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Defence Determination 2016/19, Conditions of service

Authoritative Version
Determinations/Other as amended, taking into account amendments up to Defence Determination, Conditions of service Amendment (Summer schools and foreign language training) Determination 2019 (No. 16)
Administered by: Defence
Registered 13 Jun 2019
Start Date 13 Jun 2019
Table of contents.

Commonwealth Coat of Arms

Defence Determination 2016/19, Conditions of service

made under section 58B of the Defence Act 1903

Compilation No. 57

Compilation date:                              13 June2019

Includes amendments up to:            Defence Determination 2019/16

 

This compilation is in 4 volumes

Volume 1                    Chapter 1 – Chapter 5

Volume 2                    Chapter 6 – Chapter 11

Volume 3                    Chapter 12 – Chapter 17

Volume 4                    Endnotes


About this compilation

This compilation

This is a compilation of Defence Determination 2016/19, Conditions of service, that shows the text of the law as amended and in force on 13/6/2019 (the compilation date).

The notes at the end of this compilation (the endnotes) include information about amending laws and the amendment history of provisions of the compiled law.

Uncommenced amendments

The effect of uncommenced amendments is not shown in the text of the compiled law. Any uncommenced amendments affecting the law are accessible on the Legislation Register (www.legislation.gov.au). The details of amendments made up to, but not commenced at, the compilation date are underlined in the endnotes. For more information on any uncommenced amendments, see the series page on the Legislation Register for the compiled law.

Application, saving and transitional provisions for provisions and amendments

If the operation of a provision or amendment of the compiled law is affected by an application, saving or transitional provision that is not included in this compilation, details are included in the endnotes.

Modifications

If the compiled law is modified by another law, the compiled law operates as modified but the modification does not amend the text of the law. Accordingly, this compilation does not show the text of the compiled law as modified. For more information on any modifications, see the series page on the Legislation Register for the compiled law.

Self‑repealing provisions

If a provision of the compiled law has been repealed in accordance with a provision of the law, details are included in the endnotes.


Chapter 6: ADF relocation on posting in Australia

6.0.1    Overview

 

This Chapter contains information about a member's benefits when they relocate on posting in Australia. It deals with the range of allowances available, selling and buying a home, removals and storage of furniture and effects, and other related conditions.

6.0.2    Contents

 

This Chapter includes the following Parts.

 

Part 1

Relocation allowances

 

Part 2

Loss on sale of furniture, effects and private vehicles

 

Part 3

Travel for removal purposes in Australia

 

Part 4

...

 

Part 5

Removals and storage

 

Part 6

Expenses when a posting is cancelled

6.0.3    Definitions

 

This table defines terms that apply in this Chapter.

 

Term

Definition in this Chapter

Approved service provider

Approved service provider means Toll Transitions Pty Ltd, its subcontractors, or other removalists who provide removal services under a contract with the Commonwealth.

Breakdown of marriage

When there is no hope of reconciliation between the parties in the foreseeable future.

Examples: A marriage may be seen to have broken down in any of these situations.

a.  Either party has begun legal proceedings to end the relationship.

b.  The member has been re-categorised as a member without dependants.

c.  One or both parties declare that the relationship has ended.

Breakdown of partnership

When there is no hope of reconciliation between the parties in the foreseeable future.

Examples: A partnership may be seen to have broken down in any of these situations.

a.  Either party has begun legal proceedings to end the relationship.

b.  The parties no longer maintain a common household.

c.  The member has been re-categorised as a member without dependants.

d.  One or both parties declare that the relationship has ended.


 

Term

Definition in this Chapter

Essential household items

Household items that are essential because they meet all of these criteria.

a.  Their absence for more than 72 hours would unduly inconvenience the member or their dependants.

b.  They are in everyday use in the normal household.

c.  There is no alternative item included in the member’s inventory.

Examples:

         i.bedding

        ii.children’s requirements (excluding toys)

       iii.cooking utensils

       iv.cutlery and crockery

        v.refrigerators

       vi.washing machines.

Furniture and effects

All portable household items ordinarily used for domestic purposes and convenience.

Non-portable

An item that cannot be carried by two people and would require additional equipment (such as a crane or a forklift) to move it.

Non-Service spouse

A member's spouse who is not a member.

Non-Service partner

A member's partner who is not a member.

Private vehicle

A motor vehicle that is registered in the name of the member or their dependant.

Examples: Cars, trucks, motor cycles (and sidecar), motor scooters.

Non-examples: Recreational or hobby vehicles that cannot be registered.

Suitable own home

The same meaning as in Chapter 7.

See: Chapter 7 Part 2, Suitable own home

Towable item

A caravan or trailer that is registered in the name of the member or their dependant, is roadworthy and is capable of being towed by a member's private vehicle. This includes any of the following.

a.   An animal trailer.

b. A boat trailer.

c.   A recreational vehicle and its trailer.

Urgently required items

Essential household items for urgent removal. This could include these items.

a.  Clothing.

b.  Crockery.

c.  Cutlery.

d.  Any furniture and effects required for a baby or an invalid.

 


Part 1: Relocation allowances

6.1.1    Overview

 

This Part describes allowances that compensate members for a range of costs involved in their removal to a new location in Australia.

6.1.2    Contents

 

This Part includes the following Divisions.

 

Division 1

Disturbance allowance

 

Division 2

Childcare costs on removal

 

Division 3

Pet relocation

 


Division 1: Disturbance allowance

6.1.3    Purpose

 

A member may be compensated for some of the costs involved in a Commonwealth removal to a new dwelling within Australia. This Division outlines the kinds of costs covered, the conditions of eligibility and the amount payable.

6.1.4    Members eligible

 

A member is eligible for disturbance allowance if they are in either of the following situations.

 

a.

The member meets both the following conditions.

 

i.

They are granted a removal to a new home.

 

ii.

They are on continuous full-time service or cease continuous full-time service.

 

b.

The member meets all the following conditions.

 

i.

They are a member without dependants or a member with dependants (unaccompanied).

 

ii.

They have been deployed for six months or longer.

 

iii.

The member chose under any of sections 7.4.23, 7.6.38, 7.7.11 or 7.8.31 to leave their accommodation.

See: Chapter 7

Part 4 Division 3 subsection 7.4.23, Living-in accommodation on deployment – six months or longer

Part 6 Division 7 subsection 7.6.38, Service residence for member on deployment

Part 7 Division 1 section 7.7.11, Effect on accommodation when a member is deployed

Part 8 Division 5 subsection 7.8.31, Rent allowance on deployment

 

Note: Section 1.6.1 deals with situations where a member's adult dependant is also a member, and they would both be eligible for disturbance allowance. Only one of the members is eligible.

See: Chapter 1 Part 6 section 1.6.1, Dual entitlement – member's adult dependant is also a member

 

6.1.5    Members not eligible

 

A member is not eligible for disturbance allowance in these cases.

 

a.

They are moving from living-in accommodation in an establishment, unit or base to different living-in accommodation in the same establishment, unit or base.

 

b.

They are moving overseas from Australia. These members get transfer allowance. However, they also get disturbance allowance for the removal within Australia on return from overseas.

See: Chapter 14 Part 3 Division 3, Transfer allowance

 

c.

They are moving between two seagoing ships that have the same home port.

 

d.

They are moving to another home because the number of their dependants has changed.

Example 1: A member has married and is moving to a larger home.

Example 2: The member's marriage or partnership has broken down and they are moving to a smaller home.

6.1.   Amount of allowance

1.

In this section, temporary accommodation includes commercial or living-in accommodation that the member occupies for less than six weeks.

2.

The amount of disturbance allowance is the amount specified in column C of the following table which coincides with both of the following.

 

a.

The circumstances of the member described in column A.

 

b.

The number of the current removal, as defined in section 6.1.7, specified in column B.

 

Item

Column A

Circumstances of member

Column B

Number of the current removal

Column C

Amount

$

1.

Member with dependants

Removal to a new location

1st or 2nd removal

1,235

3rd or 4th removal

1,646

5th or 6th removal

2,059

7th or subsequent removal

2,470

Removal within the same location

each time

618

Removal from overseas

1st or 2nd removal

247

3rd or 4th removal

494

5th or subsequent removal

741


 

2.

Member without dependants or member with dependants (unaccompanied)

 

Removal to a new location:

 

 

     from living out to living out

1st or 2nd removal

618

3rd or 4th removal

824

5th or 6th removal

1,029

7th or subsequent removal

1,235

     from living out to living in, or from

     living in to living out

1st or 2nd removal

309

3rd or 4th removal

411

5th or 6th removal

515

7th or subsequent removal

618

     from living in to living in

1st or 2nd removal

154

3rd or 4th removal

206

5th or 6th removal

257

7th or subsequent removal

309

Removal within the same location:

 

 

     from living in to living in, between      different establishments, units or      bases

each time

154

     from living out to living in, or from

     living in to living out

each time

154

     from living out to living out

each time

309

Removal from overseas

1st or 2nd removal

124

3rd or 4th removal

247

5th or subsequent removal

371

Removal from storage to living-in accommodation, after deployment of more than 6 months.

each time

154

Removal from storage to living-out accommodation, after deployment of more than 6 months.

each time

309

 

3.

A removal to or from living out is taken to be a single removal under subsection 2, regardless of whether temporary accommodation is used during the removal.

Example: A member without dependants living out is posted from Sydney to Brisbane. The member occupies temporary living in accommodation for a period less than six weeks while they secure live out accommodation in the new posting location. The member is to be paid at the relevant living out to living out rate in the table in subsection 2.

6.1.   Number of current removal

1.

The number of the current removal is defined as follows.

The number of removals for which a member has been eligible for disturbance allowance since they last began continuous full-time service. This number includes the current removal.

Note: When a member re-enters the ADF after a break in service, the number of removals re-starts at one. Their first removal is not added to the number of removals in their previous period of service.


 

2.

The member may have a spouse or partner who is also a member and they move together. In this case, the number of the current removal is the greater of the number of removals that one or the other undertook since they began continuous full-time service. This number includes the current removal.

3.

Separate removals to a new location by a member and their dependants are treated as one removal.

6.1.8    Removal with dependants following later

1.

A member who is removed without their dependants is eligible for the relevant amount for a member without dependants in subsection 6.1.6.2.

2.

If the member's dependants are removed to the same place at a later date, the total amount payable for both removals must not be more than if they had all been moved together.

6.1.9    Removal on enlistment

 

When a member without dependants is granted a removal on enlistment, they are eligible for the relevant amount for moving from living-out accommodation under subsection 6.1.6.2.

6.1.10   Removals to and from overseas – number of removals

 

A removal related to an overseas posting counts as only one move, even when both the following happen.

 

a.

The member’s furniture is stored at Commonwealth expense in Australia.

 

b.

Their furniture and effects are moved from storage to their posting when they return to Australia. This is whether they are accompanied on their return or not.

6.1.11   Death of a member

 

If a member dies and their dependants are granted a removal, the dependants are eligible for an amount of disturbance allowance. The amount is what the member would have been paid if the removal had been granted on ceasing continuous full-time service.

6.1.12   A child changing school – additional payment

1.

If a member’s child must change schools because of a removal, the member is eligible for $235 for each child. This applies only to full-time students at primary and secondary schools. It does not include a child at a pre-school.

2.

If a member’s spouse or partner is also a member, they are together only eligible for one payment for each child.

3.

If the child’s change of school is put off to a later date, no payment is made until they actually change school.

 

6.1.13   Telephone installation or reconnection costs

1.

A member eligible for disturbance allowance for a removal may be eligible for assistance with costs of installing or reconnecting a private telephone in the dwelling they move to. They qualify if either of these conditions are met.

 

a.

They had a private telephone disconnected from their former dwelling when they were removed from it.

 

b.

They had a private telephone disconnected from another earlier dwelling when they were removed from it. Since that earlier removal, they continuously occupied a dwelling where either of the following conditions were met.

 

i.

A telephone was provided at Commonwealth expense.

 

ii.

They were on long-term posting overseas.

2.

The member may be reimbursed the cost of the installation or reconnection service, up to a maximum of $299.

Note: The amount is based on what Telstra charges for connecting a telephone in a normal suburban environment where cabling is already available in the street the member intends to live in, or in living-in accommodation on a base. The amount is reviewed each year.

See: Telstra Home Phone Services

6.1.14   Private vehicle transfer costs

1.

A member is eligible for assistance with the costs of transferring a private vehicle registration to another State or Territory. The vehicle may belong to the member or a dependant.

2.

The benefit is an amount up to $63 for each removal. It is for one private vehicle only. It is to assist with fees and costs for registration plates, roadworthiness inspection, administration fees and ownership tests. It is not to assist with the registration fee for the vehicle.

6.1.15   Payment in special circumstances

1.

A member may qualify for an allowance or reimbursement under this Part even if they do not meet one or more of the criteria for qualification.

2.

The CDF may approve payment if the following conditions are satisfied.

 

a.

The member does not qualify for reasons beyond their control.

 

b.

Paying an amount is consistent with the purpose of the allowance.

3.

The CDF cannot approve an amount greater than the member would have received if they had been eligible for an allowance or reimbursement.


Division 2: Childcare costs on removal

6.1.16   Purpose

 

A member may be eligible for assistance with the costs of childcare when they are being removed. This Division outlines conditions and amounts payable.

See also: Chapter 8 Part 5, Emergency Support for Families Scheme

6.1.17   Members eligible

1.

A member granted a removal is eligible for assistance with childcare costs on removal if all these criteria are met.

 

a.

They have a dependant child who meets either of the following conditions.

 

i.

Is under 11 years old.

 

ii.

Has a disability.

 

b.

They must pay for the childcare.

Note: The childcare is not limited to recognised government or commercial day care facilities.

 

c.

For family, Service or medical reasons, only the member or one adult dependant is able to help with the removal.

2.

Medical reasons in paragraph 1.c include an adult dependant being unable to help with the removal because they have a medical condition. This must be supported by a medical certificate.

3.

Family reasons in paragraph 1.c include the following.

 

a.

The member, spouse or other adult dependants are unable to help with the removal because of work commitments they cannot avoid.

 

b.

The member is a single parent who has no adult dependants to help with the removal.

 

c.

The member, spouse or another adult dependant is absent to care for a close family member who is ill. Claims should be supported by a medical certificate.

 

Note: Section 1.6.1 deals with situations where a member's adult dependant is also a member, and they would both be eligible for assistance with childcare costs on removal. Only one of the members is eligible.

See: Chapter 1 Part 6 section 1.6.1, Dual entitlement – member's adult dependant is also a member

 

6.1.18   Location of assistance

 

The assistance is payable for childcare at either the new or the old location.

6.1.19   Amount of assistance

 

The member is eligible for a maximum of $47.40 a day. This is payable for up to two days of childcare per move for each eligible dependant child. This means two days in total. It does not mean a maximum of two days at each of the new and old locations. 


Division 3: Pet relocation

6.1.20   Purpose

 

A member may be reimbursed some of the costs of relocating household pets in Australia.

6.1.21   When costs may be reimbursed

1.

A member who pays for the commercial transportation and boarding of one or more household pets may be reimbursed their costs. The CDF must be satisfied that the costs are reasonable.

2.

The CDF must consider all these criteria.

 

a.

The circumstances of the posting, removal and accommodation of the member and any dependants.

 

b.

The nature and number of the pets to be relocated.

 

c.

The arrangements to transport and board the pets.

 

d.

The availability of discounted transport rates to the member.

 

e.

Any relevant information the member provides about why they own the animal. This includes information satisfying the CDF that the pets are not owned mainly for commercial or economic purposes.

 

f.

The time taken for travel between the former and new locations. Only the time taken for travel between posting locations will be considered. This does not include time spent travelling to or from recreation leave between postings.

 

Example 1: Costs of the services of a commercial provider of transport for pets. This includes hire of pet containers.

 

Example 2: Costs of the commercial boarding or kennelling of pets when the member is on temporary accommodation allowance in the former and new locations. This includes accommodation in a serviced apartment.

 

Example 3: Vet fees for sedating a pet when a vet or a transporter recommends sedation during transportation.

3.

Payment under subsection 1 may only be for a service provided by a business that meets all the following requirements.

 

a.

The business has an Australian Business Number.

 

b.

The business conducts a business for profit in the transportation or boarding of household pets.

 

c.

The business is registered or licensed.

 

 

Exception: Where registration or licensing is not required under State or Territory law.

 

Non-example: A member's brother is a licensed plumber and has an Australian Business Number. The member's brother offers to transport the member's dog to the new posting location for $100. The cost of relocating the dog will not be reimbursed to the member because his brother's business is not transporting or boarding household pets. 


6.1.22   When costs may be reimbursed – member posted overseas

1.

If a member is posted overseas the CDF may reimburse the following costs, if satisfied that they are reasonable.

 

a.

The commercial transportation of one or more household pets to a location within Australia.

 

b.

The boarding costs of one or more household pets for the period the member is in receipt of temporary accommodation allowance in the losing posting location.

2.

In deciding whether costs are reasonable, the CDF must consider all the criteria in subsections 6.1.21.2 and 6.1.21.3.

See: Section 6.1.21, When costs may be reimbursed

6.1.23   When costs will not be reimbursed

 

A member is not eligible for reimbursement of their costs in these cases.

 

a.

When they buy equipment or other items used in transporting or boarding pets.

Examples: Pet containers, food and drink containers, protective animal clothing.

 

b.

When the animal transported or boarded is used mainly for economic or business purposes.

 

c.

When they buy goods or services for a pet's continuing use, including pet containers or vaccination.

 

d.

When the transportation or boarding of a pet is not provided on a commercial basis.

 

See: Subsection 6.1.21.3, When costs may be reimbursed

 

Example 1: A member pays a friend or relative to leave a pet in their backyard.

 

Example 2: A member pays a friend or relative to transport a pet to the new posting location.

6.1.24   Applying for reimbursement

 

A member must fill in the approved service provider's form to claim reimbursement. The member can get the form from the approved service provider in their new location.

See: Section 6.0.3, Definitions, for definition of approved service provider


Part 2: Loss on sale of furniture, effects and private vehicles

6.2.1    Purpose

 

A member may be compensated if they make a financial loss on the sale of furniture, other effects or private vehicles when they are relocated. This Part describes who is eligible and how much they may be eligible for.

Note: Furniture and effects means all portable household items ordinarily used for domestic purposes and convenience.

 

Exception: If a member sells an item that was obtained through a grant the member is not eligible for a reimbursement under this Part.

6.2.2    Furniture and effects – loss on sale

 

A member may choose to sell furniture and effects instead of having them removed to another location in Australia at Commonwealth expense. They are eligible for reimbursement if they make a loss on the sale. A dependant of a deceased member is also eligible.

 

Note: Section 1.6.1 deals with situations where a member's adult dependant is also a member, and they would both be eligible for reimbursement if they make a loss on the sale of furniture and effects. Only one of the members is eligible.

See: Chapter 1 Part 6 section 1.6.1, Dual entitlement – member's adult dependant is also a member

6.2.3    Furniture and effects – amount of reimbursement

1.

Subject to this section, the amount of reimbursement is the difference between what the member gets for the sale and the sum of these two amounts.

 

a.

The current market value of the furniture and effects.

 

b.

The incidental costs of selling the furniture and effects.

Note: Incidental costs are the standard charges of auctioneers and valuers, and reasonable advertising costs.

2.

The amount of reimbursement must not be more than what the Commonwealth would pay to remove the furniture and effects.

3.

If the member stores furniture and effects at Commonwealth expense and then sells them, the amount of reimbursement is reduced by the cost of the storage. If the cost of storage is greater than the loss, the member does not have to pay the Commonwealth the difference.

Example 1: A member's stored goods are valued at $200. They sell them for $140, a loss of $60. Storage has cost the Commonwealth $100 at the time the member sells the goods. The member is not eligible for reimbursement. They do not have to pay the $40 gap.

Example 2: A member's stored goods are valued at $200. They sell them for $60, a loss of $140. Storage has cost the Commonwealth $100 at the time the member sells the goods. The member is eligible for a $40 reimbursement.


 

4.

The amount is not to be reduced under subsection 3 in these circumstances.

 

a.

It would cost the Commonwealth more than the value of the reimbursement to continue to store the furniture and effects if they were not sold.

 

b.

By reason only of postings that do not attract a removal, the member would not use the furniture and effects within 12 months of becoming eligible for the reimbursement.

6.2.4    Private vehicles – loss on sale

1.

This section applies in relation to any of the following vehicles.

 

a.

A private vehicle that a member is (or would have been) eligible for removal to another location in Australia at Commonwealth expense.

 

b.

One private vehicle owned by a member who meets all the following conditions.

 

i.

They are a member without dependants or a member with dependants (unaccompanied).

 

ii.

They are deployed for six months or longer.

 

iii.

They have made a choice to vacate their accommodation under any of subsections 7.4.23.2, 7.6.38.2, section 7.7.11 or subsection 7.8.31.2, or the CDF has decided that the member must leave the living-in accommodation under subsection 7.4.23.5.

See: Chapter 7

Part 4 Division 3 section 7.4.23, Living-in accommodation on deployment – six months or longer

Part 6 Division 7 section 7.6.38, Service residence for member on deployment

Part 7 Division 1 section 7.7.11, Effect on accommodation when a member is deployed

Part 8 Division 5 section 7.8.31, Rent allowance on deployment

 

c.

One towable item owned by a member who meets all the conditions in paragraph b.

 

Exception: This section does not apply to a member who meets the conditions in paragraphs b or c, and who has chosen to put a vehicle or towable item in storage. This includes storage on a Defence base or in non-commercial storage.

2.

A person may choose to sell the vehicle instead of having it removed. They are eligible for reimbursement if they make a financial loss on the sale. In this subsection vehicle means a private vehicle or a registered item that can be towed.

 

Note: A member who is posted overseas is not eligible for reimbursement under this section.

3.

The benefit is available to any of these persons.

 

a.

A member on continuous full-time service.

 

b.

A former member who was on continuous full-time service and is eligible for a removal of a vehicle when they complete their service.

 

c.

A person legally entitled to own the vehicle of a deceased member who was on continuous full-time service.


 

 

Note 1: The person would be responsible for making the administrative arrangements for a sale.

 

Note 2: Section 1.6.1 deals with situations where a member's adult dependant is also a member, and they would both be eligible for reimbursement if they make a loss on the sale of a private vehicle. Only one of the members is eligible.

See: Chapter 1 Part 6 section 1.6.1, Dual entitlement – member's adult dependant is also a member

6.2.5    Private vehicles – amount of reimbursement

1.

The amount of reimbursement for a vehicle described in paragraph 6.2.4.1.a is the lesser of the following two amounts.

 

a.

What the Commonwealth would have paid if it had the vehicle removed.

 

b.

The difference between the valuation and the amount of the sale price after reasonable incidental costs have been deducted from it.

Example: Incidental costs might include advertising.

2.

The amount of reimbursement for a vehicle or towable item described in paragraph 6.2.4.1.b or 6.2.4.1.c is the lesser of the following two amounts.

 

a.

What the Commonwealth would have paid to store the vehicle in a commercial storage facility for the period of the member's deployment.

 

b.

The difference between the valuation and the amount of the sale price after reasonable incidental costs have been deducted from it.

Example: Incidental costs might include advertising.

3.

In subsections 1 and 2, valuation means a commercial valuation by a member of a recognised motor trades organisation.

4.

The CDF must be satisfied that the person made reasonable efforts to sell the vehicle without making a loss. The CDF must consider these factors.

 

a.

When and how widely the person advertised the vehicle for sale.

 

b.

How the person tried to sell the vehicle.

 

c.

The nature and extent of offers made for the vehicle.

 

d.

The particulars of the sale.

 

e.

Any other relevant aspect of the sale.


 

5.

In the case of a deceased member (see paragraph 6.2.4.3.c), the amount depends on where the vehicle is to go. Payment is for the cost of transporting the vehicle to the relevant place listed below.

 

a.

Within the location where the vehicle is already.

 

b.

The location of the last permanent residence of the member and their dependants when they enlisted or were appointed.

 

c.

A specific place if the member was enlisted or appointed from outside Australia.

 

See: Option 1 in the table in Part 5 Division 11 of this Chapter for more information on these places.


Part 3: Travel for removal purposes in Australia

6.3.1    Overview

1.

A member may travel at Commonwealth expense in either of these situations.

 

 

a.

Supervise packing of their furniture and effects.

 

b.

Accompany their dependants to a new location.

2.

For full details about travel for removal purposes in Australia.

See: Chapter 9 Part 2 Division 3, Travel for removal purposes in Australia.

 


Part 4: ...


Part 5: Removals and storage

6.5.1    Overview

 

This Part describes assistance available to members and their dependants with removal and storage arrangements in Australia. It applies to members of the Permanent Forces and Reserves who are required to move as part of their service.

6.5.2    Contents

 

This Part includes the following Divisions.

 

Division 1

Removals and storage overview

 

Division 2

Removal of furniture and effects

 

Division 3

Removal to a personal location where benefits are provided

 

Division 4

Postings or deployments

 

Division 5

Vehicle removal

 

Division 6

Removal on ceasing continuous full-time service

 

Division 7

Storage of furniture and effects

 

Division 8

When a member becomes a member with dependants

 

Division 9

When a member ceases to be a member with dependants

 

Division 10

Assistance for non-Service person on breakdown of marriage or partnership

 

Division 11

Removal on death of a member

 


Division 1: Removals and storage overview

6.5.3    Purpose

 

This Division gives an overview of eligibility for assistance with removal and storage in Australia.

6.5.4    Members eligible for a removal

1.

If a member is in any of the circumstances in the following table their eligibility for a removal can be found in the corresponding Division.

 

Item

For a member who...

see...

1.

is posted within Australia on a posting of six months or more

Division 4, Postings or deployments

2.

is required to vacate Service accommodation or accommodation for which rent allowance is payable. This must be for reasons beyond their control.

Division 4, Postings or deployments.

3.

meets the criteria in section 6.5.30 or 6.5.46 for a removal in anticipation of a posting or ceasing continuous full-time service.

Division 4, Postings or deployments, section 6.5.30

Division 6, Removal on ceasing continuous full-time service, section 6.5.46.

4.

purchases a suitable own home in their posting location.

Division 4, Postings or deployments, subsection 6.5.29.1, table item 2

5.

is deployed

Division 4, Postings or deployments.

6.

ceases to be a member.

Exceptions: See 6.5.4.b and c.

Division 6, Removal on ceasing continuous full-time service.

7.

becomes a member with dependants in any of the following circumstances.

a.    On marriage.

b.   On ADF recognition of a partnership.

c.    On gaining a dependant for the purposes of Chapter 1 Part 3 Division 2.

Division 8, When a member becomes a member with dependants.

8.

ceases to be a member with dependants. Example: On the breakdown of a marriage or partnership.

Division 9, When a member ceases to be a member with dependants.

9.

dies and the member's dependants are eligible for a removal at Commonwealth expense.

Division 11, Removal on death of a member.

10.

is a gap year participant with a posting for less than six months

Division 4, Postings or deployments, section 6.5.28.

11.

is a gap year participant with a posting for six months or more

Division 4, Postings or deployments, section 6.5.26.

 


 

2.

The CDF may approve a removal if satisfied that any of the following exceptional circumstances apply to the member or their dependants.

 

a.

The safety or welfare of the member or dependants would be at high risk if they stayed in their accommodation.

Example: The member or dependant needs to be removed to a place of safety.

 

b.

A change in family circumstances requires urgent action.

Example: A dependant has died violently at the accommodation.

 

c.

The removal is necessary to prevent an emergency from happening.

Example: The member may be in imminent danger because they are a witness to a serious criminal offence.

 

d.

The member has specific housing needs during rehabilitation or as a result of an acquired disability.

Example: The member has an acquired disability and needs to be located near rehabilitation facilities.

3.

A member of the Reserves is eligible for removal at Commonwealth expense on either or both of these occasions.

 

a.

When they are to begin continuous full-time service on a posting of more than six months.

 

b.

When they complete that continuous full-time service.

4.

To apply for a removal the member needs to complete the approved service provider's application for relocation form.

6.5.5    Members not eligible for a removal

 

A member is not eligible for a removal at Commonwealth expense in any of these circumstances.

 

a.

When their posting results from a voluntary exchange of posting with another member outside the normal cycle of posting.

 

b.

When they are discharged for disciplinary reasons.

 

c.

When they are posted to the same location or an adjacent location and the residence is in the location of the new posting. However, they may be eligible for a removal if Service reasons require them to relocate.

 

d.

If the decision to grant a member an extended posting location is revoked at the member's request.

See: Chapter 1 Part 3 Division 1 section 1.3.55, Posting location – within Australia

 

e.

The member meets one of the following.

 

i.

The member is in the Puckapunyal posting location and their posting location has been extended under subsection 7.1.16A.2.


 

 

ii.

The member ceases to participate in the Puckapunyal housing trial and elects to relocate within the Puckapunyal posting location.

 

f.

If a member is on a flexible service determination and chooses to vacate the member's accommodation during a nonworking period.

 

g.

If a member is on a flexible service determination and both of the following apply.

 

i.

The member had previously chosen to vacate their accommodation during a nonworking period.

 

ii.

The member returns to accommodation at the posting location.

6.5.6    When a member's adult dependant is also a member

1.

If a member’s spouse or partner is also a member and both are posted to the same or adjacent locations, these are their removal benefits.

 

a.

The family unit has only one removal on each occasion of a posting.

 

b.

When they are posted to adjacent locations, they may choose the location where they will establish the family home. All benefits apply to that location.

2.

If the member and spouse or partner are posted to separate locations, both members may have a removal benefit as follows.

 

a.

The member who is to live in the family home is eligible for a removal as a member with dependants.

 

b.

The other member in the couple is eligible for a removal at Commonwealth expense subject to the following conditions.

 

i.

The member is categorised as a member with dependants (unaccompanied) under section 8.3.6.

Exception: A member given short-term categorisation under subsection 8.3.6.3 is only eligible for a housing and removal benefit for themself. They are not eligible for their dependants.

See: Chapter 8 Part 3 Division 1 subsection 8.3.6.3, Member who may be classified as a member with dependants (unaccompanied)

 

ii.

The assistance is limited to the cost of removing only the furniture and effects from the losing location that are necessary to furnish the member's accommodation at the gaining location.

 

Note 1: Subparagraph 6.5.6.2.b.ii does not include furniture and effects for the member's dependants.

Note 2: Section 7.8.25 provides that a member with dependants unaccompanied can get assistance to hire items similar to those that the member's dependants need to keep at the losing location.

See: Chapter 7 Part 8 Division 4 section 7.8.25, Furniture rental

6.5.7    ...

Division 2: Removal of furniture and effects

6.5.8    Purpose

 

This Division describes what will and will not be removed at Commonwealth expense.

6.5.9    Items removed at Commonwealth expense

 

The Commonwealth will cover the costs of removing all of an eligible member's portable household items. They must be furniture and effects normally used for domestic purposes.

6.5.9A    Compensation for loss or damage to items removed or stored

 

The CDF may provide a scheme to compensate members for loss or damage to furniture or effects removed or stored at Commonwealth expense under this Part.

Note: Compensation may be in the form of repair, replacement or payment.

6.5.10   Limitations on certain items

 

This table describes certain items that will be removed if they are portable and within specific limits.

 

Item

If the item is a…

then it will be removed only if it…

1.

small boat, canoe, kayak or other small watercraft

is no longer than 5.7m and no heavier than 51kg.

2.

larger boat capable of being carried on a trailer

falls within the definition of a towable item.

3.

lawn locker or tool shed

has been dismantled and packed securely by the member.

4.

motor bike, trail bike or mini-bike

is:

a.  packed and crated by the member, and

b.  drained of all petrol and oil.

6.5.11   Items not removed at Commonwealth expense

1.

The ADF is a mobile force. Members have to move frequently, sometimes at short notice. It is important that members' inventories contain items that it is reasonable to move. 

2.

The Commonwealth will remove only items that are portable. A portable item is one that meets both of these criteria.

 

a.

It can be handled by a crew of two people (after dismantling, if required).

 

b.

Additional equipment, such as a crane or a forklift, would not be needed to move it.

 

Examples: Heavy machinery items and workshop equipment such as forges are not portable items.


 

3.

The Commonwealth will not remove the items in this table.

 

Item

Type of item

Examples

1.

Dangerous items

Flammable items

Gas bottles which have not been professionally emptied

Firearms

2.

Living items

Livestock

Birds or poultry

Plants (including indoor plants), shrubs, trees

3.

Irreplaceable items

Stamp and coin collections

Private papers (wills, passports and similar items)

Jewellery

Furs

4.

Bulk fuel and building items

Firewood, coal

Timber

Bricks

Garages, carports

5.

Hard to trace items

Currency

6.5.12   Removal of urgently required items

1.

The CDF may grant a removal of essential household items before the bulk of the furniture and effects are removed. The items must be urgently required.

2.

The member may organise the removal of the urgently required items through either of the following:

 

a.

The Commonwealth removalist.

 

b.

Private arrangements.

3.

The CDF may approve private arrangements under subsection 2. The means chosen must be the most cost-effective within the required time frame.

4.

If the CDF does approve them, the member is eligible for the reimbursement of the cost of the arrangements. Items approved for removal at Commonwealth expense may be transported by road, rail or sea.

6.5.12A   Insurance for urgently required household items

1.

A member may be reimbursed an amount if they insure urgently required household items that are to be removed. A dependant of a deceased member may also be reimbursed.

Example: Urgently required household items might include clothing, crockery, cutlery and any furniture and effects needed for a baby or an invalid.

2.

Both of these conditions must be met.

 

a.

Removal of the items is granted under section 6.5.12.

 

b.

The member or their dependant insures the items for the purpose of the removal.

3.

The amount reimbursed is the amount paid for the insurance up to the greater of these two amounts.

 

a.

$150.

 

b.

2% of the sum insured.

6.5.13   Hire of replacement household items

1.

An item of furniture or effects may be lost or damaged beyond use during a removal. If this happens, a member is eligible for the reimbursement of the cost of hiring a replacement item while they wait for a decision on an indemnity or insurance claim. They are eligible for the reimbursement of hiring costs if all of these criteria are met.

 

a.

The removal was at Commonwealth expense.

 

b.

The item was useable at uplift.

 

c.

The item was packed by the approved removalist.

 

d.

The missing or damaged item is an essential household item.

 

e.

The loss or damage is reported to the Commonwealth removalist at the new location.

 

f.

A replacement item is not available from local Service sources.

2.

The eligibility ends when either of the following happens.

 

a.

The original item is delivered or repaired.

 

b.

The member is given a payment to replace the item.

3.

The member may be reimbursed the costs of using a laundromat washing machine and dryer if both of these criteria are met.

 

a.

Their washing machine is lost or damaged during a removal.

 

b.

They cannot hire a suitable replacement machine at the gaining location.

6.5.14   Technical help for dismantling and installing items

1.

Members are to be reimbursed the reasonable labour costs for technical help to dismantle and reinstall some items if it is not reasonable for the member or their dependants to dismantle or reinstall the items.

 

Examples:

 

a.

TV antennae or satellite dishes.

 

b.

Waterbeds.

 

c.

Piano tuning.

 

d.

Security alarm systems.

 

e.

Window-mounted air conditioners. This includes minor alterations to windows to make an air conditioning unit fit.


 

 

f.

Audio visual equipment.

 

g.

Professional emptying of gas bottles.

2.

A member may only be reimbursed for installation of an item if it was dismantled in a previous removal.

 

Example: A member receives technical help to dismantle a TV antenna. In the new residence, the member chooses to have a different TV antenna installed. The reimbursement is limited to the cost of dismantling the original antenna as the item installed is not the item that was dismantled.

3.

The member is not to be reimbursed under this section for the cost of any major alterations to windows or building structures.

4.

To be reimbursed, the member must do both of the following.

 

a.

Get any necessary approvals from relevant authorities. This includes landlords, the Commonwealth removalist and local councils.

 

b.

Give the Commonwealth removalist a receipt from the service provider when the work is done.

6.5.15   Privately arranged removals – eligibility and conditions for assistance

1.

A member may choose to make private removal arrangements instead of using the Commonwealth removalist. The member is eligible for Commonwealth assistance if they make private arrangements for either of these reasons.

 

a.

For personal reasons.

 

b.

Because they are urgently required to move for Service reasons.

2.

They are not eligible for Commonwealth assistance if they make private arrangements for a removal in either of these circumstances.

 

a.

In anticipation of posting before a posting authority is issued.

See: Division 4 section 6.5.30, Removal in anticipation of a posting – before posting authority issued

 

b.

In advance of ceasing continuous full-time service.

See: Division 6 section 6.5.46, Removal on ceasing continuous full-time service

3.

The member must seek the advice of the CDF to confirm their eligibility for a private removal.

4.

The removal may be arranged through a commercial removal company, or personally by the member.

 

6.5.16   Privately arranged removals – eligibility

1.

For a privately arranged removal, the member is eligible for the reimbursement of costs up to the amount the Commonwealth would have paid the approved removalist to do the removal.

2.

The member is eligible for storage at Commonwealth expense if both of these criteria are met.

 

a.

The items are in the Commonwealth removalist's store.

 

b.

The items would have been stored at Commonwealth expense if the Commonwealth had arranged the removal.

3.

If the member carries out the removal personally, the CDF may approve reimbursement of reasonable costs. These costs may be reimbursed.

 

a.

Costs of hire and fuel for a suitable removal vehicle.

 

b.

Vehicle allowance for use of a private vehicle for the distance from the old to the new residences. The amount payable must be no more than the limit of vehicle allowance in Chapter 9 Part 6 Division 3.

See: Chapter 9 Part 6 Division 3, Authorised travel on removal

6.5.17   Unused removal benefit

 

A member may choose not to take up a removal benefit during a period of posting. This does not affect their eligibility for the next posting. They cannot add an unused benefit to their eligibility on a future posting.

 


Division 3: Removal to a personal location where benefits are provided

6.5.18   Purpose

1.

This Division describes a member's benefits when they choose to have their dependants live at a personal location.

2.

In most cases, no benefits are provided in relation to a member's dependants if they live in a personal location.

Related Information: This exclusion may extend to housing assistance. Chapter 7, ADF housing and meals, provides more information on housing eligibility.

See: Chapter 8 Part 3 Division 1 subsection 8.3.6.6, Member who may be classified as a member with dependants (unaccompanied)

3.

This Division sets out benefits available if special circumstances cause the member's dependants to live at a personal location. If the family is removed, the personal location is described as a personal location where benefits are provided.

6.5.19   Compassionate removal to a personal location where benefits are provided

1.

A member with dependants or a member with dependants (unaccompanied) may be provided with Commonwealth assistance for a removal for their dependants to a personal location if both of the following conditions are met.

 

a.

The CDF is satisfied that there are substantial compassionate reasons for the removal of the dependants to a personal location.

 

b.

The CDF determines the removal is in the interests of the ADF.

 

See: Chapter 8 Part 3 Division 1 subsection 8.3.6.6, Member who may be classified as a member with dependants (unaccompanied)

 

Note: Removals under this section are subject to the limits set out in Division 2, Removal of furniture and effects.

2.

The CDF must consider the following criteria when making a decision under subsection 1.

 

a.

The seriousness of the reasons for the compassionate removal.

 

b.

The nature of care or assistance required by a dependant.

 

c.

Whether the circumstances are likely to be resolved after a reasonably short period of time or are enduring.

 

d.

Whether the issue can only be addressed by relocating the dependants.

 

 

Example: A member lives in Wagga Wagga. The member's daughter needs ongoing medical care. That care is only available from a hospital in Melbourne. The family decides that the member's dependants should move to Melbourne. The member may be eligible for a removal under this section.

 

 

Non-example: A member needs child care for their young child. The member would like their mother to provide that care, while the member works. The member's mother lives in another city. The member's mother is not the only source of child care available. Alternative child care could be found at the member's location. The member is not eligible for a removal under this section.

 

e.

Whether the decision to relocate was prompted by personal or Service-related circumstances.

 

f.

Whether the member has applied for discharge and is eligible for a discharge removal.

6.5.19A   Removal to a personal location for employment or study

1.

The CDF may grant a member with dependants or a member with dependants (unaccompanied) a removal at Commonwealth expense for their dependants to a personal location if satisfied that all the following conditions are met.

 

a.

The move is necessary for the member's spouse or partner to undertake specified employment or a specified period of study in the personal location.

 

 

Notes:
1. Employment does not include home based employment.
2. Study is for face-to-face study.

 

b.

The move occurs within a period of three months before or after a member’s posting to a new location.

 

c.

The member is posted to the new posting location for duty for six months or more.

 

d.

The personal location is closer to the member's new posting location than the losing location.

 

 

Example: A member and dependants live in Canberra. The member is posted to Adelaide, but the member's partner gets a job in Melbourne. The personal location is closer to Adelaide and meets the distance requirements.

2.

The CDF may extend the removal period under paragraph 1.b if it is considered reasonable in the circumstances.

 

Example: The member's posting to the new location is to commence on 1 July. The member's partner is to commence employment at the personal location on 16 March. It is considered reasonable for the early removal of the dependant's possessions to allow for the member's partner to commence their employment.

3.

A removal granted under subsection 1 has the following two components.

 

a.

On the member’s posting — a limited removal for the member from the losing location to the new posting location.

 

b.

Within the period under paragraph 1.b or the extended period under subsection 2 — removal of the member’s household furniture and effects from the losing location to the personal location.

Note: The member’s household furniture and effects are not moved to the member’s new posting location before being removed to the personal location.

4.

A removal under this section is limited to the amount the Commonwealth would have paid to move the member’s household furniture and effects to their new posting location from both of the following locations.

 

a.

The member's residence in the losing location.

 

b.

Any location where the member has goods in storage at Commonwealth expense.


 

 

Note: Removals under this section are subject to the limits set out in Division 2, Removal of furniture and effects.

5.

The member must pay any costs greater than the amount the Commonwealth would have paid for a removal to a personal location for employment or study.

6.

If the cost of removal to a personal location for employment or study is less than the cost of a removal to the member's new location, the member is not eligible for the difference.

6.5.20   Removal to a personal location where benefits are provided instead of a remote location – Army and Air Force

1.

If a member of the Army or Air Force is posted to a remote location for six months or more, the Commonwealth will pay to remove their dependants to a personal location. It will not pay more than it would have paid for a removal to the remote location.

Note: The list of remote locations is in Annex 5.4.A, Remote locations within Australia additional recreation leave.

2.

This table shows who pays for removal to a personal location where benefits are provided, and associated storage.

 

Item

Situation

The Commonwealth will pay

The member must pay

Removal

1.

Both the following conditions are met.

Up to the full amount of what a removal to the remote location would have cost.

Any costs beyond that amount.

a.

Items

Removal is of items that would have been approved for removal to the remote location.

b.

Journey

From the member's residence and store to the personal location.

2.

Both the following conditions are met.

All of the cost.

Nothing.

a.

Items

Removal is of items not approved for removal to the remote location.

b.

Journey

To the Commonwealth removalist's store.

3.

Both the following conditions are met.

Up to the full amount of what a removal to the remote location would have cost.

Any costs beyond that amount.

a.

Items

Removal is of the member's effects, without furniture.

b.

Journey

To the personal location.


 

Item

Situation

The Commonwealth will pay

The member must pay

Storage

4.

Items

Excess items at the old location.

All of the cost.

Nothing.

5.

Items

Other items already in store at the time the posting authority is issued.

All of the cost.

Nothing.

6.5.21   Removal to a personal location where benefits are provided instead of a remote location – Navy

1.

This section applies to a member of the Navy who is posted to a remote location for six months or more. The member may remove their dependants to a personal location.

2.

The Commonwealth's contribution towards the cost of the removal is limited to the greater of the following amounts.

 

a.

The cost of removal to a remote location under the conditions set out in the table in subsection 6.5.20.2.

 

b.

The cost of full removal of furniture and effects to the member’s home port when the home port is not in a remote location.

 

c.

The cost of removal to the member’s home port when the home port is in a remote location. The conditions for a removal to a remote location set out in the table in subsection 6.5.20.2 apply.

3.

The member may choose in writing to remove only their effects to the personal location. The Commonwealth will pay both the following.

 

a.

Costs that would have been paid to remove the effects to a Service residence in the remote location.

 

b.

Storage for furniture and effects not needed at the personal location.

6.5.22   Removal of dependants from personal location to current posting location

1.

This section sets out removal benefits where both the following conditions are met.

 

a.

A member's dependants live in a personal location.

 

b.

The dependants wish to rejoin the member.

2.

The costs of the dependants' removal to the member's location may be paid in accordance with the following table.

 

Item

If the costs of removal to the personal location were…

then the Commonwealth pays…

and the member
pays…

1.

not limited

up to the full amount for the removal from the personal location to the posting location

nothing.

Item

If the costs of removal to the personal location were…

then the Commonwealth pays…

and the member
pays…

2.

limited or not provided

nothing

all costs of removal to the posting location.

3.

less than it would have cost for a removal to the posting location

an amount equal to the difference between those costs

the remaining amount.

 

 

Example: A member's spouse moved away from the member's posting location because she wanted to live somewhere else. The family paid for the removal. The member is posted to a new location, and the spouse decides to rejoin the member. The Commonwealth does not provide a removal for the spouse to move to the member's new location.

3.

The CDF may determine that the full costs of a member's removal are to be paid by the Commonwealth. The CDF should consider the following criteria.

 

a.

Whether the removal is in the interests of the ADF.

 

b.

The direct and indirect costs of the removal.

6.5.23   Overseas personal location

 

The Commonwealth will not pay for any removal to or from a personal location outside Australia.

Exception: This exception applies to members recruited overseas to work in Australia. Members and dependants may be eligible for an initial removal to Australia.

See: Chapter 14 Part 3 Division 1 section 14.3.13, Benefits if enlisted overseas

Note: A member in this situation may still be eligible to be categorised as a member with dependants (unaccompanied). Limited reunion travel may be available.

See: Chapter 9 Part 3 Division 4 subsection 9.3.30.2, Frequency and cost of reunion travel


Division 4: Postings or deployments

6.5.24   Purpose

 

This Division describes a member's eligibility for a removal when they are posted or deployed.

6.5.25   Resident child carer does not attract any benefit

 

If a member eligible for a removal under this Division has a resident child carer, the resident child carer's furniture and effects are not removed or stored at Commonwealth expense.

See: Chapter 7 Part 1 Division 3 section 7.1.14, for the definition of resident child carer

6.5.26   Posting of six months or more

1.

A member who is posted for duty in Australia on a posting of six months or more is eligible for a removal at Commonwealth expense from the losing posting location to the gaining posting location.

2.

The removal of furniture and effects is subject to the limits described in the item in the following table, that is relevant to the residence at the gaining location.

 

Item

If the residence at the gaining posting location is...

the removal from the losing location will include...

1.

a furnished or partly furnished residence

necessary furniture and effects.

2.

an unfurnished residence

all furniture and effects.

 

 

Example: A member has been allocated a Service residence in the gaining posting location. The residence includes built-in wardrobes in all the bedrooms. The member has portable wardrobes that will not be needed in the new residence. The wardrobes will not be moved to the new residence.

3.

Furniture and effects that are not removed to the gaining location may be stored at Commonwealth expense under Division 7, Storage of furniture and effects.

See: Division 7, Storage of furniture and effects

6.5.27   Posting of member with dependants (unaccompanied)

1.

A member is eligible for a removal at Commonwealth expense if the following circumstances apply.

 

a.

The member goes on a posting for duty in Australia of six months or more.

 

b.

The member is a member with dependants (unaccompanied).

2.

The member may be granted a removal at Commonwealth expense of furniture and effects necessary to furnish the member's accommodation at the gaining location.

Note: Chapter 7 Part 8 Division 4 section 7.8.25 provides that a member with dependants unaccompanied can get assistance to hire items similar to those that the member's dependants need to keep at the losing location.


 

3.

If the member has more than six months of posting period to serve at the gaining location, the member may use the removal assistance provided under subsections 6.5.26.2 and 6.5.26.3 to remove their dependants to the gaining location.

6.5.28   Removal of gap year members

1.

In this section, ADF gap year means a program of up to 12 months in duration, for members of the Australian community to experience military training and lifestyle on a placement in the Permanent Forces or Reserves.

See: Military Personnel Policy Manual Part 2 Chapter 4, Australian Defence Force Gap Year

2.

This section applies to a member who is participating in the ADF gap year and meets either of the following conditions.

 

a.

The member is posted for less than six months.

 

b.

The member is posted for six months or more and both the following apply.

 

i.

A removal has been deferred until after the date of posting.

 

ii.

The member has less than six months to serve at the post.

Note: Gap year members are not subject to the limitations under section 6.5.35, Removal deferred until after posting date.

 

Related Information:
1. A gap year member who is posted for six months or more and to whom paragraph 6.5.28.2.b does not apply, may be eligible for a removal under section 6.5.26, Posting of six months or more.
2. Members in this situation may also be eligible for storage. See Division 7 section 6.5.55, Newly enlisted members.

3.

The CDF may grant a member a removal at Commonwealth expense from the losing posting location to the gaining posting location. In making this decision the CDF must consider why the member is otherwise excluded from having a removal benefit.

4.

A removal granted under this section is subject to the limitations set out in subsection 6.5.26.2.

See: Section 6.5.26, Posting of six months or more

 

6.5.29   Removal between residences in the posting location – Australia

1.

This table describes benefits for members who must move between residences in a posting location in Australia. (For overseas removals, see Chapter 14, Relocating to or from a long-term posting overseas.)

 

Item

If an eligible member…

then they are eligible for a removal of furniture and effects…

1.

a.  is required to vacate Service accommodation for reasons beyond their control; or

See: Chapter 7 Part 6, Service residences

b.  must vacate accommodation for which rent allowance is payable for reasons beyond their control

Note: Reasons beyond a member's control does not include the breakdown of a marriage or partnership

a.  from that accommodation to another residence; or

b.  to an approved store in the same location.

 

2.

a.  is occupying a service residence or accommodation for which rent allowance is payable, and

b.  acquires a suitable own home in the posting location.

to that home. This only applies if the member is to serve in the posting location for a period of 12 months.

Exception: A home described in subsection 3.

3.

a.  has been approved to proceed on posting as a member with dependants (unaccompanied); and

b.  their dependants are occupying a service residence or accommodation for which rent allowance is payable; and

c.  they acquire a suitable own home in the dependants' location.

to that home. This only applies if the member's dependants are to remain at the new home for a period of 12 months.

Exception: A home described in subsection 3.

Item

If an eligible member…

then they are eligible for a removal of furniture and effects…

4.

a.  has an own home in their posting location but is not required to live in it, and

b.  must vacate a Service residence or accommodation for which rent allowance is payable; and

c.  the reason for the move is beyond their control; and

d.  consequently intends to occupy their suitable own home

Note: Reasons beyond a member's control does not include the breakdown of a marriage or partnership.

See: Chapter 7 Part 2

Division 2, Home becomes unsuitable

Division 3, Home may be unsuitable if it is rented out

a.  to that home; or

b.  to an approved store while they wait for vacant possession of their own home; and then

c.  to that home.

5.

must vacate a suitable own home for reasons beyond their control

Example: The member's home is damaged by fire and is uninhabitable.

Non-example: The member decides to carry out work on the home. This reason is within the member's control.

a.  to an approved store while they await repair of the home or alternative suitable accommodation, and then

b.  to that home.

6.

is a member with dependants (unaccompanied) who has been granted Commonwealth assistance to remove their dependants to the gaining location

a.  from the member's accommodation to the new home; and

b.  from the dependants' home in the losing location to the new home.

 

2.

The CDF may approve Commonwealth payment of storage costs for the member. The CDF must be satisfied that the member needs the storage for reasons beyond their control.

 

3.

If all these circumstances apply to a member they are not to be paid Commonwealth assistance for a removal between homes in the posting location.

 

a.

The member sells a home at the posting location.

 

b.

The member buys a new home in the posting location.

 

c.

The member cannot take vacant possession of the new home.

 

d.

The member lives in the old home until they can take vacant possession of the new home.

 

e.

The member is paid rent allowance while they live in the old home.

 

6.5.30   Removal in anticipation of a posting – before posting authority issued

1.

A member may apply to be reimbursed their removal costs if both of these situations apply to them.

 

a.

The member moves dependants to a location for compassionate reasons.

 

b.

The move happens before a posting authority has been issued.

2.

The CDF may approve the reimbursement if satisfied that one or more of these compassionate reasons apply to the member or their dependants.

 

a.

The removal is the result of a dependant’s illness. It must be supported by a civilian medical practitioner and endorsed by the Defence Health Service.

 

b.

Suitable accommodation is not available in the member’s current posting location.

 

c.

Suitable secondary or higher education for the member’s child is not available in their current posting location.

 

d.

There are other exceptional reasons that require the member to move.

3.

The member must provide copies of relevant documents to the CDF when applying for reimbursement.

Example: A medical certificate.

4.

The member is eligible for the reimbursement of the cost of removing furniture and effects to any of these locations.

 

a.

Another location in anticipation of a long-term posting to that location.

 

b.

A location where they are serving for less than 12 months in anticipation of a
long-term posting at that location.

 

c.

A location where they will be serving less than 12 months and then to a second location in anticipation of a long-term posting at the second location.

5.

How much will be reimbursed depends on how long the member expects their family to live with them at the anticipated location. This table sets out what will be reimbursed for a period of time.

 

Item

If the family lives with the member for…

then the benefit is…

1.

six months or more

reimbursement of the cost of the Commonwealth removalist removing furniture and effects from the original location to the anticipated location.

2.

less than six months

nothing.

 

6.

The member will be reimbursed when official written notice of posting is issued.

7.

The member is still eligible to be reimbursed the costs of removal if the anticipated long-term posting does not happen for Service reasons. If non-Service reasons prevent the posting, they must repay to the Commonwealth any amount they received.

6.5.31   Posting to location other than anticipated location

1.

A member may move to an anticipated location but actually be posted to a different location. They will not be reimbursed the costs of moving from the original location to the anticipated location unless they are eligible for a removal for other reasons.

2

If the member is eligible for a removal, the Commonwealth will pay the lesser of these two costs.

 

a.

The cost of a removal from the original location to the new location.

 

b.

The cost of a removal from the anticipated location to the new location.

3.

If 2.b above is less than 2.a, the member may be paid the difference. This will offset the costs of moving to the anticipated location.

6.5.32   Removal after posting authority issued, but before posting date

 

The CDF may approve removal of a member’s furniture and effects at Commonwealth expense before the effective date of posting. The CDF must be satisfied that both of these criteria are met.

 

a.

The posting authority has been issued.

 

b.

The CDF considers the early removal necessary in the circumstances.

6.5.33   Posting changed or cancelled for Service reasons after removal

1.

A member is not responsible for any removal or storage costs when both of the following happen.

 

a.

A removal has taken place.

 

b.

The posting is changed or cancelled for Service reasons.

2.

This table shows what happens in this case.

 

Item

If the member is on a posting for…

then the Commonwealth will remove…

1.

six months or more

all furniture and effects to the actual posting location or store it at Commonwealth expense.

2.

less than six months

only the member’s effects from the cancelled posting location to the actual posting location. Their furniture will be stored at Commonwealth expense until the next posting.

6.5.34   Posting changed or cancelled at the member's request after removal

1.

This section applies to a member whose posting is changed or cancelled at their request. This table shows what happens to their benefits depending on when the change or cancellation is made.

 

Item

If the change or cancellation is made…

then the Commonwealth will…

1.

before the removal is completed

pay the lesser of these two amounts.

a.  The cost of removal to the location of the changed or cancelled posting.

b.  The cost of removal to the alternative posting location.

2.

after the removal is completed

not pay for a removal from the changed or cancelled posting location to the actual posting location.

 

2.

Despite item 2 above, the CDF may approve a removal at Commonwealth expense. The CDF must consider both these criteria.

 

a.

Any compassionate grounds.

 

b.

Alternatives available to the member.

6.5.35   Removal deferred until after posting date

 

This table shows what happens when a removal is deferred until after the date of posting.

 

Item

If, at the time of removal,
the member has…

then they are…

1.

at least six months to serve on the posting

eligible for a removal.

2.

less than six months to serve on the posting

not eligible for a removal until the next posting.

Exception: A member participating in the ADF gap year program may be eligible for a removal under section 6.5.28.

See: Section 6.5.28, Removal of gap year members

6.5.36   Posting to a seagoing ship or Navy aircraft squadron

1.

A member is eligible for a removal of furniture and effects if they are posted for six months or more to either of the following locations.

 

a.

A seagoing ship.

 

b.

A Navy aircraft squadron in which they will be liable to serve on a seagoing ship.

2.

A member is eligible for a removal from the original location to a location they choose from one of the following options.

 

a.

The ship's home port.

 

b.

If the member's dependants are removed to the member's home port – that port.

 

c.

The ship's refitting port.

Exception: Navy aircraft squadron members.


 

 

d.

For a Navy aircraft squadron member, the Navy aircraft squadron air station.

3.

If the member chooses a removal to a ship’s home port and the ship then refits at another port for at least six months, the member is eligible for a removal to the location of the refit.

4.

When a refit is completed, the member is eligible for a removal back to the ship’s home port. They must have at least six months to serve in their ship.

 

Related Information: A member may need a removal to a location not listed in this section. In this case, they may meet the requirements to be eligible for a removal under Division 3, Removal to a personal location where benefits are provided.

6.5.37   Posting to a remote location

1.

A member is eligible for a removal to a home they will occupy in a remote location. This includes a removal of a member of the Navy if their home port is in a remote location.

Note: The list of remote locations is in Annex 5.4.A.

2.

This table explains how removal and storage benefits depend on the kind of housing at the remote location.

 

Item

If the housing in the remote location is…

then the member is eligible for a removal of…

and storage of…

1.

a.  a furnished Service residence, or

b.  a furnished non-Service residence

furniture and effects that:

c.  they need, and

d.  are not provided

the remainder of their furniture and effects.

2.

an unfurnished residence

all furniture and effects

items of furniture and effects that are not:

a.  needed in the residence, and

b.  able to be housed in the residence.

 

3.

The Commonwealth is not liable for deterioration of furniture removed and stored under tropical conditions.

6.5.38   Removal on deployment 

1.

This section applies to a member who meets all the following conditions.

 

a.

They are a member without dependants or a member with dependants (unaccompanied).

 

b.

They are deployed for six months or longer.

 

c.

They meet any of the following conditions.

 

i.

They choose to vacate their accommodation under any of subsections 7.4.23.2, 7.6.38.2, 7.7.11.2 or 7.8.31.2.

See: Chapter 7

Part 4 Division 3 subsection 7.4.23.2, Living-in accommodation on deployment – six months or longer

Part 6 Division 7 section 7.6.38, Service residence for member on deployment

Part 7 Division 1 section 7.7.11, Effect on accommodation when a member is deployed

Part 8 Division 5 section 7.8.31, Rent allowance on deployment

 

ii.

The CDF decides that a member must leave the living-in accommodation under subsection 7.4.23.5.

See: Chapter 7 Part 4 Division 3 subsection 7.4.23.5, Living-in accommodation on deployment – six months or longer

2.

If subsection 1 applies, the member is eligible for the removal of their furniture and effects to storage at the member's posting location under Division 7.

See: Division 7, Storage of furniture and effects

 


Division 5: Vehicle removal

6.5.39   Purpose

 

This Division describes conditions under which vehicles may be removed at Commonwealth expense. This includes towable items and recreational or hobby vehicles.

6.5.40   Removal of vehicle on posting

1.

Subject to this Division, a member is eligible for the removal of two private vehicles at Commonwealth expense on each removal.

2.

This subsection applies to a member with dependants and whose spouse or partner is also a member. The family is eligible for the removal of two private vehicles on each posting occasion.

3.

The member or a dependant will normally drive a private vehicle to remove it to a new location. In these cases, vehicle allowance is payable. The amount paid is subject to the limits set out in Chapter 9 Part 6 Division 3, Authorised travel on removal.

4.

The CDF may authorise transportation of a private vehicle if all of these conditions are met. The transportation may be over all or part of the removal journey.

 

a.

The vehicle must be owned by the member or one of their dependants.

 

b.

The member or dependant must be authorised to travel at Commonwealth expense.

 

c.

The vehicle must be registered and roadworthy.

 

d.

One of the following conditions must be satisfied.

 

i.

The vehicle may be damaged if driven because of the conditions of the road or route to the destination.

 

ii.

No-one can drive the vehicle. That may be because the member or their dependants are ill, or there is no competent driver, or a similar reason.

 

iii

The journey includes a sea crossing.

 

iv.

The distance to be travelled is more than a set amount, shown in this table.

 

Item

If the vehicle is a…

then it can be transported if the distance is more than…

1.

car or truck

1,288 km.

2.

motorcycle (including a sidecar)

483 km.

3.

motor scooter

322 km.

 

5.

A vehicle approved for transportation at Commonwealth expense may be transported by road, rail or sea. The most cost-effective method within the required time frame must be used.

 

6.5.41   Removal of towable items

1.

A member may get assistance from the Commonwealth to remove two towable items on each posting.

2.

This table sets out the types of assistance that may be provided by the Commonwealth under subsection 1.

 

Item

If a towable item...

the Commonwealth will...

1.

is approved to be transported by freight under section 6.5.42

pay the cost for a Commonwealth removalist to transport the towable item.

2.

is towed by the member's private vehicle

provide the member both of the following benefits at Commonwealth expense.

a. vehicle allowance.

See: Chapter 9 Part 6, Vehicle allowance

b. additional travelling time.

See: Chapter 9 Part 6 Division 1 section 9.6.7, Definition of allowable travel time

 

3.

The benefit under subsection 1 is limited to either of the following.

 

a.

Two towable items.

 

 

Example: A caravan and a boat.

 

b.

One recreational or hobby vehicle and one other towable item.

 

 

Example: A vintage car and a boat.

 

 

Note: A recreational or hobby vehicle is classified as a towable item.

 

 

See: Section 6.5.43, Removal of recreational or hobby vehicles

4.

If a member with dependants has a spouse or partner who is also a member, the family is eligible for the removal of two towable items on each posting occasion.

6.5.42   When a towable item may be transported by freight

 

The Commonwealth will transport a towable item by freight if one of the following criteria is met.

 

a.

The vehicle the member uses to tow the item is being transported by freight at Commonwealth expense under subsection 6.5.40.4.

 

b.

The member would be eligible to have their private vehicle transported by freight under subsection 6.5.40.4, but decides not to do so.

 

c.

If a member owns two towable items and tows the one that would cost the most to freight.

 

 

Example: A member has a boat and a caravan. The cost to freight the boat is $450. The cost to freight the caravan is $550. The member will tow the caravan with their private vehicle and the Commonwealth will pay to transport the boat.

 

Note: The transportation may be over all or part of the removal journey.


6.5.43   Removal of recreational or hobby vehicles

1.

A member may wish to have a recreational or hobby vehicle removed.

2.

The CDF may decide that a vehicle is a recreational or hobby vehicle. The CDF must have regard to all these criteria.

 

a.

If the member bought the vehicle to use it for recreational purposes.

Example: A member would not have this intention if they bought the vehicle for business use.

 

b.

If the member is a member of relevant clubs and associations.

 

c.

If a recreational or hobby vehicle under restoration can be moved as a single unit.

 

d.

If the member has an active interest in restoring the vehicle. This may be indicated by these factors.

 

i.

The make and model of the vehicle.

 

ii.

The date of acquisition.

 

iii.

The vehicle’s state of restoration.

 

iv.

The time the member has spent restoring the vehicle.

 

v.

The expected completion date of restoration of the vehicle.

 

vi.

The final cost of restoration.

 

vii.

Whether the member owns special tools or equipment bought solely for restoration.

3.

A recreational or hobby vehicle and (if applicable) its trailer are one towable item for the purposes of section 6.5.41.

4.

If the recreational or hobby vehicle and (if applicable) its trailer are to be transported, they must meet both of these criteria.

 

a.

They must be moveable as a single unit.

 

b.

They must be capable of being freighted by the normal commercial means for freighting motor vehicles and similar items.

 

6.5.44   Collection and delivery of transported vehicles

1.

Vehicle collection and delivery will be door-to-door if practical.

2.

A transporting agent may be unable to pick up or deliver a vehicle because access to it is restricted or the member or their representative is unavailable. If so, the member must arrange for the vehicle to be delivered to or picked up from the agency’s depot.

3.

If the CDF decides that the costs are reasonable, a member is eligible for the reimbursement of their costs for delivering a vehicle to the transporting agency’s depot, or collecting one from it.

Example: The costs could include the following.

 

a.

Drainage of fuel tanks.

 

b.

Unavoidable storage charges.

 

c.

Fares for the most economical means to and from the depot.


Division 6: Removal on ceasing continuous full-time service

6.5.45   Purpose

 

This Division describes the benefits for a member who is removed on ceasing continuous full-time service, or in advance of ceasing.

Note: 'Ceasing continuous full-time service' includes all forms of discharge. This includes on retirement, retrenchment, and on completing a period of engagement. Note that Division 1 section 6.5.5 prevents some members who cease continuous full-time service from having a removal benefit.

6.5.46   Removal on ceasing continuous full-time service

1.

A member who qualifies for a removal on ceasing continuous full-time service is eligible for the removal of their furniture and effects at Commonwealth expense. This table sets out different members' benefits.

See: Division 1 section 6.5.4, Members eligible for a removal

 

Item

If the member…

then their removal benefit is…

1.

plans to live at a different location in Australia after ceasing continuous full-time service.

from the posting location that the member was last removed to before ceasing continuous full-time service

to a home in another Australian location, that the member will live in after ceasing continuous full-time service

inclusive of any move from the posting location to a Commonwealth removalist's store in either the posting location or the location of the member's new home.

See: Division 7 section 6.5.60, Storage on ceasing continuous full-time service.

2.

meets both the following conditions.

a. The member occupies and receives housing assistance for any of:

i.   living-in accommodation; or

ii.  a Service residence; or

iii. a rent allowance residence.

b. The member plans to live in Australia in the same location after ceasing full-time service.

from the living-in accommodation, service residence or rent allowance residence

to the home in the same location that the member will live in after ceasing continuous full-time service

inclusive of any move to a Commonwealth removalist's store in the posting location.

See: Division 7 section 6.5.60, Storage on ceasing continuous full-time service.


 

Item

If the member…

then their removal benefit is…

3.

meets both the following conditions.

a. The member occupies a

home where they are not receiving housing assistance under Chapter 7, Parts 6 or 8.

b. The member plans to live in the Australian posting location that the member was last removed to before ceasing continuous full-time service.

no removal benefit.

4.

plans to live at a different location in Australia and meets both of the following conditions.

a. Has moved their goods to store in that location at Commonwealth expense.

b. Moves to a location other than the one where the goods were stored.

no removal benefit.

5.

plans to relocate overseas after ceasing continuous full-time service

from the location where the member last had a removal

to the Australian capital city that is the nearest point of deployment to the overseas destination. The Commonwealth will remove and deliver their goods to the agent they use to ship those goods overseas from that capital city. This will fulfil all Commonwealth obligations.

6.

is a member of the Reserves on continuous full-time service, appointed or enlisted in Australia

from the location where the member last had a removal

to one of these locations.

a.  The location where they lived immediately before they began full-time service.

b.  Another destination. The Commonwealth will only pay up to the amount that option a. would have cost.

 

Item

If the member…

then their removal benefit is…

7.

is a member of the Reserves on continuous full-time service, appointed or enlisted from an overseas country

from the location where the member last had a removal

to one of these locations.

a.  The capital city in Australia that is the nearest point of deployment to the overseas destination. The Commonwealth will pay only for removal and delivery to the agent the member uses to ship their goods overseas from that capital city.

b.  Another destination, if the member intends staying in Australia after ceasing. The Commonwealth will only pay up to the amount that Option a. would have cost.

 

 

Example for table item 4: A member is posted in Townsville. On ceasing continuous full-time service the member chooses to have their items moved to storage in Brisbane while they search for a home there. The member then receives a job offer in Sydney and wants their items moved to a home in Sydney. The items in storage in Brisbane will not be relocated to Sydney at Commonwealth expense.

2.

The removal can be timed in accordance with this table.

 

Item

The member may be removed...

if...

1.

before ceasing continuous full-time service

the member has received a discharge authority. The removal may take place at either of these times.

a.  During long service leave or other leave that comes immediately before the date of ceasing.

b.  Any time during the final 12 months of service.


 

Item

The member may be removed...

if...

2.

for compassionate reasons before ceasing continuous full-time service

the CDF is satisfied that at least one of the following conditions is met.

a.   The removal is the result of a dependant’s illness. It must be supported by a civilian medical practitioner and endorsed by the Defence Health Service.

b.  Suitable accommodation is not available in the member’s current posting location.

c.   Suitable secondary or higher education for the member’s child or children is not available in their current posting location.

d.  There are other exceptional reasons that require the member to move.

The member must provide copies of relevant documents to the CDF. A medical certificate is one example.

The member need not have received a discharge authority. The removal can be more than 12 months before ceasing.

3.

after ceasing full time service

it is no more than 12 months after the date of ceasing.

Exception: The CDF may extend this period if the CDF considers it reasonable in the circumstances.

See: Division 7 subsection 6.5.60.4, Storage on ceasing continuous full-time service

 

3.

This subsection applies to a member who does not complete their service at the time notified in the discharge authority, and who continues to serve. The member must pay to the Commonwealth any amount they received for the removal. This does not apply if the removal coincides with a posting during the final 12 months of service.

6.5.47   Removal if service continues after intended date of ceasing

1.

A member may have had a removal in advance of ceasing continuous full-time service, but they continue to serve beyond the date notified in their discharge authority.

2.

On their next posting, the member is eligible for a removal at Commonwealth expense. It is limited to the cost of a removal from a. to b. below.

 

a.

The location they were posted to immediately before the removal in advance of ceasing continuous full-time service.

 

b.

The new posting location.

 

Example: A member posted in Melbourne is removed to Perth in advance of ceasing. The member continues to serve past their expected date of ceasing. They are then posted to Sydney. They are eligible for a removal only to the value of a removal from Melbourne to Sydney.


 

3.

If the member's next posting is to a seagoing ship, they are eligible for a removal to the value of a removal from their home port.

4.

The limits on the benefits in subsections 2 and 3 do not apply in either of these cases.

 

a.

Both the following conditions are met.

 

i.

The member was granted a compassionate removal to a personal location where benefits are provided.

See: Division 3 section 6.5.19, Compassionate removal to a personal location where benefits are provided

 

ii.

The Commonwealth did not place cost limits on the removal.

 

b.

The removal in advance of ceasing continuous full-time service corresponds with a regular removal on posting during the final 12 months of the member’s service.

6.5.48   Removal on ceasing continuous full-time service at own request

1.

A member who ceases continuous full-time service at their own request is eligible for a removal to one of the locations in the table in Division 6 section 6.5.46. To qualify, they must meet the relevant conditions in this table.

 

Item

If the member is…

then the condition for removal is that…

1.

a.  an other rank member, or

b.  an officer on a fixed tenure appointment.

Note: 'Other rank' members are listed in DFRT Determination No. 2 of 2017, Salaries, Part A Division 1 section A.1.9, General (definitions)

they must have completed one of these periods.

a.  Their initial period of engagement or appointment.

b.  Six years’ continuous full-time service.

 

2.

an officer on an indefinite appointment

they must have completed, in total, six years’ continuous full-time service.

 

2.

The member might not meet the conditions in the table in subsection 1 above. In this case, the CDF may still approve a removal if satisfied that the member meets all of these conditions.

 

a.

There are compassionate reasons for ceasing continuous full-time service that cannot be resolved by any other means.

 

b.

The compassionate reasons are beyond the member’s control.

 

c.

The circumstances leading to the request to cease continuous full-time service have come about since the member enlisted or was appointed, or have seriously worsened since that time.


 

3.

For a member with less than three years’ continuous full-time service who is offered a removal under subsection 2, the Commonwealth subsidy for a removal is limited. It covers only the cost of a removal to one of these places.

 

a.

The member’s place of enlistment.

 

b.

For an overseas applicant, the port of entry to Australia.

6.5.49   Removal of a vehicle on ceasing continuous full-time service

 

A member's eligibility for the removal of a vehicle on ceasing continuous full-time service is the same as for removal of a vehicle on posting. This includes removal of a towable item or a recreational or hobby vehicle.

See: Division 5 section 6.5.40, Removal of vehicle on posting

 


Division 7: Storage of furniture and effects

6.5.50   Purpose

 

This Division describes members' eligibility for storage of their furniture and effects at Commonwealth expense.

6.5.51   Period for which storage is provided – general

1.

A member's eligibility for storage at Commonwealth expense starts on the date items are first put into storage.

2.

A member's storage eligibility will be reviewed under section 6.5.63 on the earliest of the following dates.

 

a.

The date of the member's next removal at Commonwealth expense.

 

b.

Three years from the date the items were first put into storage.

 

See: Section 6.5.63, Review of storage of furniture and effects

3.

If it is reasonable, all furniture and effects stored at Commonwealth expense are stored in the nearest available approved store in the location the member leaves.

6.5.52   Member with dependants

1.

This table describes the storage benefits of a member with dependants who is eligible for a removal at Commonwealth expense.

 

Item

If a residence in the new location is…

then the member is eligible for the storage of…

1.

not available

all their furniture and effects.

2.

a. not available in a suitable size, and

b. the member finds a furnished or partly furnished residence

furniture and effects that are not needed in the residence or cannot be housed in it.


 

Item

If a residence in the new location is…

then the member is eligible for the storage of…

3.

a. not available in a suitable size, and

b. the member finds an unfurnished residence that cannot house all their furniture and effects

the furniture and effects that the CDF considers cannot reasonably be housed in the residence. The CDF must consider both of the following.

a.

The size of home that the member's standard housing benefit applies to. This size is a reasonable limit to use in working out what items are reasonable to store in each of the following storage options.

 

i.

The residence the member has been allocated or has chosen to rent.

 

ii.

Storage at Commonwealth expense.

 

iii.

Storage at the member's own cost.

 

Example: A member is eligible for three-bedroom housing assistance. The member occupies a one-bedroom house. The CDF must consider the size of a three-bedroom home.

b.

Items that are the same as non-portable items in the residence.

Example: Wardrobes, if built-in wardrobes are fitted.

 

Related Information: Chapter 7 Part 8 Division 2 section 7.8.9, Rent ceilings – member with dependants

4.

their own home

a.  items of furniture the CDF is satisfied are the same as non-portable items in the home

b.  furniture and effects under the conditions described in Division 4 subsection 6.5.29.1, table item 4.


 

Item

If a residence in the new location is…

then the member is eligible for the storage of…

5.

an inner-city residence (‘Defence Choice housing’)

the furniture and effects the CDF considers cannot reasonably be housed in the residence. The CDF must consider both the following.

a.

The size of home that the member's standard housing benefit applies to. This size is a reasonable limit to use in working out what items are reasonable to store in each of the following storage options.

 

i.

The residence the member has chosen.

 

ii.

Storage at Commonwealth expense.

 

iii.

Storage at the member's own cost.

 

Example: A member is eligible for three-bedroom housing assistance. The member occupies a one-bedroom house. The CDF must consider the size of a three-bedroom home.

b.

Items that are the same as non-portable items in the residence.

 

Example: Wardrobes, if built-in wardrobes are fitted.

 

2.

A member will no longer be eligible for storage at Commonwealth expense when these events occur.

 

a.

They reject the offer of a suitable Service residence.

 

b.

As a result, they become ineligible to receive temporary accommodation allowance or rent allowance.

See: Chapter 7
Part 5 Division 1 sections 7.5.8, Member not eligible (temporary accommodation allowance)
Part 8 Division 1 section 7.8.6, Member not eligible (rent allowance).

3.

A member is not eligible for storage at Commonwealth expense for items not already so stored if all these conditions apply.

 

a.

They occupy suitable accommodation.

 

b.

They are not eligible for a removal under Division 4 section 6.5.29.

 

c.

They move at their own expense to alternative accommodation in the same posting location.

4.

For storage benefits when a member is posted to a remote location, see Division 4 section 6.5.37.

 

6.5.53   Member with dependants (unaccompanied)
1.
This section applies to a member who meets all the following conditions.

 

a.

They are a member with dependants (unaccompanied).

 

b.

They are deployed for six months or longer.

 

c.

They meet any of the following conditions.

 

i.

They choose to vacate their accommodation under any of subsections 7.4.23.2, 7.6.38.2, section 7.7.11 or subsection 7.8.31.2.

See: Chapter 7

Part 4 Division 3 section 7.4.23, Living-in accommodation on deployment – six months or longer

Part 6 Division 7 section 7.6.38, Service residence for member on deployment

Part 7 Division 1 section 7.7.11, Effect on accommodation when a member is deployed

Part 8 Division 5 section 7.8.31, Rent allowance on deployment

 

ii.

The CDF decides that a member must leave the living-in accommodation under subsection 7.4.23.5.

See: Part 4 Division 3 subsection 7.4.23.5, Living-in accommodation on deployment – six months or longer

2.

The member is eligible for storage of the following items.

 

a.

Storage of their furniture and effects until the member is rehoused after the deployment.

 

b.

Commercial storage of a vehicle and towable item, while the member is deployed.

Exceptions:

1. Where the vehicle or towable item can be stored on base.

2. Where the member has claimed loss on sale for a vehicle or towable item under section 6.2.4.

 

6.5.54   Member without dependants

1.

This table describes the storage benefits of a member without dependants who is eligible for a removal at Commonwealth expense. This includes a member posted to a seagoing ship, or an aircraft squadron where they will be liable to serve on a seagoing ship.

 

Item

If the member…

then the member is eligible for…

 

1.

a. chooses or is required to live out, and

b. is eligible for rent allowance

long-term storage of the furniture and effects that the CDF considers cannot reasonably be housed in the residence. The CDF must consider both of the following:

a.

the size of home that the member's standard housing benefit applies to. This size is a reasonable limit to use in working out what items are reasonable to store in each of the following storage options.

 

i.

The residence the member has chosen to rent.

 

ii.

Storage at Commonwealth expense.

 

iii.

Storage at the member's own cost.

 

Note: The member's rent allowance ceiling is intended to provide assistance with the renting of up to a two-bedroom home.

 

Example: A member's rent ceiling provides assistance to rent up to a two bedroom residence. The member chooses to rent a one bedroom house. The CDF must consider the size of a two bedroom home.

b.

items that are the same as non-portable items in the residence.

Example: Wardrobes, if built-in wardrobes are fitted.

 

Related information: Chapter 7 Part 8 Division 2 subsection 7.8.10.3, Rent ceilings – other members

2.

a.  chooses to live out, and

b.  is not eligible for rent allowance

no long-term storage of their furniture and effects.

 

3.

a.  chooses or is required to live out, and

b.  is eligible for rent allowance, and

c.  is then required to live in

long-term storage of their furniture and effects for the period of living-in.

 

4.

a.  chooses to live out, and

b.  then chooses to live in

no long-term storage of their furniture and effects for the period of living in.

 


 

Item

If the member…

then the member is eligible for…

5.

a.  is living in, and

b.  is required to move to other living-in accommodation

long-term storage of their furniture and effects that cannot be housed in their living-in accommodation.

6.

a.  is deployed for six months or longer, and

b.  either

     i.   chooses to vacate their accommodation, or

     ii. is directed to vacate their living-in accommodation

a. storage of their furniture and effects until the member is rehoused after the deployment, and

b. commercial storage of a vehicle and towable item, while the member is deployed.

Exception:

There is no storage benefit if either of the following circumstances apply.

1. The vehicle or towable item can be stored on base.

2. The member has claimed loss on sale for a vehicle or towable item under section 6.2.4.

See: Part 2 section 6.2.4, Private vehicles – loss on sale

Related Information: See Chapter 9 Part 6 section 9.6.17 for vehicle allowance for members who choose to store their vehicle under other arrangements.

 

2.

A member without dependants is eligible for temporary storage of necessary items in these circumstances.

 

a.

While they are waiting for suitable living-in accommodation.

 

b.

While they are seeking living-out accommodation.

3.

The member is eligible for temporary storage as long as they meet the conditions for temporary accommodation allowance.

See: Chapter 7 Part 5, Temporary accommodation allowance

6.5.55   Newly enlisted members

1.

A newly enlisted member who is not eligible for a removal is not eligible for the storage of items at Commonwealth expense.

2.

In spite of subsection 1, the CDF may approve storage if satisfied that they cannot store the items with their family.

3.

The eligibility for storage at Commonwealth expense stops when the member becomes eligible for a removal.


6.5.56   Storage of statutory officer's official Defence vehicle

1.

This section applies to a member whose primary duties are to drive a statutory officer's official Defence vehicle on a regular basis.

Note: Statutory officers are CDF, VCDF and Service Chiefs.

2.

If the member has less than three garage spaces, they are eligible for the storage of one vehicle at Commonwealth expense so that they can use their vacant garage space to keep the statutory officer's official Defence vehicle at their home.

3.

The member's accommodation is taken to be unsuitable for the purposes of Chapter 7 if any of these situations apply.

 

a.

It does not have enough garage space for the statutory officer's official Defence vehicle and up to two other vehicles, owned by the member or their dependants.

 

b.

The garage space for the statutory officer's vehicle cannot be made secure.

6.5.57   Members with own home at posting location

1.

A member living in a suitable own home in the posting location is not eligible for storage at Commonwealth expense.

2.

In spite of subsection 1, the CDF may approve storage if the CDF is satisfied that items of furniture to be stored are the same as non-portable items in their own home.

Example: A member may wish to store a wardrobe while living in a suitable own home with built-in wardrobes. They could then use the wardrobe on a later posting where built-in wardrobes are not available.

6.5.58   Storage at a personal location at member's expense

 

Items in storage at a personal location may remain stored in either of these circumstances.

 

a.

They are in storage at the member's expense.

 

b.

The member's next posting would make the member eligible for storage at Commonwealth expense.

 

Note: The Commonwealth removalist may remove the item to its own approved store with the member's consent.

 

6.5.59   Charges when removal is deferred

1.

The Commonwealth will continue to pay storage charges for a member whose removal is deferred under Division 4 section 6.5.35. Payment will stop on the earliest of these dates.

 

a.

The date the removal takes place.

 

b.

The date a new removal benefit comes about.

 

c.

The date the member ceases continuous full-time service.

2.

If a removal is deferred because the member has become a member with dependants (unaccompanied), the Commonwealth will continue to pay storage charges while they have that status.

6.5.60   Storage on ceasing continuous full-time service

1.

The Commonwealth will pay for removal of items to the Commonwealth removalist's store if both of these criteria are met.

 

a.

A member is eligible for removal after ceasing continuous full-time service.

 

b.

A suitable residence is not available.

2.

The member must pay for all storage charges and related insurance costs from the date of delivery to the Commonwealth removalist's store.

3.

Items already in store at Commonwealth expense at the time of the removal will stay in store at Commonwealth expense until the earlier of these two dates.

 

a.

The day a residence becomes available.

 

b.

The date the member ceases continuous full-time service.

4.

When a residence becomes available, the member is eligible to have stored items removed to it within 12 months of ceasing continuous full-time service.

 

Exception 1: If the CDF has extended the removal period under subsection 6.5.46.2 table item 3, the member is eligible to have stored items removed at Commonwealth expense during the extended period.

 

Exception 2: If subsection 6.5.46.1 table item 3 applies to the member, the member is not eligible for Commonwealth assistance for the cost of removing their stored items under this subsection.

See: Division 6 section 6.5.46, Removal on ceasing continuous full-time service

5.

When a member's eligibility for storage stops, Commonwealth insurance cover on the stored goods also stops. The member may wish to take out their own cover.

 

6.5.61   Storage on death of a member with dependants

1.

If a member dies, the dependants may have their furniture and effects removed to and stored in one of these places.

 

a.

The Commonwealth removalist's store in the member's final posting location.

 

b.

The relevant location in the table in section 6.5.85.

2.

When accommodation becomes available, the Commonwealth will remove the items to the dependants’ residence in that location.

3.

The Commonwealth will pay storage charges for up to six months from the date of death. The CDF may extend this period if satisfied it is reasonable in the circumstances.

4.

When the Commonwealth stops paying for the storage, the items in storage will no longer be covered by Commonwealth insurance cover. The member's dependants may wish to take out their own cover.

5.

The Commonwealth will not pay costs for removal, storage or insurance of furniture and effects that dependants acquire after the death of the member.

Note: For removal benefits on death of a member with dependants, see Division 11 section 6.5.86.

6.5.62   Removal to and from a storage facility

1.

The member must pay for removal of furniture and effects to and from storage once they have been stored after a removal and before any later removal at Commonwealth expense. However, the Commonwealth will pay in these circumstances.

 

a.

If the member's need for the items could not reasonably have been expected when the storage was arranged.

 

b.

If the member puts some items in storage because they find the house at the posting location too small to fit all of them.

2.

The Commonwealth will not pay for storage of items the member acquires during the posting. However, these items may be included with the other furniture and effects during the next removal.

3.

The member may have furniture and effects in storage at their own cost at the time of posting. The Commonwealth will pay the storage charges from the date of their posting if both of these criteria are met.

 

a.

The member is eligible for storage at the time of a new posting.

 

b.

Their eligibility for storage continues under this Division.

4.

The member may have furniture and effects in storage at Commonwealth cost at the time of posting. The Commonwealth will continue to pay storage charges if the items will not be needed at the new location.


 

5.

The Commonwealth will pay to remove some or all of a member's furniture and effects from storage at the time of a new posting. The posting must be for at least six months after the removal. This table describes what can be removed to different types of housing.

 

Item

If the housing is…

then the member is eligible for the removal from storage of…

1.

an unfurnished residence of suitable size

all furniture and effects.

2.

an unfurnished residence not large enough to house all furniture and effects

items that can be conveniently housed.

3.

a furnished or partly furnished residence

items necessary for furnishing the residence.

 

6.

The CDF may grant a removal of stored items to a different residence, for a member with less than six months to serve in a posting. The move may be to a residence different from those in the table above. The CDF must consider both of these criteria.

 

a.

The furniture and effects required to occupy the residence.

 

b.

Whether the removal is cost-effective.

 

Example: A member lives in rented furnished accommodation. They have less than six months of a posting left. They are offered a Service residence. The CDF considers that the removal of their furniture and effects from storage to the Service residence is necessary for them to occupy that residence. The CDF also considers it would be cost-effective. The CDF approves the removal.

6.5.63   Review of storage of furniture and effects

1.

The CDF will notify a member in writing when their storage benefit is under review.

See: Subsection 6.5.51.2, Period for which storage is provided – general

2.

When notified of a review of their storage benefit, the member may do either of the following.

 

a.

Request in writing another period of storage at Commonwealth expense.

 

b.

Have the items removed at Commonwealth expense to their residence.

3.

If the member requests another period of storage, the CDF may do either of the following on the review.

 

a.

Approve another period of storage of up to three years for the furniture and effects.

 

b.

Refuse another period of storage of the furniture and effects.


 

4.

The member can choose either of the following actions for items which will no longer be stored at Commonwealth expense under paragraph 3.b.

 

a.

Continue to store the items at that location, at the member's expense.

Note: When a member's eligibility for storage stops, Commonwealth insurance cover on the stored goods also stops. The member may wish to take out their own cover.

 

b.

Relocate the items to the member's residence at Commonwealth expense.

 

See also:
Section 6.5.60, Storage on ceasing continuous full-time service
Section 6.5.61, Storage on death of a member with dependants

6.5.64   Discretion in special circumstances

1.

The CDF may approve any of the following benefits for a member who is not otherwise eligible under this Division.

 

a.

Storage at Commonwealth expense.

 

b.

Removal to and from storage at Commonwealth expense.

2.

Approval under subsection 1 may only be given if the CDF is satisfied that all of the following conditions are met.

 

a.

The member is not eligible for a benefit for reasons beyond the member’s control.

 

b.

The benefit would be consistent with the purposes of this Division.

 

c.

The benefit would be a proper use of resources.


Division 8: When a member becomes a member with dependants

6.5.65   Purpose

 

This Division describes removal and storage benefits for a member in either of the following circumstances.

 

a.

The member marries or forms a de facto relationship and the spouse or partner is recognised for Defence benefit purposes.

 

b.

The member gains a dependant recognised for Defence benefit purposes.

 

See: Chapter 1 Part 3 Division 2

Section 1.3.81, Child

Section 1.3.92, Spouse

Section 1.3.88, Partner

Section 1.3.83, Dependants

 

Related information: Section 1.3.80 explains how Defence benefits may be provided for certain people.

See: Chapter 1 Part 3 Division 2 section 1.3.80, Purpose

6.5.66   Marriage planned or common household started before posting

1.

A member is eligible for a removal as a member with dependants if they provide documentation under subsection 2 and either of these circumstances applies to them.

 

a.

They have planned to be married or register their relationship but are posted before their planned event happens.

 

b.

They have planned to apply for ADF recognition of a partnership but are posted before the application is granted.

2.

To qualify, the member must provide documentary evidence that they had completed arrangements for the marriage or had started maintaining a common household before they received the posting authority.

3.

A member must repay removal assistance provided under subsection 1 in relation to the spouse or partner, if that spouse or partner does not move to the posting location to join the member.

6.5.67   Removal after posting authority issued

 

A member is eligible for a removal to the new posting location as a member with dependants in the following circumstances.

 

a.

They marry or are recognised by the ADF as having a partner at their posting location after a new posting authority has been issued.

 

b.

They marry or are recognised by the ADF as having a partner at their posting location before they are removed.

 

6.5.68   Removal from outside posting location

1.

This section applies to a member who meets both the following conditions.

 

a.

The member has a marriage or de facto relationship recognised with a person from outside their posting location.

 

b.

The marriage or relationship is recognised in Australia, or while the member is serving in any of the following.

 

i.

A seagoing ship.

 

ii.

An aircraft squadron, where the member is liable to serve on a seagoing ship.

2.

The member is eligible for a removal at Commonwealth expense if both of the following conditions are met.

 

a.

It is reasonable to expect that the member would serve for at least 12 months after the date they have applied for the removal.

 

b.

They are on a posting that would have made them eligible for a removal if their spouse or partner had been a dependant recognised for Defence-provided benefit purposes when the member was posted.

3.

The removal assistance under subsection 2 is limited to the following.

 

a.

Removal of the member's spouse or partner's personal effects and any presents from the wedding or registered relationship celebration. This does not include the spouse or partner's furniture or whitegoods.

 

b.

Removal of the member’s furniture and effects as follows.

 

i.

From store and from a residence where they lived in the posting location before the marriage or partnership was recognised.

 

ii.

To a Service residence or a rent allowance residence they will live in after the marriage or partnership is recognised.

4.

A member serving in a seagoing ship or an aircraft squadron has a choice of removal destination. They must make the choice in writing. This table outlines the options.

 

Item

If the member is serving…

then their removal destination may be…

1.

in a seagoing ship

either of the following locations.

a.  the ship’s home port, or

b.  the member’s home port.

2.

in an aircraft squadron

any of the following locations.

a.  the home port for the ship in which the squadron is embarked, or

b.  the air station where the squadron is based, or

c.  the member’s home port.


6.5.69   Removal from outside Australia

 

If a member serving in Australia marries or is recognised as having a partnership outside Australia, the removal benefits listed in section 6.5.68 apply. The spouse or partner's point of entry into Australia is taken to be the place of marriage.

6.5.70   Removal of child's effects

 

A member is eligible for a removal of the effects of their spouse or their partner's child at the time of marriage or ADF recognition of the partnership. All of these conditions must be met.

 

a.

The member is eligible for a removal of their spouse’s or partner's effects.

 

b.

The child is eligible to be included as a dependant for removal purposes.

 

c.

The child normally lives with the member's spouse or the member's partner and will live with the member.

6.5.71   Removal eligibility on next posting

1.

If a member is not otherwise eligible for a removal under this Division, they and their dependants will be eligible for a removal when next posted.

2.

The member has a choice of where they are removed from if either of these conditions is met.

 

a.

Their marriage took place in Australia.

 

b.

Their spouse has been living at the location they are eligible for a removal from.

3.

The member has a choice of where they are removed from if either of these conditions is met.

 

a.

Their partnership was recognised based on a common household maintained in Australia.

 

b.

Their partner has been living at the location they are eligible for a removal from.

4.

A member eligible under subsection 1 or 2 may choose to be removed from one of these places.

 

a.

The place of marriage.

 

b.

The place where the member's common household with their partner was at the time the partnership was recognised for Defence benefit purposes.

See: Chapter 1 Part 3 Division 2 section 1.3.88, Partner, for the current arrangements that provide for recognition.

 

c.

The location of their current posting.

 

d.

Their home port or their ship’s home port, if they are serving in a seagoing ship or an aircraft squadron where they will be liable to serve on a seagoing ship.

5.

If the member married or had an ADF recognised partnership outside Australia, the removal will be from the spouse or partner's point of entry into Australia.


 

6.

The removal may be from any other location in Australia. The removal costs that the Commonwealth will pay are limited to the cost of a removal from either of these locations.

 

a.

The member’s posting location when they married or were recognised by the ADF as having a partner.

 

b.

The member’s home port if they have been serving in a seagoing ship or an aircraft squadron where they will be liable to serve on a seagoing ship.

6.5.72   Member's home not suitable for additional dependants

1.

A member’s housing may no longer suit because they gain additional dependants. In these cases, they are eligible for a removal to suitable housing at the posting location.

 

Examples:
1. A member without dependants is occupying a shared rent allowance residence. The member has a child. The member is offered a Service residence and is eligible for a removal to the Service residence.

2. A member living in a two bedroom rental home marries. The member's spouse has two dependant children. The member's residence is unsuitable because it does not meet the number of bedroom requirements. The member is eligible for a removal to a suitable residence.

3. A member lives in a one bedroom apartment. The member wants to form a household with a de facto partner. The apartment is taken to be suitable because it has enough bedrooms to house the couple. They are therefore not eligible for a removal.

 

Note: The criteria for suitable housing may change depending on the type of housing the member is in. For example, a Service residence, rented home, living-in accommodation etc.

2.

The standard used to assess the suitability of the accommodation to house dependants is the number of bedrooms as set out under subparagraph 7.6.4.1.b.iii and the associated table.

 

See: Chapter 7
Part 1 Division 3 section 7.1.17, Suitable accommodation
Part 2 Division 1 section 7.2.5, Suitable own home
Part 4
Division 3 section 7.4.15, Suitable living-in accommodation
Part 6 Division 2 section 7.6.4, Suitable Service residence

6.5.73   Benefit only granted once for the same relationship

 

A member is eligible only once under this Division for each dependant.

Exception: Section 6.5.72 applies on occurrence of the conditions in that benefit.

Example: A member may take a removal when they bring their partner to Australia. They are not eligible for another removal under this Division if they later marry.

 


Division 9: When a member ceases to be a member with dependants

6.5.74   Purpose

 

This Division describes removal and storage benefits of a member who ceases to be a member with dependants for any reason.

Note: For removal and storage benefits of a non-Service spouse or non-Service partner when their relationship with a member breaks down, see Division 10.

6.5.75   Member ceases to be member with dependants (other than on death of dependant)

1.

When a member ceases to be a member with dependants, they may choose in writing one of these removal options.

 

a.

Removal to a location in Australia where they intend to live after ceasing continuous full-time service.

 

b.

Removal to the nearest store at Commonwealth expense. Removal from the store will be to where they nominate they will live after ceasing continuous full-time service. Removal will be at the member's request.

 

c.

Deferment of the option under paragraph a. until their next posting.

 

d.

Deferment of the option under paragraph a. until they leave. This is if their current posting is the final posting before they leave.

2.

If the member does not choose an option from subsection 1 above and continues to provide a residence, they are eligible for a removal on the next posting.

3.

...

4.

A member may cease to be a member with dependants for reasons other than the death of their dependants. This table describes the storage conditions that apply at Commonwealth expense.

 

Item

If the member was…

then their storage benefit is…

1.

occupying an unfurnished residence with their dependants

no benefit.

2.

a.  occupying a furnished residence with their dependants, and

b.  has furniture and effects in store at Commonwealth expense in another location

continued storage for another three months.

3.

not accompanied by dependants

three months’ storage for items:

a.  already in store at Commonwealth expense, and

b.  removed into store at Commonwealth expense at a location other than the posting location.

 


6.5.75A   Member ceases to be a member with dependants – death of dependant

1.

This section applies to a member who meets both of the following conditions.

 

a.

The member or their dependant lived in a Service residence immediately before their dependant died.

 

b.

The member ceases to be a member with dependants because their dependant has died.

 

See also: Chapter 7 Part 6 Division 9 subsection 7.6.59.3, Dependants not at the Service residence

2.

The member is eligible for a removal of their furniture and effects to new accommodation in the posting location at Commonwealth expense as provided under Division 2.

 

See: Division 2, Removal of furniture and effects

3.

The member is eligible for removal of their furniture and effects to storage in the posting location at Commonwealth expense as provided under Division 7.

 

See: Division 7, Storage of furniture and effects

4.

The CDF may approve storage benefits that are additional to those provided under section 6.5.54 if it is considered reasonable in the circumstances.

 

See: Division 7 section 6.5.54, Member without dependants


Division 10: Assistance for non-Service person on breakdown of marriage or partnership

6.5.76   Purpose

 

This Division describes the following benefits.

 

a.

Removal and storage benefits for a non-Service spouse when their marriage with a member posted in Australia breaks down.

 

b.

Removal and storage benefits for a non-Service partner when their partnership with a member posted in Australia breaks down.

6.5.77   Person this Division does not apply to

 

This Division does not apply to a non-Service spouse or non Service partner whose relationship breaks down when they are living overseas with a member, except as follows.

 

a.

It does not apply for the overseas part of the removal.

See: Chapter 14 Part 3 Division 6 section 14.3.27, Ceasing to be a member with dependants overseas.

 

b.

It does apply for the Australian part of the removal.

6.5.78   Eligibility for removal

1.

The CDF may grant a removal to a non-Service spouse or non-Service partner when their relationship with a member posted in Australia breaks down. The CDF must consider all of these factors.

 

a.

Evidence of the couple’s intention to establish separate living arrangements.

 

b.

The accommodation arrangements available to the non-Service spouse or non-Service partner.

 

c.

Any relevant decisions, rulings or orders made by the Family Court of Australia.

 

d.

Any factor relevant to the non-Service spouse or non-Service partner's ability to make separate living arrangements.

2.

The non-Service spouse or non-Service partner is only eligible for these benefits.

 

a.

Removal costs mentioned in this Division and Division 7 of this Part.

 

b.

Costs of pet relocation.

See: Part 1 Division 3, Pet relocation

 

c.

Costs of delivering and collecting a vehicle from a transporter's depot.

See: Division 5 section 6.5.44, Collection and delivery of transported vehicles

 

d.

Compensation for loss or damage.


 

3.

The non-Service spouse or non-Service partner may choose to have their and their dependants' furniture and effects removed. The request must be in writing. The removal may be to a residence at either of the following.

 

a.

The same location.

 

b.

One of the locations in this table.

 

Item

Option

Conditions

If the ADF member of the couple is in the Permanent Forces at the time the relationship breaks down...

1.

The location of the member's and dependant's last permanent residence at the time of enlistment or appointment.

This option is only available if the marriage or ADF recognition of the partnership took place in Australia.

2.

The non-Service spouse or non-Service partner's point of entry into Australia.

This option is only available if both these conditions are met.

a.  The marriage or ADF recognition of the partnership took place outside Australia, and

b.  The non-Service spouse or non-Service partner's passage to Australia was at Commonwealth expense.

3.

Any other location in Australia where the spouse or partner has established or intends to establish a permanent home.

 

If the ADF member of the couple is in the Reserves on continuous full-time service Forces at the time the relationship breaks down...

4.

Where they lived with the member immediately before the member started full-time service.

This option is only available if the member was appointed or enlisted in Australia.

 

5.

Any other location in Australia.

The amount the Commonwealth will pay is limited to the cost of a removal to the location in item 4.


6.5.79   Removal of vehicles

1.

A non-Service spouse or non-Service partner is eligible for the removal of one private vehicle and one towable item to another location in Australia.

2.

The eligibility under subsection 1 is limited to removal of one recreational or hobby vehicle, or one other towable item, but not both. This is because a recreational or hobby vehicle is classified as a towable item.

3.

The Commonwealth will remove the recreational or hobby vehicle only if it meets one of these conditions.

 

a.

It has normal or restricted registration for road use.

 

b.

It is capable of being given normal or restricted registration for road use.

4.

The CDF must determine whether a vehicle (and any associated trailer) to be removed under this section as a single unit is a recreational or hobby vehicle.

See: Division 5 section 6.5.43, Removal of recreational or hobby vehicles

5.

A non-Service spouse's or non-Service partner's benefits for collection and delivery of a vehicle are the same as for a member under section 6.5.44.

See: Division 5 section 6.5.44, Collection and delivery of transported vehicles

6.5.80   Limits on cost of removal

1.

The Commonwealth will remove a non-Service spouse's or non-Service partner's items only if one of these conditions has been met.

 

a.

Consent orders have been made and filed with the Family Court of Australia.

 

b.

The Family Court of Australia has issued a property settlement ruling.

 

c.

A property order has been made under relevant State or Territory legislation.

 

d.

The member has given their written consent.

2.

A non-Service spouse or non-Service partner is eligible for only one removal on relationship breakdown. If the couple reunite and separate again, no removal will be granted for either event.

3.

The Commonwealth will pay costs of storage only during the removal from the old location to the new location.

6.5.81   Time limit for removal

 

The non-Service spouse or non-Service partner must complete their removal within 12 months of the marriage breakdown. The CDF may extend the period if satisfied it would be reasonable to do so.

 

6.5.82   Private arrangements for removal

1.

A non-Service spouse or non-Service partner may make private arrangements for a removal of their furniture and effects. They are eligible for the reimbursement of their costs in the same way as a member under section 6.5.16.

See: Division 2 section 6.5.16, Privately arranged removals – eligibility

2.

If the non-Service spouse or non-Service partner makes urgent private arrangements, they may be reimbursed costs the CDF considers reasonable.

6.5.83   Hire of household items

 

A non-Service spouse or non-Service partner is eligible for the reimbursement of the cost of hiring replacement household items. They are eligible in the same way as a member under section 6.5.13.

See: Division 2 section 6.5.13, Hire of replacement household items

 


Division 11: Removal on death of a member

6.5.84   Purpose

 

This Division describes removal and storage benefits when a member dies.

6.5.85   Benefit for dependants

1.

When a member with dependants dies, the dependants are eligible for a removal to one of these locations.

 

a.

A place within the same location.

 

b.

One of the locations in this table, up to the cost limit for the item.

 

Item

Option

Conditions

Member of the Permanent Forces at the time of death

1.

The location of the member's and their dependants' last permanent residence at the time of enlistment or appointment

Removal is limited if appointment or enlistment was from outside Australia.

a.  If the member was appointed or enlisted from Norfolk Island, removal is to Sydney.

b.  If the member was appointed or enlisted from any other external territory of Australia, removal is to the capital city nominated by the dependants.

c.  If the member was appointed or enlisted from another country, removal is to the port at which the member first entered Australia.

2.

Any other location in Australia

The spouse or partner must meet one of these conditions.

a. The spouse or partner has established a permanent home there.

b. The spouse or partner intends to establish a permanent home there.

3.

An overseas country.

a. The Commonwealth may pay reasonable costs of removal and travel to a location in a country that the dependants are to live in, if both the following conditions are met.

i. The member was enlisted or appointed from another country.

ii. The dependants choose to be removed before the end of the period that the member had agreed to serve in Australia.

b. In all other cases, the Commonwealth will pay costs up to the amount that would otherwise be payable under items 1 or 2.


 

Item

Option

Conditions

Member of the Reserves on continuous full-time service at the time of death

4.

The location where the member lived immediately before starting full-time service.

This option is only available if the member was appointed or enlisted in Australia.

5.

Any other location.

This option is only available if the member was appointed or enlisted in Australia.

The Commonwealth will not pay more than the cost of a removal to the location described in the option in item 4.

6.

To the port where the member first entered Australia.

This option is only available if the member was appointed or enlisted from an overseas country.

7.

Any other location in Australia

This option is only available if the member was appointed or enlisted from an overseas country.

The Commonwealth will not pay more than the cost of the relevant benefit in the option in item 1.

If the CDF is satisfied that the dependants have established or intend to establish a permanent home in the location, the Commonwealth will pay for the removal as if it was a normal Service removal. The CDF must consider these criteria.

a. Whether the dependants have extended family in the location.

b. Whether the dependants have residential property in the location.

c. Employment prospects for the dependants in the location.

d. Whether there is evidence of plans to move to the location made before the member's death.

Example: Correspondence with real estate agents.

 

2.

This section applies when the spouse or partner of the deceased member is also a member.

3.

A deceased member may not have been living with their dependants when they died. In this case, items in the member’s possession when they died will be removed to the person legally entitled to receive them.

4.

Items in the dependants’ possession or in storage will be removed in the same way as items would be removed for a member with dependants.

5.

All options in the table above include a removal of furniture and effects from a store in any location. It does not matter whether the items were originally removed and stored at Commonwealth or private expense.

 

6.5.86   Removal in Australia on death of member without dependants

1.

If a member without dependants dies while serving in Australia, their furniture and effects will be removed to the address of the person legally entitled to receive them.

2.

The furniture and effects may be removed to the Commonwealth removalist's store. They may be stored at Commonwealth expense for up to three months while the recipient arranges to accept them. The CDF may extend this period if satisfied it is reasonable. The CDF must consider both of these factors.

 

a.

The length of time needed to administer the member’s estate.

 

b.

Any arrangements necessary to hand over the member’s furniture and effects.

6.5.87   Limits on removals following death of a member

1.

Furniture and effects should be removed within six months of the date of death. The CDF may extend this period if satisfied it is reasonable.

2.

The Commonwealth will not pay for costs involved in removing, storing or insuring furniture and effects that dependants gain after the member's death.

 

See: Division 7 section 6.5.61 for information about storage of furniture and effects following the death of a member.

 


Part 6: Expenses when a posting is cancelled

6.6.1    Purpose

 

When a member's posting is cancelled before they start duty in the new location, they may be reimbursed what they spent preparing for it.

6.6.2    When this Part applies

 

This Part applies when all the following conditions are met.

 

a.

A member has received a posting authority.

Note: A posting authority includes written notification of a short-term mission overseas.

 

b.

The posting authority is cancelled before they begin duty in the new posting.

 

c.

The cancellation was not caused by their personal circumstances.

 

d.

They spent money on goods and services as a direct result of the posting authority.

 

e.

They are not eligible for a refund from a third party of what they spent.

Note: 'Third party' means the supplier of the goods or services, or the supplier who would normally provide a refund when a service is cancelled or goods are returned.

 

f.

They cannot use those goods or services on their next posting.

6.6.3    Amount of reimbursement

1.

If the member had taken up the posting, some or all of their costs may have been covered by a relevant allowance. In this case, any amount they are reimbursed must be no more than they would have received under the allowance.

2.

This table sets out the relevant allowances.

 

Item

Allowance

Reference

1.

Disturbance allowance

Part 1 Division 1

2.

Reimbursement for loss on sale of a vehicle

Part 2

3.

Housing assistance

Chapter 7

4.

Education assistance

Chapter 8 Part 4

5.

Reimbursement for loss of a child’s scholarship

Chapter 8 Part 4 Division 3

6.

Reimbursement for equipment costs

Chapter 13 Part 3 Division 2

7.

Transfer allowance

Chapter 14 Part 3 Division 3

 

3.

The CDF may approve an amount for any costs considered reasonable and unavoidable in either of these circumstances.

 

a.

The member was not eligible for an allowance.

 

b.

The member was eligible for an allowance and the costs are more than the allowance would have paid.


 

4.

The CDF must consider all these criteria.

 

a.

What the money was spent on.

 

b.

The circumstances under which the money was spent.

 

c.

How the member continues to benefit from the goods and services.

 

d.

Any other factor relevant to the costs.

 

Chapter 7: ADF housing and meals

7.0.1    Overview

 

This Chapter contains information about housing and meal benefits available in Australia. Housing assistance helps a member handle the hardships caused by the need to move location regularly or at short notice.

7.0.2    Contents

 

This Chapter includes the following Parts and Annexes.

 

Part 1

General information and indexes

 

Part 2

Suitable own home

 

Part 3

Home sale or purchase

 

Part 4

Living-in accommodation

 

Part 5

Temporary accommodation allowance

 

Part 6

Service residences

 

Part 7

Member choice accommodation

 

Part 8

Rent allowance

 

Part 9

Meals

 

Part 10

Utilities

 

Annex 7.A

Contributions for Service residence or rent band choice accommodation

 

Annex 7.B

Regional rent bands

 

Annex 7.C

...

 

Annex 7.D

Contributions for rent allowance

 

Annex 7.E

Rent ceilings

 

Annex 7.F

Contributions for food – temporary accommodation allowance

 

Annex 7.G

Example of how the rent ceiling and member's contribution works

7.0.3    Definitions

 

Definitions that apply in this Chapter can be found in Part 1 Division 3.

See: Part 1 Division 3, Definitions and key concepts

 

Part 1: General information and indexes

7.1.1    Overview

 

This Part gives an overview of the assistance that an eligible member may get for their housing and meals. It defines key terms and concepts. An index helps the member find information quickly based on their family type.

7.1.2    How it assists

 

Housing assistance helps a member handle the hardships caused by the need to move location regularly or at short notice.

7.1.3    Types of housing assistance – contributions and choices

1.

This table sets out the types of housing assistance an eligible member may get. The member may also have to contribute towards the cost.

 

Assistance

Description

Housing

The Commonwealth makes available living-in accommodation and Service residences for a member to occupy.

See:

Part 4, Living-in accommodation

Part 6, Service residences

Temporary accommodation allowance

A member who cannot live in suitable accommodation for a short time may be given an allowance to pay for a stay in a serviced apartment or hotel.

See: Part 5, Temporary accommodation allowance

Rent allowance

A member who lives in a rented home may be able to get an allowance to assist with the rent.

See: Part 8, Rent allowance 

Meal costs

A member who has to live in may be provided with meals in the mess.

See: Part 9 Division 1, Contribution for meals

Some members who live out may be given an allowance to pay for meals.

See: Part 9 Division 2, Food allowances for certain members who live out

Utility costs

The Commonwealth may pay part of the cost of utilities, such as water, gas and electricity.

See: Part 10, Utilities


 

2.

Housing assistance does not provide all the cost of the housing, meals and utilities. The member may have to pay some of the cost. The payment is called a contribution. In some cases, the contribution is reduced or not charged to the member.

See: The relevant Parts in this Chapter for contributions for different kinds of accommodation.

7.1.4    Contents

 

This Part includes the following Divisions.

 

Division 1

Introduction

 

Division 2

Family type fast-find index

 

Division 3

Definitions and key concepts

 

Division 4

House-hunting trips

 


Division 1: Introduction

7.1.5    Purpose

 

The purpose of this Division is to outline these issues.

 

a.

The types of assistance a member can get to pay their housing and meal costs.

 

b.

Who is eligible for housing assistance.

 

c.

The kinds of accommodation a member may choose.

7.1.6    Eligibility for housing assistance

 

Housing assistance may be given to a member who needs suitable accommodation and does not have a suitable own home in their posting location. The choice and type of suitable accommodation will depend on the member's category.

See:
Division 3 section 7.1.17, Suitable accommodation, for the definition of suitable accommodation
Chapter 8, Members and their dependants

7.1.7  Allowance not payable

 

A member is not eligible for an allowance or reimbursement under this Chapter for any period the member is not entitled to salary.

 

Exceptions:
1. If the CDF has approved payment of an allowance during all or part of a period of leave without pay under subsection 7.8.34.3 or subsection 5.10.6.2.
2. A member who is on a flexible service determination.

7.1.8    Discretion in special circumstances

1.

The CDF may approve payment of an amount to a member who is not otherwise eligible for an allowance or reimbursement under this Chapter for reasons beyond the member’s control. Approval may only be given if the CDF is satisfied that it is reasonable in the special circumstances and consistent with the purposes of this Chapter.

2.

However, the amount must not be more than that payable in the circumstances to a member who is eligible for an allowance or reimbursement under this Chapter.

7.1.9    Amount of allowance for member serving a period of detention

1.

This section applies to a member who is serving a period of detention under Service law.

2.

The member is eligible for any allowance that would otherwise have been payable to the member under this Chapter, if the allowance was payable to the member immediately before the member began to serve a period of detention.

 

Note: Regulation 68 of the Defence Force Regulations 1952 provides that a member undergoing detention under service law forfeits all allowances, other than those specifically provided for under this Determination.


Division 2: Family type fast-find index

7.1.10   Overview

 

Many housing conditions depend on a member's dependant category. This Division is an index to the housing conditions that apply to each type of member. It provides a quick reference to the main features of housing assistance for members. The references link to the rules for housing benefits.

7.1.11   ...
7.1.12   ...
7.1.13   ...

Division 3: Definitions and key concepts

7.1.14   Definitions

 

This table defines terms used in this Chapter.

 

Term

Definition in this Chapter

Date of purchase

The date they enter into a contract to buy their own home.

Example: The member formally exchanges contracts.

Date of sale

For a member’s own home, the date they enter into a contract to sell the home.

Hotel

Includes a motel, boarding house or similar accommodation. It does not include a serviced apartment.

See: The definition of serviced apartment in this section.

HomeFind

The electronic database and home allocation system maintained by the Defence Housing Australia.

Incomplete cycle

If a member does not complete a member's cycle, it is the part of the cycle that has been completed.

Member's cycle

Is the repetitive pattern in the member’s flexible service determination that consists of the pattern of service and nonworking periods.

Own home and 'ownership'

a.    The member is taken to own a home when one or a combination of these people hold an interest as an owner of the home.

i.     The member.

ii.    A dependant of the member.

iii.   A company, trust, partnership or joint venture that the member or their dependant hold a controlling interest or equal share in.

b.   The interest can be a controlling interest or an equal share.

Example: Three members buy an equal third share in a home. They rent it out when posted out of the home's location. When one of the members returns to the home's location, the member is taken to own the home.

c.    The interest in the home may be legal or equitable.

Example 1: The member is the sole beneficiary of a trust. Their dependant is the trustee who holds the legal title. The home is still the member's because they have an equitable interest in it.

Example 2: The member's home is mortgaged to a lender. The member is still taken to own the home even though the lender also has an interest in it.

See: Chapter 7 Part 2

Posting location

See: Division 3 section 7.1.15

Rank

Worn rank.


 

Term

Definition in this Chapter

Rent

A charge for a rented home for which rent allowance is payable. It includes both these charges if they apply.

a.    A charge for a garage at the home.

b.   A charge for rental of furniture or household appliances for the home.

See: Part 8 Division 4 section 7.8.19, Working out rent allowance

Rent ceiling

An amount that is the maximum fortnightly rent that can be used to work out a member's rent allowance.

See:
Part 8 Division 2, Rent ceilings

Annex 7.E, Rent ceilings

Resident child carer

A person who has not been recognised as a dependent for conditions of service purposes and who is living with the member's family for the purpose of providing child care for the member's dependent children.

Note: A resident child carer is not provided at Commonwealth expense. This relationship is an arrangement between the member and the child carer.

See:

Part 6 Division 2 section 7.6.8, Resident child carer, for Service residences

Part 8 Division 4 section 7.8.22, Resident child carer, for rent allowance

Service residence

A home provided by the Commonwealth.

Serviced apartment

Accommodation that the CDF is satisfied is a serviced apartment. The CDF must consider all these criteria.

a.  Whether it has facilities that are similar to those generally available in an apartment or flat.

b.  The level of services provided.

c.  The level of cooking and dining facilities.

Note: As a guide, these would be regarded as suitable cooking and dining facilities.

 

i.  A kitchen separate from bedrooms.

ii. A stove with two rings and an oven.

iii. A microwave.

iv. A suitable sized refrigerator.

v.  A sink for washing dishes, with hot water supply.

vi. A pantry or other food storage area.

vii. Enough pots, pans, cutlery and crockery for the member or dependants.

viii. A dining table and dining chairs.

Suitable accommodation

See: Division 3 section 7.1.17

Utilities

See: Part 10 section 7.10.2, Utilities – definition

Utility connection deposit

A deposit required before water, gas or electricity services can be supplied to a home.

 

7.1.15   Posting location

 

Chapter 1 Part 3 Division 1 section 1.3.55 defines the basic meaning of posting location for service within Australia. This table defines exceptions and particular cases under this Chapter. This makes sure that housing assistance is targeted at a member's home even if they are away from it.

 

Item

If the member is…

and the member…

then their posting location is…

1.

a former member

rejoins the ADF

where they lived just before they rejoined the ADF.

2.

a member with dependants

meets both these conditions.

a.  They are undergoing initial training.

b.  They are not eligible for a removal

See: Chapter 6 Part 5 Division 1 for removals

where the dependants lived immediately before the member joined the ADF.

3.

a member with dependants (unaccompanied)

meets both of these conditions.

the location of the member's dependants' first Australian home.

a.

The member was recruited from overseas.

b.

The member's dependants' first Australian home is not in the member's first posting location.

4.

a member with dependants

is deployed for six months or longer

either of these places.

a.  Where the dependants were last removed before the deployment.

b.  Where the dependants are given a removal to for extended family support.

5.

a member with dependants

meets all these conditions.

a. They are eligible for rent allowance.

b. They are notified of a posting to take effect within the same calendar year.

c. They go on posting unaccompanied.

d. The dependants continue to live in the rented home in the losing location.

where their dependants live until the end of the calendar year.

See: Part 6 Division 9 section 7.6.61, Member keeps a Service residence at losing location

6.

a member with dependants (unaccompanied)

is posted away from their dependants' home

where their dependants live until the member stops being a member with dependants (unaccompanied).

7.

a member with dependants (unaccompanied)

has dependants who live in a personal location for which housing assistance benefits are not provided

the location where the member is posted.


 

Item

If the member is…

and the member…

then their posting location is…

8.

a member with dependants (unaccompanied)

has dependants who live in a personal location for which housing assistance benefits are provided

the location where the member is posted.

9.

a member with or without dependants

is posted to any of these locations.

a.  A seagoing vessel.

b.  A Navy aircraft squadron or a flight liable to embark on a seagoing ship

the location they are given a removal to.

See: Chapter 6 Part 5 Division 4 section 6.5.36.

 

10.

a member with or without dependants

is posted to a location in a greater area approved by the CDF under Chapter 1 Part 3 Division 1 paragraph 1.3.55.1.b

whichever of these locations has the lower rent ceiling.

a. The location where they live.

b. The location with the highest rent ceiling where they could live if they lived within the posting location.

See: Examples below

11.

A Sydney/ Holsworthy housing scheme member, described in section 7.1.16

retains housing assistance in the Sydney location

Sydney.

12.

participating in the Puckapunyal housing trial, described in section 7.1.16A

is posted to Puckapunyal Military Area and has their posting location extended by CDF under subsection 1.3.55.3

Seymour.

 

 

Examples of item 10:

1.  A member is posted to Newcastle. They are given permission to live at Singleton. Their posting location extends to Singleton. They are only eligible for the rent ceiling for Singleton as it has the lower rent ceiling.

2.  A member is posted to Singleton. They are given permission to live in Newcastle. Their posting location extends to Newcastle. They are still only eligible for the rent ceiling for Singleton, as it has the lower rent ceiling.

7.1.16    Sydney/Holsworthy housing scheme member

1.

A Sydney/Holsworthy housing scheme member is a member who meets all of the following conditions.

 

a.

The member is in the Navy.

 

b.

The member is posted to 2 Commando Regiment, Holsworthy Barracks, Liverpool.

 

c.

The member was posted to the Sydney posting location immediately before their posting to 2 Commando Regiment.

 

d.

The member had a Service residence or rent allowance residence in the Sydney posting location immediately before their posting to 2 Commando Regiment, Holsworthy.

 

e.

The member has applied to have their posting location extended to include their current Service residence or rent allowance residence in the Sydney posting location.

 

f.

The CDF has decided the member has an extended posting location from Holsworthy, using the powers in section 1.3.55. 

 

 

See: Chapter 1 Part 3 Division 1 section 1.3.55, Posting location – within Australia

 

g.

The member is living in a location that would normally fall within the Sydney posting location.

 

h.

The member has given the following to the Housing Management Centre Manager for the Sydney location.

 

i.

A copy of the member's application for an extension of posting location.

 

ii.

A copy of the approval.

2.

If the member moves to the Holsworthy area which does not also form part of the Sydney area, the extended posting location is revoked and the normal Holsworthy posting location applies.

7.1.16A   Puckapunyal housing trial member

1.

A member is participating in the Puckapunyal housing trial if the CDF has approved an extension of their posting location under subsection 2.

Note: The standard rules that apply in relation to housing assistance apply to members participating in the Puckapunyal housing trial.

2.

The CDF may extend the posting location described in paragraph 1.3.55.1.a for a member if satisfied of the following.

 

a.

The member is posted to the Puckapunyal Military Area.

 

b.

The member's daily attendance for duty would not be affected by any additional travel.

 

c.

The member commutes daily to their normal place of duty.

 

d.

The purpose of extending the posting location is to facilitate one of the following.

 

i.

The member's spouse or partner undertaking employment, other than home based employment.

 

ii.

The member is returning form a long-term posting overseas and member's spouse or partner seeking employment, other than home based employment.

 

iii.

The member's spouse or partner undertaking a period of study on a face-to face basis.

 

iv.

If the member has a dependant with special needs — access to professional services for that dependant.

3.

The Puckapunyal housing trial ceases on 31 December 2020.

 

7.1.17   Suitable accommodation

1.

Suitable accommodation must meet all of these conditions.

 

a.

It is in the member's posting location.

 

b.

It can accommodate the member and dependants, if any.

 

c.

It meets any levels or standards that depend on the rank of the member.

Exception: A rented home or an own home.

See:

Part 4 Division 3 section 7.4.16 for levels of living-in accommodation
Part 6 sections 7.6.13 and 7.6.16 for rank groups and allocation principles

 

d.

It is available within a reasonable time.

2.

The type of housing that is suitable also depends on the category of member, as shown in this table.

 

Item

If the member…

then suitable accommodation may be…

1.

is a member with dependants

any of the following.

a. 

The member’s suitable own home (see Part 2).

b. 

A suitable Service residence (see Part 6).

c. 

A home for which rent allowance is payable (see Part 8).

2.

is a member with dependants (unaccompanied)

a.

for the member, any of the following.

i.

Suitable living-in accommodation (see Part 4 Division 3 section 7.4.15).

ii.

A rented home for which rent allowance is payable (see Part 8).

iii.

A surplus Service residence (see Part 6 section 7.6.30).

 

iv.

Accommodation provided under Part 7.

 

v.

An appointment, tied or assigned Service residence under Part 6 Division 6.

b.

for the member's dependants – the accommodation that was approved as suitable for them to live in at the losing location.

3.

meets both the following conditions

a.

for the member, any of the following.

a.

The member is a member with dependants (unaccompanied).

i.

Suitable living-in accommodation (see Part 4 Division 3 section 7.4.15).

b.

The member has dependants at a personal location for which housing assistance benefits are not provided.

ii.

A rented home for which rent allowance is payable (see Part 8).

iii.

A surplus Service residence (see Part 6).

iv.

Accommodation provided under Part 7.

b.

for the member's dependants – not applicable.


 

Item

If the member…

then suitable accommodation may be…

4.

is a member without dependants

any of the following.

a.

The member’s suitable own home (see Part 2).

b.

Suitable living-in accommodation (see Part 4 Division 3 section 7.4.15).

c.

A rented home for which rent allowance is payable (see Part 8).

d.

A surplus Service residence (see Part 6 section 7.6.30).

e.

Accommodation provided under Part 7.

f.

An appointment, tied or assigned Service residence under Part 6 Division 6.


Division 4: House-hunting trips

7.1.18   Purpose

 

House-hunting trips allow a member to visit a new posting location to find a Service residence or home for which rent allowance is payable. The ADF and the member benefits in these ways.

 

a.

A Service residence, or a home that attracts rent allowance, can be arranged before the member starts duty in the new location.

 

b.

Members and dependants (if any) will spend less time in temporary accommodation at the new location.

 

c.

Costs and stress levels are reduced because members are more likely to have a door-to-door removal.

7.1.19   Member who is eligible

1.

A member with dependants who meets all of the following conditions may apply for a house-hunting trip.

 

a.

They have been posted to a new location within Australia.

 

b.

They are eligible for a full removal.

See: Chapter 6 Part 5, Removals and storage – overview

 

c.

They are eligible for a Service residence or a home that attracts rent allowance.

2.

Any other member who meets all these conditions may apply for a house-hunting trip.

 

a.

They have been posted to a new location within Australia.

 

b.

They intend to live in a rented home at the new location.

 

c.

They will be eligible for rent allowance for that home.

7.1.20   Member who is not eligible

 

A member is not eligible for a house-hunting trip for one of these purposes.

 

a.

To prepare for a removal on ceasing continuous full-time service. This applies whether the removal is taken before or after ceasing.

See: Chapter 6 Part 5, Removals and storage – overview

 

b.

To look for a suitable own home to buy in the gaining location.

 

c.

To prepare the member's suitable own home to move into.

7.1.21   Member to apply in writing

 

A member must apply by completing the Defence Housing Australia Request for a house hunting trip form.


7.1.22   CDF may approve a house-hunting trip

1.

The CDF may approve a house-hunting trip. Approval may only be given if the CDF is satisfied on these grounds.

 

a.

The trip has the purpose of house-hunting stated in section 7.1.18.

 

b.

At least one of these conditions applies.

 

i.

There is a selection of Service residences available at the new location.

 

ii.

Rent allowance has been approved for the member and there are homes that rent allowance could be paid for available at the new location.

 

c.

At least one of these conditions applies.

 

i.

The member has been granted leave for the trip.

 

ii.

The member will be on a nonworking period during the trip.

2.

The member may be unable to take leave for the trip because they are required to stay on duty. In this case, the CDF may give the benefit to the member's spouse.

7.1.23   House-hunting trip payments

1.

The CDF may approve up to $600 each for the member and adult dependant for the house-hunting trip. The total payment the CDF may approve to the member is $1,200.

2.

The CDF may increase the individual limit in subsection 1 to $1,200, for a person travelling alone. The CDF must be satisfied that exceptional circumstances make this necessary.

3.

A payment made under subsection 1 or 2 may be used to pay for these items.

 

a.

Return travel to the new location by the most economical means, including Service transport if available. The normal departmental liability for travel to the location is the most that can be paid to the member for the travel.

See: Chapter 9 Part 1, Basic travel benefits

 

b.

Accommodation and meal costs up to what would be paid if the member and dependant (if any) were eligible for travelling allowance.

See: Chapter 9 Part 5, Payment of travel costs

Exception 1: Costs are payable only for accommodation that is commercially provided. For other accommodation, the member and any dependant would only get half the travelling allowance amount for meals.

Exception 2: If the member travels alone, they must live in if practicable and get meals from a mess at the new location.

 

c.

Hire of a car to use for the house-hunting trip. This does not apply if the member or adult dependant drives their own car.

 

d.

For a member with dependants travelling unaccompanied, up to $20 for the cost of telephone calls with their dependants.


 

4.

Travelling leave may be approved for the member, if they need to use surface transport to get to the location.

See: Chapter 5 Part 9 Division 6, Travelling leave

7.1.24   Costs that will not be paid

 

The Commonwealth will not pay these costs.

 

a.

Costs for longer than three days and nights at the new location.

 

b.

Costs for a person other than the member and their adult dependant.

7.1.25   Car hire for member returning to Australia

1.

This section applies to a member returning to Australia from a long-term posting overseas.

2.

The CDF may approve the cost of the member hiring a self-drive motor vehicle to look for a home. The member must meet all these conditions.

 

a.

They have no motor vehicle of their own because they sold or stored it for the overseas posting.

 

b.

They do not have a suitable own home in the gaining location.

 

c.

Suitable accommodation for the member and their dependants has not already been arranged.

3.

The member will not be paid for more than three days' hire costs.

4.

The member is not eligible for any other assistance or allowance for house-hunting.

7.1.26   Families with special needs

 

A member who has a dependant who is recognised as having special needs may be eligible for a special needs pre-posting visit. This visit is separate from a house-hunting trip but may be taken at the same time as a house-hunting trip.

See:
Chapter 1 Part 3 Division 2 section 1.3.84, Dependant with special needs

Chapter 8 Part 6 section 8.6.7, Special needs pre-posting visits

7.1.27   House not chosen during house-hunting trip

1.

The rules on accepting and rejecting a reasonable offer of a Service residence or rented home apply to a member on house-hunting trips.

See:
Part 6, Service residences
Part 8, Rent allowance

2.

If the member rejects a reasonable offer, they must repay to the Commonwealth any payment they received for the house-hunting trip.


 

3.

A member may go on a house-hunting trip but be unable to secure suitable accommodation. Subject to section 7.1.28, they do not have to repay to the Commonwealth the payment they received for the trip.

4.

If their circumstances change, a member can reject a house that they chose on an earlier house-hunting trip. This must be because it is no longer suitable accommodation.

Example: The member gains an extra dependant.

7.1.28   Evidence of house-hunting trip costs

1.

House-hunting trip payments may be made before the member goes on the trip.

2.

After the trip, the member must give copies of written records of the costs of the trip to the Toll Transitions Removal Administration Services Manager.

Examples: Hotel, meals and hire car receipts or statutory declaration of expenses.

3.

The member must repay to the Commonwealth any payment under this Part for which they do not provide a written record under subsection 2.


Part 2: Suitable own home

7.2.1    Purpose

 

This Part sets out these matters.

 

a.

What a member's suitable home is.

 

b.

When a member who owns a suitable home at their posting location may or may not be eligible for housing assistance.

7.2.2    Member's own home and housing assistance

 

Normally, a member who owns a suitable home at their posting location is not eligible for housing assistance. They may be eligible for assistance if one of these things happens.

 

a.

The home becomes unsuitable.

 

b.

The home is unavailable to live in when the member is posted to the location.

 

c.

The member is required by their Service to occupy another home.

See: Sections 7.2.11, 7.2.12, 7.2.16, 7.2.17 and 7.2.18

7.2.3    Contents

 

This Part includes the following Divisions.

 

Division 1

Introduction to suitable own home

 

Division 2

Home becomes unsuitable

 

Division 3

Home may be unsuitable if it is rented out

 


Division 1: Introduction to suitable own home

7.2.4    Purpose

 

This Division defines a suitable own home and whether a member is eligible for housing assistance.

7.2.5    Suitable own home

1.

A home is a suitable own home if it meets all these conditions. 

 

a.

It is owned by the member or their dependant.

See: Part 1 Division 3 section 7.1.14, for the definition of own home and 'ownership', for how to work out who owns the home.

 

b.

It is at the member's posting location.

See:
Part 1 Division 3 section 7.1.15, Posting location
Chapter 1 Part 3 Division 1 section 1.3.55, Posting location – within Australia.

 

c.

It has the number of bedrooms a member and their dependants need to live in. The table is a guide to how this can be worked out. These principles apply.

 

i.

The presence of a member's spouse or partner has no effect on the number of rooms needed. This is because they are taken to share with the member.

 

ii.

A child in year seven and over has their own bedroom.

 

iii.

Children of the same gender with an age difference of more than four years have their own separate bedrooms.

 

 

See: The definition of dependant in Chapter 1 Part 3 Division 2.

 

Guide to minimum bedroom requirement

Item

If the member has...

and the children are...

and their gender is...

then the minimum bedroom requirement is...

1.

no children

1 bedroom or a studio apartment

2.

one child

any age

any gender

2 bedrooms

3.

two children

in school year 6 or under

the same

2 bedrooms

4.

two children

in school year 7 or over

the same

3 bedrooms

5.

two children

in school year 6 or under

different

3 bedrooms

6.

two children

in school year 7 or over

different

3 bedrooms

7.

an adult dependant who is not a spouse or partner.
Example: an elderly parent

2 bedrooms

 


 

 

 

Non-example: A member has a spouse, a 12 year old son and a six year old daughter. The member has a resident child carer. The member owns a three bedroom home in the posting location. The resident child carer is not considered as a factor when deciding whether a member's own home is suitable. The member's three-bedroom own home is considered suitable for the purpose of assessing eligibility for housing assistance.

 

 

See: Part 1 Division 3 section 7.1.14, for the definition of resident child carer

2.

Pets are not taken into account in working out whether a home is suitable.

3.

The CDF may decide that a smaller home is suitable for exceptional reasons.

Example: A member has six teenage children and a seven bedroom eligibility. They are posted to a very small town. There are no homes with seven bedrooms for rent or sale in the town. The only available Service residences have four bedrooms. The member buys a six-bedroom home. Two of the children share a room. The member would not be eligible for housing assistance at that location.

4.

A suitable own home is taken to include any of these homes.

See: Section 7.2.6, Own home bought with Defence assistance

 

a.

A home for which the member has received home purchase assistance (HPAS).

 

b.

A home for which the member has received home sale and purchase expenses allowance (HPSEA).

 

c.

A home that the member lives in at the posting location and has a real or equitable interest in, although the interest is not an equal or controlling share.

5.

This subsection applies to a member who has a suitable own home that they regard as unsuitable. Their eligibility for housing assistance is assessed on the basis that they have a suitable own home until a decision is made under section 7.2.12 to declare the home unsuitable.

See: Division 2 section 7.2.12, CDF may decide a member's home is unsuitable

7.2.6    Own home bought with Defence assistance

1.

Despite section 7.2.5, this section applies to a member who buys a home using one of these types of assistance.

 

a.

Home purchase assistance scheme (HPAS).

See: Chapter 7 Part 3 Division 1, Initial home purchase

 

b.

Reimbursement for home purchase expenses (HPSEA).

See: Chapter 7 Part 3 Division 2, Sale of home or subsequent purchase – general

 

c.

A Defence Service Home Loan.

 

d.

Defence Home Owner Scheme.

 

e.

Defence Home Ownership Assistance Scheme.


 

 

 

See:

Defence Home Ownership Assistance Scheme Act 2008

Defence Home Ownership Assistance Scheme Regulations 2008

Department of Veterans' Affairs website: www.dhoas.gov.au

2.

The home is taken to be a suitable own home.

3.

A home bought using a benefit listed under subsection 1 is a suitable own home for all further postings to that home's location.

 

Exception: This subsection does not apply if the home ceases to be suitable for any of the following reasons.

 

a.

The number of the member's dependants has increased since the member last occupied the home.

 

b.

The member has an acquired disability and needs to be located near rehabilitation facilities.

 

c.

The member has an acquired disability that cannot be accommodated in the home.

4.

Subsections 2 and 3 apply even if one of these events occurs.

 

a.

The member has been approved to live in a greater posting location and purchases a home in it using a benefit listed under subsection 1.

See: Chapter 1 Part 3 Division 1 section 1.3.55, Posting location – within Australia

 

b.

The member's marital or interdependency status changes.

7.2.7    No housing assistance for member who has a suitable own home

1.

A member may be posted to a location where they have a suitable own home. They are not eligible for housing assistance when they live at that posting location.

2.

If the home stops being suitable for the member and their dependants, then the member may be eligible for housing assistance.

See:
Division 2, Home becomes unsuitable
Division 3, Home may be unsuitable if it is rented out

3.

If the member purchases a suitable own home in their posting location, their eligibility for housing assistance stops.

Exception: The CDF may decide that housing assistance may continue until the end of the posting.

See:
Division 2 section 7.2.12, CDF may decide a member's home is unsuitable
Part 6 Division 9 section 7.6.58, Member buys a suitable own home
Part 8 Division 5 section 7.8.30, Member moves to other suitable accommodation

 

7.2.8    Member to give notice of home ownership at posting location

 

A member must notify the Housing Management Centre Manager if they own, buy or sell a residential property in or near their posting location.

 

Note: When a member is posted to a new location, they can notify the Housing Management Centre Manager by writing in the space provided on the DHA Application for relocation form.

See: Section 7.1.14, Definition of own home and 'ownership'

7.2.9    When a member's home is unsuitable

 

A home that the definition of a suitable own home applies to is taken not to be suitable in any of the following cases.

 

a.

The CDF has decided that the home is not suitable under Division 2 of this Part.

 

b.

The member's own home is deemed unsuitable because it is rented out.

 

 

See: Division 3, Home may be unsuitable if it is rented out

 

c.

Both the following circumstances apply.

 

i.

The member buys a new home at the posting location.

 

ii.

The member is to be posted out of the location within three months of buying the home.

 

Note: The effect of paragraph c is that if the member lived in a service residence or rent allowance residence before buying their new home, the member is eligible to remain in that residence until their removal to the new posting location.

 


Division 2: Home becomes unsuitable

7.2.10   Purpose

 

This Division sets out when a member's suitable own home may cease to be suitable. This may create an eligibility for housing assistance under Part 4, 6 or 8 of this Chapter.

7.2.11   Member required to live in tied, appointment or assigned residence

1.

This section applies to a member who is required by their Service to occupy a particular Service residence.

Example: A tied residence.

See: Part 6 Division 6, Appointment, tied and assigned residences

2.

If the member owns a home at the posting location, it is not a suitable own home. The member may not live in it during the period they are required to occupy the particular Service residence.

3.

The CDF may approve a member's request to live in their own home at the posting location.

4.

For approval under subsection 3, the CDF must consider the following factors.

 

a.

Whether the residence is suitable for the member's representative duties.

 

b.

The location of the residence.

 

c.

The impact on any other members.

 

d.

Any additional cost to the Commonwealth.

5.

A home that is approved by the CDF under subsection 3 is taken to be the member's suitable own home.

 

Related Information: Members may also be granted permission to live in an equivalent Service residence. See Part 6 Division 5 section 7.6.26, Service residence alternative to tied or appointment residence.

7.2.12   A member's home is not suitable

 

A member’s home is not a suitable own home in any of the following circumstances.

 

a.

The CDF is satisfied that the home does not have enough bedrooms for the member and dependants.

 

b.

The member or a dependant has medical needs that the home cannot meet and the CDF is satisfied that it is not reasonably practicable to modify the home to meet the medical needs.


 

 

c.

The member's marriage or partnership has broken down and all these conditions are met.

 

i.

The member's spouse or partner lives in the home.

 

ii.

The member is unable to live in the home.

 

iii.

The member is not receiving rent for the home from their spouse or partner.

 

d.

All of the following apply.

 

i.

A qualified person has certified the home as uninhabitable, or recommended it not be lived in.

 

ii.

The member or their dependants are likely to suffer a serious injury or illness if they remain in the home.

 

iii.

The member or their dependants will not benefit from an insurance policy or compensation scheme intended to assist the member with replacement housing or remedy a problem.

 

iv.

The CDF is satisfied that the reason the home has been certified as uninhabitable, or recommended it should not be lived in, is not due to the failure of the member to take reasonable steps to preven