Federal Register of Legislation - Australian Government

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SR 1997 No. 391 Regulations as amended, taking into account amendments up to Financial Framework Legislation Amendment Regulations 2011 (No. 1)
Principal Regulations
Administered by: Finance
Registered 01 Mar 2011
Start Date 01 Mar 2011
End Date 30 Jun 2011
Date of repeal 01 Jul 2014
Repealed by Other
Repealing Comments Enabling legislation repealed by Schedule 3, Part 1, item 1 of the Public Governance, Performance and Accountability (Consequential and Transitional Provisions) Act 2014.
Table of contents.

Commonwealth Authorities and Companies Regulations 1997

Statutory Rules 1997 No. 391 as amended

made under the

This compilation was prepared on 1 March 2011
taking into account amendments up to SLI 2011 No. 14

The text of any of those amendments not in force
on that date is appended in the Notes section

Prepared by the Office of Legislative Drafting and Publishing,
Attorney‑General’s Department, Canberra


Contents

                        1      Name of regulations [see Note 1]                                     3

                        2      Commencement                                                              3

                        3      Interpretation                                                                   3

                        4      Government business enterprises (Act s 5)                       3

                      4A      Responsible Minister for Commonwealth companies (Act s 5)           4

                        5      Statutory marketing authorities (Act s 5)                           4

                        6      Commonwealth authorities incorporated for a public purpose by regulations (Act s 7)            4

                    6AA      Commonwealth authority’s credit cards (Act s 28A)           5

                    6AB      Commonwealth authority’s credit vouchers (Act s 28A)      6

                    6AC      Authorisation for use of Commonwealth authority credit cards and credit vouchers (Act s 28A)                                                                                      7

                    6AD      Authorised expenditure using Commonwealth authority credit cards (Act s 28B)         7

                    6AE      Authorised expenditure using Commonwealth authority credit vouchers (Act s 28B)   7

                      6A      Audit committees for Commonwealth authorities (Act s 32) 8

                      6B      Audit committees for wholly‑owned Commonwealth companies (Act s 44)     9

                        8      Modification of Act for intelligence or security agency (Act s 46)      9

                        9      Compliance with government procurement requirements (Act s 47A)  10

Schedule 1                  Compliance with government procurement requirements — authorities and companies   11

Part 1                             Commonwealth authorities                                             11

Part 2                             Wholly‑owned Commonwealth companies                      12

Notes                                                                                                          13

 


  

  

1              Name of regulations [see Note 1]

                These regulations are the Commonwealth Authorities and Companies Regulations 1997.

2              Commencement

                These Regulations commence on 1 January 1998.

3              Interpretation

                In these Regulations, unless the contrary intention appears:

Act means the Commonwealth Authorities and Companies Act 1997.

Commonwealth authority credit card has the meaning given by subsection 28B (4) of the Act.

Commonwealth authority credit voucher has the meaning given by subsection 28B (4) of the Act.

4              Government business enterprises (Act s 5)

         (1)   For the definition of GBE in section 5 of the Act, the authorities mentioned in the following table are prescribed:

 

Item

Authority

Enabling legislation

1

Australian Government Solicitor

Judiciary Act 1903

2

Australian Postal Corporation

Australian Postal Corporation Act 1989

3

Defence Housing Australia

Defence Housing Australia Act 1987

         (2)   For the definition of GBE in section 5 of the Act, the companies mentioned in the following table are prescribed:

 

Item

Company

Australian Company Number

1

ASC Pty Limited

008 605 034

2

Australian Rail Track Corporation Limited

081 455 754

3

Medibank Private Limited

080 890 259

4

NBN Co Limited

136 533 741

         (3)   If the name of a company mentioned in the table in subregulation (2) is changed, the company, under the new name, is taken to be prescribed.

4A           Responsible Minister for Commonwealth companies (Act s 5)

         (1)   For subparagraph (b) (i) of the definition of responsible Minister in section 5 of the Act, the Finance Minister is prescribed as the Minister responsible for the Commonwealth companies mentioned in the following table:

 

Item

Company

Australian Company Number

1

ASC Pty Limited

008 605 034

2

Australian River Co. Limited

008 654 206

3

Medibank Private Limited

080 890 259

         (2)   If the name of a company mentioned in the table in subregulation (1) is changed, the company, under the new name, is taken to be prescribed.

5              Statutory marketing authorities (Act s 5)

                For the definition of SMA in section 5 of the Act, the Wine Australia Corporation is prescribed.

6              Commonwealth authorities incorporated for a public purpose by regulations (Act s 7)

                For paragraph 7 (1) (b) of the Act, the bodies corporate mentioned in the following table are prescribed:

 

Item

Authority

Enabling legislation

1

Army and Air Force Canteen Service Board of Management

Defence Act 1903 and Army and Air Force Canteen Service Regulations 1959

2

Royal Australian Navy Central Canteens Board

Naval Defence Act 1910 and Navy (Canteens) Regulations 1954

6AA        Commonwealth authority’s credit cards (Act s 28A)

         (1)   For subsection 28A (2) of the Act, this regulation specifies requirements in relation to a Commonwealth authority’s credit cards.

         (2)   An agreement between the authority and the person who issues the authority’s credit cards must be in writing.

         (3)   The holder of the card:

                (a)    must take responsibility for the physical security of the card; and

               (b)    must not permit the card or the personal identification number for the card to be used for a purpose other than the purpose for which the card is provided.

         (4)   The directors of the authority may determine the maximum amount that may be borrowed using a card for a person, or particular classes of persons, undertaking duties on behalf of the authority.

         (5)   The directors of the authority must ensure that the authority:

                (a)    establishes and maintains records of the cards; and

               (b)    keeps records of transactions for which the cards are used.

Note   Section 20 of the Act applies to the cards.

         (6)   The directors of the authority:

                (a)    may make guidelines in relation to the cards; and

               (b)    must ensure that the guidelines are consistent with the Act and these Regulations.

Note   This regulation does not apply to a Commonwealth authority if, under the authority’s enabling legislation, the authority has an express power to borrow money (see subsection 28A (3) of the Act).

6AB        Commonwealth authority’s credit vouchers (Act s 28A)

         (1)   For subsection 28A (2) of the Act, this regulation specifies requirements in relation to a Commonwealth authority’s credit vouchers.

         (2)   An agreement between the authority and the person who issues the authority’s credit vouchers must be in writing.

         (3)   The holder of the voucher:

                (a)    must take responsibility for the physical security of the voucher; and

               (b)    must not permit the voucher to be used for a purpose other than the purpose for which the voucher is provided.

         (4)   The directors of the authority may determine the maximum amount that may be borrowed using a voucher for a person, or particular classes of persons, undertaking duties on behalf of the authority.

         (5)   The directors of the authority must ensure that the authority:

                (a)    establishes and maintains records of vouchers issued by the authority; and

               (b)    keeps records of transactions for which vouchers issued by the authority are used.

Note   Section 20 of the Act applies to the vouchers.

         (6)   The directors of the authority:

                (a)    may make guidelines in relation to the vouchers; and

               (b)    must ensure that the guidelines are consistent with the Act and these Regulations.

Note   This regulation does not apply to a Commonwealth authority if, under the authority’s enabling legislation, the authority has an express power to borrow money (see subsection 28A (3) of the Act).

6AC        Authorisation for use of Commonwealth authority credit cards and credit vouchers (Act s 28A)

         (1)   For subsection 28A (2) of the Act, the directors of a Commonwealth authority may determine who is authorised to use the authority’s credit cards and credit vouchers.

         (2)   The directors may decide to delegate the power mentioned in subregulation (1) to a senior manager.

6AD        Authorised expenditure using Commonwealth authority credit cards (Act s 28B)

         (1)   For subsection 28B (2) of the Act, the directors of a Commonwealth authority may:

                (a)    authorise a holder of the authority’s credit card to use the card to pay a claim that includes both official and coincidental private expenditure; and

               (b)    specify arrangements for the holder of the card to reimburse the authority for that coincidental private expenditure.

         (2)   The holder of the card must pay to the authority the amount paid by the authority for the coincidental private expenditure in accordance with the arrangements.

Note   The amount payable to the authority under this regulation is recoverable as a debt in a court of competent jurisdiction (see subsection 28B (3) of the Act).

6AE        Authorised expenditure using Commonwealth authority credit vouchers (Act s 28B)

         (1)   For subsection 28B (2) of the Act, the directors of a Commonwealth authority may:

                (a)    authorise a person to use the authority’s credit voucher to pay a claim that includes both official and coincidental private expenditure; and

               (b)    specify arrangements for the person to reimburse the authority for that coincidental private expenditure.

         (2)   The person who uses the voucher must pay to the authority the amount paid by the authority for the coincidental private expenditure in accordance with the arrangements.

Note   The amount payable to the authority under this regulation is recoverable as a debt in a court of competent jurisdiction (see subsection 28B (3) of the Act).

6A           Audit committees for Commonwealth authorities (Act s 32)

         (1)   For subsection 32 (2) of the Act, the audit committee of a Commonwealth authority is to be constituted as follows:

                (a)    the chair of the committee must be a person other than:

                          (i)    the chair of the authority; or

                         (ii)    an executive director of the authority;

               (b)    the committee:

                          (i)    must be made up of at least 3 persons; and

                         (ii)    may include only 1 person who is an executive director of the authority; and

                        (iii)    subject to subregulation (4), must not include senior managers or employees of the authority other than the executive director mentioned in subparagraph (ii).

         (2)   To avoid doubt, a committee may include persons who are not directors of the authority.

Note   The chair of the committee may, for example, be a non‑executive director (other than the chair of the authority) or an external appointee of the authority.

         (3)   The quorum for meetings of the committee is:

                (a)    2 persons; or

               (b)    if the majority of the committee is greater than 2 persons — that number of persons.

         (4)   The audit committee of the Australian Government Solicitor (AGS) may include members of the AGS Advisory Board.

Note   The AGS is established under section 55J of the Judiciary Act 1903. The AGS Advisory Board is established under the corporate governance arrangements that apply to the AGS in accordance with section 55ZE of that Act.

6B           Audit committees for wholly‑owned Commonwealth companies (Act s 44)

         (1)   For subsection 44 (2) of the Act, the audit committee of a wholly‑owned Commonwealth company is to be constituted as follows:

                (a)    the chair of the committee must be a person other than:

                          (i)    the chair of the company; or

                         (ii)    an executive director of the company;

               (b)    the committee:

                          (i)    must be made up of at least 3 persons; and

                         (ii)    may include only 1 person who is an executive director of the company; and

                        (iii)    must not include senior managers or employees of the company other than the executive director mentioned in subparagraph (ii).

         (2)   To avoid doubt, a committee may include persons who are not directors of the company.

Note   The chair of the committee may, for example, be a non‑executive director (other than the chair of the company) or an external appointee of the company.

         (3)   The quorum for meetings of the committee is:

                (a)    2 persons; or

               (b)    if the majority of the committee is greater than 2 persons — that number of persons.

8              Modification of Act for intelligence or security agency (Act s 46)

                In its application to a company conducted for the purposes
of an intelligence or security agency, the Act has effect as if Part 4 (Reporting and other obligations for Commonwealth companies) were omitted.

9              Compliance with government procurement requirements (Act s 47A)

         (1)   For subsection 47A (1) of the Act, the Commonwealth authorities mentioned in Part 1 of Schedule 1, and the wholly‑ owned Commonwealth companies mentioned in Part 2 of Schedule 1, are specified for section 47A of the Act.

         (2)   If the name of an authority mentioned in Part 1 of Schedule 1 is amended by a regulation, the authority, under the new name, is taken to be prescribed.

         (3)   If the name of a company mentioned in Part 2 of Schedule 1 is changed, the company, under the new name, is taken to be prescribed.


Schedule 1        Compliance with government procurement requirements — authorities and companies

(regulation 9)

Part 1          Commonwealth authorities

 

Item

Commonwealth authority

Enabling legislation

101

Australian Institute of Criminology

Criminology Research Act 1971

102

Australian Institute of Health and Welfare

Australian Institute of Health and Welfare Act 1987

103

Australian Institute of Marine Science

Australian Institute of Marine Science Act 1972

104

Australian Law Reform Commission

Australian Law Reform Commission Act 1996

105

Australian Maritime Safety Authority

Australian Maritime Safety Authority Act 1990

106

Australian National Maritime Museum

Australian National Maritime Museum Act 1990

107

Australian Nuclear Science and Technology Organisation

Australian Nuclear Science and Technology Organisation Act 1987

108

Australian War Memorial

Australian War Memorial Act 1980

109

Comcare

Safety, Rehabilitation and Compensation Act 1988

110

Commonwealth Scientific and Industrial Research Organisation

Science and Industry Research Act 1949

111

Director of National Parks

Environment Protection and Biodiversity Conservation Act 1999

112

Export Finance and Insurance Corporation

Export Finance and Insurance Corporation Act 1991

113

Grains Research and Development Corporation

Primary Industries and Energy Research and Development Act 1989 and Grains Research and Development Corporation Regulations 1990

114

National Gallery of Australia

National Gallery Act 1975

115

National Museum of Australia

National Museum of Australia Act 1980

116

Reserve Bank of Australia

Reserve Bank Act 1959

117

Sydney Harbour Federation Trust

Sydney Harbour Federation Trust Act 2001

118

Tourism Australia

Tourism Australia Act 2004

Part 2          Wholly‑owned Commonwealth companies

 

Item

Wholly‑owned Commonwealth company

Australian Company Number

201

Aged Care Standards and Accreditation Agency Ltd

079 618 652

 


Notes to the Commonwealth Authorities and Companies Regulations 1997

Note 1

The Commonwealth Authorities and Companies Regulations 1997 (in force under the Commonwealth Authorities and Companies Act 1997) as shown in this compilation comprise Statutory Rules 1997 No. 391 amended as indicated in the Tables below.

Table of Instruments

Year and
number

Date of notification
in Gazette or FRLI registration

Date of
commencement

Application, saving or
transitional provisions

1997 No. 391

24 Dec 1997

1 Jan 1998

 

1999 No. 46

24 Mar 1999

1 Jan 1998

1999 No. 75

19 May 1999

19 May 1999

1999 No. 105

17 June 1999

1 July 1999

1999 No. 170

1 Sept 1999

1 Sept 1999

1999 No. 225

29 Sept 1999

29 Sept 1999

2000 No. 83

1 June 2000

29 Nov 1999

2001 No. 180

5 July 2001

5 July 2001

2002 No. 178

1 Aug 2002

1 Aug 2002

2002 No. 226

26 Sept 2002

26 Sept 2002

2004 No. 116

11 June 2004

11 June 2004

2004 No. 285

1 Sept 2004

1 Sept 2004

2005 No. 73

29 Apr 2005 (see F2005L00961)

30 Apr 2005

2005 No. 177

10 Aug 2005 (see F2005L02252)

11 Aug 2005

2005 No. 207

19 Sept 2005 (see F2005L02673)

1 Oct 2005

2005 No. 338

16 Dec 2005 (see F2005L04127)

17 Dec 2005

2006 No. 150

28 June 2006 (see F2006L02014)

1 July 2006 (see r. 2)

2006 No. 298

20 Nov 2006 (see F2006L03738)

Rr. 1–3 and Schedule 1: 21 Nov 2006
R. 4 and Schedule 2: 24 Nov 2006 (see r. 2 (b))
Remainder: 22 Nov 2006 (see r. 2 (c))

2007 No. 157

25 June 2007 (see F2007L01770)

1 July 2007 (see r. 2)

2007 No. 353

19 Oct 2007 (see F2007L04076)

20 Oct 2007

2008 No. 69

2 May 2008 (see F2008L01258)

Rr. 1–3 and Schedule 1:
3 May 2008
R. 4 and Schedule 2:
1 Jan 2009

2008 No. 149

21 July 2008 (see F2008L02604)

22 July 2008

2009 No. 5

6 Feb 2009 (see F2009L00250)

7 Feb 2009

2009 No. 100

5 June 2009 (see F2009L02154)

Rr. 1–3 and Schedule 1:
6 June 2009
Schedule 2: 1 July 2009 (see r. 2 (b))

2009 No. 192

3 Aug 2009 (see F2009L02981)

4 Aug 2009

2009 No. 224

9 Sept 2009 (see F2009L03465)

10 Sept 2009

2009 No. 349

15 Dec 2009 (see F2009L04562)

31 Dec 2009

2010 No. 293

26 Nov 2010 (see F2010L03096)

27 Nov 2010

2011 No. 14

28 Feb 2011 (see F2011L00313)

Rr. 1–4, Schedules 1 and 2: 1 Mar 2011
Rr. 5, 6, Schedules 3 and 4: 1 Mar 2011 (see r. 2 (b) and F2011L00245)
Rr. 7, 8, Schedules 5 and 6: (see r. 2 (c) and Note 2)

Table of Amendments

ad. = added or inserted      am. = amended      rep. = repealed      rs. = repealed and substituted

Provision affected

How affected

R. 1.........................................

rs. 1999 No. 46

R. 3.........................................

am. 2009 No. 100

R. 4.........................................

rs. 1999 No. 75

 

am. 1999 Nos. 170 and 225; 2000 No. 83

 

rs. 2002 No. 178

 

am. 2002 No. 226

 

rs. 2004 Nos. 116 and 285

 

am. 2005 Nos. 73 and 338; 2006 No. 298; 2009 Nos. 100, 192 and 224

R. 4A.......................................

ad. 1999 No. 75

 

rs. 1999 No. 225

 

am. 2002 Nos. 178 and 224

 

rs. 2004 Nos. 116 and 285

 

am. 2005 Nos. 73 and 338; 2006 No. 298; 2007 No. 353; 2008 No. 69; 2009 Nos. 5, 100 and 224; 2010 No. 293

Heading to r. 5......................

am. 2010 No. 293

R. 5.........................................

am. 1999 Nos. 75, 105 and 170

 

rs. 2001 No. 180; 2002 No. 178; 2004 No. 116; 2011 No. 14

Heading to r. 6......................

rs. 2009 No. 5

 

am. 2010 No. 293

R. 6.........................................

rs. 2007 No. 157

Note to r. 6.............................

rep. 2002 No. 226

Heading to r. 6AA................

am. 2010 No. 293

R. 6AA....................................

ad. 2009 No. 100

Heading to r. 6AB................

am. 2010 No. 293

R. 6AB....................................

ad. 2009 No. 100

Heading to r. 6AC................

am. 2010 No. 293

R. 6AC....................................

ad. 2009 No. 100

Heading to r. 6AD................

am. 2010 No. 293

R. 6AD....................................

ad. 2009 No. 100

Heading to r. 6AE................

am. 2010 No. 293

R. 6AE....................................

ad. 2009 No. 100

R. 6A.......................................

ad. 2008 No. 69

 

am. 2009 No. 5

R. 6B.......................................

ad. 2008 No. 69

Heading to r. 7......................

am. 2010 No. 293

R. 7.........................................

am. 2002 No. 178; 2004 No. 116

 

rep. 2011 No. 14

Heading to r. 8......................

am. 2010 No. 293

R. 8.........................................

ad. 1999 No. 46

 

am. 2011 No. 14

Heading to r. 9......................

am. 2010 No. 293

R. 9.........................................

ad. 2004 No. 285

Schedule 1

 

Schedule 1............................

ad. 2004 No. 285

 

am. 2005 Nos. 177 and 207; 2006 No. 150; 2007 Nos. 157 and 353; 2008 Nos. 69 and 149; 2009 Nos. 224 and 349

Note 2

Financial Framework Legislation Amendment Regulations 2011 (No. 1) (2011 No. 14)

The following amendments commence on 1 July 2011:

Schedule 6

[1]           Schedule 1, item 101

omit

[2]           Schedule 1, item 104

omit

As at 1 March 2011 the amendments are not incorporated in this compilation.