Schedule 1: Requirements for the preparation of Financial Statements of Australian Government Entities (Black Letter Policy and Appendix A Only)
Table of Contents. 2
1A...... Commencement 3
1B...... Application. 3
1C...... Certification. 5
1D...... Exemptions. 6
1E....... Rounding Off 6
1F....... Simplified Reporting. 6
1G...... Materiality (new Policy) 7
2A...... Recognition of Appropriations. 8
2B...... Departmental and Administered Items. 11
2C...... Appropriations Disclosures. 12
2D...... Reporting of Outcomes and Outputs. 21
2E....... Special Accounts. 22
3A...... Receivables. 24
3B...... Internal Use Software. 25
3C...... Non-Current Assets. 25
3D...... Impairment of Non-Current 26
3E....... Analysis of Property, Plant and Equipment, and Intangibles. 28
3F....... Restricted Assets. 32
3G...... Assets Held in Trust 32
3H...... Sale of Administered Investments. 33
3I........ Heritage And Cultural Assets. 34
4A...... Contingent Liabilities and Contingent Assets. 35
4B...... Commitments. 35
5A...... Restructure. 36
5B...... Analysis of Equity. 37
6A...... Administered Reporting. 39
6B...... Administered Investments. 40
7A...... Compensation and Debt Relief in Special Circumstances (formerly Special Payments - Act of Grace, Ex Gratia, Waivers, CDDA and under section 73 of the Public Service Act 1999) 41
7B...... Director/Manager Remuneration. 42
7C...... Remuneration of Auditors. 43
APPENDIX A - FORMS OF FINANCIAL STATEMENTS, SCHEDULES AND NOTES: 43
Section 1: Commercial Reporting Entities. 43
Section 2: Non-Commercial Reporting Entities. 56
Section 3: Administered Reporting. 79
Policy
1A.1 Subject to Clause 1A.2 of this Policy, the requirements set out in this Schedule shall apply to financial statements prepared for reporting periods ending on or after 30 June 2004, unless amended.
1A.2 For entities that cease to exist during a year:
(a) the financial reporting requirements set out in this Schedule shall apply if the date of cessation of activity is on or after the date of effect of this Schedule; or
(b) the financial reporting requirements set out in the previous Schedule shall apply if the date of cessation of activity is prior to the date of effect of this Schedule.
Policy
1B.1 Financial statements must be prepared for the following entities:
(a) each Agency and Commonwealth authority;
(b) the economic entity, comprising the Agency or Commonwealth authority and its subsidiaries; and
(c) each activity or activities of an Agency which is/are determined to be a Business Operation.
1B.2 The financial statements of each entity must comply with all applicable requirements of this Schedule and:
(a) include the primary statements, schedules and notes in the form prescribed in Appendix A of this Schedule, and a statement as required by Clause 1C.2 or 1C.3 of this Schedule;
(b) include all note disclosures specified in the Policies of this Schedule;
(c) comply with accounting standards and accounting interpretations that apply for the reporting period issued by:
(i) the Australian Accounting Standards Board (established under section 226 of the Australian Securities and Investment Commission Act 2001); and
(ii) the former Public Sector Accounting Standards Board, unless superseded by standards and interpretations of the Australian Accounting Standards Board;
(d) have regard to the Explanatory Notes to this Schedule;
(e) have regard to the Statements of Accounting Concepts (SACs);
(f) comply with Consensus Views issued by the Urgent Issues Group (UIG) that apply for the reporting period;
(g) where competitive neutrality (CN) payments are required under the Commonwealth Competitive Neutrality Policy Statement - June 1996, entities must separately report an explanation for CN payments, and the breakdown of these payments into:
CN - Regulatory Neutrality Payment
CN - Debt Neutrality Payment
CN - State Tax Equivalent Payment
CN – Commonwealth Tax Equivalent Payment
CN - Other Payment; and
(h) have regard to Estimates Memorandums, FinanceBriefs, Finance Circulars, Financial Management Guidances and other guidance/policies issued by the Department of Finance and Administration.
1B.3 The financial statements must be presented in the following order:
(a) Statement by the Chair of the Board, or Directors, Chief Executive and Chief Financial Officer as required by Clause 1C.2 or 1C.3 of this Schedule;
(b) primary statements (Statements of Financial Performance, Financial Position and Cash Flows);
(c) Schedules of Contingencies and Commitments;
(d) Schedule of Administered Items; and
(e) Notes to the Financial Statements, including Administered Notes.
1B.4 Requirements in this Schedule should only be applied in the financial statements of the entity to the extent that they are relevant or applicable to a reporting period or comparative reporting period.
1B.5 Unless specifically otherwise stated in this Schedule or an accounting standard, comparatives must be disclosed.
1B.6 If an entity wishes to early adopt a new accounting standard it must seek approval from the Department of Finance and Administration due to the potential effect on the preparation of the Consolidated Financial Statements.
1B.7 The requirements of this Schedule apply where information resulting from their application is material. Information is material if its omission, misstatement or non-disclosure has the potential to adversely affect:
(a) decisions about the allocation of scarce resources made by users of the entity’s financial report; or
(b) the discharge of accountability by the entity.
Policy
1C.1 The signed auditor’s report on the financial statements must be attached to the financial statements.
1C.2 The certification of each economic entity, comprising a Commonwealth authority and its subsidiaries’ financial statements, must include a statement by the Chair of the Board, or Directors, and Chief Executive Officer as to:
(a) whether the financial statements, in their opinion, give a true and fair view of the matters required by this Schedule;
(b) whether the financial statements, in their opinion, have been prepared based on properly maintained financial records;
(c) whether or not, in their opinion, there are, when the statement is made, reasonable grounds to believe that the entity will be able to pay its debts as and when they fall due other than financial institutions which apply AAS 32 Specific Disclosures by Financial Institutions; and
(d) when additional information is required to be included in the notes to give a true and fair view, then the reasons for forming this view and the location of the additional notes in the financial statements.
The following elements must also be included in the certification:
(i) disclosure that the certification has been made in accordance with a resolution of the Directors;
(ii) the date on which the statement is made; and
(iii) the signature of the Chair of the Board, or Directors, and Chief Executive Officer.
1C.3 The certification of each other entity required under Clause 1B.1 to prepare Financial Statements, must include a statement by the Chief Executive as to:
(a) whether the financial statements, in their opinion, give a true and fair view of the matters required by this Schedule;
(b) whether the financial statements, in their opinion, have been prepared based on properly maintained financial records; and
(c) when additional information is required to be included in the notes to give a true and fair view, then the reasons for forming this view and the location of the additional notes in the financial statements.
The following elements must also be included in the certification:
(i) the date on which the statement is made; and
(ii) the signature of the Chief Executive.
Policy
1D.1 The Finance Minister may grant a written exemption to the Chief Executive of an Agency or Directors of a Commonwealth authority, as the case may be, from any specified requirements of this Schedule.
1D.2 An exemption granted under Clause 1D.1 of this Policy may be granted subject to conditions, including a requirement for alternative forms of disclosure.
1D.3 The Chief Executive or Directors must disclose the particulars of any exemption granted under this Policy in the notes to the financial statements.
Policy
1E.1 Unless otherwise provided by this Policy, amounts in the financial statements may be rounded off as follows:
(a) where a reporting entity has assets, liabilities, expenses or revenues in excess of $10 million — it may disclose, in substitution for an amount required or permitted to be disclosed, that amount rounded off to the nearest $1,000, unless that amount is $500 or less, in which case the amount should be rounded to zero; and
(b) where a reporting entity has assets, liabilities, expenses or revenues in excess of $1 billion — it may disclose in substitution for an amount required or permitted to be disclosed, that amount rounded off to the nearest $1 million, unless that amount is $500,000 or less, in which case the amount should be rounded to zero.
1E.2 Where an amount, as a result of rounding off, is reduced to zero in the primary statements, that amount must be disclosed to the nearest dollar in a note to the financial statements.
1E.3 Rounding off must be applied consistently throughout the financial statements and the level of rounding of must be clearly indicated where it is applied.
1E.4 This Policy applies to both entity and administered items.
Policy
1F.1 Entities may adopt the simplified reporting provisions set out in this Policy.
Presentation of primary financial statements
1F.2 Where the entire amount of an entity’s net surplus/deficit is attributable to the Australian Government in both the current and immediately preceding reporting periods, it is not necessary to include line items in the Statement of Financial Performance styled ‘Net Surplus or Deficit attributable to the Australian Government’ or ‘Net Surplus or Deficit attributable to outside equity interest’.
1F.3 Where an amount is disclosed on the face of a primary statement, it is not necessary to repeat this information in the notes to the financial statements, unless this is required in conjunction with the presentation of other information.
Schedules
1F.4 Where there are no commitments or contingencies in either the current or the immediately preceding reporting periods, it is not necessary to include a Schedule for such items. Instead, the fact that there are no such items should be disclosed in the notes to the financial statements.
Notes to the financial statements
1F.5 Where an entity has no foreign exchange transactions or balances in respect of either the current or the immediately preceding reporting periods, disclosure of the entity’s accounting policies for foreign exchange is not required.
1F.6 Where there are no reportable post-balance date events, disclosure of this fact is not required.
1F.7 Where an entity has no insurance arrangements other than coverage from Comcover and Comcare, disclosure of the entity’s insurance arrangements is not required.
1F.8 Where an entity is exempt from all forms of taxation except fringe benefits tax and goods and services tax, disclosure of the taxation status of the entity is not required.
1F.9 Where the cash balance in the Statement of Financial Position equals the cash balance in the Statement of Cash Flows, in both the current and the immediately preceding reporting periods, the reconciliation of these two items referred to in sub-paragraph 12.1(b) of AAS 28 Statement of Cash Flows is not required.
1F.10 Where the net fair value of each class of an entity’s financial asset and liability equals its carrying amount in both the current and immediately preceding reporting periods, and none of these financial assets or liabilities are readily traded on organised markets in a standardised form, entities may state this fact, instead of disclosing these amounts as per sub-paragraph 5.6(a) of AAS 33 Presentation and Disclosure of Financial Instruments.
1F.11 In relation to Policy 7A of this Schedule, an entity that has no transactions in either the current reporting or any comparative period, should disclose by way of note that there were no such transactions or balances.
1F.12 This Policy applies to both entity and administered items.
Policy
1G.1 The requirements of this Schedule apply where information resulting from their application is material. Information is material if its omission, misstatement or non-disclosure has the potential to adversely affect:
(a) decisions about the allocation of scarce resources made by users of the entity’s financial report, or
(b) the discharge of accountability by the entity.
1G.2 Any material classes of revenues, expenses, assets and liabilities not specified in Appendix A of this Schedule must be disclosed in the notes separately under the heading to which they relate unless they are shown on the face of the Statement of Financial Position or Statement of Financial Performance.
1G.3 Any immaterial classes of revenues and expenses not specified in Appendix A section may be included in a class described as ‘other’ under the heading to which they relate.
1G.4 The line item for “Other” under revenues, expenses, assets, liabilities, commitments and contingencies should not exceed 10% of the total value of that category.
1G.5 This Policy applies to both entity and administered items.
Policy
Appropriations
2A.1 The earliest point of recognition and/or disclosure for appropriations is as follows:
(a) for Appropriation Act (No. 1) and (No. 2) and Appropriation (Parliamentary Departments) Act (No. 1) —the commencement of the financial period (e.g. 1 July);
(b) for special appropriations—when drawn down;
(c) for all other Appropriation Acts—the date of royal assent; and/or
(d) for other amounts determined by the Finance Minister (or his delegate) the date of determination.
2A.2 All appropriations must be disclosed in accordance with Policy 2C of this Schedule.
2A.3 For Commonwealth Authorities, moneys received from the Australian Government, excluding grants, are to be recognised and/or disclosed as revenue in accordance with this Policy, as if they were appropriations.
Departmental appropriations
- Departmental outputs
2A.4 For departmental output appropriations, recognise the full amount appropriated for departmental outputs as revenue of the year of appropriation, in the financial report, adjusted by all applicable current year formal additions and reductions listed at Clause 2A.15 of this Policy.
- Non-operating appropriations
2A.5 Departmental non-operating appropriations must be recognised and disclosed in accordance with this Policy. The amounts to be recognised are to be the amounts in the Appropriation Acts, adjusted, where applicable, in accordance with Clause 2A.15 of this Policy.
- Equity injections and returns
2A.6 Departmental equity injection appropriations must be recognised as a contribution by owners, and not as revenue. This will directly increase ‘Contributed Equity’ from the commencement of the period to which the appropriation applies, irrespective of when drawn down.
2A.7 Departmental equity returns must be recognised as a return of capital in accordance with Clause 5B.7 of this Schedule, and not as a reduction to or refund of revenue. This will directly reduce ‘contributed equity’ from the time the return of capital is paid.
2A.8 Departmental equity injections or returns can include restructuring agreements resulting from a transfer of function (refer to Clause 5A.2 of this Schedule) and determinations under section 10 Appropriations Act (No. 3) 2003-2004 and section 12 of Appropriation Act (No.4) 2003-2004 (refer to Clause 5B.8 of this Schedule).
- Loan appropriations
2A.9 Departmental loan appropriations must be recognised when the appropriation is drawn down as increases in borrowings, and not as revenue.
- Undrawn appropriations - purchasing/workload agreements
2A.10 Where an entity has undrawn appropriation under a purchasing, workload or other agreement, which is required by the agreement to be returned to Government, the entity must recognise the undrawn amount as a liability and not as a reduction to the appropriation revenue.
-Previous years’ outputs
2A.11 Appropriations for ‘previous years’ outputs’ are funding for outputs delivered in prior periods. Recognition of these arrangements will have required revenue to be recognised in the prior period with a debit to appropriations receivable. Therefore when the appropriation is drawn down in the current year it must be recognised against the appropriation receivable and not as revenue. However, where revenue was not recognised in a prior period, revenue for this type of appropriation must be recognised at the beginning of the period during which the appropriation was granted.
2A.12 For recognition and disclosure requirements for departmental special appropriations refer to Clauses 2A.20 to 2A.22 of this Policy.
Appropriations – adjustments to current year revenue
2A.13 Formal additions or reductions to appropriation revenue occur when an entity has gained or lost the capacity to control an appropriation. When an appropriation is increased or reduced as a result of a formal addition or reduction, an entity will need to adjust its recognition and/or disclosure of appropriation revenue to the extent the entity has not already adjusted the appropriation for formal additions and reductions in previous years.
2A.14 To be a formal addition or reduction, the gain or loss of control must be evidenced in writing from the appropriate authority as outlined in Clause 2A.15 of this Policy.
2A.15 Appropriation revenues may only be adjusted, where applicable, by formal additions or reductions, in the current year, for the current year, which are as follows:
(a) net appropriations under section 31 of the FMA Act ;
(b) transfers of appropriation under section 32 of the FMA Act ;
(c) other amounts (excluding section 31) determined by the Finance Minister (or his delegate) under Part 3 Additions to Appropriations of Appropriation Acts 2004-2005;
(d) determination of reductions in accordance with the Appropriation Acts;
(e) adjustments as stipulated by any agreement that provides for additional revenue for over delivery, such as purchasing, workload or other agreements;
(f) adjustments made as a result of a decision by the Government, for an entity to provide additional outputs during the current financial period that will be provided for in the subsequent financial period; and/or
(g) all other reductions (including savings approved at Additional Estimates), made as a consequence of a policy of the Government, evidenced by a decision of the Cabinet or the Prime Minister.
2A.16 The agreements referred to in Sub-clause 2A.15(e) of this Policy must:
(a) set out one or more quantifiable deliverable(s) and/or a specific amount of appropriation relating to each; and
(b) be approved by, or arise from, Ministerial decisions prior to the funding being given.
Administered Appropriations
2A.17 Administered appropriations must be disclosed when drawn down in the ‘Administered Reconciliation Table’ (in accordance with Clause 6A.3 of this Schedule), and not as revenue.
2A.18 For administered special appropriations disclosure requirements, refer to Clauses 2A.20 to 2A.22 of this Policy.
-State Payment Items
2A.19 The funding for State payment items (Specific Purpose Payments to the States and Territories) shall be reported as administered appropriations (in accordance with Policy 2B of this Schedule).
Special Appropriations – limited and unlimited
2A.20 Entities must report the full amounts appropriated, for limited and unlimited special appropriations for which they are responsible (except where Clause 2A.21 applies), for the current year, as follows for:
(a) departmental special appropriations, recognise when drawn down the full amount appropriated as revenue in the financial statements and where applicable, adjusted by all current year addition and reduction provisions listed at Clause 2A.15 of this Policy; and
(b) administered special appropriations, disclose the full amount appropriated when drawn down and where applicable, adjusted by all current year addition and reduction in the ‘Administered Reconciliation Table’ (in accordance with Clause 6A.3 of this Schedule).
2A.21 Where the entity that has drawn against the special appropriation is not the entity responsible for the special appropriation:
(a) the responsible entity must disclose the name of the entity to which it has given drawing rights; and
(b) the entity that has drawn against the special appropriation must recognise and disclose in its financial statements the amount that it has drawn against the special appropriation and disclose the name of the responsible entity.
Departmental Appropriations Receivable
2A.22 A departmental appropriation receivable should be recognised where:
(a) the entity has received an appropriation and some portion of that appropriation remains undrawn at the end of the financial year;
(b) appropriate evidence demonstrates that additional outputs have been requested of an entity during the current financial period by the Australian Government and funding by way of appropriation for those additional outputs has been promised but will not be provided to the entity until a subsequent financial period in accordance with Clause 2A.15; and/or
(c) appropriate evidence demonstrates that the Australian Government has agreed to provide additional appropriation for over delivery such as purchasing and workload agreements and funding by way of appropriation for those additional outputs has been promised but will not be provided to the entity until a subsequent financial period.
Policy
2B.1 This Policy applies when determining the classification of an item as “departmental” or “administered” for the purpose of preparing accrual based financial reports (i.e. for all reporting other than in the appropriation and Special Account disclosures notes required by Clauses 2C and 2F of this Schedule).
2B.2 Subject to a reclassification by the Finance Minister or a delegate of the Finance Minister of an item under Clause 2B.6 of this Policy, where an amount is explicitly described in an Act (including an annual Appropriation Act) as being ‘departmental’ or ‘administered’, it will be classified, for the purposes of accrual reporting in the financial statements of the entity, as described in the Act.
2B.3 All amounts appropriated as State payment items (Specific Payments to the States and Territories) in the annual Appropriation Acts are to be classified as administered items for accrual reporting purposes in the financial statements.
2B.4 Other than as provided in Clauses 2B.2 and 2B.3 of this Policy, all other items will be classified as ‘departmental’ or ‘administered’ according to the following rules:
(a) ‘Departmental items’ cover those assets, liabilities, revenues, expenses, cash flows, contingencies and commitments over which the entity has control that are applied to the production of the entity’s own outputs; [1] and
(b) ‘Administered items’ are assets, liabilities, revenues, expenses, cash flows, contingencies and commitments that the entity does not control and which are subject to highly prescriptive rules or conditions established by legislation, or Australian Government Policy, in order to achieve Australian Government outcomes.
2B.5 Specific reporting requirements apply in relation to trust moneys (refer to Policy 3G of this Schedule).
2B.6 Approval for classifications of new items and reclassifications of existing items is to be obtained from the Finance Minister or a person authorised by the Finance Minister.
Policy
2C.1 Entities must make the disclosures in tabular form required by this Policy for all appropriations, including all special appropriations, in the notes to the financial statements.
Table A: Acquittal of Authority to Draw Cash from the Consolidated Revenue Fund for Ordinary Annual Services Appropriations1, 14
| Particulars | Administered Expenses | Departmental Outputs | Total |
| | Outcome 1 | Outcome …'n' | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
| Appropriation Act (No.3) 2004-20054 | | | | |
| Departmental adjustments by the Finance Minister (Appropriation Acts) 5 | | | | |
| Comcover receipts (Appropriation Act s13) | | | | |
| Advance to the Finance Minister 6 | | | | |
| Adjustment of appropriations on change of entity function (FMA s 32) | | | | |
| Refunds credited (net) (FMA s 30) | | | | |
| | | | | |
| Sub-total 2004-05 Annual Appropriation [B] | | | | |
| Appropriations to take account of recoverable GST (FMA s 30A) 8 [C] | | | | |
| Annotations to ‘net appropriations’ (FMA s 31) [D] | | | | |
| Total appropriation available for payments [A+B+C+D] | | | | |
| Cash payments made during the year (GST inclusive) [E] | | | | |
| Appropriations credited to Special Accounts (excluding GST) [F] | | | | |
| Balance of Authority to Draw Cash from the Consolidated Revenue Fund for Ordinary Annual Services Appropriations13 [A+B+C+D+E+F] | | | | |
| |
| Represented by: |
| Cash at bank and on hand | | | | |
| Departmental appropriations receivable*1, 9 | | | | |
| GST receivable from the ATO*1 | | | | |
| Departmental appropriations receivable – drawing rights withheld by the Finance Minister (FMA s27(4))*1, 9 | | | | |
| Formal reductions of appropriation*1, 10 | | | | |
| Departmental appropriation receivable (appropriation for additional outputs)*1, 11 | | | | |
| Undrawn, unlapsed administered appropriations | | | | |
| Total | | | | |
| | | | | |
| | | | | |
Particulars | Administered Expenses Outcome 1 Outcome …'n' | Departmental Outputs | Total |
| 2003–04 (Comparative period) 12 | | | | |
| Balance carried from previous period | | | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
1 The amounts recorded in this table are primarily on a cash basis. However where indicated by an asterisk (*) the amount recorded should be an accrual amount.
2 Entities must distinguish between “reductions for prior years” through section 8 and 9 determinations relating to previous years, and “appropriation that was reduced by a section 9 determination for the current year”, and disclose the former for this item. In determining the amount to be disclosed for section 8 determinations, entities must disclose the amount the appropriation was reduced by (e.g. annual appropriation, less all adjustments such as section 32, less section 8 determination amount equals the amount of appropriation reduced by the section 8 determination).
3 As per Appropriation Act (No. 1) 2004-2005, and where appropriate, Appropriation (Parliamentary Departments) Act (No.1) 2004-2005.
4 This item must be as per Appropriation Act (No. 3) 2004-2005, and where appropriate, Appropriation (Parliamentary Departments) Act (No.2) 2004-2005.
5 Section 11 Appropriation Acts (No. 1) and (No. 3) 2004-2005 or section 13 of Appropriation (Parliamentary Departments) Acts (No.1) and (No.2) 2004-2005.
6 Section 12 Appropriation Acts (No. 1) and (No. 3) 2004-2005 or section 14 of Appropriation (Parliamentary Departments) Acts (No.1) and (No.2) 2004-2005.
7 This amount will be the current year amount of appropriation for departmental and/or administered items that was reduced by a section 9 for Act 1 and equivalent for Act 3 determinations by the Finance Minister before 30 June.
8 The amount recorded will be the amounts of GST appropriated during the reporting period (i.e. cash paid basis), but will need to exclude GST appropriated for payments to Special Accounts. This will allow for comparability between appropriation disclosure under this Policy and the disclosure of special accounts under Policy 2E of this Schedule.
9 Entities must disclose the appropriation receivable net of that amount for which the Finance Minister “withheld the drawing right” and separately disclose the amount of appropriation receivable whose drawing rights have been withheld.
10 Where an adjustment meets the recognition criteria of a formal reduction to an appropriation, in accordance with Clause 2A.15 of this Schedule, but at law the appropriation has not been reduced, the entity must disclose those amounts as an aggregate.
11 This item must equal the amount of appropriation promised to an entity to provide additional outputs in the current year with appropriation to be provided in the following year.
12 If an entity prefers, the comparative year information may be shown to the right of the current year columns. If this approach is taken, the more extensive current year disclosure requirements must be used for both years.
13 This table refers to the long title of Appropriation Acts 1 and 3, which is “An Act to appropriate money out of the Consolidated Revenue Fund for the ordinary annual services of the Government, and for related purposes”. This table includes Appropriation (Parliamentary Departments) (No. 1) Act.
14 The “Represented by” lines in Table A and related footnotes 9-11 are intended to report a reconciliation between the balance of each appropriation legally available as at 30 June each year and the balances of cash and appropriations receivables for departmental items and the balance of cash in an agency’s administered bank accounts for administered items. Entities should report any other reconciling items if applicable.
Table B: Acquittal of Authority to Draw Cash from the Consolidated Revenue Fund for Other than Ordinary Annual Services Appropriations1, 15
| Particulars | Operating | Non – operating | Total |
| | Outcome 1 | Outcome…'n' | | | |
| | SPPs | NAE3 | SPPs | NAE3 | Equity | Loans | Previous Years’ Outputs | Admin assets and liabilities | |
| | | | | | | | | | |
| Balance carried from previous period | | | | | | | | | |
| Reduction of appropriations (prior years) 4 | | | | | | | | | |
| | | | | | | | | | |
| Appropriation Act (No.2) 2004-20055 | | | | | | | | | |
| Appropriation Act (No.4) 2004-20056 | | | | | | | | | |
| Departmental Adjustments and Borrowings7 | | | | | | | | | |
| | | | | | | | | | |
| Adjustment of appropriations on change of entity function (FMA s32) | | | | | | | | | |
| Refunds credited (net) (FMA s30) | | | | | | | | | |
| Appropriation reduced by a section 11 determination (current year) 11 | | | | | | | | | |
| Sub-total 2004-05 Annual Appropriation [B] | | | | | | | | | |
| | | | | | | | | | |
| Total appropriations available for payments [A+B+C] | | | | | | | | | |
| Cash payments made during the year (GST inclusive) [D] | | | | | | | | | |
| Appropriations credited to Special Accounts (GST exclusive) [E] | | | | | | | | | |
| Balance of Authority to Draw Cash from the Consolidated Revenue Fund for Other Than Ordinary Annual Services Appropriations15 [A+B+C+D+E] | | | | | | | | | |
| |
| Represented by: |
| Cash at bank and on hand | | | | | | | | | |
| Departmental appropriation receivable*1, 11 | | | | | | | | | |
| GST receivable from the ATO*1 | | | | | | | | | |
| Departmental appropriation receivable – Drawing rights withheld by the Finance Minister (FMA s27(4)) *1, 11 | | | | | | | | | |
| Formal reductions of appropriation revenue*2 | | | | | | | | | |
| Departmental appropriation receivable (appropriation for additional outputs)* 13 | | | | | | | | | |
| Undrawn, unlapsed administered appropriations | | | | | | | | | |
| Total | | | | | | | | | |
| | | | | | | | | | | |
| Particulars | Operating | Non – operating | Total |
| | Outcome 1 | Outcome…'n' | | | |
| 2003–04 (Comparative period) 14 | | | | | | | | | |
| Balance carried from previous period | | | | | | | | | |
| | | | | | | | | | |
| | | | | | | | | | |
| | | | | | | | | | |
| | | | | | | | | | |
| | | | | | | | | | |
| | | | | | | | | | |
| | | | | | | | | | |
| | | | | | | | | | |
| | | | | | | | | | |
| | | | | | | | | | |
| | | | | | | | | | |
| | | | | | | | | | |
| | | | | | | | | | |
| | | | | | | | | | |
| | | | | | | | | | | |
1 The amounts recorded in this table are primarily on a cash basis. However, where indicated by an asterisk (*) the amount recorded should be an accrual amount.
2 State payment items (Specific Payments to the States and Territories) (refer Budget Papers).
3 New Administered Expenses.
4 For this item, entities must distinguish between “reductions for prior years” through section 7, 8 and 11 determinations made during the current year that relate to previous years, and “appropriation that was reduced by a section 11 determination for the current year”, and disclose the former. In determining the amount to be disclosed for section 8 determinations, entities must disclose the amount the appropriation was reduced by (i.e. annual appropriation, less all adjustments such as section 32, less section 8 determination amount equals the amount of appropriation reduced by the section 8 determination).
5 As per Appropriation Act (No. 2) 2004-2005, and where appropriate, Appropriation (Parliamentary Departments) Act (No.1) 2004-2005.
6 This item must be as per Appropriation Act (No. 4) 2004-2005, and where appropriate, Appropriation (Parliamentary Departments) Act (No.1) and (No. 2) 2004-2005.
7 Section 12 Appropriation Act (No. 2) and (No.4) 2004-20005 and section 13 of Appropriation (Parliamentary Departments) Acts (No.1) and (No.2) 2004-2005.
8 Section 13 Appropriation Act (No. 2) and (No.4) 2004-2005 and section 14 of Appropriation (Parliamentary Departments) Acts (No.1) and (No.2) 2004-2005.
9 The amount recorded will be the amounts of GST appropriated immediately before payments are made (i.e. cash paid basis), but will need to exclude GST appropriated for payments from Special Accounts. This will allow for comparability between appropriation disclosure under this Policy and the disclosure of special accounts under Policy 2E of this Schedule.
10 This amount will be the current year amount of appropriation for departmental and/or administered items that was reduced by a section 11 for Act 1 and equivalent for Act 4 determinations by the Finance Minister before 30 June.
11 Entities must disclose the appropriation receivable net of that amount for which the Finance Minister “withheld the drawing right” and separately disclose the amount of appropriation receivable whose drawing rights have been withheld.
12 Where an adjustment meets the recognition criteria of a formal reduction to an appropriation, in accordance with Clause 2A.15 of this Schedule, but at law the appropriation has not been reduced, the entity must disclose those amounts as an aggregate.
13 This item must equal the amount of appropriation promised to an entity to provide additional outputs in the current year with appropriation to be provided in the following year.
14 If an entity prefers, the comparative year information may be shown to the right of the current year columns. If this approach is taken, the more extensive current year disclosure requirements must be used for both years.
15 To distinguish between appropriations in Table A, for Appropriation Act 1, 3 and Parliamentary Departments 1, this Table B refers to “Other than Ordinary Annual Services Appropriations”. (Refer to note 13, Table A of this Policy.)
16 The “Represented by” lines in Table B and related footnotes 12-13 are intended to report a reconciliation between the balance of each appropriation legally available as at 30 June each year and the balances of cash and appropriations receivables for departmental items and the balance of cash in an agency’s administered bank accounts for administered items. Entities should report any other reconciling items if applicable.
Table C: Acquittal of Authority to Draw Cash from the Consolidated Revenue Fund - Special Appropriations (Unlimited Amount) 1, 2, 3
Particulars of legislation providing appropriation (including purpose) | 2005 | 2004 |
| Cash payments made during the year4 | | |
| Appropriations credited to Special Accounts | | |
| Refunds credited (net) (FMA s 30) | | |
| Total charged to appropriation | | |
| Budget estimate5 | | |
Table D: Acquittal of Authority to Draw Cash from the Consolidated Revenue Fund - Special Appropriations (Refund Provisions)1, 2
| Particulars of legislation providing appropriation3 | 2005 | 2004 |
| | | |
| Cash payments made during the year4 | | |
| Appropriations credited to Special Accounts | | |
| | | |
| Total charged to special appropriation | | |
| Budget estimate5 (list each other legislative provision that refunds have been made under) | | |
| Budget estimate5 (FMA s28) | | |
Table E: Acquittal of Authority to Draw Cash from the Consolidated Revenue Fund - Special Appropriations (Section 39 of the FMA Act)1
| Investment of Public Money: Special Appropriations under section 39 of the FMA Act2 | 2005 | 2004 |
| | | |
| Amount invested carried from previous period | | |
| Prior year investments redeemed in current year3 | | |
| Investments made during the year3, 4 | | |
| Redemptions of current year investments4 | | |
| Amount invested carried to the next period (sum of the above) | | |
| Budget estimate5 | | |
Table F: Acquittal of Authority to Draw Cash from the Consolidated Revenue Fund - Special Appropriation (Limited Amount)1, 2, 3
| Particulars of legislation providing appropriation (including purpose) | 2005 | 2004 |
| | Appropriation by type | Appropriation by type |
| Amount available carried from previous period | | |
| Appropriation for reporting period | | |
| Appropriations to take account of recoverable GST (FMA s30A) 4 | | |
| Available for payments | | |
| Cash payments made during the year (GST inclusive) | | |
| Appropriations credited to Special Accounts | | |
| Appropriations lapsed7 | | |
| Amount available carried to the next period | | |
| |
| Represented by: |
| Cash | | |
| Departmental appropriation receivable* 5,6, | | |
| Undrawn, unlapsed administered appropriations | | |
| Departmental appropriation receivable – drawing rights withheld by the Finance Minister (FMA s27(4))*5,6 | | |
Total | | |
5 The amounts recorded in this table are primarily on a cash basis. However, where indicated by an asterisk (*) the amount recorded should be an accrual amount.
6 Entities must disclose the appropriation receivable net of that amount for which the Finance Minister “withheld the drawing right” and separately disclose the amount of appropriation receivable whose drawing rights have been withheld.
7 Lapsed for time, or any other, constraints contained within the provisions of the special appropriations enabling legislation. In this instance, there remains an unspent appropriation that is no longer available. This amount should reduce the ‘Amount available carried to the next period’.
2C.2 The disclosures required by this Policy for appropriations, including special appropriations, are to be included, in the form specified, regardless of whether the relevant amounts are considered to be material.
2C.3 For special appropriations, prepare a table for each Act.
2C.4 For special appropriations, where an appropriation has not been drawn on in the current and the previous year, in place of completing the tables above, an entity may elect to make an abbreviated disclosure that includes all of the following:
(a) identify whether the special appropriation is administered or departmental;
(b) identify the legislative provision that provides the authority for the special appropriation;
(c) disclose the outcomes it is associated with;
(d) state that the special appropriation was not drawn on in the current or previous year; and
(e) for limited special appropriations, the balance available.
2C.5 Where there are material variances between the cash payments for the reporting period and the amount appropriated, otherwise authorised or estimated through Budget Estimates, entities should provide an explanation of those variances below the relevant Table.
2C.6 This Policy applies to both departmental and administered items.
2C.7 Refer to Policy 2A of this Schedule in relation to the recognition of appropriations.
Appropriation for refunds required or permitted by law
2C.8 Each Agency must ensure they have a valid appropriation for all amounts drawn from the Consolidated Revenue Fund for refunds (including repayments) required or permitted by law. These refunds, which include repayments made under section 28 of the FMA Act, should be recognised and/or disclosed under their valid appropriation, and as required by Table D of this Policy.
Investment of public money
2C.9 Each entity must recognise and/or disclose all public money invested in authorised investments under section 39 of the FMA Act or sections 18 and 19 of the CAC Act in Table E of this Policy. All money invested through a special account must also be disclosed in accordance with Policy 2E of this Schedule.
Policy
2D.1 Entities in the General Government Sector must disclose in the notes the following tables relating to outcomes and outputs:
Table A: Net Cost of Outcome Delivery
| | Outcome 11 | Outcome …n1 | Total2 |
| 2005 | 2004 | 2005 | 2004 | 2005 | 2004 |
| Expenses | | | | | | |
| Administered | | | | | | |
| Departmental | | | | | | |
| Total expenses | | | | | | |
| Costs recovered 3 | | | | | | |
| Administered | | | | | | |
| Departmental | | | | | | |
| Total costs recovered | | | | | | |
| Other external revenues4 | | | | | | |
| Administered | | | | | | |
| Departmental | | | | | | |
| Total other external revenues | | | | | | |
| Net cost/(contribution) of outcome | | | | | | |
2 Outcomes are to be as specified in the Appropriation Acts relevant to the entity.
2 The amounts in the total column for departmental items must agree to the entity’s Statement of Financial Performance and the amounts in the total column for administered items must agree to the entity’s totals in the Schedule of Administered Items.
2 Disclosure of cost recoveries is mandatory from the years ended 30 June 2003 onwards. Cost recoveries are defined in the Commonwealth Cost Recovery Guidelines for Information and Regulatory Agencies, Department of Finance and Administration, and in Definition of Terms of this Schedule.
2 Entities should disclose the nature of these external revenues by major class. Where these include intra- or inter- government charges, such charges should be shown separately.
Table B: Major Departmental Revenues and Expenses by Output Groups and Outputs
| Outcome 1#1 | Output Group 1.1n | Outcome |
| Output 1…n | Group Total | Total |
| 2005 | 2004 | 2005 | 2004 | 2005 | 2004 |
| Departmental expenses | | | | | | |
| Show each relevant major class | | | | | | |
| Total departmental expenses | |