This regulation is made under the Student Identifiers Act 2014.

4  Definitions

                   In this regulation:

Act means the Student Identifiers Act 2014.

complete a unit of competency or module of a VET course includes withdraw from the unit or module, or receive credit for prior learning in relation to the unit or module.

former registered training organisation has the same meaning as in the NVETR Act.

NCVER means the National Centre for Vocational Education Research Ltd.

NVETR Act means the National Vocational Education and Training Regulator Act 2011.

Regional University Centres Program means the program specified in subsection 7C.1.1 of the Other Grants Guidelines (Education) 2012.

VET course has the same meaning as in the NVETR Act.

VET qualification has the same meaning as in the NVETR Act.

VET Regulator has the same meaning as in the NVETR Act.

VET standard means any of the following as in force from time to time:

                     (a)  the Standards for NVR Registered Training Organisations made under subsection 185(1) of the NVETR Act;

                     (b)  the Data Provision Requirements made under subsection 187(1) of the NVETR Act;

                     (c)  the Standards for VET Regulators made under subsection 189(1) of the NVETR Act;

                     (d)  the Australian Quality Training Framework Essential Conditions and Standards for Initial Registration, or any equivalent document prepared by a relevant Ministerial Council;

                     (e)  the Australian Quality Training Framework Essential Conditions and Standards for Continuing Registration, or any equivalent document prepared by a relevant Ministerial Council.

Note:          A number of expressions used in these regulations are defined in the Act, including the following:

(a)    entity;

(b)    misconduct;

(c)    registered training organisation;

(d)    student identifier;

(e)    VET;

(f)    VET admission body;

(g)    VET‑related body.

Part 2General provisions

  

5  Authenticated VET transcripts

                   For paragraph (b) of the definition of authenticated VET transcript in subsection 4(1) of the Act, the following information is prescribed (to the extent known by the Registrar at the time the transcript is prepared):

                     (a)  the full name of the individual to whom the transcript relates;

                     (b)  the date the transcript was prepared;

                     (c)  the name and identifier of each unit of competency or module of a VET course in respect of which either of the following conditions is met:

                              (i)  the individual commences the unit or module on or after 1 January 2015;

                             (ii)  the individual is enrolled in the unit or module on 1 January 2015 and the unit or module, or part of it, is delivered on or after that date;

                     (d)  the following information for each unit of competency or module of a VET course referred to in paragraph (c):

                              (i)  the date the unit or module was commenced;

                             (ii)  if completed, the date the unit or module was completed;

                            (iii)  the name and identifier of the registered training organisation that delivered the unit or module;

                            (iv)  the source of funding for the unit or module;

                             (v)  the outcome for each unit or module (for example, whether or not the competency was achieved);

                     (e)  the name and identifier of each VET qualification completed by the individual on or after 1 January 2015 if any unit of competency or module of the VET course to which the qualification relates was delivered on or after that date;

                      (f)  the issuer of each VET qualification referred to in paragraph (e).

6  Prescribed conduct

                   For paragraph 21(f) of the Act, each of the following kinds of conduct is prescribed:

                     (a)  the fraudulent obtaining of a student identifier;

                     (b)  the issue of a student identifier as a result of misconduct.

7  Extracts from authenticated VET transcripts

                   For paragraph 29(2)(a) of the Act, the following information is prescribed:

                     (a)  the information mentioned in paragraph 5(c), if the individual has (to the extent known by the Registrar) not completed the unit or module referred to in that paragraph at the time access to the extract is given;

                     (b)  the information mentioned in subparagraph 5(d)(iv).

Part 3Collection, use or disclosure of student identifiers

  

8  Purpose of Part

                   For section 22 of the Act, this Part sets out provisions authorising the collection, use and disclosure of student identifiers.

9  Authorisation—registered training organisations

             (1)  A registered training organisation is authorised to collect or use a student identifier of an individual for either or both of the following purposes:

                     (a)  to meet the organisation’s reporting obligations under the VET standards;

                     (b)  to assist in establishing the individual’s eligibility for a training subsidy.

             (2)  A registered training organisation is authorised to do any of the following for the purpose of the delivery of a VET course to an individual:

                     (a)  collect the individual’s student identifier from, or disclose the individual’s student identifier to, another registered training organisation or a school;

                     (b)  use the individual’s student identifier.

             (3)  A registered training organisation is authorised to do any of the following for the purposes of meeting its reporting obligations under the VET standards and its contractual obligations to a VET‑related body:

.                    (a)  collect a student identifier from, and disclose a student identifier to, a VET‑related body;

                     (b)  use a student identifier.

             (4)  A registered training organisation is authorised to disclose a student identifier of an individual to a VET‑related body (other than a VET Regulator) to assist the body in establishing the individual’s eligibility to a training subsidy.

             (5)  A registered training organisation is authorised to use or disclose a student identifier for the purposes of section 14 of the Act (request to verify or give a student identifier).

             (6)  A registered training organisation is authorised to collect, use or disclose a student identifier for the purpose of assisting the Registrar to identify, investigate and resolve a problem that occurred in relation to the assignment of student identifiers.

             (7)  A registered training organisation is authorised to disclose a student identifier to NCVER for the purpose of meeting the registered training organisation’s obligations under the VET standards.

10  Authorisation—former registered training organisations

             (1)  A former registered training organisation is authorised to collect a student identifier from, or disclose a student identifier to, a VET‑related body (other than a VET Regulator) for the purpose of enabling the organisation to meet its contractual obligations.

             (2)  A former registered training organisation is authorised to do either or both of the following for the purposes of acting in accordance with its current or former reporting obligations under the VET standards:

                     (a)  collect or use a student identifier;

                     (b)  disclose a student identifier to NCVER or to a VET‑related body.

11  Authorisation—schools

             (1)  A school is authorised to do any of the following for the purpose of delivering and reporting on a VET course that is being, or was, undertaken by an individual as part of the individual’s education at or through the school:

                     (a)  collect the individual’s student identifier from, or disclose the individual’s student identifier to, any of the following:

                              (i)  a registered training organisation;

                             (ii)  another school;

                            (iii)  a VET‑related body, other than a VET Regulator;

                     (b)  use the individual’s student identifier.

             (2)  A school is authorised to collect, use or disclose a student identifier for the purpose of assisting the Registrar to identify, investigate and resolve a problem that occurred in relation to the assignment of student identifiers.

12  Authorisation—NCVER

             (1)  NCVER is authorised to do any of the following for purposes related to the collection and preparation of statistics relating to VET:

                     (a)  collect a student identifier from, or disclose a student identifier to, any of the following:

                              (i)  a registered training organisation;

                             (ii)  a former registered training organisation;

                            (iii)  a VET‑related body;

                     (b)  use a student identifier.

             (2)  NCVER is authorised to do any of the following for the purpose of auditing the accuracy and reliability of the national VET statistical collection:

                     (a)  collect a student identifier from, or disclose a student identifier to, any of the following:

                              (i)  a registered training organisation;

                             (ii)  a former registered training organisation;

                            (iii)  a VET‑related body;

                     (b)  use a student identifier.

             (3)  NCVER is authorised to collect a student identifier from, or disclose a student identifier to, the Registrar, or use a student identifier, for either or both of the following purposes:

                     (a)  for the purposes of research referred to in subsection 18(2) of the Act;

                     (b)  to enable the Registrar to prepare an authenticated VET transcript.

             (4)  NCVER is authorised to collect, use or disclose a student identifier for the purpose of assisting the Registrar to identify, investigate and resolve a problem that occurred in relation to the assignment of student identifiers.

             (5)  NCVER is authorised to do any of the following:

                     (a)  collect a student identifier from a VET Regulator;

                     (b)  use a student identifier collected under paragraph (a);

                     (c)  disclose a student identifier to a VET Regulator.

13  Authorisation—VET‑related bodies other than a VET Regulator

             (1)  This section applies to a VET‑related body, other than a VET Regulator.

Reporting obligations under the VET standards

             (2)  The body is authorised to do any of the following to enable a registered training organisation to comply with the organisation’s reporting obligations under the VET standards:

                     (a)  collect a student identifier from, or disclose a student identifier to, a registered training organisation;

                     (b)  use a student identifier.

Administration, development and research purposes

             (3)  The body is authorised to do any of the following for any of the purposes mentioned in subsection (4):

                     (a)  collect and use a student identifier of an individual;

                     (b)  disclose a student identifier of an individual to any of the following:

                              (i)  a VET‑related body, other than a VET Regulator;

                             (ii)  a registered training organisation;

                            (iii)  a VET admission body.

             (4)  For subsection (3), the purposes are as follows:

                     (a)  administering VET including VET programs;

                     (b)  policy development or research relating to education;

                     (c)  assisting in establishing the individual’s eligibility for a training subsidy.

Statistics relating to VET

             (5)  The body is authorised to do any of the following for purposes related to the collection and preparation of statistics relating to VET:

                     (a)  collect a student identifier from, or disclose a student identifier to, NCVER;

                     (b)  use a student identifier.

Delivering and reporting on school education

             (6)  The body is authorised to do any of the following for the purpose of delivering and reporting on a VET course that is being, or was, undertaken by an individual as part of the individual’s education at or through a school:

                     (a)  collect the individual’s student identifier from, or disclose the individual’s student identifier to, the school;

                     (b)  use the individual’s student identifier.

Contractual and reporting obligations

             (7)  The body is authorised to collect a student identifier from, or disclose a student identifier to, a former registered training organisation for purposes related to:

                     (a)  the organisation’s contractual obligations; or

                     (b)  the organisation’s current or former reporting obligations under the VET standards.

Other purposes

             (8)  The body is authorised to disclose a student identifier:

                     (a)  to a VET Regulator; or

                     (b)  to the Registrar for the purposes of subsection 18(2) of the Act (use or disclosure by Registrar for purposes of research).

             (9)  The body is authorised to collect, use or disclose a student identifier for either or both of the following purposes:

                     (a)  auditing registered training organisations that receive funding from the Commonwealth or a State or Territory;

                     (b)  assisting the Registrar to identify, investigate and resolve a problem that occurred in relation to the assignment of student identifiers.

           (10)  The body is authorised to use or disclose a student identifier for the purposes of section 14 of the Act (request to verify or give a student identifier).

14  AuthorisationVET Regulator

             (1)  A VET Regulator is authorised to collect a student identifier from a registered training organisation, and use the student identifier, to enable the organisation to comply with its reporting obligations under the VET standards.

             (2)  A VET Regulator is authorised to use or disclose a student identifier for the purposes of section 14 of the Act (request to verify or give a student identifier).

             (3)  A VET Regulator is authorised to collect, use or disclose a student identifier for the purpose of performing its functions under the following as in force from time to time:

                     (a)  its constituent legislation (see subsection (4));

                     (b)  the Standards for VET Regulators made under subsection 189(1) of the NVETR Act;

                     (c)  the Australian Quality Training Framework Essential Conditions and Standards for Initial Registration, or any equivalent document prepared by a relevant Ministerial Council;

                     (d)  the Australian Quality Training Framework Essential Conditions and Standards for Continuing Registration, or any equivalent document prepared by a relevant Ministerial Council.

             (4)  For subsection (3), constituent legislation for a VET Regulator means:

                     (a)  for the National VET Regulator—the NVETR Act; or

                     (b)  for the Victorian Registration and Qualifications Authority—the Education and Training Reform Act 2006 (Vic.); or

                     (c)  for the Training Accreditation Council—the Vocational Education and Training Act 1996 (WA).

             (5)  A VET Regulator is authorised to collect, use or disclose a student identifier for the purpose of assisting the Registrar to identify, investigate and resolve a problem that has occurred in relation to the assignment of student identifiers.

             (6)  A VET Regulator is authorised to disclose an individual’s identifier to NCVER for the purposes of meeting the VET Regulator’s obligations under the VET standards.

15  Authorisation—VET admission bodies

             (1)  A VET admission body is authorised to do any of the following for the purposes of its administration of VET, including VET programs:

                     (a)  collect a student identifier from, or disclose a student identifier to, a VET‑related body (other than a VET Regulator);

                     (b)  use a student identifier.

             (2)  A VET admission body is authorised to collect, use or disclose a student identifier for the purpose of assisting the Registrar to identify, investigate and resolve a problem that has occurred in relation to the assignment of student identifiers.

15A  Authorisation—Regional University Centres Program

             (1)  This section applies if a grant has been made to an entity under Part 2‑3 of the Higher Education Support Act 2003, under the Regional University Centres Program.

             (2)  The entity is authorised to:

                     (a)  collect or use a student identifier of an individual who is registered with the entity or to whom the entity provides support; or

                     (b)  disclose a student identifier of such an individual to the Secretary of, or an APS employee in, the Education Department or a third party engaged by the Education Department;

for the purposes of assisting the Education Department to administer, or to undertake policy development in relation to, the Regional University Centres Program.

16  Authorisation—research purpose

                   An entity that receives a student identifier for a research purpose under subsection 18(2) of the Act is authorised to use the identifier for that purpose.

Note:          Subsection 18(2) of the Act allows the Registrar to use or disclose a student identifier for purposes of certain research relating to education or training or requiring the use of student identifiers or information about education or training.

17  Authorisation—disclosure required by law

                   An entity is authorised to disclose a student identifier if required to do so by law.

18  Unauthorised uses of student identifiers

                   Nothing in this Part authorises an entity to use a student identifier of an individual:

                     (a)  as the entity’s own identifier of the individual; or

                     (b)  for the purposes of printing the individual’s student identifier on a student card issued by the entity for the individual.

Note:          Subsection 19(2) of the Act contains a similar prohibition to paragraph (a) in relation to an individual consenting to an entity collecting, using or disclosing the individual’s student identifier.

Part 4Application, saving and transitional provisions

  

19  Amendments made by the Student Identifiers Amendment (Authorised Collection, Use or Disclosure—Regional University Centres Program) Regulations 2021

                   Section 15A, as inserted by the Student Identifiers Amendment (Authorised Collection, Use or Disclosure—Regional University Centres Program) Regulations 2021, applies in relation to the use or disclosure of a student identifier on or after the commencement of this section, regardless of when the student identifier was collected.


Endnotes

Endnote 1—About the endnotes

The endnotes provide information about this compilation and the compiled law.

The following endnotes are included in every compilation:

Endnote 1—About the endnotes

Endnote 2—Abbreviation key

Endnote 3—Legislation history

Endnote 4—Amendment history

Abbreviation key—Endnote 2

The abbreviation key sets out abbreviations that may be used in the endnotes.

Legislation history and amendment history—Endnotes 3 and 4

Amending laws are annotated in the legislation history and amendment history.

The legislation history in endnote 3 provides information about each law that has amended (or will amend) the compiled law. The information includes commencement details for amending laws and details of any application, saving or transitional provisions that are not included in this compilation.

The amendment history in endnote 4 provides information about amendments at the provision (generally section or equivalent) level. It also includes information about any provision of the compiled law that has been repealed in accordance with a provision of the law.

Editorial changes

The Legislation Act 2003 authorises First Parliamentary Counsel to make editorial and presentational changes to a compiled law in preparing a compilation of the law for registration. The changes must not change the effect of the law. Editorial changes take effect from the compilation registration date.

If the compilation includes editorial changes, the endnotes include a brief outline of the changes in general terms. Full details of any changes can be obtained from the Office of Parliamentary Counsel.

Misdescribed amendments

A misdescribed amendment is an amendment that does not accurately describe the amendment to be made. If, despite the misdescription, the amendment can be given effect as intended, the amendment is incorporated into the compiled law and the abbreviation “(md)” added to the details of the amendment included in the amendment history.

If a misdescribed amendment cannot be given effect as intended, the abbreviation “(md not incorp)” is added to the details of the amendment included in the amendment history.

Endnote 2—Abbreviation key

ad = added or inserted

o = order(s)

am = amended

Ord = Ordinance

amdt = amendment

orig = original

c = clause(s)

par = paragraph(s)/subparagraph(s)

C[x] = Compilation No. x

/sub‑subparagraph(s)

Ch = Chapter(s)

pres = present

def = definition(s)

prev = previous

Dict = Dictionary

(prev…) = previously

disallowed = disallowed by Parliament

Pt = Part(s)

Div = Division(s)

r = regulation(s)/rule(s)

ed = editorial change

reloc = relocated

exp = expires/expired or ceases/ceased to have

renum = renumbered

effect

rep = repealed

F = Federal Register of Legislation

rs = repealed and substituted

gaz = gazette

s = section(s)/subsection(s)

LA = Legislation Act 2003

Sch = Schedule(s)

LIA = Legislative Instruments Act 2003

Sdiv = Subdivision(s)

(md) = misdescribed amendment can be given

SLI = Select Legislative Instrument

effect

SR = Statutory Rules

(md not incorp) = misdescribed amendment

Sub‑Ch = Sub‑Chapter(s)

cannot be given effect

SubPt = Subpart(s)

mod = modified/modification

underlining = whole or part not

No. = Number(s)

commenced or to be commenced

 

Endnote 3—Legislation history

 

Name

Registration

Commencement

Application, saving and transitional provisions

Student Identifiers Regulation 2014 (SLI No. 133, 2014)

9 Sept 2014 (F2014L01204)

10 Sept 2014 (s 2)

 

Student Identifiers Amendment (Authorised Collection, Use or Disclosure—Regional University Centres Program) Regulations 2021

22 Mar 2021 (F2021L00280)

23 Mar 2021 (s 2(1) item 1)

 

Endnote 4—Amendment history

 

Provision affected

How affected

Part 1

 

s 2.............................................

rep LA s 48D

s 4.............................................

am F2021L00280

Part 3

 

s 15A........................................

ad F2021L00280

Part 4

 

Part 4........................................

ad F2021L00280

s 19...........................................

ad F2021L00280